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Systems Analysis

Definitions of a system

A series of interrelated elements that perform


some activity, function or operation
• A group of interacting components, operating
together for a common purpose capable of
reacting as a whole to external stimuli:
• An orderly set of interdependent and
interacting components, none of which can
be modified without causing an unrelated
change elsewhere in the system
• An assemblage of elements contained in a
boundary such that the elements and boundary
have strong functional relationships with each
other
Features of Systems

Systems are self-regulating


• maintain itself on a steady state of equilibrium

There is organized complexity in a system


• achieved due to feedbacks or interaction
Hierarchy or stratification is neutral
Can be ascending or descending

Systems must have boundaries


Hierarchical systems indicate that systems have
sub, sub-subsystems and so on.
Definition of system analysis/approach

 It is a scientific method
Diagnosis, design and management
• It is a technique of investigating or studying
interactions like cause and effect and/or input-
output relationships
• It is an approach in studying a system as an
entity made up of all components and their
interrelationships (btw system and the
environment)
 Itis a diagnostic tool used in probing the
causes, origins or sources of systems failure
and malfunctioning or problems or a tool
used in predicting consequences or impacts
of formulated solutions
Attributes of a system analyst

 System analyst must have a grasp or


understanding of knowledge in physical,
biological, social, political, economic systems

•System analyst must be able to evaluate both


goals and measure taken to achieve them
 System analyst see themselves performing a
function of coordinating and clarifying goals
of a total system from a generalist point of
view
Tools of the System Analyst

Relational diagram – shows elements and


relations between them

Standard flowchart – used to explain a


complicated process with considerable clarity

Decision tables – means of representing


decision alternatives in matrix table

SWOT analysis
Process involved in system analysis

a. Problem definition, analysis


b. Data collection, analysis
c. Analysis of Systems Alternatives
d. Determination of Feasibility
e. Development of Systems Proposal
f. Pilot or Prototype Systems Development
g. Systems Design and Implementation
h. Systems Follow-up