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SAP CO Configuration ECC6.0 EHP6

SAP CO Configuration ECC6.0 EHP6

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SAP CO Configuration
SAP CO Configuration

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EHP6 for SAP ERP 6.

0 July 2012 English

Basic Overhead Cost Controlling (103)
Building Block Configuration Guide

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Copyright
© 2012 SAP AG. All rights reserved. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, SAP HANA, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company. Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase Inc. Sybase is an SAP company. Crossgate, m@gic EDDY, B2B 360°, and B2B 360° Services are registered trademarks of Crossgate AG in Germany and other countries. Crossgate is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

© SAP AG

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Content
Basic Overhead Cost Controlling..............................................................................................6 1 Purpose..............................................................................................................................6 2 Preparation.........................................................................................................................6 .2.1 Prerequisites...............................................................................................................6 3 Configuration Overhead Controlling...................................................................................6 .3.1 Organizational Elements.............................................................................................6 3.1.1 Maintaining the Controlling Area...........................................................................6 3.1.2 Maintaining Versions.............................................................................................9 3.1.3 Maintaining Number Ranges for CO Documents................................................13 3.1.4 Number Ranges for CO Settlement Documents (Internal Orders)......................16 .3.2 General Master Data Configuration..........................................................................17 3.2.1 Defining Cost Center Categories.........................................................................17 3.2.2 Orders and Settlement........................................................................................17 4 Configuration Budget and Plan ........................................................................................34 .4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) .........................................................................................................................................34 .4.2 User Defined Planning..............................................................................................35 4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers................35 4.2.2 Creating Planning Layouts for Activity Type Planning.........................................37 4.2.3 Creating Planning Layouts for Statistical Key Figure Planning............................41 4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders.............43 4.2.5 Maintaining User-Defined Planner Profiles..........................................................46 5 Basic Master Data............................................................................................................50 .5.1 Cost Elements and Groups.......................................................................................50 5.1.1 Primary Cost Elements........................................................................................50 5.1.2 Creating Secondary Cost Elements....................................................................56 5.1.3 Text Maintenance Cost Elements Costs.............................................................57 5.1.4 Creating Groups: Cost Elements.........................................................................57 5.1.5 Selection Variants (Cost Elements).....................................................................65 .5.2 Cost Centers and Groups.........................................................................................66 5.2.1 Creating Standard Hierarchy: Cost Centers........................................................66 5.2.2 Creating Cost Centers ........................................................................................67 5.2.3 Creating Alternative Groups: Cost Centers.........................................................68 5.2.4 Selection Variants (Cost Center).........................................................................71 .5.3 Creating Statistical Key Figures ..............................................................................71 .5.4 Creating Activity Types ............................................................................................72 .5.5 Creating Internal Order.............................................................................................73 6 Configuration with Use of CO Master Data.......................................................................74 .6.1 Actual Postings ........................................................................................................74 6.1.1 Editing Automatic Account Assignment - Defining Account Assignment.............74 6.1.2 Editing Automatic Account Assignment- Details per valuation area....................75 .6.2 Accrual Calculation...................................................................................................76 6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan).........76 6.2.2 Maintaining Overhead Structure - Base Determination.......................................78 .6.3 Assessment..............................................................................................................79 © SAP AG Page 4 of 83

79 6..........................................81 © SAP AG Page 5 of 83 .................................3..............1 Defining Assessment Plan...........................................3.....2 Defining Assessment Actual......SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 6........................

The fiscal year is the calendar year (fiscal year variant K4). e. all the Customizing settings from the Central Cost Center Accounting building block are copied to the development client. the placeholder [xx] depends on the SAP Best Practices version you use. EN for English language. e. 2 Preparation .1 Prerequisites Before you start installing this building block. e. [yy] depends on the language version. The currency is EURO. refer to the SAP Best Practices Quick Guide. Company code 1000 is assigned. ([xx] depends on the SAP Best Practices version and [zz] depends on the country version). . see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_ [zz].xls). IT for Italy: Prerequisites_Matrix_BL_EN_IT. a non-calendar fiscal year can also be used.g.2. the currency type is 30 (group or client currency). you must install prerequisite building blocks.g.xls. 3 Configuration Overhead Controlling Use In this step. The following Controlling components are active: • • • Cost Centers Order Management Commitments Management Page 6 of 83 © SAP AG . For more information.\[xx]_[zz]\Documentation\.1. The extended chart of accounts is YBIT. This document can be found in the SAP Best Practices documentation package in the folder . If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools.1 Organizational Elements 3.. The name can vary. Procedure Access the Customizing activity as described and make the settings according to the table values listed in this documentation.g.1 Maintaining the Controlling Area Use Mind the following: • • • • Controlling area 1000 is configured as cross-company code for Europe. BL refers to the SAP Best Practices Baseline Package. and [zz] depends on the country version.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Basic Overhead Cost Controlling 1 Purpose This configuration guide provides the information you need to set up the configuration of this building block manually.3. The variance indicators (price differences can be determined for specific transactions) and company code validation (postings to cost centers or orders only possible within the same company code) are set for the controlling area.

2 Maintaining Controlling Area .1. Access the activity using one of the following navigation options: IMG Menu Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area (Choose Activity Screen) OKKP Transaction Code 2.Activate Components/Control Indicator Procedure Carry out the following steps: © SAP AG Page 7 of 83 . confirm warnings.1 Maintaining Controlling Area . 4. Hierarchy YBIT K4 0001 Do not maintain the standard hierarchy.1. 3.Basic Settings (Detail) Procedure Carry out the following steps: 1.1.CCode Currency Currency Indicator: Different Company Code Currency is Allowed Chart of accounts Standard Hierarchy for Cost Centers Allocation Indicator Description User action and values 1000 Controlling Area 1000 2 Cross-company code cost accounting 30 EUR Set allowed Group currency Comment Chart of accts Fiscal year variant CCtr Std.3. double-click controlling area 1000. . On the Change View: “Basic Data” Overview screen. Save your entries. check and make the following entries: Field name Controlling Area Name CoCd->CO Area Currency type Currency Diff. The standard hierarchy is maintained later.SAP Best Practices • • • Projects Basic Overhead Cost Controlling (103): Configuration Guide Sales Orders with Commitments Management Cost Objects .1.3. On the Change View: “Basic Data” Details screen.

If several fiscal year intervals exist. Projects Sales Orders Cost Objects Real Estate Mgmt. © SAP AG Page 8 of 83 . double-click Activate Components/Control Indicators. 3. Commitment Mgt Component not active No selection Set Set Set No selection Set Not active Ind. 5. Result You have created and maintained the controlling area 1000. On the Change View: “Basic Data” Overview screen. On the Change View: “Activate Components/Control Indicators”: Details screen. Access the activity using one of the following navigation options: IMG Menu Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area (Choose Activity Screen) OKKP Transaction Code 2. On the Change View: “Basic Data” Details screen. Commitment Management with Sales Orders is Active SD Order Processing is Active Not active All currencies Variances Company Code validation Set Set Set Applies only if several company codes are assigned to the controlling area 6. select controlling area 1000. management Profit Analysis Description User action and values Component active Component active Component active Component not active Building block 168 activates profitability analysis Comment Acty-Based Costing Profit center Acctg. Save your entries. 4. make the following entries: Field name Cost centers Order management Commit. W.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 1. Do not double-click. double-click the latest year in this list.

3. make the following entries: Field name CoCd Description Company Code User action and values 1000 Comment Enter your company code 6.2 Maintaining Versions Use Versions enable you to have independent sets of planning and actual data.1.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide .Integrated planning with cost centers/business processes Price calculation . 3.Access the activity using one of the following navigation options: IMG Menu Transaction Code Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area OKKP 2.Assign Company Code Use All company codes used are to be assigned to the controlling area. Do not double-click. Procedure Carry out the following steps: 1. 5.Actual and planned periodic price (the costs of the individual period are divided by the activities during that period.On the Change View: “Basic Data” Overview screen. 4.Purely iterative price .3.Copying is allowed . select controlling area 1000.On the New Entries: Overview of added entries screen.1.On the Change View: “Assignment of Company Code(s)”: Overview screen. the system posts the deviation from the allocation for the planned price in a separate transaction.Exchange rate type M with value date = start of fiscal year . the following step can be omitted. Instead. choose New Entries. which may result in different prices for each period) . • Version 0 Planning . © SAP AG Page 9 of 83 .Save your entries.3 Maintaining Controlling Area .On the Change View: “Basic Data” Overview screen.Valuation version for internal activity allocation = 0 .You can initiate revaluation in a separate business transaction and revaluation at actual prices. choose Assignment of company code(s) with a double-click (right-hand side of the screen). These entries are then assigned in building block 101.Integrated planning is set .1. If the company code 1000 is already assigned to controlling area 1000. The original allocations for the planned price are not changed in the process.

On the Enter General Version Definition screen.2.Controls whether or not planning of an internal order is integrated in a plan version with cost center planning. price calculation will also include the calculation of a strictly iterative price. the allocation prices for all activity types are also determined iteratively for all the cost centers in this version.1 Maintaining Versions – General Version Definition Procedure Carry out the following steps: 1.Copying is allowed . When determining this strictly iterative price.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide • More versions: 1. through a mixture of iterative and manually set allocation prices). Integrated planning .Purely iterative price . and whether or not line item documents are written each time planning data is changed. 3 (plan versions only) Planning .Exchange rate type P with value date = start of fiscal year .Periodic price Integrated planning controls whether or not planning data from Cost Center Accounting and Activity-Based Costing is passed on to other applications (such as Special Purpose Ledger or Profit Center Accounting).Valuation version for internal activity allocation = 0 .1. in addition to the price that results from your planning (for example. If the indicator is set. Access the activity using one of the following navigation options: IMG Menu Transaction Code Version 0 1 Name Plan/actual version Plan Version: Change 1 Plan Version: Change 2 Controlling → General Controlling → Organization → Maintain Versions SPRO Plan Set Set Actual Set WIP/RA Set Variance Set Set Exclusive Use 2. As a result. 2. .Integrated planning with cost centers/business processes Price calculation .Integrated planning is set . enter the following values: 2 Set Set © SAP AG Page 10 of 83 .3. Strictly iterative price You should only set this indicator if you use output prices that have been set manually for planning activity types. the system acts as if there were no manually set prices.

enter controlling area 1000.alloc.2 Maintaining Versions – Settings for Each Fiscal Year Procedure Carry out the following steps: 1. choose Version 0. On the Change View “Settings for Each Fiscal Year”: Overview screen. Access the activity using one of the following navigation options: IMG Menu Transaction Code Controlling → General Controlling → Organization → Maintain Versions SPRO 2. enter the following values: © SAP AG Page 11 of 83 .2. from the selected fiscal year set 0 Plan/actual version 6.3.SAP Best Practices Version 3 Name Plan Version: Change 3 Basic Overhead Cost Controlling (103): Configuration Guide Plan Set Actual WIP/RA Variance Set Exclusive Use 3. Save your entries. 2007). .g. enter the following values: Field name Fiscal Year Version locked Description User action and values <previous year> set Comment for example 2006 Version previous year locked Integrated Planning Copying allowed Exchange rate type set set M Standard translation at average rate Value date Integrated planning with cost centers/bus. Save your entries. 6. If the dialog box Determine Work Area: Entry appears. Choose Controlling area settings → Settings for each year. 5.1. select New Entries. Repeat steps 5 and 6 for fiscal year <current year> (e. On the Change View “Settings for Each Fiscal Year”: Details screen. 7.1.act. 3. for example 1. 4. On the View “General Version Definition”: Overview screen.processe s Version for ind. On the Change View “Settings for Each Fiscal Year”: Details screen.

for example 1. for example 1.act. 9.alloc. The planning horizon for these versions are 5 years and you have assigned them to controlling area 1000. from the selected fiscal year set 0 Plan/actual version 8.1.g. 10.processe s Version for ind.act. the next 5 following years).processe s Version for ind. On the Change View “Settings for Each Fiscal Year”: Details screen. from the selected fiscal year set 0 Plan/actual version Result You have configured: • Version 0 for planning and actual postings and • Versions 1.SAP Best Practices Field name Fiscal Year Version locked Integrated Planning Copying allowed Exchange rate type Basic Overhead Cost Controlling (103): Configuration Guide Description User action and values <current year> Comment for example 2007 Actual year not locked set set M Standard translation at average rate Value date Integrated planning with cost centers/bus.1. enter the following values: Field name Fiscal Year Version locked Integrated Planning Copying allowed Exchange rate type set set M Standard translation at average rate Description User action and values <next year> Comment for example 2008 Value date Integrated planning with cost centers/bus. Save your entries. Save your entries. 2 and 3 only for planning. © SAP AG Page 12 of 83 . Repeat steps 5 and 6 for fiscal year <next year> (e.alloc.

Range Intervals Procedure Carry out the following steps: 1. Define the number range group menu item Group item Insert F6. Controlling → General Controlling → Organization → Maintain Number Ranges for Controlling Documents KANK In CO Area enter controlling area 1000. Access the activity using the following navigation options: IMG Menu Transaction Code Controlling → General Controlling → Organization → Maintain Number Ranges for Controlling Documents KANK 2.1. Procedure 1. In CO Area enter controlling area 1000. Page 13 of 83 © SAP AG . 3. 5. 4.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 3. 4. .3. Choose a CO Business Transaction (Element) with button Select element (F2).3 Maintaining Number Ranges for CO Documents Use The purpose of this activity is to define the number ranges for the CO documents.3. Maintain the table as follows: Text Primary Postings Planning Transactions Actual Postings (without primary postings) Other Transactions From number 0100000000 0200000000 0300000000 0400000000 To number 0199999999 0299999999 0399999999 0499999999 6. Choose Maintain Groups (F6).1. Choose Maintain Groups (F6). Insert the text for the new number range group and assign the number range. the corresponding groups are to be maintained (assigned). Select the element and assign them to the respective group as in the table below.3.2 Maintaining Number Ranges for CO Documents CO Documents Groups Use To assign CO documents to the related number ranges.1. . Access the activity using the following navigation options: IMG Menu Transaction Code 2.3.1 Maintaining Number Ranges for CO Documents No. Save your entries. For that purpose: • • Choose a number-range-group and mark the group. 3.

-dep. sec. Standard cost estimate Actual price calculation Plan split costs Plan assessment to CO-PA Plan overhead (periodic) Interest Calculation (Plan) Profit Planning Planning primary costs Planning activities Planning secondary costs Planning stat. key figures Plan Revenue Types Planning activity-dep. Secondary order cost planning Aty-dep.settlement costs Periodic Reposting: Plan Data Plan indirect activity alloc. costs Planning order costs Plan. Planning overhead credits Repost costs Repost revenue Repost CO line items Group Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element ABC Actual process assessment Group Element Page 14 of 83 . costs Planning act. sec. Description Comment Group/ CO Business Transaction Primary Postings (number range number 01) COIN KAZO Planning Transactions (number range number 02) CPPP FIPA KAZP KOAP KPIV KPPB KSII KSP0 KSPB KZPP KZRP PAPL RKP1 RKP2 RKP3 RKP4 RKP5 RKP6 RKP7 RKP8 RKP9 RKPB RKPL RKPQ RKPS RKPU RKPV RKPW RKPX RKPZ RKU1 RKU2 RKU3 Actual Postings (without primary postings) (number range number 03) CPPA © SAP AG CO Through-postings from FI Down payment Group Element Element ABC process assessment: plan Payment scheduling Plan cost center accrual Plan settlement Actual cost distrib.SAP Best Practices • Basic Overhead Cost Controlling (103): Configuration Guide The assignment proceeds with button Assign element group (F5). order cost plan. act-dep. planning with template Plan overhead cost assessment Plan overhead cost distrib. Manual cost planning Sec. cost obj.

(WIP) Variance calculation Predistribution of fixed costs Enter statistical key figures Group Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Result You have configured the number ranges for Controlling documents. Segment adjust. Basic Overhead Cost Controlling (103): Configuration Guide Description Manual cost allocation Actual cost center accrual Distribution acc. Target Cost Calc.per. WIP/results analysis Manual WIP/results analysis Payment data Calculate Scrap Unit costing Unit costing (overhead) Transfer price allocation Transfer price agreement Standard costing (overhead) Sec. Assess.SAP Best Practices Group/ CO Business Transaction KAMV KAZI KGPD KKKP KKKS KOAO KSI0 KSOP KZPI KZRI RKIB RKIL RKIU RKIV RKL RKLT RKN RRIB RRIU RRIV Other Transactions (number range number 04) KABG KABM KAFM KAUS KEKB KEKZ KFPI KFPP KPPZ KSOS KSPA KSWP KSWS KVAR RKLX RKS 5. © SAP AG Page 15 of 83 .: Act.: Act. adjust. Segment adjust. Target Cost Calculation Assessment to CO-PA Prim. Target Cost Calc. Save your entries.: Act. to peg Control Costs (Primary) Control Costs (Secondary) Actual settlement Actual cost center split Prim. Comment Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Automat. (WIP) Sec. activities Seg. Actual Overhead Assessment Actual Overhead Distribution Actual activity allocation Actual template allocation Actual non-alloc. Target Cost Calculation Actual overhead (periodic) Interest calculation (actual) Actual Periodic Repostings Actual inverse activity alloc.repost. distrib.

enter CO_ABRECHN under Object and select Number Ranges. Access the activity using one of the following navigation options: IMG Menu Transaction Code Controlling → Internal Orders → Actual Postings → Settlement → Maintain Number Ranges for Settlement Documents SNUM 2. Range Intervals Procedure Carry out the following steps: 1. Choose the Maintain Groups (F6). 3. © SAP AG Page 16 of 83 . 4.4.1.1 Maintaining Number Ranges for CO Settlement Documents . Procedure Carry out the following steps: 1.3. Access the activity using one of the following navigation options: IMG Menu Transaction Code Controlling → Internal Orders → Actual Postings → Settlement → Maintain Number Ranges for Settlement Documents SNUM 2.Assign Controlling Area Use The controlling area is to be assigned to the number range group. Maintain the table as follows: (il gruppo non ha nome) Text Standard Accounting Document 6.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 3.1.3. Choose the Maintain Groups (F6). 3. Insert the text for the new number range group and assign the number range. If the controlling area 1000 is not listed here. 5. it has to be assigned to a number range group. the following steps are not relevant. If you accessed the transaction through the code SNUM. enter CO_ABRECHN under Object and select Number Ranges.4.2 Maintaining Number Ranges for CO Settlement Documents . If you accessed the transaction through the code SNUM. 4. If controlling area 1000 is listed under “Not assigned”. Define the number range group menu item Group item Insert F6.4 Number Ranges for CO Settlement Documents (Internal Orders) . . Save your entries.No. From_number 0000000001 To_number 0001000000 Result The number ranges are configured for the settlement documents for internal orders.1.

© SAP AG Page 17 of 83 . The allocation structure differentiates the different possibilities of allocations.2. 6. Access the activity using the following navigation options: IMG Menu Transaction Code Controlling → Cost Center Accounting → Master Data → Cost Centers → Define Cost Center Categories SPRO 2. 7. make the following entries: Field name CCtC Name ActRev PlnRev Cmmt Func Actual Revenue Postings Planning Revenues Commitment Update Functional Area Description Cost Center Category User action and values 9 Marketing Set Set Set Comment Result You have created the Cost Center Category 9 Marketing.3.1 Defining Cost Center Categories Use Cost center categories group together properties that the cost centers receive by assigning a cost center category to a cost center.2. . Select controlling area 1000 in the list Not assigned and choose Select Element (F2). 3. Select the Standard Accounting document group and choose Select Element (F2).2.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 5. Save your entries. Result The controlling area is assigned to a number range group.2 Orders and Settlement . choose New Entries. Additionally a cost center category is needed for marketing cost centers.2. Procedure 1.1 Maintaining Allocation Structures Use An allocation structure defines how an order is settled. 3. On the New Entries: Overview of added Entries screen.3. All cost center categories provided with standard SAP are used in SAP Best Practices.2 General Master Data Configuration 3. On the Change View “Cost Center Categories”: Overview screen.

Procedure Carry out the following steps: 1.3. Prerequisites Allocation structures are added in previous step. Choose New Entries. choose New Entries. 4. Access the activity using one of the following navigation options: IMG Menu Transaction Code Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation Structures SPRO 2.Save your entries.On the New Entries: Overview of Added Entries screen.2. . Result The allocation structures are added.1 Maintaining Allocation Structures — Assignments Use Assignments are added to the allocation structures. 5.2.All cost elements Rework Orders PS Settlement Service Order Settlement Allocation Structure IM PP Valuated R&D Orders Sales Order Settlement 4. Choose Assignments with a double-click (left-hand side of the screen). make the following entries: Alloc.1. select the allocation structure (right-hand side of the screen). © SAP AG Page 18 of 83 . make the following entries and save. 3.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Procedure Carry out the following steps: 1.str. On the New Entries: Overview of Added Entries screen.Access the activity using one of the following navigation options: IMG Menu Transaction Code Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation Structures SPRO 2. On the Change View “Allocation Structures”: Overview screen.On the Change View “Allocation Structures”: Overview screen. Y1 Y2 Y9 YH YL YM YP YR YS Text CO allocation structure No Split . 3.

Other costs Secondary costs Revenues Production Material YL YL 100 200 Service revenues Service costs YM YM YM 010 020 030 External procurement Material Internal services YP 100 PP Valuated YR 100 R&D Costs YS 100 Sales order Result The assignments are added. © SAP AG Page 19 of 83 . Other costs Secondary costs Revenues Y2 100 All cost elements Y9 100 Rework Costs YH YH YH YH YH YH YH YH 10 20 30 40 50 60 70 80 Revenues Results Analysis Costs Internal Settlement Personnel costs Raw-/service material consump.SAP Best Practices Allocation Structure Y1 Y1 Y1 Y1 Y1 Basic Overhead Cost Controlling (103): Configuration Guide Assignment 010 020 030 040 050 Text Personnel costs Raw-/service material consump.

1. Select the assignment (right hand side of the screen).2. Choose Assignments with a double-click (left hand side of the screen). If the Set Controlling Area dialog box appears.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide . select the allocation structure (right hand side of the screen). enter controlling area 1000. Allocation Structure Y1 Y1 Y1 Y1 Y1 Y2 Y9 YH YH YH YH YH © SAP AG Assignment 010 020 030 040 050 100 100 10 20 30 40 50 Cost Elem.2 Maintaining Allocation Structures — Source (CEGroup) Use Cost element groups are assigned as sources.Access the activity using one of the following navigation options: IMG Menu Transaction Code Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation Structures SPRO 2. 3.2. make the following entries and save.On the Change View “Allocation Structures”: Overview screen. 7. Procedure Carry out the following steps: 1. On the Change View “Source”: Details screen.3. Prerequisites The allocation structures and assignments are maintained. This step and the following steps have to be repeated for each allocation structure and each assignment.Group YBMF_001 YBMF_002 YBMF_003 200_CE 20_CE YB_ALL YB_ALL 932000 931110 to 931140 YBMF_001 YBMF_002 YBMF_003 Page 20 of 83 . 5. 6. Select Source with a double-click (left hand side of the screen). You can find the required entry data in the table below. 4.

1.2. Procedure Carry out the following steps: 1.3 Maintaining Allocation Structures — Settlement Cost Elements (CE) Use There are two types of settlement: • • settlement by cost elements settlement by settlement cost element Prerequisites The allocation structure. in Asset Management): Cost element category 22 (primary).SAP Best Practices Allocation Structure YH YH YH YL YL YM YM YM YP YR YS Basic Overhead Cost Controlling (103): Configuration Guide Assignment Cost Elem. to ensure that settlement is successfully executed: • • Internal settlement (means internal CO): Cost element category 21 (secondary).g. External settlement (means receivers in external accounting e.Access the activity using one of the following navigation options: IMG Menu Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation Structures Page 21 of 83 © SAP AG . assignments and sources are maintained.3. For the second type you have to define the following cost elements.2.Group 60 70 80 100 200 010 020 030 100 100 100 YBMF_004 5100_CE 20_CE 10_CE 1400_CE 1200_CE 4500_CE YB_ALL YB_ALL YB_ALL Result The cost element groups are assigned to the allocation structures as sources. .

3. On the New Entries: Overview of added Entries screen. CTR ORD WBS FXA CTR ORD WBS FXA CTR ORD WBS FXA CTR ORD WBS FXA CTR ORD WBS FXA FXA CTR SDI WBS By Cost Element Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Settlement Cost Element © SAP AG Page 22 of 83 . 6.SAP Best Practices Transaction Code Basic Overhead Cost Controlling (103): Configuration Guide SPRO 2. Allocation Structure Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y1 Y2 Y2 Y2 Y2 Assignment 010 010 010 010 020 020 020 020 030 030 030 030 040 040 040 040 050 050 050 050 100 100 100 100 Receiver cat. On the Change View “Allocation Structures”: Overview screen. Choose Assignments with a double-click (left-hand side of the screen). Choose Settlement Cost Elements with a double-click (left-hand side of the screen). 5. Select the assignment (right-hand side of the screen). This step and the following steps have to be repeated for each assignment. 7. You can find the required entry data in the table below. choose New Entries. On the Change View “Settlement Cost Elements”: Overview screen. select the allocation structure (right hand side of the screen). make the following entries and save. 4.

SAP Best Practices Allocation Structure Y9 YH YH YH YH YH YH YH YH YH YH YH YH YH YH YH YH YH YH YH YL YL YL YL YM YM YM YM YM YM YP YP © SAP AG Assignment 100 10 20 30 30 30 40 40 40 50 50 50 60 60 60 60 70 70 70 80 100 200 200 200 010 010 020 020 030 030 100 100 Basic Overhead Cost Controlling (103): Configuration Guide Receiver cat. CTR PSG PSG CTR ORD WBS CTR ORD WBS CTR ORD WBS CTR ORD WBS PSG CTR ORD WBS Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select Select By Cost Element Settlement Cost Element 921015 921100 921110 PSG PSG SDI CTR FXA CTR FXA CTR FXA CTR CTR ORD Select Select Select Select Select 921050 921055 921055 921010 921020 530100 921030 Page 23 of 83 .

On the Change View “Settlement Profile”: Details screen. This step and the following steps have to be repeated for each settlement profile. you define a range of control parameters for settlement. You can find the required entry data in the table below.2.SAP Best Practices Allocation Structure YR YR YS Assignment 100 100 100 Basic Overhead Cost Controlling (103): Configuration Guide Receiver cat. 3.2. Access the activity using one of the following navigation options: IMG Menu Transaction Code Controlling → Internal Orders → Actual Postings → Settlement → Maintain Settlement Profiles OKO7 2. 4. On the Change View “Settlement Profile”: Overview screen. . PSG CTR PSG By Cost Element Settlement Cost Element 921017 921017 921019 Result Settlement cost elements are added to allocation structures. select the settlement profile.2 Maintaining Settlement Profiles Use In the settlement profile. User action / value: Settleme nt profile YB00R1 YB00R1 R&D Internal Order Settlement Settlement profile Text Actual costs cost of sales To be settled in © SAP AG set set set set set Page 24 of 83 . Choose Details. make the following sets of entries: Field Name User action / value: Settleme nt profile YB0020 YB0020 Overhead costs User action / value: Settleme nt profile YB0030 YB0030 Production Measure User action / value: Settleme nt profile YB0050 YB0050 Investment Measure User action / value: Settleme nt profile YB00AI YB00AI Settlement assets under const. Procedure Carry out the following steps: 1.3.

to costing based PA Valid Receivers G/L account Cost Center Order WBS element Fixed Asset Material © SAP AG Settlement optional Settlement optional Settlement optional Settlement optional Settlement not allowed Settlement Settlement optional Settlement not allowed Settlement optional Settlement optional Settlement not allowed Settlement Settlement optional Settlement optional Settlement optional Settlement optional Settlement optional Settlement Settlement not allowed Settlement optional Settlement not allowed Settlement not allowed Settlement optional Settlement Settlement not allowed Settlement optional Settlement not allowed Settlement not allowed Settlement not allowed Settlement Page 25 of 83 set set set set set set set set set set set CTR ORD FXA FXA PSG Y1 Y1 Y1 Y1 YR . Default object type Indicators 100% validation %Settlement Equivalenc e numbers Amount Settlement Var.SAP Best Practices Field Name Basic Overhead Cost Controlling (103): Configuration Guide User action / value: Settleme nt profile YB0030 User action / value: Settleme nt profile YB0050 User action / value: Settleme nt profile YB00AI User action / value: Settleme nt profile YB00R1 User action / value: Settleme nt profile YB0020 full Can be settled Not for settlement Default Values Allocation Structure PA Transfer str.

The order category determines the technical properties of orders. Result You have created the settlement profiles.SAP Best Practices Field Name Basic Overhead Cost Controlling (103): Configuration Guide User action / value: Settleme nt profile YB0030 not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed User action / value: Settleme nt profile YB0050 not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed User action / value: Settleme nt profile YB00AI not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed User action / value: Settleme nt profile YB00R1 not allowed Settlement not allowed Settlement optional Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed User action / value: Settleme nt profile YB0020 not allowed Network Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Settlement not allowed Profit.3. rls Residence time SA 10 3 SA 10 3 SA 100 24 AA 999 12 SA 3 3 5.2.3 Defining Order Types Use There are several kinds of order types in controlling.no.Object Other parameter Document type Max. .dist . Real Est. The most important order categories in overhead controlling are: © SAP AG Page 26 of 83 .2. Choose Save and Back. Segment Sales order Cost objects Order item Business proc.

• • • • Order Type:Y9A0 Internal Order – Accrual Cost Accounting External Number Assignment: 9A00 + Sequence Number Settlement Profile: 20 Not Matched with Revenue Internal order These order types differ in two attributes in revenue management and the settlement profile. provide Order Category 01 and choose Enter. choose New Entries. Access the activity using the following navigation options: IMG Menu Transaction Code Controlling → Internal Orders → Order Master Data → Define Order Types KOT2_OPA 2. since statistical costs and revenues cannot be charged further. The settlement profile is a prerequisite for later entering a settlement rule for a sender in the order master record. make the following entries: Field name Order category Order Type © SAP AG Description User actions and values 1 Internal Order (Controlling) Y010 Page 27 of 83 Comment . The statistical order does not require a settlement profile. You can therefore take the expenses you record in Financial Accounting and distribute them as accrued costs across multiple periods. 4. In this case you have to mark the checkbox ‘statistical order’ on tab index ‘Controlling data’ by creating an internal order. The settlement profile is usually defined in the order type. You can uncheck the “Revenue Postings” flag for order type Z010 (Third-Party Services) if necessary. special customizing settings are needed to settle cost centers with orders for which costs are matched with revenues. On the Order type: New Entry screen. If the costs are for information only you could create a statistical internal order.SAP Best Practices Order category 01 02 03 Basic Overhead Cost Controlling (103): Configuration Guide Description Internal order Accrual Calculation Order Model Order Accrual Orders You use accrual orders to monitor the period-related accrual calculation between the expenses posted in Financial Accounting and the accrued costs charged in Cost Accounting. As cost centers cannot manage true revenues. On the Change View “Order Types”: Overview screen. You define a number of control parameters for settlement in the settlement profile. On the New Entries: Details of Added Entries screen. 3. Procedure Carry out the following steps: 1.

SAP Best Practices Field name

Basic Overhead Cost Controlling (103): Configuration Guide Description Short Text User actions and values Internal Order: Third-party services Comment

5. Choose Assign/Change Intervals to assign the number range. 6. To assign an Internal Order Type to the related Number Ranges Group perform the following steps: a) Select the number range group checkbox. b) Choose an order type with ‘Select element F2’. (The color of the order type changes from black to blue.) c) Assign the order type to the number range group by selecting Element/Group (F5). Order Type Y010 Number Range group Internal Order: Third-party services

7. On New Entries: Details of Added Entries screen, make the following entries: Field name Order Type Short Text Order category Number range interval Description User actions and values Y010 Third-party services 1 Internal Order (Controlling) 500000 – 599999 Number range group: Services YB0030 000001 000001 Comment Already maintained in preceding steps Already maintained in preceding steps Already maintained in preceding steps Already maintained in preceding steps Production measure General plan profile General budget profile

Settlement profile Planning profile Budget Profile Object Class Functional area Collective order with/without automatic goods movement Residence Time 1 CO Partner Update Commitments Management Revenue postings

Collective order without automatic goods movement

Select from the drop down menu

3 X ACTIVE set

Calendar Months Select from the drop down menu Commitments Management Active Identifier "Revenue posting allowed"

set

© SAP AG

Page 28 of 83

SAP Best Practices Field name Integrated Planning Status profile Release immediately 8. Save your entries.

Basic Overhead Cost Controlling (103): Configuration Guide Description User actions and values set Comment Indicator for Integrated Planning Internal Orders

00000002 Not set

9. Repeat the entries and enter the required fields for order type Y020: Field name Order Type Short Text Order category Number range interval Settlement profile Planning profile Budget Profile Functional area Object Class Collective order with/without automatic goods movement Residence Time 1 CO Partner Update Commitments Management Revenue postings Integrated Planning Status profile Release immediately 10. Save your entries. 11. Repeat the entries and enter the required fields for order type Y090: © SAP AG Page 29 of 83 Collective order without automatic goods movement 3 X ACTIVE set Not set set 00000002 set Description User actions and values Y020 Internal Order : Overhead costs 1 Internal Order (Controlling) 200000 - 299999 Number range group: Design YB0020 000001 000001 Overhead costs General plan profile General budget profile Comment

SAP Best Practices Field name Order Type

Basic Overhead Cost Controlling (103): Configuration Guide Description Short Text User actions and values Y090 Internal Order: Statistical orders 1 Internal Order (Controlling) 300000 – 399999 Number range group: Tools and Equipment Not set 000001 000001 Comment

Order category Number range interval Settlement profile Planning profile Budget Profile Object Class Functional area Collective order with /without automatic goods movement Residence Time 1 CO Partner Update Commitments Management Revenue postings Integrated Planning Status profile Release immediately 12. Save your entries.

General plan profile General budget profile

Not set Collective order without automatic goods movement 3 X ACTIVE Set Not set Not set 00000002 Set

Select from the drop down menu

Select from the drop down menu Commitments Management Active

Internal Order "Release immediately" indicator

13. Repeat the entries and enter the required fields for order type Y100: Field name Order Type Description Short Text Order category Number range interval Settlement profile Planning profile Budget Profile Object class Functional area © SAP AG Page 30 of 83 User actions and values Y100 Internal Order: Research and Development 1 Internal Order (Controlling) 100000 - 199999 Number range group: Development YB00R1 000001 000001 Comment

R&D Internal Order Settlement General plan profile General budget profile

SAP Best Practices Field name

Basic Overhead Cost Controlling (103): Configuration Guide Description Collective order with /without automatic goods movement User actions and values Collective order without automatic goods movement 3 X Active set Not set set 00000002 Not set Internal Orders Comment Select from the drop down menu

Residence Time 1 CO Partner Update Commitments Management Revenue plannings Integrated Planning Status profile Release immediately 14. Save your entries.

Select from the drop down menu

15. Repeat the entries and enter the required fields for order type Y400: Field name Order Type Order category Number range interval Settlement profile Planning profile Budget Profile Object class Functional area Collective order with /without automatic goods movement Residence Time 1 Residence Time 2 CO Partner Update Commitments Management Revenue plannings Integrated Planning Status profile Release © SAP AG Collective order without automatic goods movement 3 Select from the drop down menu Description Short Text User actions and values Y400 Internal Order: Marketing 1 Internal Order (Controlling) 500000 – 599999 Number range group: Services Not set 000001 000001 Comment

Not for settlement General plan profile General budget profile

X Active set Not set Not set 00000002 set

Select from the drop down menu

Internal Orders

Page 31 of 83

Repeat the entries and enter the required fields for order type Y9A0: Field name Order Type Description Short Text Order category Number range interval User actions and values Y9A0 Internal orders: Accrual cost accounting 2 Accrual Calculation Order (Controlling) 9A0000000000 9AZZZZZZZZZZ Number range group: Comment User actions and values Y600 Internal Orders: Investment 1 Internal Order (Controlling) 600000 .699999 Number range group: Capital Spending YB00AI Comment 000001 000001 INVST Collective order without automatic goods movement 6 6 X Active set Not set Not set 00000002 Not set Assets under construction settlement General plan profile General budget profile Select from the drop down menu Select from the drop down menu Internal Orders © SAP AG Page 32 of 83 . Repeat the entries and enter the required fields for order type Y600: Field name Order Type Description Short Text Order category Number range interval Settlement profile Planning profile Budget Profile Object class Functional area Collective order with /without automatic goods movement Residence Time 1 Residence Time 2 CO Partner Update Commitments Management Revenue plannings Integrated Planning Status profile Release immediately 18. Save your entries. Basic Overhead Cost Controlling (103): Configuration Guide Description User actions and values Comment 17. Save your entries. 19.SAP Best Practices Field name immediately 16.

the system transfers the strategy sequence to a corresponding order type in the settlement parameters.2. Access the activity using the following navigation options: IMG Menu Controlling → Internal Orders → Actual Postings → Settlement → Automatic Generation of Settlement Rules → Assign Strategy Sequence To Order Type KSR3_ORC Transaction Code 2. Collective order without automatic goods movement 3 Select from the drop down menu X Active Not set Not set Set 00000002 Set Select from the drop down menu Internal Orders .4 Assigning Strategy Sequence to Order Type Use In this IMG activity. Save your entries. you assign a strategy sequence for relevant order type. Procedure Carry out the following steps: 1. On Change View “Assignment of Strategy Sequence to the Order Type”: Overview screen. make the following entries: © SAP AG Page 33 of 83 . For new orders.SAP Best Practices Field name Settlement profile Planning profile Budget Profile Object class Functional area Basic Overhead Cost Controlling (103): Configuration Guide Description User actions and values Imputed cost orders YB0020 000001 000001 Comment Overhead costs General plan profile General budget profile Collective order with /without automatic goods movement Residence Time 1 Residence Time 2 CO Partner Update Commitments Management Revenue plannings Integrated Planning Status profile Release immediately 20.3.2.

choose New Entries. Procedure Carry out the following steps: 1. an overview of all allotments and their types. Usage Description Controlling Area Budget profile Availability-control activity group Availability control action Usage rate in % User actions and values 1000 000001 ++ 1 90. On the New Entries: Overview of Added Entries screen.SAP Best Practices Field name Order type Strat. Sequ. Access the activity using the following navigation options: IMG Menu Transaction Code Controlling → Internal Orders → Budgeting and Availability Control → Define Tolerance Limits for Availability Control SPRO 2. Basic Overhead Cost Controlling (103): Configuration Guide Description User actions and values Y020 SAP040 2 Always Overwrite REL Release Y100 SAP040 2 Always Overwrite CRTD Create Comment Internal Order : Overhead costs Use standard Standard Standard Research and Development Use standard Standard Standard 4 Configuration Budget and Plan . make the following entries: Field name COAr Prof. you can call up the funds overview. Sequ.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) Use The monitoring of allotted funds is a primary element of order controlling. Particularly with critical orders. 3. Save your entries. Modifiable Status 3. In addition to the funds overview as a “passive availability control”. Based on the defined tolerance limits and when certain activities are recorded.grp Act. Tr. an “active availability control” has been implemented that enables you to prevent excessive allotments from occurring in the first place.4. Modifiable Status Order type Strat.00% All activity groups allowed Only warning message Comment © SAP AG Page 34 of 83 . At any time. the allotted funds can exceed the funds made available at an early stage. On the Change View “Order Availability Control: Tolerance Limits”: Overview screen. the system checks whether the available budget or available released budget (release) is still sufficient.

SAP Best Practices 4. Y1-101-1 and Y1-101-A Activity Type Cost Element LAGRU KAGRU Not set Not set © SAP AG Page 35 of 83 .2. Basic Overhead Cost Controlling (103): Configuration Guide Result You have defined the tolerance limits for the availability control for profile 000001 in controlling area 1000. Key figure Flag for entering sets Set Set Var. on/off (from) Set Set From Var. 4. Create the layouts with following values: Element definition: Name Attrib. Field name Planning layout Text Planning layout Text Planning layout Text 3. Do all steps per layout. enter the planning layout and description. Choose Create. Save your entries.on/ off (to) To Description User action and values Y1-101 CE/AT Excel Y1-101-1 CE/AT Excel Y1-101-A CE/AT Dependent Comment Layout Y1-101.2 User Defined Planning 4. .1 Creating Planning Layouts for Cost Element Planning / Cost Centers Procedure Carry out the following steps: 1. On the Report Painter: Create Cost Centers: Planning layout for cost elements screen.4. KP65 Transaction Code 2. Access the activity using one of the following navigation options: IMG Menu Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create Planning Layouts for Cost Element Planning → Create planning layout for cost planning.

To add other Element Definitions choose Edit  Columns  New lead Column in the menu To sort the columns. middle and long text” push button (Ctrl+F8) to maintain the Text of Elements Short ActType Cost elem. on/off (from) From Var. double-click on the Column 1. select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Y1-101-1 and Y1-101-A Not set Not set Not set DK Not set Not set Not set Plan Var. double-click on the Lead column. choose Edit  Columns  Sort Lead Columns in the menu Key Figures/Attribute: Name Element Type: Attrib. when the pop-up appears. PlnFxdCOCu PlanVar. Costs Not set Not set Not set DK Not set Not set Not set To enter the first Characteristic.on/ off (to) To Layout Y1-101. Y1-101-1 and Y1-101-A © SAP AG Page 36 of 83 . Plan Fixed Costs Element Type: Key figure Plan Fixed Costs in CO Area Currency Distribution key Plan Fixed Costs in CO Area Currency Plan Variable Costs in CO Area Currency Distribution key Plan Variable Costs in CO Area Currency Flag for entering sets Var.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide To enter the first Element Definition. To add other Characteristics or Attibutes double-click on the right of the filled Column. Double-click on each Element Definition.Key Figure or Attribute and select the “Change short.CO Medium Activity Type Cost element Plan Fixed Costs Plan Variable Costs Long Activity Type Cost element Plan fixed costs in COArea currency Plan variable costs in CO area currency Layout Y1-101.

2. Y1-101-1 and Y1-101-A 1 2 3 4 Version Period Fiscal Year Cost Center 8.Data selection  Gen. Choose Edit  Gen. Choose Extras  Variables  Variables Definition in the menu and enter the following data: Name GJAHR KAGRU KSGRU LAGRU PERIA PERIB VERSN 9. Type Characteristic value Characteristic value Characteristic value Characteristic value Characteristic value Characteristic value Characteristic value Characteristic Fiscal Year Cost Element Cost Center Activity Type Period Period Version Description Fiscal year or group or group or group or group From period To period Set Opt.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 6. Choose Edit  Gen./oblig Layout Y1-101. Y1-101-1 and Y1-101-A Version Period Fiscal Year Cost Center Not set Not set Not set set VERSN PERIA GJAHR KSGRU Not set set Not set Not set PERIB 7.Data selection  Header Layout in the menu to maintain the sequence of header characteristics Layout Y1-101.Data selection in the menu and enter the following values: Name Flag for entering sets Variable on/off (from) set set set set From Variable on/off (to) To Layout Y1-101.2 Creating Planning Layouts for Activity Type Planning Procedure Carry out the following steps: 1. Choose Save. Access the activity using one of the following navigation options: IMG Menu Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create Planning Layouts for Activity Type Planning → Create activity type planning layout Page 37 of 83 © SAP AG . Y1-101-1 and Y1-101-A 4.

Price Expanded Comment Layout Y1-202-1 Cost Center Activity Type Layout Y1-202-1 Cost center Activity Type Set Set Set Set KSGRU LAGRU Not set Not set KSGRU LAGRU Not set Not set To enter the first Element Definition.on/off (to) To Description User action and values Y1-202-1 Act. Create the layouts with the following values: Element definition: Name Attrib. On the Report Painter: Create Cost Centers: Planning layout for acitivities/pr screen. double-click on the Lead column.type / price Y1-202-2 Act.on/off (to) To © SAP AG Page 38 of 83 . Field name Planning layout Text Planning layout Text 3.SAP Best Practices Transaction Code Basic Overhead Cost Controlling (103): Configuration Guide KP75 2. Layout Y1-202-1 Plan Activity Dist. choose Edit  Columns  Sort Lead Columns in the menu Key Figures/Attribute: Name Element Type: Attrib. Key figure Flag for enterin g sets Set Set Var. Distribution key Plan activity Not set Not set Not set Not set Not set Not set Element Type: Key figure Flag for entering sets Var. on/off (from) From Var. on/off (from) Set Set From Var. Choose Create. enter the planning layout and description. To add other Element Definitions choose Edit  Columns  New lead Column in the menu To sort the columns. 4.

CElem ATypCat egory Text exists Plan price indicator Allocation cost element ATyp category Long text Not set Not set Not set Not set Not set not set Not set Not set Not set Plan Fix Price Not set Not set Not set Plan Var.SAP Best Practices Name Basic Overhead Cost Controlling (103): Configuration Guide Element Type: Attrib.on/off (to) Not set To Pln Fix Price Plan Var. Kew plan activity Unit plan activity Plan Fix Price in CO Area Currency Plan Variable Price in CO Area Currency Plan Unit Price in CO Area Currency Price indicator Alloc. Price Not set Not set Not set Plan Unit Price Not set Not set Not set Price Alloc Celem. Not set Not set Not set Not set Not set Not set A L Not set Not set Not set Not set Not set Not set © SAP AG Page 39 of 83 . Costs Not set Not set Not set Layout Y1-202-1 Plan Activity Dist Unit Distributi on key Unit of measure s Plan Activity Distr. on/off (from) Not set From Var. Element Type: Key figure Plan Fix Price in CO Area Currency Price variable Plan Variable Costs in CO Area Currency Flag for entering sets Not set Var.

Double-click on each Element Definition. select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Choose Edit  Gen.Data selection  Header Layout in the menu to maintain the sequence of header characteristics Layout Y1-202-1 and Y1-202-1 1 2 3 Version Period Fiscal Year 8. Choose Edit  Gen. middle and long text” push button (Ctrl+F8) to maintain the Text of Elements Short Cost Ctr ActType PlanActvty Price Fxd Price Vbl. when the pop-up appears. double-click on the Column 1.Data selection in the menu and enter the following values: Name Flag for entering sets Variable on/off (from) set set set From Variable on/off (to) Not set set Not set PERIB To Layout Y1-202-1 and Y1-202-1 Version Period Fiscal Year Not set Not set Not set VERSN PERIA GJAHR 7. Choose Extras  Variables  Variables Definition in the menu and enter the following data: Name Type Characteristic Description Opt. To add other Characteristics or Attibutes double-click on the right of the filled Column./oblig Layout Y1-202-1 and Y1-202-1 © SAP AG Page 40 of 83 .Key Figure or Attribute and select the “Change short.Data selection  Gen.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide To enter the first Characteristic. Price Unit Medium Cost center Activity Type Plan acitivity Price Fixed Price Variable Cost center Activity Type Plan acitivity Price Fixed Price Variable Price Unit Long Cost Center Activity Type Plan activity Fixed price in controlling area currency Variable price in CO area currency Cost Center Activity Type Plan activity Fixed price in controlling area currency Variable price in CO area currency Price Unit Layout Y1-202-1 Layout Y1-202-2 6. Cost Ctr ActType PlanActvty Price Fxd Price Vbl.

enter the planning layout and description. Key figure Flag for entering sets Set Set Var. On the Report Painter: Create Cost Centers: Planning layout for key figures screen.SAP Best Practices Name GJAHR KSGRU LAGRU PERIA PERIB VERSN 9. key fig.plan Y1-301-2 Key fig.on/off (to) To Description User action and values Y1-301-1 Key fig. Choose Save. 4. on/off (from) Set Set From Var.2. KGRSU STAGRU Not set Not set © SAP AG Page 41 of 83 .3 Creating Planning Layouts for Statistical Key Figure Planning Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create planning layouts for statistical key figure planning → Create statistical key figure planning layout KP85 Transaction Code 2. Field name Planning layout Text Planning layout Text 3. Choose Create.plan exp Comment Layout Y1-301-1 Cost Center Stat. Create the layouts with following values: Element definition: Name Attrib./oblig 4. Basic Overhead Cost Controlling (103): Configuration Guide Type Characteristic value Characteristic value Characteristic value Characteristic value Characteristic value Characteristic value Characteristic Fiscal Year Cost Center Activity Type Period Period Version Description Fiscal year or group or group From period To period Version Set Opt.

on/off (to) To Layout Y1-301-2 Cost center Stat. select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. on/off (from) From Var. Double-click on each Element Definition. key fig. Current Plan Value Not set Not set Not set Not set Not set Not set Not set Not set not set Not set Not set Not set Not set Not set Not set To enter the first Characteristic. Layout Y1-301-1 Curent Plan value Dist. on/off (from) Set Set From Var. choose Edit  Columns  Sort Lead Columns in the menu Key Figures/Attribute: Name Element Type: Attrib. Distribution key Current Plan Value Not set Not set Not set Not set Not set Not set Element Type: Key figure Flag for enterin g sets Var. when the pop-up appears.on/off (to) To Layout Y1-301-2 Key figure category Curent Plan value Dist Unit L Distributio n key Unit of measure Text exists Unit current plan value Long text KeyFig.SAP Best Practices Name Basic Overhead Cost Controlling (103): Configuration Guide Attrib. Key figure Flag for entering sets Set Set Var. To add other Characteristics or Attibutes double-click on the right of the filled Column. double-click on the Column 1.Ca t.Key Figure or Attribute and select the “Change short. To add other Element Definitions choose Edit  Columns  New lead Column in the menu To sort the columns. double-click on the Lead column. middle and long text” push button (Ctrl+F8) to maintain the Text of Elements Short Cost Ctr Medium Cost center Long Cost Center Layout Y1-301-1 © SAP AG Page 42 of 83 . KSGRU STAGRU Not set Not set To enter the first Element Definition.

Data selection  Gen. Choose Edit  Gen. Choose Edit  Gen.2./oblig Layout Y1-301-1 and Y1-301-2 4.4 Creating Planning Layouts for Cost Element Planning / Internal Orders Procedure Carry out the following steps: © SAP AG Page 43 of 83 . Choose Save. Version From period To period Or group Version Description Fiscal year Opt.SAP Best Practices Short StatKeyFig Plan value Cost Ctr KeyFigCat Plan value Basic Overhead Cost Controlling (103): Configuration Guide Medium Stat Key Figure Current Plan value Cost center T Current Plan value Long Statistical key figure Current Plan value Cost Center Key Figure Category Current Plan value Layout Y1-301-2 6.Data selection  Header Layout in the menu to maintain the sequence of header characteristics Layout Y1-301-1 and Y1-301-2 1 2 3 Version Period Fiscal Year 8. Type Characteristic value Characteristic value Characteristic value Characteristic value Characteristic value Characteristic value Characteristic Fiscal Year Cost Center Period Period Stat. Choose Extras  Variables  Variables Definition in the menu and enter the following data: Name GJAHR KGRSU PERIA PERIB STAGRU VERSN 9.Data selection in the menu and enter the following values: Name Flag for entering sets Variable on/off (from) set set set From Variable on/off (to) Not set set Not set PERIB To Layout Y1-301-1 and Y1-301-2 Version Period Fiscal Year Not set Not set Not set VERSN PERIA GJAHR 7. key fig.

KPG5 Transaction Code 2.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 1. on/off (from) Set From Var. 4. on/off (from) Not set From Var. Key figure Flag for entering sets set Var. Field name Planning layout Text 3. TtlPCost CO Element Type: Key figure Total Plan Costs in CO Area Currency Distribution key Total Plan Costs in CO Area Currency Total Plan Consump tion Flag for entering sets Not set Var. Access the activity using one of the following navigation options: IMG Menu Controlling → Internal Orders → Planning → Manual Planning → User-Defined Planning Layouts → Create Planning Layouts for Cost Element Planning → Create planning layout for cost planning. Create the layout with following values: Element definition: Name Attr. on/off (to) Not set To Description User action and values Y1-401-1 Order planning Comment Cost element KAGRU To enter the first Element Definition. Not set Not set Not set © SAP AG Page 44 of 83 . Choose Create. double-click on the Lead column. on/off (to) Not set To DK Not set Not set Not set TtlPCons. choose Edit  Columns  Sort Lead Columns in the menu Key Figures/Attribute: Name Element Type: Attr. To add other Element Definitions choose Edit  Columns  New lead Column in the menu To sort the columns. enter the planning layout and description. On the Report Painter: Create Orders: Planning layout for cost elements/active screen.

Key Figure or Attribute and select the “Change short. Medium Cost element Ttl Plan Costs COArC Ttl Plan Consumption Long Cost element Total Plan Costs in CO Area Currency Total Plan Consumption 6.Data selection  Gen.SAP Best Practices Name Basic Overhead Cost Controlling (103): Configuration Guide Element Type: Key figure Total Plan Costs in CO Area Currency Flag for entering sets Not set Var. Choose Edit  Gen. DK Distribution key Quantity Text field Record Quantity Text existis Not set Not set Not set Not set Not set Not set To enter the first Characteristic. Choose Edit  Gen. on/off (from) Not set From Var. To add other Characteristics or Attibutes double-click on the right of the filled Column. middle and long text” push button (Ctrl+F8) to maintain the Text of Elements Short Cost element TtlPCost CO TtlPCons.Data selection in the menu and enter the following values: Name Flag for entering sets Not set Not set Not set set Variable on/off (from) set set set set From Variable on/off (to) Not set set Not set Not set PERIB To Version Period Fiscal Year Order VERSN PERIA GJAHR AUFGR 7. when the pop-up appears. double-click on the Column 1. on/off (to) Not set To Element Type: Attr. Choose Extras  Variables  Variables Definition in the menu and enter the following data: Name AUFGR © SAP AG Type Characteristic value Characteristic Order Page 45 of 83 . select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Double-click on each Element Definition.Data selection  Header Layout in the menu to maintain the sequence of header characteristics 1 2 3 4 Version Period Fiscal Year Order 8.

select the profile and choose General Controlling. Choose Save. 7. 3. choose New Entries.5 Maintaining User-Defined Planner Profiles Use In a planner profile. On the New Entries: Overview of Added Entries screen. Choose Save. choose New Entries. group . make the following entries: Profile YBALL_01 YBALL_02 4.2. On the Change View “Planner profiles”: Overview screen. On the Change View “General Controlling”: Overview screen. make the following entries for the profile: Planning Profile YBALL_01 Planning Area Cost ctrs: Cost element/activity inputs Cost centers: Activities/prices CCtr: Statistical key figures Orders: Cost element/activity inputs Planning Profile YBALL_02 Planning Area © SAP AG Table CuDK QIDK Page 46 of 83 Table CuDK Name 1P1 1P2 1P3 1P4 2 2 2 2 QIDK 2 2 2 2 Description Planning with Excel (reduced) Planning: All Planning Areas Auth. On the New Entries: Overview of Added Entries screen.SAP Best Practices Name GJAHR KAGRU PERIA PERIB VERSN 9. On the Change View “Planner profiles”: Overview screen. 6. Procedure Carry out the following steps: 1. 5. Basic Overhead Cost Controlling (103): Configuration Guide Type Characteristic value Characteristic value Characteristic value Characteristic value Characteristic value Characteristic Fiscal Year Cost Element Period Period Version 4. you specify per planning area which planning layout is to be used and also with which default values. Access the activity using one of the following navigation options: IMG Menu Controlling → Internal Orders → Planning → Manual Planning → Maintain User-Defined Planner Profiles → Maintain UserDefined Planner Profiles KP34 Transaction Code 2.

set 01_1P1_YBALL _01_001Y1-101 Planing profile YBALL_02 . make the following entries: Planing profile YBALL_01 Planning Area Cost ctrs: Cost element/activity inputs Cost ctrs: Cost element/activity inputs Cost centers: Activities/prices Cost centers: Activities/prices CCtr: Statistical key figures CCtr: Statistical key figures Orders: Cost element/activity inputs Planning Area © SAP AG Table Itm 1P1 1P1 1P2 1P2 1P3 1P3 1P4 1 Y1-101 1 Y1-101-A 1 Y1-202-1 1 Y1-202-2 1 Y1-301-1 1 Y1-301-2 1 Y1-401-1 Table Itm Layout Defit Over Integr File Page 47 of 83 set set set set set set set set set set Layout Defit set Over w. 1P1 1P2 1P3 1P4 1P6 1P7 1P9 1PC 1PD 1PE 1PF 1PG 1PI 1PJ 1PL 1PN 1PQ 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 9. key figures CCtr: Manual actual prices Business process: Manual actual prices 8. On the Change View “General Controlling”: Overview screen select the layout and select Layouts for Controlling. key figures Cost objects: Cost element/acty inputs Cost objects: Statistical key figures RE: Cost elements. 11. Choose Save. On the Change View “Layouts for Controlling”: Overview screen. activity allocations RE:Stat. On the New Entries: Overview of Added Entries screen.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Name Cost ctrs: Cost element/activity inputs Cost centers: Activities/prices CCtr: Statistical key figures Orders: Cost element/activity inputs Ord: Statistical key figures WBS elements: Cost element/acty inputs WBS elements: Statistical key figures Networks: Statistical key figures Business processes: Activity inputs Business processes: Quantities/prices Business processes: Stat. choose New Entries. 10. set Integr File description .

SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide w. description Cost ctrs: Cost element/activity inputs Cost centers: Activities/prices Cost centers: Activities/prices Cost centers: Activities/prices CCtr: Statistical key figures CCtr: Statistical key figures CCtr: Statistical key figures Orders: Cost element/activity inputs Orders: Cost element/activity inputs Orders: Cost element/activity inputs Orders: Cost element/activity inputs Ord: Statistical key figures Ord: Statistical key figures WBS elements: Cost element/acty inputs WBS elements: Cost element/acty inputs WBS elements: Cost element/acty inputs WBS elements: Cost element/acty inputs WBS elements: Cost element/acty inputs WBS elements: Statistical key figures WBS elements: Statistical key figures Networks: Statistical key figures Networks: Statistical key figures Networks: Statistical key figures © SAP AG 1P1 1P2 1P2 1P2 1P3 1 1P3 1 1P3 1 1P4 1 1P4 1 1P4 1 1P4 1 1P6 1 1P6 1 1P7 1 1P7 1 1P7 1 1P7 1 1P7 1 1P9 1 1P9 1 1PC 1 1PC 1 1PC 1 Y1-101-1 1 1-201 1 1-204 1 1-201C 1 1-301 1-302 1-303C 1-401 1-402 1-402P 1-404 1-601 1-603C 1-701 1-702 1-702P 1-703 1-704 1-901 1-903C 1-C01 1-C02 1-C03C set set Page 48 of 83 . .

SAP Best Practices Business processes: Activity inputs Business processes: Activity inputs Business processes: Activity inputs Business processes: Quantities/prices Business processes: Quantities/prices Business processes: Stat. key figures Business processes: Stat. key figures Cost objects: Cost element/acty inputs Cost objects: Cost element/acty inputs Cost objects: Cost element/acty inputs Cost objects: Statistical key figures Cost objects: Statistical key figures RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE: Cost elements RE:Stat. key figures RE:Stat. key figures RE:Stat. key figures RE:Stat. key figures RE:Stat. key figures RE:Stat. key figures CCtr: Manual actual © SAP AG Basic Overhead Cost Controlling (103): Configuration Guide 1 1PD 1 1PD 1 1PD 1 1PE 1 1PE 1 1PF 1 1PF 1 1PG 1 1PG 1 1PG 1 1PI 1 1PI 1PJ 1PJ 1PJ 1PJ 1PJ 1PJ 1PJ 1PJ 1PJ 1PJ 1PJ 1PJ 1PL 1PL 1PL 1PL 1PL 1PL 1PN 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1-I03C 1-J01-1 1-J01-2 1-J01-3 1-J01-4 1-J01-5 1-J01-6 1-J02-1 1-J02-2 1-J02-3 1-J02-4 1-J02-5 1-J02-6 1-L01-1 1-L01-2 1-L01-3 1-L01-4 1-L01-5 1-L01-6 1-N01 Page 49 of 83 1-I01 1-G02P 1-G02 1-G01 1-F03C 1-F01 1-E02 1-E01 1-D02P 1-D02 1-D01 .

1.1.1 Cost Elements and Groups 5.1.a. These examples have to be deleted so that the correct batch input sessions can be created. Version 001 Period from 1 Period to 12 Fiscal year <current year> <current year> Cost CElem center * * Activity Type n. 14. a description of the data used appears below. Access the activity using the following navigation options: © SAP AG Page 50 of 83 . SAP standard delivers some examples for creation of the batch input sessions which are not used for SAP Best Practices. On the Cost Element/Activity Input Planning: Init. 001 1 12 * group = 100_CE * 5 Basic Master Data Use Master data is imported using application transactions or eCATTs (extended Computer Aided Test Tools).1 Deleting Unneeded Default Settings for Primary Cost Elements Use Cost elements are created with batch input sessions.5. Choose Save. Basic Overhead Cost Controlling (103): Configuration Guide 1 1PQ 1-Q01 13. 16. Because some of the master data is required for configuration.Screen Pre-Parameteriz. enter the following data: Field Name Controlling Area User actions and values 1000 . Save your entries and quit the transaction.5.SAP Best Practices prices Business process: Manual actual prices 12. On the Change View “Layouts for Controlling”: Overview screen select the layout and choose Default Parameters. Procedure Carry out the following steps: 1. screen make the following entries for profile: Planning Layout YBALL_01 Planning Area Table Cost ctrs: Cost element/activity inputs 1P1 Cost centers: Activities/prices 1P2 15.1 Primary Cost Elements . Prerequisites If a dialog box Set Controlling Area appears. Choose Save.

SAP Best Practices IMG Menu Basic Overhead Cost Controlling (103): Configuration Guide Controlling → Cost Element Accounting → Master Data → Cost Elements → Automatic Creation of Primary and Secondary Cost Elements → Make Default Settings OKB2 Transaction Code 2. On the Change View “Automatic Generation of Cost Elements: Default Setting” screen. On the Change View “Automatic Generation of Cost Elements: Default Setting”: screen.1. Result The default settings are deleted. 3. Procedure Carry out the following steps: 1. choose New Entries (F5).2 Making Default Settings for Primary Cost Elements . This has been done during installation of layer 0. 1 1 1 1 1 1 1 1 1 Page 51 of 83 . choose Select All (F7).Costs Use The ranges of cost elements to be created are defined. On the Determine Work Area: Entry screen provide chart of accounts YBIT and choose Enter. On the Determine Work Area: Entry screen provide chart of accounts YIKR and choose Enter. Prerequisites The respective P&L accounts must have been created in FI. 4. . On the New Entries: Overview of Added Entries screen. 3.5. The screen is empty. Choose Delete (Shift + F2) and save your entries. 4. Access the activity using the following navigation options: IMG Menu Controlling → Cost Element Accounting → Master Data → Cost Elements → Automatic Creation of Primary and Secondary Cost Elements → Make Default Settings OKB2 Transaction Code 2. make the following entries: Acct from 506000100 506000200 506000300 506000400 506000500 506990400 507000100 507000130 507000140 © SAP AG Account to 506000100 506000200 506000300 506000400 506000500 506990400 507000100 507000130 507000140 CElem cat.1.

SAP Best Practices Acct from 507000150 507000160 507000200 507000210 507000220 507000230 507000240 507000250 507000300 507000310 507000320 507000400 507000410 507000420 507000430 507000500 507000510 507000520 507000530 507000535 507000540 507000600 507000610 507000620 507000630 507000700 507000800 507000810 507000820 507000830 507000840 507000850 507000860 507000870 507000880 507000890 507000900 © SAP AG Basic Overhead Cost Controlling (103): Configuration Guide Account to 507000150 507000160 507000200 507000210 507000220 507000230 507000240 507000250 507000300 507000310 507000320 507000400 507000410 507000420 507000430 507000500 507000510 507000520 507000530 507000535 507000540 507000600 507000610 507000620 507000630 507000700 507000800 507000810 507000820 507000830 507000840 507000850 507000860 507000870 507000880 507000890 507000900 CElem cat. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Page 52 of 83 .

SAP Best Practices Acct from 508000100 508000200 508000300 508000500 509100100 509100200 509100300 509100301 509100302 509100400 509100500 509100600 509100700 509100800 509100900 509200100 509200200 509200300 509200310 509300100 509300200 509500100 510400100 512000100 512000200 512000300 513000100 514010001 514010003 514020002 514020004 514020006 514020007 514020008 514020009 514020011 514020012 © SAP AG Basic Overhead Cost Controlling (103): Configuration Guide Account to 508000100 508000200 508000300 508000500 509100100 509100200 509100300 509100301 509100302 509100400 509100500 509100600 509100700 509100800 509100900 509200100 509200200 509200300 509200310 509300100 509300200 509500100 510400100 512000100 512000200 512000300 513000100 514010001 514010003 514020002 514020004 514020006 514020007 514020008 514020009 514020011 514020012 CElem cat. 1 1 1 1 1 1 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Page 53 of 83 .

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11 1 1 1 1 1 1 Page 54 of 83 .SAP Best Practices Acct from 514020014 514020015 514020017 514020018 514020019 514020020 514020021 514020022 514020060 617010100 617020100 617030100 617030101 617030102 617030103 617030104 617030105 617030106 617030107 617030108 617030109 619100100 619200100 619300100 621010100 621020100 621020200 621030100 622000100 622000200 820020100 Z510110100 Z510110200 Z510110300 Z510120100 Z510120200 Z510130100 © SAP AG Basic Overhead Cost Controlling (103): Configuration Guide Account to 514020014 514020015 514020017 514020018 514020019 514020020 514020021 514020022 514020060 617010100 617020100 617030100 617030101 617030102 617030103 617030104 617030105 617030106 617030107 617030108 617030109 619100100 619200100 619300100 621010100 621020100 621020200 621030100 622000100 622000200 820020100 Z510110100 Z510110200 Z510110300 Z510120100 Z510120200 Z510130100 CElem cat.

3 Creating Primary Cost Elements: Create Batch Input Session Procedure Carry out the following steps: 1. .5. Save your entries.1. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 5. make the following entries: Field name Controlling Area Valid from Description User actions and values 1000 1.1. On the Create Batch Input Session to Create Cost Elements screen. from previous year Comment Valid from date Maintain previous year so that postings concerning previous year can be made.9999 <User-ID> <User-ID> Page 55 of 83 .12. Access the activity using the following navigation options: IMG Menu Controlling → Cost Element Accounting → Master Data → Cost Elements → Automatic Creation of Primary and Secondary Cost Elements → Create Batch Input Session OKB3 Transaction Code 2.SAP Best Practices Acct from Z510130200 Z510140100 Z510140200 Z510170100 Z510170200 Z510210100 Z510220100 Z510230100 Z510240100 Z510240200 Z510240300 Z510240400 Z955001000 Z990001000 Z990002000 Z990003100 Basic Overhead Cost Controlling (103): Configuration Guide Account to Z510130200 Z510140100 Z510140200 Z510170100 Z510170200 Z510210100 Z510220100 Z510230100 Z510240100 Z510240200 Z510240300 Z510240400 Z955001000 Z990001000 Z990002000 Z990003100 CElem cat.1. Valid to Session Name Batch input user © SAP AG Valid to date 31.

3. Procedure Carry out the following steps: 1.12.4 Creating Primary Cost Elements: Execute Batch Input Session Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu Controlling → Cost Element Accounting → Master Data → Cost Elements → Automatic Creation of Primary and Secondary Cost Elements → Execute Batch Input Session SM35 Transaction Code 2. Rework Settl.Material Settl.01. Cost element 921019 921050 921055 921010 921015 921017 Valid from 01. They enable the controller to assign to a cost object the real amount of resource consumption caused by it.01. 5.01.9999 Name Settl.12.2 Creating Secondary Cost Elements Use Secondary cost elements are controlling-specific and have no counter part in FI.12.1.2006 01. Sales Order Settlement Service Revenue Settlement Service Costs Settl. On the Create Cost Element: Basic Screen.2006 01.Material Settl.9999 31.9999 31. R&D Description Settl. Choose Execute. Result You have created the primary cost elements in Controlling Area 1000. On the Batch Input: Session Overview screen select session <User-ID> and process the session.2006 Valid to 31.SAP Best Practices 3. Basic Overhead Cost Controlling (103): Configuration Guide . R&D CElem categ.9999 31.12. Sales Order SettlServRev SettlServCost Settl.12.9999 31. provide the necessary data. provide the necessary data and choose Master Data.2006 01.2006 01.9999 31. Rework Settl. They are used to describe the consumption of resources provided or produced by the company itself.01.01.1.2006 01.01.5.1. Access the activity using the following navigation options: SAP Menu Accounting → Controlling → Cost Center Accounting → Master Data → Cost Element → Individual Processing → Create Secondary KA06 Transaction Code 2. © SAP AG Page 56 of 83 . 21 21 21 21 21 21 Unit meas. On the Create Cost Element: Initial Screen.12.

Valid from Basic Overhead Cost Controlling (103): Configuration Guide Valid to 31.12.9999 31.12.9999 31.9999 31.9999 31. 21 21 21 21 21 42 42 42 43 43 43 43 43 43 43 43 43 43 43 H H H H H M3 M3 AU AU H H Unit meas.12.2006 01.9999 31.01.9999 31.01.01.12.2006 Save your entries.9999 31.9999 31.01.2006 01.9999 31.12.01. such as in customizing or reporting.2006 01.12. See chapter “Text Translation” in this document in order to find out how to translate the texts.9999 31.01.SAP Best Practices Cost element 921020 921030 921040 921100 921110 942010 942200 942020 943080 943110 943010 943020 943030 943040 943050 943060 943070 943090 943100 4.2006 01.4 Creating Groups: Cost Elements Use Cost element groups enable the controller to address cost elements in groups by providing the group name instead of single cost element names.12. 5.9999 31.9999 31.01. Result You have created the secondary cost elements in Controlling Area 1000.01.12.9999 31.01.12.2006 01.2006 01.01. 5.2006 01.9999 31.2006 01.01.9999 Name SettlThirdPartyM at SettlInternalActiv SetlExterServ SettlRevenue SettlCost Build&Maint COPA Assessment Quality costs Consulting Pers hrs Machine hours 1 Machine hours 2 Setup Production Water Industry Effluent Environmental Internal Transport Development QM Control Description SettlThirdPartyM at SettlInternalActiv SetlExterServ Settlement Revenue Settlement Costs Buildings & Maintenance COPA Assessment Assessment Quality costs Consulting Personnel hours Machine hours 1 Machine hours 2 Setup Production Water Industry Effluent Environmental Internal Transport Development QM Control CElem categ. © SAP AG Page 57 of 83 .9999 31.01.01.01.9999 31.01.2006 01.2006 01.12.12.2006 01.2006 01.3 Text Maintenance Cost Elements Costs Use Texts are to be maintained in local language.2006 01.12.12.1.2006 01.12.9999 31.12.12.2006 01.12.01.01.01.01.12. 01. For this it is necessary to logon with this language.2006 01.2006 01.12.1.9999 31.2006 01.

On the Create Cost Element Group: Initial Screen.4. (Type 11. Make the following sets of entries: Cost element group YB_ALL YB1000_CE 10_CE 20_CE 30_CE 90_CE 100_CE 200_CE 1100_CE_CE 1200_CE 1300_CE 1400_CE 1500_CE 1600_CE 1700_CE 1800_CE 1900_CE 2000_CE 2100_CE 3000_CE 4100_CE 4110_CE 4200_CE 4300_CE © SAP AG Description All cost elements Cost elements summary Best Practices Costs Best Practices Rev. enter the cost element group and choose Enter. 4. / Sales Ded. 3.1 Cost Element Groups: Header and Text Use Cost element groups are created and texts are maintained.5. enter the necessary data.12) Non operating costs Statistical Accounts Primary costs Secondary costs Personnel expenses Production costs materials Utility costs Subcontracting/Third party Changes inventories Purchasing/Inventory differences Administration Buildings and Maintenance Travel costs Taxes Revenues and Sales Deductions (Type 01) Other income/expense Order Settlement Order Settlement Service / Development Result analysis Overhead rate Page 58 of 83 .1. Access the activity using the following navigation options: SAP Menu Transaction Code Accounting → Controlling → Cost Element Accounting → Master Data → Cost Element Group → Create KAH1 2. Procedure Carry out the following steps: 1. and choose Save. On the Create Cost Element Group: Structure screen.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide .

Access the activity using the following navigation options: SAP Menu Transaction Code Accounting → Controlling → Cost Center Accounting → Master Data → Cost Element Group → Change KAH2 2. Enter the minimum and the maximum value of cost element range to be assigned. 4. choose Insert Cost Element.2 Cost Element Groups: Values (Cost Elements) Use The purpose of this activity is to assign all cost elements to one of the cost element groups. On the Change Cost Element Group: Initial Screen. enter the cost element group and choose Hierarchy.4. On the Change Cost Element Group: Structure screen. 6. . 3. Procedure Carry out the following steps: 1. Make the following sets of entries: Cost Element Group 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE © SAP AG From Value 507000540 507000600 507000610 507000620 507000630 507000820 To Value 507000540 507000600 507000610 507000620 507000630 507000820 Page 59 of 83 . 5.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Description Assessments Activity allocation Revenues (Type 11) Sales deductions (type 12) Non operating revenues Non operating expenses Corporate Taxes Asset Accounting Accounts (category 90) Personal related costs Raw-/service material consumption costs Other Costs Other Secondary Costs Cost element group 4400_CE 4500_CE 5100_CE 5200_CE 6100_CE 6200_CE 6300_CE 9100_CE YBMF_001 YBMF_002 YBMF_003 YBMF_004 Result You have created the cost element groups.5.1. Choose Save.

SAP Best Practices Cost Element Group 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1100_CE 1200_CE 1200_CE 1300_CE 1300_CE 1300_CE 1300_CE 1500_CE 1600_CE 1600_CE 1700_CE 1700_CE 1700_CE 1700_CE 1700_CE 1700_CE 1700_CE 1700_CE 1700_CE 1700_CE Basic Overhead Cost Controlling (103): Configuration Guide From Value 507000830 509100100 509100200 509100300 509100400 509100500 509100600 509100700 509100800 509100900 509200100 509200200 509200300 509200310 509300100 509300200 509500100 514010001 506000300 506990400 506000200 507000850 507000880 507000890 617030104 506000400 506000500 506000100 507000200 507000210 507000220 507000240 507000700 507000840 507000860 508000300 514020008 To Value 507000830 509100100 509100200 509100300 509100400 509100500 509100600 509100700 509100800 509100900 509200100 509200200 509200300 509200310 509300100 509300200 509500100 514010001 506000300 506990400 506000200 507000850 507000880 507000890 617030104 506000400 506000500 506000100 507000200 507000210 507000220 507000240 507000700 507000840 507000860 508000300 514020008 © SAP AG Page 60 of 83 .

SAP Best Practices Cost Element Group 1700_CE 1700_CE 1700_CE 1700_CE 1800_CE 1800_CE 1900_CE 2000_CE 2000_CE 2000_CE 2000_CE 2000_CE 2000_CE 2000_CE 2000_CE 2000_CE 2100_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE Basic Overhead Cost Controlling (103): Configuration Guide From Value 514020009 514020012 514020014 514020015 507000250 514020020 507000900 507000140 514020002 514020006 514020007 514020011 621020100 621020200 622000100 622000200 514020021 507000230 507000300 507000310 507000320 507000400 507000410 507000420 507000430 507000800 507000810 507000870 508000100 508000200 508000500 514010003 514020018 514020019 617010100 617020100 617030100 To Value 514020009 514020012 514020014 514020015 507000250 514020020 507000900 507000140 514020002 514020006 514020007 514020011 621020100 621020200 622000100 622000200 514020021 507000230 507000300 507000310 507000320 507000400 507000410 507000420 507000430 507000800 507000810 507000870 508000100 508000200 508000500 514010003 514020018 514020019 617010100 617020100 617030100 © SAP AG Page 61 of 83 .

SAP Best Practices Cost Element Group 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE 3000_CE Basic Overhead Cost Controlling (103): Configuration Guide From Value 617030101 617030102 617030103 617030105 617030106 507000230 507000300 507000310 507000320 507000400 507000410 507000420 507000430 507000800 507000810 507000870 508000100 508000200 508000500 514010003 514020018 514020019 617010100 617020100 617030100 617030101 617030102 617030103 617030105 617030106 617030107 617030108 617030109 619100100 619200100 619300100 621010100 To Value 617030101 617030102 617030103 617030105 617030106 507000230 507000300 507000310 507000320 507000400 507000410 507000420 507000430 507000800 507000810 507000870 508000100 508000200 508000500 514010003 514020018 514020019 617010100 617020100 617030100 617030101 617030102 617030103 617030105 617030106 617030107 617030108 617030109 619100100 619200100 619300100 621010100 © SAP AG Page 62 of 83 .

On the Change Cost Element Group: Structure screen. Access the activity using the following navigation options: SAP Menu Transaction Code Accounting → Controlling → Cost Center Accounting → Master Data → Cost Element Group → Change KAH2 2. 4. 3.4.SAP Best Practices Cost Element Group 3000_CE 4110_CE 4110_CE 4400_CE 4500_CE 4500_CE 4500_CE 4500_CE 4500_CE 4500_CE 4500_CE 4500_CE 4500_CE 4500_CE Basic Overhead Cost Controlling (103): Configuration Guide From Value 621030100 921100 921110 942020 943010 943020 943030 943040 943050 943060 943070 943080 943090 943100 To Value 621030100 921100 921110 942020 943010 943020 943030 943040 943050 943060 943070 943080 943090 943100 Result You have assigned all cost elements to a cost element group. . 5.1.5. Enter the key and the description for the lower level cost element group. select the cost element group.3 Cost Element Groups: Lower Level Sets (Cost Element Groups) Use The purpose of this activity is to create all remaining cost element groups. and choose Save. provide the upper level node of the cost element hierarchy (father node) and choose Hierarchy. and choose Lower Level. Make the following sets of entries: Cost Element Group Upper Level YB1000_CE YB1000_CE © SAP AG Cost Element Group Lower Level 10_CE 20_CE Page 63 of 83 . The groups are automatically assigned to the cost element hierarchy. On the Change Cost Element Group: Initial screen. Procedure Carry out the following steps: 1.

SAP Best Practices Cost Element Group Upper Level YB1000_CE YB1000_CE 100_CE 100_CE 100_CE 100_CE 100_CE 100_CE 100_CE 100_CE 100_CE 100_CE 100_CE 100_CE 10_CE 10_CE 200_CE 200_CE 200_CE 200_CE 200_CE 200_CE 20_CE 20_CE 30_CE 30_CE 30_CE 90_CE YBMF_001 YBMF_002 YBMF_002 YBMF_002 YBMF_002 YBMF_002 YBMF_003 YBMF_003 © SAP AG Basic Overhead Cost Controlling (103): Configuration Guide Cost Element Group Lower Level 30_CE 90_CE 1100_CE 1200_CE 1300_CE 1400_CE 1500_CE 1600_CE 1700_CE 1800_CE 1900_CE 2000_CE 2100_CE 3000_CE 100_CE 200_CE 4100_CE 4110_CE 4200_CE 4300_CE 4400_CE 4500_CE 5100_CE 5200_CE 6100_CE 6200_CE 6300_CE 9100_CE 1100_CE 1200_CE 1300_CE 1400_CE 1500_CE 1600_CE 1700_CE 1800_CE Page 64 of 83 .

5 Selection Variants (Cost Elements) Use The selection variants for program RKKOASEL (select Cost Elements) are created. On the Change Cost Element Group: Structure screen. Procedure Carry out the following steps: 1. 4. 3. This program is used for Cost Element reporting.4. enter the cost element group BP_ALL. . choose Edit → Cost Element → Insert “All Values” in the menu. Access the activity using one of the following navigation options: SAP Menu Transaction Code Accounting → Controlling → Cost Center Accounting → Master Data → Cost Element Group → Change KAH2 2. On the Change Cost Element Group: Initial Screen. Access the activity using the following navigation options: IMG Menu Controlling → Cost Center Accounting → Information System → Page 65 of 83 © SAP AG . This group is used in the case if a selection of all cost elements is needed. Result All cost elements are assigned to one cost element group.1. and choose Hierarchy. 5. Save your entries.SAP Best Practices Cost Element Group Upper Level YBMF_003 YBMF_003 YBMF_003 YBMF_004 YBMF_004 YBMF_004 YBMF_004 Basic Overhead Cost Controlling (103): Configuration Guide Cost Element Group Lower Level 1900_CE 2000_CE 3000_CE 4100_CE 4300_CE 4400_CE 4500_CE Result You have created cost element groups and composed with them a cost element hierarchy.5. Procedure Carry out the following steps: 1.1.4 Assigning All Cost Elements to Cost element Group Use The purpose of this activity is to create cost element group which contains all cost elements.

SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Define Selection Variants – Define Selection Variants for Cost Elements Transaction Code 2.2 Cost Centers and Groups 5.2. Leave the transaction. double-click controlling area 1000.1 Creating Standard Hierarchy: Cost Centers Procedure Carry out the following steps: 1. Std. make the following entries: Field name Controlling Area CCtr Std. 2. Hierarchy Standard Hierarchy for Cost Centers Description User action and values 1000 0001 Comment Select change See buttom at the right of the field CCtr. On the Maintain Variant: Report RKKOASEL. On the Change View: “Basic Data” Overview screen. Variant screen.5. © SAP AG Page 66 of 83 . Hierarchy 1. 4. On the Change View: “Basic Data” Details screen. enter the variant. Access the activity using one of the following navigation options: IMG Menu Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area (Choose Activity Screen) OKKP Transaction Code 2. Choose Save. make the following entries and save: Field name Variant Subobject: Values Cost Element Subobject: Attributes Meaning Cost Elements From To 500000000 899999999 Descriptio n User action and values YBMF001 Comment . enter the text Standard Hierachy Best Practices. 3. 3. KM7V On the ABAP Variants: Initial Screen. On the Standard Hierarchy Cost Center Group Structure screen. Select Values and choose Create. 3.

Make the following sets of entries: All Cost Centers are valid from 01.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Result You have adapted the cost center standard hierarchy.1 Manufacturing .1 Purch & Stores 2 Purchasing & Stores . SAP SAP SAP SAP SAP SAP SAP SAP SAP SAP SAP SAP Cost Center Name 1101 1201 1202 1301 1302 1321 1401 1501 1601 1602 1701 1750 Financials & Admin Hier. The cost center standard hierarchy must be created. Descri Person ption Responsible Financials and Administration CCCat.01. Procedure Carry out the following steps: 1.2 Services/ Consulting QM R&D Marketing Sales Plant & Maintenance Build. enter the necessary data and choose Master Data. & Servizi / Consulting Quality management Research and development Marketing Sales Plant & Maintenance Buildings and © SAP AG Page 67 of 83 . Prerequisites Cost center categories must be defined. On the Create Cost Center: Basic Screen. Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center → Individual Processing → Create KS01 On the Create Cost Center: Initial Screen. 3.2 Manufacturing . Area Comp Code W G G F F F H E 9 V H H 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 Purch & Stores 1 Purchasing & Stores .9999.2 Manufacturing .2 Creating Cost Centers Use A cost center is the smallest responsibility area in an enterprise for which costs are planned and accrual of costs is kept track of separately.12.1 Manufacturing . Access the activity using the following navigation options: SAP Menu Transaction Code 2. 5. enter the necessary data and save.2.2006 to 31.

4.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Maintenace Other Income & Expenses SAP SAP W V 0001 0001 0001 1000 1000 1000 Maintenance 1801 1901 Other Inc. Access the activity using the following navigation options: SAP Menu Transaction Code Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center Group → Create KSH1 2.3. On the Create Cost Center Group: Structure screen.2.3 Creating Alternative Groups: Cost Centers Cost center groups enable the controller to address cost centers by providing the group name instead of single cost center names. Repeat this step for the following entries: Cost Center Group 0001 1000 110 120 130 140 150 160 170 180 190 Description Standard Hierachy Best Practices Germany Shared Services Stores Operations Quality Management Research and Development Marketing Sales Other Income & Expense Services and consulting Result You have created the cost center groups. this allows an analysis of controlling key figures on an aggregate level.2.1 Cost Center Groups: Header and Texts Use Cost center groups are created and texts are maintained. 5. © SAP AG Page 68 of 83 . On the Create Cost Center Group: Initial Screen. in Customizing or reporting. In reporting. 3.&Expense Customer Service Customer Service Result You have created cost centers.5. for example. enter the description in the field which is ready for input (Description) and choose Save. . Procedure Carry out the following steps: 1. provide Cost Center Group and choose Enter.

SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide . Access the activity using the following navigation options: SAP Menu Transaction Code Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center Group → Change KSH2 2. On the Change Cost Center Group: Initial Screen.5. Procedure Carry out the following steps: 1. 4. provide cost center group and choose Hierarchy. choose Insert Cost Center. 3. On the Change Cost Center Group: Structure.2.2 Cost Center Groups: Values (Cost Centers) Use The purpose of this activity is to assign cost centers to the alternative cost center groups.3. Provide the minimum and maximum values of the cost center range to be assigned Make the following sets of entries: Cost Center Group 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 110 110 110 120 120 130 130 © SAP AG From Value 1101 1201 1202 1301 1302 1321 1401 1501 1601 1602 1701 1750 1801 1901 1101 1701 1750 1201 1202 1301 1302 To Value 1101 1201 1202 1301 1302 1321 1401 1501 1601 1602 1701 1750 1801 1901 1101 1701 1750 1201 1202 1301 1302 Page 69 of 83 .

On the Change Cost Center Group: Structure screen. 5. Procedure 1. Make the following entries: Group Upper level 1000 1000 1000 1000 1000 1000 1000 1000 1000 Group Lower level 110 120 130 140 150 160 170 180 190 © SAP AG Page 70 of 83 . and choose Hierarchy. 3. On the Change Cost Center Group: Initial Screen. To Value 1401 1501 1601 1602 1801 1901 Result You have assigned cost centers to the alternative cost center groups.5. . 4. choose Lower Level. enter the upper level node of the cost center hierarchy (father node).2. Access the activity using the following navigation options: SAP Menu Transaction Code Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center Group → Change KSH2 2. Enter the key of the lower level cost center group. and choose Save.3.3 Cost Center Groups: Lower Level Sets (Cost Center Groups) Use The purpose of this activity is to assign the cost center groups one to another to build up an alternative cost center hierarchy.SAP Best Practices Cost Center Group 140 150 160 170 180 190 Basic Overhead Cost Controlling (103): Configuration Guide From Value 1401 1501 1601 1602 1801 1901 Choose Save.

Variant Screen. On the Create Statistical Key Figure: Initial Screen. 5. On the Maintain Variant: Report RKKSTSEL. Procedure Carry out the following steps: 1. 4. 3.4 Selection Variants (Cost Center) Use The selection variants for program RKKSTSEL (select Cost Center) are created. enter the necessary data and choose Master Data. This program is used for cost center reporting. Access the activity using the following navigation options: SAP Menu Accounting → Controlling → Cost Center Accounting → Master Data → Statistical Key Figures → Individual Processing → Create KK01 Transaction Code 2. On the Create Statistical Key Figure: Basic Screen. On the ABAP Variants: Initial Screen. Select Values and choose Create.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Result You have created the alternative cost center hierarchy.2.3 Creating Statistical Key Figures Use Statistical key figures are created to show period end closing-related scenarios in cost center accounting. 3. Procedure Carry out the following steps: 1. enter the necessary data and save. Access the activity using the following navigation options: IMG Menu Controlling → Cost Center Accounting → Information System → Define Selection Variants – Define Selection Variants for Cost Centers KM7V Transaction Code 2.5. enter the variant. Page 71 of 83 © SAP AG . make the following entries and save: Field name Variant Subobject: Values Cost Centers Subobject: Attributes Meaning Cost Centers From To 1000 9999 (all Cost Centers) Description User action and values YBMF001 Comment .

01. key. the Stat.9999.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Make the following sets of entries: Statistical Key Figure 1001 1002 Name Number of employees Area in square metres Stat. the Key Fig Category determines whether the value of the key figure should be fixed for each month or summarized to a total value. key fig. Accounting → Controlling → Cost Center Accounting → Master Data → Activity Type → Individual Processing → Create KL01 On the Create Activity Type: Initial Screen.12. On the Create Activity Type: Basic Screen. Procedure Carry out the following steps: 1. .4 Creating Activity Types Use Activity types are used for cost center allocations and other logistic scenarios (e. 3. Prerequisites Allocation cost elements (cost element category ‘43’) must have been defined. Result You have created statistical key figures. Activity Type Name Description Activity Unit CC Categories ATyp Cate gory 1 Allocation Cost Element 943010 Price Indic ator 1 1 Machin e hours 1 Machine hours 1 H * © SAP AG Page 72 of 83 . enter the necessary data and save. Access the activity using the following navigation options: SAP Menu Transaction Code 2.g. Fig.2006 to 31. Make the following sets of entries: All activity types are valid from 01. UnM is the unit for the statistical key figure.5. production). UnM PC M2 Key Fig Category Fixed Value Fixed Value The Name is the name of statistical base. enter the necessary data and choose Master Data.

A Type Category refers to the Activity Type Category and the Price Indicator is the Price Indicator Calculate Allocation Price. Internal order for accrual calculation Prerequisites • Order type Y9A0 © SAP AG Page 73 of 83 . CCtr categories are the Valid Cost Center Categories. H H * * 1 1 943080 943090 1 1 Save your entries. Result You have created activity types.5. .5 Creating Internal Order Use Internal orders are created for use in the CO area.SAP Best Practices 10 QM Control Service Standa rd Service Special ist Pers. Hours Machin e hours 2 Setup Produc tion Water Industr y effluent Environ mental Internal transpo rt Consult ing Develo ping Basic Overhead Cost Controlling (103): Configuration Guide Costs Quality Management Control Service Standard Service Specialist Personnel Hours Machine hours 2 Setup Production Water Industry effluent Environment al Internal transport Consulting Developing H * 1 943100 1 101 H * 1 943110 1 102 H * 1 943110 1 11 2 H H * * 1 1 943110 943020 1 1 3 H * 1 943030 1 4 5 M3 M3 * * 1 1 943040 943050 1 1 6 7 AU AU * * 1 1 943060 943070 1 1 8 9 4.

choose the Assignments tab page and enter the necessary data.6. 6 Configuration with Use of CO Master Data . 3. Procedure Carry out the following steps: 1. Order 9A0000000001 Description Accrual order Company Code 1000 Object Class Overhead 4. Choose save. You could use. On the Create Internal Order: Master Data screen. enter the order type Y9A0 and choose Master Data.1 Editing Automatic Account Assignment . Access the activity using the following navigation options: IMG Menu Transaction Code © SAP AG Controlling → Cost Center Accounting → Actual Postings → Manual Actual Postings → Edit Automatic Account Assignment OKB9 Page 74 of 83 . it makes sense to use the default account assignment for those cost elements that are automatically posted to from the Logistics modules (logistical income statement accounts). Result You have created the internal orders. Accounting → Controlling → Internal Orders → Master Data → Special Functions → Order → Create KO01 On the Create Internal Order: Initial Screen.1. the system proposes a corresponding cost accountingrelevant object if a default account assignment is configured for the account involved. for example.Defining Account Assignment Use When you create accounting postings. the default account assignment for the following business transactions: • • • Transferring price differences posted in Purchasing as the result of different prices during invoice receipt Revaluating material stocks Transferring inventory differences If you use the Logistics components.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide Procedure Carry out the following steps: 1.1 Actual Postings 6. Access the activity using the following navigation options: SAP Menu Transaction Code 2.

assignment detail Result You have defined automatic account assignment for reasonable accounts. Save your settings.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 2. choose New Entries. make the following entries: CoCd Company Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 4. 6.1. Cost Elem. On the New Entries: Overview of Added Entries screen. Access the activity using the following navigation options: © SAP AG Page 75 of 83 . On the Change View “Default account assignment”: Overview screen. cost centers are to be assigned on valuation area level. Cost Element 506000300 506990400 507000200 507000210 507000220 507000230 507000240 507000250 507000300 507000310 507000320 507000800 514020004 514020017 514020018 514020019 514020020 514020021 514020022 514020060 617030104 617030105 Cost Ctr Cost Center 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 1201 Acct. 3. Procedure Carry out the following steps: 1.Details per valuation area Use If valuation area is mandatory is set in previous step.2 Editing Automatic Account Assignment.

. Cost Ctr Cost Center ……. The accrued costs are credited to an order with category Y9A0 (Internal orders: Accrual).12. 3.2006 31. Cost Elem.2. Access the activity using the following navigation options: IMG Menu Controlling → Cost Center Accounting → Planning → Planning Aids → Accrual Calculation → Percentage Method → Maintain Overhead Structure KSAZ Transaction Code 2.01.2 Accrual Calculation 6.PERSONNEL COSTS Cost Element Category 3 3 3 Valid from To 01.01. Make the following entries and save: CoCd Company Code 1000 5.2006 31.2006 31. These parameters are usually identical for the plan accrual and the actual accrual. although they are incurred throughout all periods of a year. On the Change View “Default account assignment”: Overview screen. Overview screen. select New Entries. choose Create Overhead structure (F7) © SAP AG Page 76 of 83 . Cost Element ……. Save your settings. On the Change View: “Detail per business area/valuation area”: Overview screen. Prerequisites Cost elements used for accrual by surcharge: Cost Element 509100300 509100301 509100302 Description Salaries & Wages Salaries & Wages – UnaTantum MISC.9999 01.SAP Best Practices IMG Menu Transaction Code Basic Overhead Cost Controlling (103): Configuration Guide Controlling → Cost Center Accounting → Actual Postings → Manual Actual Postings → Edit Automatic Account Assignment OKB9 2.01. You must define accrual parameters. 4.9999 01.6.9999 Procedure Carry out the following steps: 1.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan) Use There are costs that occur only once a year. Reference cost elements are the costs for wages and salaries.12. select the cost element and choose Detail per business area/valuation area. You define an overhead percentage rate for accruing the additional employee benefit costs. Accrual calculation provides for an even distribution of such costs over all periods. ValA Valuation Area ……. On the Maintain CO-OM Accrual Calculation: Overhead Struc.12.

current year Valid to 12. or double-click the selected O/H rate entry. Choose Save. 10. Personnel Costs 110 110 190 190 120 110 190 190 Y11 Y12 Y13 From To Credit Description User action and values YBL Sum wages and salaries Comment If you create the O/H rate choose Dependency Controlling Area/Overhead Type 1000. create the following entries: Row 110 120 190 210 220 230 Y-Z1 Y-Z2 Y-Z3 Base Y-B1 Y-B2 O/H rate Description Wages Salaries Sum wages and salaries Vacation bonus paid Yearly bonus Misc. On the Maintain CO-OM Accrual Calculation: Overhead Struc. In the following dialog box. current year + 15 Plan overhead 3% Act. Overhead* 3% 1000 Y-Z2 Controlling area/overhead type 3% 3% 1000 Y-Z3 Controlling area/overhead type 3% 3% © SAP AG Page 77 of 83 .SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 3. 9. 5. current year 01. current year 01. make the following entries: CO Area 1000 O/H rate Y-Z1 Dependency Controlling area/overhead type Valid from 01. current year + 15 12. Double-click the calculation base and make the following entries: Base Y-B1 Y-B2 From Cost Element 507000540 509100100 To Cost Element 507000540 509200200 8. Save your entries. Detail screen. 6. Detail screen. Select row and choose Goto → Calculation Base or double-click the selected Base entry. On the Maintain CO-OM Accrual Calculation: Overhead Struc. make the following entries: Field name Overhead Structure Description 4. Now you have to define the details of the calculation base. 7. current year + 15 12. Choose Goto → Overhead rate.

choose following. Mark ‘Actual accrual’ . Save your entries.Base Determination Use For using plan and actual accrual calculation you have to assign the overhead structure to a controlling area. 12. current year + 15 Cost Element 509100301 Order 9A0000000001 1000 1000 Y12 Yearly bonus 509100300 9A0000000001 1000 1000 Y13 Misc. 3. Procedure Carry out the following steps: 1.2. 13. current year + 15 12. Overhead rates cannot be transported and have to be maintained manually in Customizing. 4. current year © SAP AG Page 78 of 83 . Personnel Costs 509100302 9A0000000001 14. Choose Goto → Credit or double-click on the selected credit entry. Select the Overhead Structure YBL and choose Select Assignments (F5).01. On the Maintain CO-OM Accrual Calculation: Credit – Detail screen.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide The overhead rates have been selected at random and do not correspond to genuine requirements. Result The overhead structure has been defined. current year + 15 12. make the following entries: Controlling Area 1000 Company Code 1000 Credit Y11 Description Vacation bonus paid Valid to 12. 11.Continue valid from 01.2 Maintaining Overhead Structure . 6. Overview screen. Access the activity using the following navigation options: IMG Menu Controlling → Cost Center Accounting → Actual Postings → Period-End Closing → Accrual Calculation → Percentage Method → Maintain Overhead Structure KSAZ Transaction Code 2. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Save your entries.

current year Example Page 79 of 83 Comment . make the following entries: Field name Cycle Start Date Description User actions and values Y_P020 01. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element. shared facility (plan) Segment 100 buildings & maintenance cost Sender 1750 BUILD. Repeat steps 2 to 3 for Assignment Plan accrual Save the entries. The following cycles have been defined for the plan assessment: Cycle Y_P020 Ass. enter the following data: Field name Controlling Area Cycle Start Date From © SAP AG Description User actions and values 1000 Y_P020 01. On the Create Plan Assessment Cycle: Header Data screen. current year Example Comment 3.12. Result The overhead structure is defined.01. 6.1 Defining Assessment Plan Use Assessment is used to allocate primary and secondary costs. . Access the activity using the following navigation options: IMG Menu Transaction Code Controlling → Cost Center Accounting → Planning → Allocations → Assessment → Define Assessment KSU7 2. & MAINTENANCE Tracing Factor Area in square metres Stat.key figure 1002 Receiver Cost center group 1000 (1750 and 1801 set to factor 0%) Prerequisites Assessment cost elements (cost element type ‘42’) must be defined.3.6. current year+15 overhead structure : YBL 5. Cost Element 942010 Description Buildings & Maintenance Procedure: Cycle Y_P020 Carry out the following steps: 1. Save the entries.3 Assessment 6. On the Create Plan Assessment Cycle: Initial screen.01.SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide valid to 31. 7.

On the Create Plan Assessment Cycle: Segment screen. Make the following sets of entries for all segments (example data): © SAP AG Page 80 of 83 . under segment header data. make the following entries: Segment 100 Sender Cost Center from 1750 Sender Cost Element from 10_CE Receiver Cost Center group 1000 8. make the following entries: 11. tracing fact. No scaling 7. On the Create Plan Assessment Cycle: Segment screen. On the Create Plan Assessment Cycle: Segment screen.portion type Plan Stat key figures scale neg.SAP Best Practices Field name Start Date To Text Indicator: Iterative Object Currency Version Basic Overhead Cost Controlling (103): Configuration Guide Description User actions and values 31. key figure from 1002 10. under the Receiver Tracing Factor tab page. under the Receiver Weighting Factors tab page. under the Sender Values tab page.12. make the following entries: Segment Name 100 Text buildings & maintenance cost 6. tracing fact.00 Plan value origin Set Version From 2 9. 5.portion type Plan Stat Key Figures Scale neg. On the Create Plan Assessment Cycle: Segment screen. 2099 Ass. choose the Segment header tab page and make the following entries: Segment 100 Assessment CEle 942010 Sender rule Posted amounts Share % 100. make the following entries: Segment 100 Var. Choose Attach Segment. make the following entries: Segment 100 Share % 100. On the Create Plan Assessment Cycle: Segment screen. No scaling Stat. On the Create Plan Assessment: Segment screen. under the Senders/Receivers tab page. shared facility (plan) Not Set Set Version 2 Comment Example 4.00 Plan value origin set Segment 100 Receiver rule Variable portions var.

6. Save your entries.3. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element. The following cycles have been defined for the plan assessment: Cycle Segment Sender Tracing Factor Receiver Y_A020 Ass. . Cost Element 942010 Description Buildings & Maintenance Procedure: Cycle Y_A020 Carry out the following steps: 1. & MAINTENANC E “Area in square metres” Stat.2 Defining Assessment Actual Use Assessment is used to allocate primary and secondary costs.key figure 1002 Cost center group 1000 (1750 and 1801 set to factor 0%) Prerequisites Assessment cost elements (cost element type ‘42’) must be defined.SAP Best Practices Cost Center 1101 1201 1202 1301 1302 1401 1501 1601 1602 1701 1750 1801 1901 Basic Overhead Cost Controlling (103): Configuration Guide Factor Segment 100 100 100 100 100 100 100 100 100 100 100 0 0 100 Other segments 12. Access the activity using the following navigation options: © SAP AG Page 81 of 83 . shared facility (actual) 100 buildings & maintenance cost 1750 BUILD. Result You have defined the plan assessment cycles Y_P020.

under segment header data. 5.12. make the following entries: Field name Cycle Start Date Description User actions and values Y_A020 01.00 Actual value origin set Segment 100 Receiver rule Variable portions var. Choose Attach Segment. tracing fact. On the Create Actual Assessment Cycle: Segment screen. On the Create Actual Assessment Cycle: Segment screen. make the following entries: Segment 100 Assessment CEle 942010 Sender rule Posted amounts Share % 100. shared facility (actual) Not Set Set Example Example Comment 6. make the following entries: Segment Name 100 Text buildings & maintenance cost Description User actions and values 1000 Y_A020 01.SAP Best Practices IMG Menu Basic Overhead Cost Controlling (103): Configuration Guide Controlling → Cost Center Accounting → Actual Postings → PeriodEnd Closing → Assessment → Maintain Assessment → Create Actual Assessment KSU1 Transaction Code 2. make the following entries: Segment 100 Sender Cost Center from 1750 Sender Cost Element from 10_CE Receiver Cost Center group 1000 © SAP AG Page 82 of 83 . current year 31. On the Create Actual Assessment Cycle: Initial screen. 2099 Ass. On the Create Actual Assessment Cycle: Header Data screen.portion type Actual Stat key figures scale neg. current year Example Comment 3.01.01. under the Segment header tab page. No scaling 7. under the Senders/Receivers tab page. enter the following data: Field name Controlling Area Cycle Start Date From Start Date To Text Indicator: Iterative Object Currency 4. On the Create Actual Assessment Cycle: Segment screen.

00 Actual value origin Set Version From 0 9.portion type Actual Stat Key Figures Scale neg. tracing fact. make the following entries: Make the following sets of entries for all segments (example data): Cost Center 1101 1201 1202 1301 1302 1401 1501 1601 1602 1701 1750 1801 1901 Factor Segment 100 100 100 100 100 100 100 100 100 100 100 0 0 100 Other segments 11. Save your entries. make the following entries: Segment 100 Share % 100. under the Sender Values tab page. On the Create Actual Assessment Cycle: Segment screen. On the Create Actual Assessment: Segment screen. On the Create Actual Assessment Cycle: Segment screen. key figure from 1002 10. under the Receiver Weighting Factors tab page. No scaling Stat. under the Receiver Tracing Factor tab page. © SAP AG Page 83 of 83 .SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide 8. make the following entries: Segment 100 Var. Result You have defined the plan assessment cycles Y_A020.

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