BANASTHALI UNIVERSITY

MASTER OF BUSINESS ADMINISTRATION
[1st year (Batch - B)]

PROJECT IN SYSTEM, ANALYSIS, DESIGN AND MIS TOPIC

Billing Management System

Submitted to : MS. ISHA MITTAL

Submitted by : Pallavi Gairola (7240) Shruti Roopanwal (7307) Smriti (7311) Sonal Goel (7314) Sonam Singh(7316) Suman Kumari(7319)

ACKNOWLEDGEMENT

We convey our gratitude to Miss Isha Mittal for giving us the constant source of inspiration and help in preparing the project work and providing encouragement throughout the project. TABLE OF CONTENTS .We would like to take this opportunity to express our gratitude towards all the people who have in various ways. We would also like to thank all our friends for steering us through the tough as well as easy phases of the project in a result oriented manner with concern attention. helped in the successful completion of our project.

This web based application . INTRODUCTION The project “Billing system” is an application to automate the process of ordering and billing of a “Departmental store” . Behavioral Feasibility iii.1) Introduction 2) Objective 3) Types of Reports 4) Future scope 5) Analysis of Present System 6) Problem of Existing System 7) Characteristic of Proposed System 8) Feasibility Analysis i. Technical Feasibility ii. Economic Feasibility 9) Data flow diagram 1.

• A user friendly approach towards billing system. • Provides a convenient solution of billing pattern. • Add and maintain description of new products. OBJECTIVES This project will serve the following objectives:• Add and maintain records of available products. This application also administrates its users and customers. 2. • Add and maintain customer details. 3. FUTURE SCOPE • This project will help the store keeper in fast billing . • Provides economic/financial reports to the owner monthly or weekly and yearly. TYPES OF REPORTS • Daily Sales Report • Monthly Customer Report • Daily Product Report • Due Date Report (Report of a particular Day) 4.is designed considering the chain of departmental stores which is located in various cities. • Add and maintain new entered category of products.

such as transaction data. processing. PROBLEMS OF EXISTING SYSTEM • Inability of modification of data: The managing of huge data effectively and efficiently for efficient results. ANALYSIS OF PRESENT SYSTEM Before we begin a new system it is important to study the system that will be improved or replaced (if there is one). software. • • • • . Loss of even a single paper leads to difficult situations because all the papers are interrelated. Not user friendly: The existing system is not user friendly because the retrieval and storing of data is slow and data is not maintained efficiently. into information products. network and the people resources to convert data resources. 5. storage and control are accomplished. such as reports and displays. Difficulty in reports generating: Either no report is generated and if generated it is with great difficulty. • Project will enable to see report regarding product and category. Lot of paperwork: Existing system requires lot of paper work Moreover any unnatural cause (such as fire in the organization) can destroy all data of the organization. storing the details of the consumers etc. Manual operator control: Manual operator control is there which leads to a lot of chaos and errors. 6. We need to analyze how this system uses hardware. in such a way that the database can be modified as not possible in the current system. • Easy to maintain in future prospect. Thus we should document how the information system activities of input. output.• This project enable store keeper to maintain a great database of all customers visited and purchase product from store.

No support in decision-making: Existing system does not support managerial decision-making. Also the two or more departments in an organization can easily interact with each other without the actual movement of data. provided that they have right to access that data. CHARACTERSTICS OF THE PROPOSED SYSTEM • Ease in modification of data: The proposed system provides managing of huge data effectively and efficiently for efficient results. which provides user to deal with the system very easily. This means that no two persons can use the same data in existing system. Moreover the graphical user interface is provided in the proposed System. • 7. No or very less paperwork: The proposed system either does not require paper work or very less paper work is required. This means that two or more persons can use the same data. employees etc. Sharing the data is possible: Data can be shared in proposed system. Reports are easily generated: Reports can be easily generated in the proposed system which helps the managers in decisions-making activity. All the data is fed into the computer immediately and various bills and reports can be generated through computers. Since all the data is kept in a • • • • . Also the two departments in an organization cannot interact with each other without the actual movement of data. in such a way that the database can be modified. User friendly: The proposed system is user friendly because the retrieval and storing of data is fast and data is maintained efficiently.• Inability of sharing the data: Data cannot be shared in the existing system. storing the details of the customers.

FEASIBILITY ANALYSIS The feasibility study is carried out to test whether the proposed system is worth being implemented. software etc ) and to what extent it can support the proposed system addition. The key consideration involve in the feasibility study are: • Technical • Behavioral • Economic TECHNICAL FEASIBILITY Technical feasibility centers on the existing computer system ( hardware. After the study we found that this system is technically feasible. For example. . If the budget is serious constrain then the project is judged not feasible.database no data of the organization can be destroyed. 8. Feasibility study is a test of system proposed regarding its work ability. its impact on the organization ability to meet user needs and effective use of resources. • Computer operator control: There will be no or very less error as it has computer operator control. This system replaces the manual work into the computerized form. then another application could overload the system or require additional hardware. Moreover storing and retrieving of information becomes easy and work can be done speedily and on time. Moreover work becomes very easy because there is no need to keep data on papers. if the current system is operating at 70% capacity ( an arbitrary value ).

As the aim of the system is only to satisfy the information needs. then the decision is made to design and implement the system. Manpower cost 4. An estimate should be made of how strong a reaction of the user staff is likely to have towards the development of a computerized system. Otherwise further alterations are made in the proposed system. Software cost 5. retraining and changes in employee job status. In fact the proposed system will help the organization in reducing the voluminous work involved. If a benefit outweighs costs. which may effect the development of the system. The personnel of the user organization will be affected by the proposed system. transfer. It is a common knowledge that a computer installation has something to do with turnover. sell and train the staff on new ways of conducting business. ECONOMIC FEASIBILITY: The procedure is to determine the benefits and savings that are expected from a candidate system and compare it with the costs. no employees will loose their position by the proposed system. Hardware cost 3. therefore the introduction of a candidate system requires special effort to educate. Also the involvement of users in every stage of the project is going to increase the success factor. Maintenance cost 2. 1. People are inherently resistant to change and computers know how to facilitate changes.BEHAVIOURAL FEASIBILITY: An evaluation of the behavior of the end users. Legal cost COST BENEFIT ANALYSIS Economic feasibility is performed by doing cost benefit analysis which is the process of identifying the financial benefit and cost associated with the .

development of the project.000 6. Evaluation of the project is being done on the following strategies PAYBACK ANALYSIS It is a process in which the organization identifies the time period in which the system would payback for itself.000 10.000 4.BENEFIT 10000 25000 44000 74000 124000 184000 . The costs in the development of the project and the profits attained are shown below. Hardware Cost Software Cost Personnel Cost Maintenance Legal Cost 10.COST 40000 68000 83000 96000 113000 124000 BENEFIT 10000 15000 19000 30000 50000 60000 CUM.000 YEAR 0 1 2 3 4 5 COST 40.000 10.000 28000 15000 13000 17000 11000 CUM.

P A Y B A C K A N A L Y S IS G R A P H 200000 180000 160000 140000 120000 100000 80000 60000 40000 20000 0 1 2 3 4 5 6 YE A R COST C U M .B E N E F IT EXPLANATION OF PAYBACK ANALYSIS By looking at the above payback analysis graph. RETURN ON INVESTMENT ANALYSIS ROI = (Total benefits – Total costs) / Total costs ROI = (184000-124000) / 124000 ROI = .48 . it could be easily concluded that the system would payback for it self in the 4 th year after its development.C O S T B E N E F IT C U M .

it can be concluded that the software is feasible and easy to use for the company. . CONCLUSION After performing different steps of feasibility. the organization is getting 48% return on its investment. . It can be used to represent a software at any level of abstraction.EXPLANATION OF ROI According to the working of the ROI. DATA FLOW DIAGRAM A data flow diagram is graphical representation that depicts the information flow and the transforms that are applied as date moves from input to output. 9.

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