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Initiating and Planning Systems Development projects
i. costs. the justification for IS in term of tangible & intangible benefits. – Who is responsible to perform phase 2? • Experienced systems analysts • Team of analyst who work close to managers.Initiating & planning systems development project – Input = Output phase 1 – Output: • Statement Of Work (SOW) • Baseline Project Plan (BPP) – Purpose (objective) develop a business case. • Users • Other technical development staff – Process of PIP • Project initiation • Project planning . technical and organisational feasibility of the proposed system.e.
Project initiation elements – – – – Establishing the project initiation team Establishing relationship with the customer Establishing the project initiation plan (scope and objectives) Establishing management procedure (communication and reporting procedures. conflict management. funding & billing) – Establishing project management environment & project workbook .
case tools) Identifying and assessing risks (potential problems) Creating a preliminary budget Developing a Statement Of Work Setting a Baseline Project Plan (specify detailed project for next phase of SDLC) .Project planning elements – – – – – – – – – – Describing project scope. alternatives and feasibility Dividing the project into manageable tasks and logical order Estimating resources and creating a resources plan Developing a preliminary schedule Developing a communication plan Establishing work standards and procedures (alternatives to SDLC.
when it will be completed. risks. and resource requirements • Statement Of Work (SOW) • It is document prepared for the customer during project initiation and planning that describes what the project will deliver (objectives).Output of PIP • Baseline Project Plan (BPP) • It is a major output from the PIP phase which contains the best estimate of the project’s scope. resources it may consume and outline is generally at a high level all work required to complete the project including constraints of the project . benefits. costs.
hardware cost. • Software maintenance . • E. presented in terms of the tangible and intangible economic benefits and costs and the technical and organization feasibility of the proposed system. or system start-up • User training. site preparation. Loss of customer goodwill – One time cost: A cost associate with project start-up and development. • E. internet services setup fee.Business Case: Tangible and Intangible cost • Business case: – the justification for an information system. data entry – Intangible costs: A cost associated with an IS that can NOT be easily measured in dollars and with certainty.g.g. new hardware – Recurring cost: A cost resulting from the ongoing evolution and use of a system. – Tangible costs A cost associated with an IS that can be measured in dollars and with certainty.
Assessing project feasibility • There many factors that should be taken into consideration when assessing a potential project – – – – – – Economic feasibility Technical feasibility Operational feasibility Schedule feasibility Legal and contractual feasibility Political feasibility • Analyses of all the above factors constitute the “business case” .
benefits and cost associated with development process Technical feasibility • A process of assessing the development organisation’s ability to construct a proposed system Operational feasibility • It is process of assessing the degree to which a proposed system solves business problem or take advantages of business opportunities Schedule feasibility • The process of assessing the degree to which the potential time frame and completion dates for all major activities within a project meet organisational deadlines and constraints for affecting change Schedule feasibility: • The process of assessing the degree to which the potential time frame and completion dates for all major activities within a project meet organizational deadline and constraint for affecting change. . Legal & contractual feasibility • It is the process of assessing potential legal and contractual ramifications due the construction of a system Political feasibility • The process of evaluating how key stakeholders withing the organization view the proposed system.Definitions • • • • • • • Economic feasibility • A process of identifying the financial.
Project risk assessment factors 1. Project size Project structure Development group User group . 4. 3. 2.
Project risk assessment factors Project Size and Project Structure • Project size – Small projects are less riskier than large projects – Factors that increase risks • Number of members on the project team • Number of organisational departments involve • Understanding the targets of the projects • Size of programming efforts • Project structure – Projects with clear requirements (well structured) will have less risks than project with messy (or ill-structured) requirements – Factors that increase risks • User perception to participate in effort • Organisational. procedural & personal change resulting from the system • Management commitment to the system .
Project risk assessment factors Development group and User group • Development group – Group with more experience with similar systems (technology). and employing commonly used or standard technology will be less risky than one employing novel or non-standard technology – Factors that affect development group • Familiarity with target-hardware & software development environment (operating environments to be used ) • Familiarity with similar technology • Familiarity with proposed application area • User group – A project is less risky when the user group is familiar with the system development process and application area than unfamiliar .
i. a review meeting between all concerned parties. • The result of the review meeting is called walkthrough action list .e. a milestone take take place. benefits.Building the baseline project plan (BPP) • All the information collected during PIP is collected and organised into a document called baseline project plan (BPP) • Two objectives of BPP. It helps – customer and development group share a common understanding of the project – sponsoring organisation with a clear idea of the scope. and duration of the project • Once the BPP is completed.