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FH Workshop Meeting Minutes - 2012-12-27

FH Workshop Meeting Minutes - 2012-12-27

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Published by Morris County NJ

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Published by: Morris County NJ on Jan 24, 2013
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December 27, 2012

ANNOUNCEMENT: Adequate notice of this meeting held the 27th day of December has been provided through resolution adopted by this Board at a meeting held at the Administration and Records Building on January 6, 2012 through the mailing of said resolution to the Star Ledger, the Daily Record and the Record, through posting on the County website, and by filing a copy of same with the Morris County Clerk and the Clerk of this Board. ROLL CALL: Director Chegwidden Deputy Director Cabana Freeholder Cesaro Freeholder Grossi Freeholder Lyon Freeholder Mastrangelo Freeholder Murphy SALUTE TO THE FLAG 9:30 a.m. PROGRAM: MCMUA Presentation Morris County Flood Mitigation Program Update Glenn Schweizer, Executive Director, MC Municipal Utilities Authority Jennifer McCulloch, Flood Mitigation Program Coordinator, MC Dept. of Planning & Development CLERK/DEPARTMENT HEAD REPORTS REVIEW RESOLUTIONS


DISCUSSION: ROAD OPENING PERMITS: None CLOSED SESSION: Identify Topic PERSONNEL Personnel Requisitions APPOINTMENTS One Appointment to the Heritage Commission CONTRACT NEGOTIATIONS Contractual Matters: Insurance Litigation Manager Services Auditing Services Appointments/Contracts- status of 12/14/12 RFPs PURCHASE, LEASE OR ACQUISITION OF REAL PROPERTY PENDING OR ANTICIPATED LITIGATION MATTERS FALLING WITHIN THE ATTORNEY CLIENT PRIVILEGE Appeal of Hanover and Horsehill Development LLC pursuant to NJSA 40:27-6.9
*Additional information about any resolution or ordinance that appears on the agenda can be obtained by calling the office of the Morris County Counsel at 973-829-8060.

The public informal work session of the Board of Chosen Freeholders of the County of Morris was called to order by Director Chegwidden at 9:35 a.m. on December 27, 2012 in the Knox Conference Room, 5th Floor, Administration and Records Building, Court Street, Morristown, New Jersey. Deputy Clerk of the Board Susan Allard read the open public meeting announcement as to the scheduling resolution and the publication of notice as required by law. _____________________________________________________________________________________ Freeholders In Attendance: Director Chegwidden Freeholder Cabana Freeholder Cesaro Freeholder Grossi Freeholders Absent: Freeholder Lyon Staff Present Administrator Bonanni Assistant Administrator Buchanan Clerk of the Board Ketchum Deputy Clerk of the Board Allard County Counsel Dan O’Mullan Assistant County Counsel Bush Others Present: The meeting was open to the public and press.

Freeholder Mastrangelo Freeholder Murphy

Director Burd Director DiGiralomo Planning Board Director Marion Director Pinto County Treasurer Roe Assistant Director Vitz Public Information Officer Garifo

MUA Presentation Mr. Schweizer made a presentation to Freeholder Murphy honoring him for his creative use of recycled products when he renovated his summer home. This award was planned to be given at the annual Recycling Awards dinner in November, but due to the hurricane, the dinner had to be cancelled. Flood Mitigation Program Update Ms. McCulloch reviewed facts and figures about the program. This addresses those residents trapped in a cycle of flooding. She heard many stories from residents having to deal with the storm waters, some situations so bad, it caused the victims to have recurring nightmares. This program moves people out of harm’s way. New Jersey is ranked No. 2 behind Louisiana in severe repetitive flood loss. From 1955 – 1991, there were 9 floods in NJ. From 1992 – 2009 there were 14 and from 2010 to 2012 there have been 7 floods. Flood mitigation has the best cost to benefit ratio, each dollar spent returns five dollars in municipal cost savings. The Freeholder Board started a program to return the flood zone areas to open space by using funding received through the Open Space/Historic Preservation Trust Fund Program. The timeframe occurred as follows: • August 2011— Hurricane Irene

• Sept. through December 2011 an exploratory committee worked on the details. • March 14, 2011 – flood mitigation committee created. Ms. McCulloch reviewed the flood mitigation program process. There are two funding track programs: MATCH and CORE. MATCH provides match funding for FEMA or NJDEP Blue Acres projects already underway, usually 25% or less. CORE is designed to catch homes which have fallen through the FEMA/Blue Acres funding nets and provides up to 75% of the acquisition cost. A 25% match is required from a local, state or federal funding source or homeowner’s donation of value. To access the dollars towns need to develop a long term flood acquisition plan. The Freeholder Board takes the action for the acquisitions. November 28, 2012 gave final approval on eleven properties in Denville Twp: 5 in the CORE program, and 6 in the MATCH program. Five of the properties that received final approval have closed. The Flood Mitigation Program has received 10 Project Area applications for 79 homes, in 6 towns.

MATCH program: 62 projects underway; CORE program: 15 projects underway and 2 applications pending preliminary approval at this meeting. Three Flood Acquisition Plans (FLAPs) have been developed for Pequannock, Riverdale and the Town of Boonton. Thanks to the Freeholder Board, particularly Freeholders Feyl and Grossi, for their leadership and insight to set up the flood mitigation program. ADMINISTRATOR’S REPORT Mr. Bonanni thanked Freeholders Chegwidden and Murphy for their service to Morris County. He advised the Board of the following: • The Law Enforcement Study should be completed in January. • The Improvement Authority will host schools and towns for an orientation on January 16th. • On January 10th we will be meeting with representatives of DCA regarding the proposed Chapter 78 Regulations. • On January 18th we will participate in the ongoing NJAC meetings focused on County operated Nursing homes. Assistant Administrator’s Report Ms. Buchanan reported that the Facilities Committee will meet on January 9, 2013 at 4:30 p.m. in Conference Room No. 547. COUNTY COUNSEL’S REPORT He reported that his department has reviewed 54 resolutions for tonight. There are no ordinances for the agenda. The Freeholders expressed their appreciation to Freeholders Chegwidden and Murphy for their work and service to the residents of Morris County. FREEHOLDER MURPHY There was nothing to report at this time. FREEHOLDER CABANA There was nothing to report at this time. FREEHOLDER MASTRANGELO The CIO Search Committee will meet at 8 a.m. on January 5 in the administrator’s conference room to make decisions on the initial round of interviews. Thirty-six applications were received. FREEHOLDER GROSSI She reported that the 2013 grant round application forms of the Morris County Historic Preservation Trust Fund are now available online. The application workshop will take place on January 30th at the Cultural Center. Grant applications are due March 29th.

She attended the Construction Board of Appeals meeting last week where they honored member Bruce Alatary and special counsel Martin Barbato for their work on the board. She gave a talk at the Bethel A.M. E. Church dedication ceremony. The Heritage Commission recognized the church with a historical marker. Bethel A.M.E. Church was the first Black religious institution in the county. It was involved in the underground railroad movement. FREEHOLDER CESARO The Transparency group met on December 17. The office of public information gave a presentation on the proposed new County website. The website will answer questions people may have about Morris County government. Freeholder Grossi added that part of the goal was to make it an educational tool to understand the budget process. DEPARTMENT HEADS’ REPORTS Ms. Marion reported that on December 11 they held a public meeting at the Public Safety Training Academy regarding the East Hanover Corridor Study. Mr. Vitz reported that the St. Clare’s Behavioral Health unit moved into the Central Avenue Complex last week. The traffic signal at Morris Street and Elm Street/Lackawanna Place was completed on December 17. Mr. Pinto reported that the Bullying/ Cyberbullying and Teenage Depression Forum will take place on January 7 at the Public Safety Training Academy. Mr. DiGiralomo noted that the Flood Buyout Program not only takes residents out of harm’s way, it also takes first responders out of harm’s way. RESOLUTIONS The Freeholder Board discussed and reviewed the resolutions. At 10:30 a.m. Mr. O’Mullan read the following: WHEREAS, pursuant to P.L. 1975 Ch. 231, the Open Public Meetings Act, the Board may exclude the public to discuss matters as are provided under the Act; and WHEREAS, said Act provides that this Board exclude the public from the discussion of such matters, NOW, THEREFORE, BE IT RESOLVED, that this Board hereby excludes the public

in order to discuss such matters. The general nature of the subjects to be discussed is as follows: 1. 2. 3. 4. 5. 6. Personnel –Personnel Requisitions One Appointment – Heritage Commission Contracts – Insurance Litigation Manager Contracts – Auditing Services Appointments/Contracts – Status of 12/14/12 RFPs – special counsel Attorney Client Privilege – Appeal of Hanover and Horsehill Development LLC Respectfully submitted,

Susan Allard Deputy Clerk of the Board The meeting returned to open session at 11:06 a.m. Those present were Freeholders Chegwidden, Cabana, Cesaro, Grossi, Mastrangelo and Murphy. Also present were John Bonanni, County Administrator; Dan O’Mullan, County Counsel; Mary Jo Buchanan, Assistant Administrator; and Randy Bush, Assistant County Counsel. Freeholder Murphy made a motion to adjourn at 11:07 a.m. and Freeholder Cabana seconded the motion. All unanimously agreed. Respectfully submitted,

Diane M. Ketchum Clerk of the Board

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