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This is the age of paper-less business. Each and every transaction is done with the help of computers. There is need of database application in our day-to-day life. It is matter of pleasure for us, submitting this documentation of the project work done during the third year of B.C.A. Documentation plays a vital role in the system development to satisfy the future needs of user for maintenance of the system. Hence this report serves as detailed documentation for “MEDICAL STORE INVENTORY SYSTEM”. It helps the users to understand the system in more detail. The main objective of this report is to provide for better understanding and easy maintenance of the system for the medical store. This project report consist of different sections like system specification, system study, system design, detailed design etc. that will hence prove to be a sincere helper to the user trying to gain knowledge on the above mentioned system.
and three other worker are present. The purchase of medicine stock for store is done through an agent from Nadiad or Ahmedabad mostly. The role of pharmacist is to check that the medicines given to the customers are according to the doctor prescription or not. purchase & Sales of product and all other activities. M. R. In the store there is one pharmacist. Patel established Nadiad medical store in the year 1956. pharmacist. M. Beside it was the fist store. All kind of medicine and other medical cosmetics items are available in this store. Only the medicines prescribed are to be sold to customers without doctor prescription medicine is not given to customer. This store is opened for 24 hours. At present in store worker works in two shift. P.: About Medical Store Mr. In day shift cashier. The entries and all other thing are maintained manually in the store from the time they opened the store. Patel. The owner of store in present is Mr. He is planning to make computerized system for maintaining stock. In . All type of medicines is available in the store. which is opened for 24 hours in Nadiad.
and three other worker are present.night shift cashier. pharmacist. The purchase of material is done by the . Manual Existing system In inventory control process of Nadiad medical store encompasses following activities: - • Purchase • Sales • Expenses • Purchase order generating • Purchase return Purchase: To purchase stock for the store a purchase list is prepared and given to supplier according to the requirement of materials.
Purchase order generation: - .purchase boy of the store or directly with the supplier mostly purchase is done bye the purchase boy which are working for store. Entries are made in sales register and store person maintains it. Product is sold to customer according to the doctor prescription and as per their requirement. café and other expenses which are done in the store is written in expense register. which includes all the detail of purchase material like supplier name. its entry is done in purchase register. tea. number of medicine received etc. The bill is issued to customer on purchase of medicine or any product of store. Expenses: Expense register is maintained for all type of expenses which are done in store such as cash issue to purchase boy for purchase of medicine. Sales: The purchase product is to be sold. When material is received.
medicine date is near to expiry date or it is been expired.Once quotation selected to purchase some material from supplier purchase order is generated and send to supplier with purchase boy of store. This type of material is return back to supplier and informed him to re-supply that material. The medical representative visit on an often to store to introduce new product of company. After receiving the material store person check the material for re packing. terms and condition if any in it. supplies the material mentioned according to the purchase order. Normally purchase order is sent to supplier through medical representative or purchase boy. The store person receives it and check whether it is as per requirement or not. The purchase order contains material detail. Purchase return: When the supplier to whom the purchase order is sent. less medicine is supplied etc. are checked. The store person . The purchase order detail is maintained in purchase order register. The information is maintained in purchase return register.
notes all the details about the material received in the register for further use. .
which occurs in the system. This help to under stand all the process. How should system work. . They try to help up by giving answer regarding our question and all possible information they know about the system. By this technique we came to know about following: - How all process are performed.Fact Gathering Study The fact gathering technique is used to find out the requirement of the system. The technique used are as follow: • Questionery • Record review Questionery: By this technique we came to know about the system and what they need.
which they maintain and also saw the reports they have generated. This give idea about how entry is done and verified in register. We saw all the entry. which they maintain. Record review: This technique is used to review the records. which they have all ready entered in the different register. How reports are generated for different activity they perform. Thorough this we came to know about following: How record entry should be done in each process. This gives idea how system should be developed to perform different task. . By this we can understand how entry should be done in each process.
The existing system was manually on paper. So it is time consuming as compared with our system a man cannot do work as fast as computer. Existing system is inconvenient for user because it cannot give fast and proper information in proper time and it take long time to give information to the user. So there are less chances of data loss then the existing system.Requirement Analysis Today life is very fast and work with the computer is speedy. theft. In our system the information is generated very quickly and prepared accordingly to the user request. Where as in computer system all data are saved and backup of data is also taken if user want. All the information is on paper in existing system so. Computer system provide very easy and flexible report generation where as report generation on paper is time consuming and it is difficult to . there are possibilities of loss. so most of the work is done on computer and it provide facilities to change if any mistake occurred. So we can say that in existing system paper work is more. In existing system paper work is more where as in our system on computer. burning and damaging data on paper.
change if any mistake occurred in between while in computerized system reports are generated automatically. System should be able to create various type of report. . There is no interaction with any other system. Saves the time and manpower. Also there is cross verification with data. Proposed system Scope of system: There are different scope of the system they are as follow: The system should be able to transfer the data of the previous year to next year.
Generation of cash receipt for customer. Availability of Doctor’s detail Ensure re-ordering of material at right time. Features of the new system: - . Show medicine stock availability. which are sold. Automatic generation of expiry medicine report. Generation of periodic report.Objectives of system: - There are many objectives of system they are as follow: To eliminate paper work. Show the total charges for medicine.
.There are different features of new system they are as follow: Interactive processing. More storage space available. Provides data security. Menu driven and user’s friendly. Different types of reports generated Avoid the duplication of information.
Better storage capability. Information about the available stock. There is only one gate for input information and hence the system. More efficient operation. Eliminate the repeated data entry effort and errors. Thus saving time and man power. Well Designed report. information will be consistent throughout the .Advantages of proposed system Easy and fast retrieval of information.
Expenses: - . Purchase: Here the purchase of medicine is done. is sold and its entry is done. Sales: Here the product.Activity description: - There are different activities which are performed in system they are written below. After entry done for purchase of material the stock is updated. Here stock is updated when any product is sold and its entry is stored. The customer who purchase the product is given bill is issued for purchase of medicine or any other thing from the store. the supplier supply the material when the order is placed to him this material entry is done. which is purchased. Here stock is verified and all the related entry is done.
Here expenses. which is printed to give customer fro their purchase. This way the stock is maintained and verified. Purchase boy detail: - . which occurs in store. which are done in store entry. are done and it includes all type of he expenses. information is provided. Doctor detail: In this local area doctor who have their dispensary in nadiad their detail is stored for entry in the bill. It will give information about the stock at present in store. Stock verification and maintenance: Stock is updated after each transaction occurs and stock is verified after it. weekly holidays etc. Supplier detail: In this supplier detail is written from whom the medicine is purchased there name.
Here purchase boy detail is stored who goes for the purchase for store.. Product detail: Here medicine which are available in store their information is show or written her also stock updating is done in this. The updated stock entry will be found here for any medicine. and if any remark which is to be printed on bill is written here. His detail is stored and also joining date and leaving date are written. show current accounting year. Company detail: Here stored. Store detail: Here store detail is stored and all license no. company who produces medicine and their medicine are available in store that type of company detail is New year transaction: - .
there are different report generated which are about purchase. . sales.Here the previous year stock is transferred as the opening stock of the new coming year. purchase return register and may other. Reports: Here different type of reports are generated which give idea about different activity detail this report can be created between some date or company wise. product wise etc. expense.
Limitations and approaches to further advancements Following are some of the limitation of the system: Generic Drug Information is not included. Substitute drug information is not included. Receipt and Payment information is not included. Drawer information is not included. it is to be entered each time. So. . Regular patient name is not stored.
Windows 98 Front End ----.Hardware And Software Environment Hardware: Pentium III 500 Mhz Floppy Drive 1.2 GB 64 MB SDRAM Software: OS ----.44 CD-ROM 50X Hard Disk 4.Oracle 8 .Developer 2R Back End ----.
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