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how to write a resume
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© 2010 www.twenty19.com Copyright holder is licensing this under the Creative Commons AttributionNoncommercial-No Derivative Works 2.5 India License. http://creativecommons.org/licenses/by-nc-nd/2.5/in/


Brought to you by SmartResume™ , a product based on the study on the Student Resume Technology in India conducted in January 2010.

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SmartResume™ - Resume guide for Students and Freshers Version 2.0 © 2010 www.twenty19.com 3


SmartResume™ - Resume guide for Students and Freshers

Version 2.0

© 2010 www.twenty19.com


0 © 2010 www.LETS BEGIN! SmartResume™ .com 5 .Resume guide for Students and Freshers Version 2.twenty19.

com 6 .Resume guide for Students and Freshers Version 2. consideration for a scholarship or fellowship.0 © 2010 www. If you’re seeking employment you must know: • Your resume is to get you an interview. admission to Universities.twenty19. or other professional purposes. The sole purpose of your resume is to effectively sell your credentials for the purpose of employment. not a job! • Your resume will be screened by an employer for just 15-20 seconds. The resume is a well presented 1-2 page summary of your background and credentials.UNDERSTANDING THE RESUME: BASICS First things first! Be crystal clear on what a resume is and what purpose is it going to serve. That’s all the time your resume has to make an impact! SmartResume™ .

Practical Experience/ Projects What is the employer looking for Your identity and to contact you To check if their requirement and your objective match To check if you have the basic qualification for the job/ internship you are applying for To see if you have done anything that reflects your potential capability.com 7 .Resume guide for Students and Freshers Version 2.twenty19. Also.Header 2. to see how different are you from your peers SmartResume™ .Education 4.Objective 3. They will appear on your resume in the same order as mentioned here Section 1.0 © 2010 www.UNDERSTANDING THE RESUME: SECTIONS These are the different sections that will go into your resume.

twenty19. Professional aspects apart.Me on the Web 7.Skills 6.Resume guide for Students and Freshers Version 2.UNDERSTANDING THE RESUME: SECTIONS Section 5.com 8 .Interests 8.Other (Not in Order) What is the employer looking for How equipped are you in terms of your personality traits as well as occupational skills This is a bonus (The employer is usually not looking for this): Having this section is a BIG value add.0 © 2010 www. SmartResume™ . how meaningful is your life? Is there anything else significant and relevant you want to showcase. that will add value to your resume The following slides will guide you to construct each of the above sections.

Resume guide for Students and Freshers Version 2.0 © 2010 www.com 9 .twenty19.UNDERSTANDING THE RESUME : SAMPLE RESUME SmartResume™ .

twenty19.0 © 2010 www.UNDERSTANDING THE RESUME : SAMPLE RESUME Double Click on the Image to view the pdf version of the sample resume SmartResume™ .com 10 .Resume guide for Students and Freshers Version 2.

STEP 1 to STEP 10 GUIDE SmartResume™ .com 11 .Resume guide for Students and Freshers Version 2.0 © 2010 www.twenty19.

trainings. projects. sports. extra-curricular activities.com 12 . SmartResume™ . interests. The list does not need to be exhaustive. Like internships. you can always add to the list as you go. etc. Here is a quick checklist Educational documents from class 10 onwards to calculate scores Make a list of all things that you want to add on your resume.twenty19. skills.0 © 2010 www.STEP 1 PREPARATORY WORK & IMPORTANT TIPS A little preparation before you start will make your resume making process convenient and quicker.Resume guide for Students and Freshers Version 2. part-time jobs.

0 © 2010 www.twenty19.Resume guide for Students and Freshers Version 2.NO paragraphs DO NOT mention your “responsibilities” mention what you’ve accomplished A Common mistake most of us make while constructing a resume is to copy the format from a friend’s resume and build it based on that. unless your friend has taken professional help on making a resume. make them crisp . Use BULLET POINTS.com 13 . SmartResume™ .STEP 1 PREPARATORY WORK & IMPORTANT TIPS TOP MUST-FOLLOW TIPS BEFORE YOU START SPECIFIC POINTS – Every point on your resume must be specific and must be supported be numbers or tangible/factual information Use ACTION VERBS (list given on page 39 onwards) in all your points – They catch attention immediately and make your sentences clear. AVOID THIS.

Resume guide for Students and Freshers Version 2.com 14 .STEP 2 RESUME HEADER Part 1 SmartResume™ .0 © 2010 www.twenty19.

Current address. Do not add these details at the bottom of your resume. Guidelines Fields to include: Name. date of Birth (optional) Write your name in a bigger font (also make it bold) than the other text Do not Do Not Include your photo Do Not write “Resume” as a heading to the file Do not give unnecessary details like family information.Resume guide for Students and Freshers Version 2. Do not occupy much space to fill up these details SmartResume™ .STEP 2 RESUME HEADER Part 2 Here we go! Lets start with what goes on the top of your resume Purpose You need to give some basic information about yourself. etc. mainly so that they can contact you.twenty19.0 © 2010 www. email id. phone number.com 15 . marital status.

Resume guide for Students and Freshers Version 2.twenty19.0 © 2010 www.com 16 .STEP 3 FRAMING THE OBJECTIVE Part 1 SmartResume™ .

Functional area 3.twenty19.com 17 . its about the company's need SmartResume™ . Industry wanted Be specific and crisp. Position wanted 2.Resume guide for Students and Freshers Version 2.STEP 3 FRAMING THE OBJECTIVE Part 2 Your Objective is the first thing an employer sees on your resume Heading on Resume: Objective Purpose To convey to your employer what your goal is. Restrict it to 15 words. It should be aimed towards getting a particular position in a specific industry Guidelines Your objective should include the following: 1. Your objective will be different for each role you apply to Keep the Employer's requirement in mind while writing the objective! .0 © 2010 www.The objective is not about what you desire from the company.

Resume guide for Students and Freshers Version 2. They are a big turn off. Here is a bad example: To work for an organization that provides an environment to grow as a professional and the opportunity to add value to the organization through meaningful roles.twenty19.STEP 3 FRAMING THE OBJECTIVE Part 3 Examples If you are a job seeker: 1.A position as a trainee in a petro-chemical company If you are seeking an internship: 1.0 © 2010 www.com 18 . 2.Intern in a marketing role in a web startup Do not BIG NO to generic/vague objectives. SmartResume™ .Entry level programmer in a software development company.

STEP 4 EDUCATION Part 1 SmartResume™ .0 © 2010 www.Resume guide for Students and Freshers Version 2.com 19 .twenty19.

STEP 4 EDUCATION Part 2 The next section in your resume is to highlight your educational qualifications Heading on Resume: Education Purpose For the employer to know if you have the basic qualification for the job/ internship you are applying for Guidelines Write all educational qualifications from class 10 till present.e. Degree & Specialization.Include School/College name. your past and present qualifications. Marks/CGPA. Write all your qualifications in a reverse chronological order. i.twenty19. from class 10 till present • For Class 10 and 12 . year of study.Include College name.0 © 2010 www. the latest qualifications on top SmartResume™ .com 20 . • For Undergraduate . University Name. Stream/Specialization (If any). years of study. Board. Marks/CGPA.Resume guide for Students and Freshers Version 2.

Example Qualification Undergraduate Class 12 Class 10 School/College B. Mumbai Boston Public School. 2.M College of Technology.) 1. it’s a good idea to display the relevant academic courses in your curriculum.com SmartResume™ .Tech Mechanical 7. Hyderabad Shankara Vidyalaya..C.twenty19. Specialization Score B. Physics.0 © 2010 www. When applying to core roles (roles related to your educational background).Resume guide for Students and Freshers 21 . 84% Chemistry. Chennai University Year /Board Pune University CBSE 2008 Present 2008 Stream/ Degree.8/10 Engineering Maths.You may write the educational qualifications in a tabular format as shown in the example or in a simple one after the other order. Biology 92% 2006 Tamil Nadu State Board Version 2.STEP 4 EDUCATION Part 3 Guidelines (Continued.

INTERNSHIPS.Resume guide for Students and Freshers Version 2.0 © 2010 www.STEP 5 PROJECTS. Etc.twenty19.com 22 . Part 1 SmartResume™ .

Based on the number and the nature of initiatives you have taken. Volunteer Experience.com 23 . Heading on Resume (You can have multiple headings based on the initiatives you have taken): Projects. you can take a call on whether to have a single heading for this or list them under multiple headings.Resume guide for Students and Freshers Version 2. Internships. Starting up a company and other initiatives you have taken. In-Plant Trainings. Initiatives Purpose This is a critical component of your resume. Internships.STEP 5 PROJECTS. as your hands-on work and the initiatives you have taken apart from your curriculum is what will reflect your real potential as well as differentiate your resume from your peers’ SmartResume™ .twenty19. Etc. Part 2 The Next part of your resume will include the real hands-on work that you have done. INTERNSHIPS. This includes Projects. Volunteering.0 © 2010 www. Part-time jobs. Inplant Training.

SmartResume™ . INTERNSHIPS. role. 1-2 line description (brief and specific) time period. Volume: 10000 lit/day • The college has presently implemented this model on a small scale.Title/project name. Company/Organization Name.STEP 5 PROJECTS. This will be scaled up on successful operation for one year. Be very specific on what you've accomplished. The entries under each heading must be in a reverse-chronological order. Part 3 Guidelines You can include the following headings . Etc. Add numbers and tangible /factual results where ever possible Examples Academic Project: Model recycling system to treat Kitchen wastes (Jan 2008 – April 2008) • Designed a model Liquid waste recycling system to treat and completely reuse the liquid wastes from the college kitchens for irrigation in the nearby agricultural land. Time period is a must.com 24 .Resume guide for Students and Freshers Version 2.twenty19.0 © 2010 www.

I received 5 bylines for the articles I contributed in the technology section.STEP 5 PROJECTS.Resume guide for Students and Freshers Version 2. I convinced 100 individuals (target being 60) to sign up to financially support Greenpeace (contribute 200 Rs a month) on a long term basis • The pitch to the potential supporters was through a one on one interaction with them.Reporter Intern April 2008-May 2008 (2Months) • As a reporter for Hindu’s daily supplementary “Metro Plus”.0 © 2010 www. Greenpeace India: Direct dialogue representative Feb 2009 – May 2009 (3 Months) • As a member of the Direct Dialogue team. Etc. SmartResume™ . which tested my presentation skills and my ability to debate with them.com 25 .twenty19. INTERNSHIPS. Part 4 Examples (Continued…) The Hindu . • I also assisted the ideation team for the daily selection of articles to be published.

It does not give the employer a clear picture of the work you have done. Etc.twenty19. INTERNSHIPS. Thus.0 © 2010 www. the employer would assume you have done an internship just for the certificate Here is a some bad examples: • I worked for Hindu as in the technology division and learnt tremendously.STEP 5 Do Not PROJECTS. • I Volunteered for Greenpeace as a direct dialogue representative and achieved targets.Resume guide for Students and Freshers Version 2. SmartResume™ . I also contributed quality articles and assisted with ideas.com 26 . Part 5 Do Not write generic statements.

STEP 6 SKILLS Part 1 SmartResume™ .twenty19.com 27 .Resume guide for Students and Freshers Version 2.0 © 2010 www.

twenty19.Core/Occupational Skills: Optional. In this section.Resume guide for Students and Freshers Version 2.IT Skills: Optional. Advisable to include this if you are applying for IT/Software related roles. Common headings that you can include are: 1. you wrote about what you had DONE. Include if you possess any core skills. 3.com 28 .0 © 2010 www. Headings on Resume You can have multiple headings under “Skills”.STEP 6 SKILLS Part 2 In the previous section.Soft Skills: Must include 2. you will be writing about what you have LEARNT through whatever you have done in the past. Purpose Soft Skills: To showcase your personality traits Core Skills: These are skills you possess relevant to the role you are applying for (Occupational skills) SmartResume™ .

Make specific points.twenty19. Adobe Photoshop: I designed 5 event posters and 6 promotional flyers during my stints with Chennai Event Managers. Everyone possesses their own unique strengths. Add and numbers and tangible results wherever possible Pick only 3-4 soft skills that describe you the best (You can pick from the list of “Top soft skills employers look for” on page 45) Dig your past to discover the best of these skills you possess and the best instance you can quote to support it. Radio One and Chennaionline.STEP 6 SKILLS Part 3 Guidelines List your skill and add a point which supports your skill the best.Resume guide for Students and Freshers Version 2. its upto you to unearth yours and portray them in the best possible way Examples Leadership: Led a team of 10 students during an campaign for WWF India to implement a "no plastic" solution for 20 small retail stores in Chennai.0 © 2010 www.com 29 .com SmartResume™ .

com 30 .STEP 7 WEB PRESENCE Part 1 SmartResume™ .Resume guide for Students and Freshers Version 2.twenty19.0 © 2010 www.

Website: Title.STEP 7 WEB PRESENCE Part 2 In the Web 2. Portrayal of meaningful work/initiatives through web links adds value to your profile Guidelines Linkedin: as mentioned in example Blog. etc: Give the link in the respective section.0 era the world has access to “you” on the web.com 31 . designs. Do you have a great LinkedIn profile? A meaningful blog or a website? Are you into professional photography and have displayed your photos on Flickr? Go ahead and showcase them on your resume and it’ll definitely give you an edge when an employer screens it. SmartResume™ .Resume guide for Students and Freshers Version 2. it’s a great idea to do that.0 © 2010 www. description and link Flickr.twenty19. Purpose Lets the employer know you’re keeping up with the trend. If you have good things to display about yourself on the web. youtube.

Facebook. Twitter or other social networking accounts on your resume.linkedin.STEP 7 WEB PRESENCE Part 3 Guidelines Make sure that any of the links that you provide are professional and do not have content may turn off the employer.0 © 2010 www. Examples My Linkedin Profile: http://in.blogspot. thoughts and the learning in Marketing.com/in/rahulprabhakarlinkedin (4 Recommendations) My Blog: Marketing Magic (14 Blog Entries) This dedicated to my ideas.com 32 . Do Not DO NOT add your Orkut. That is the last thing your employer would want to see SmartResume™ .Resume guide for Students and Freshers Version 2.com/ Tip If you don’t already have a profile on LinkedIn.twenty19. go create one and get good recommendation on it. I have been updating my blog since Jun 2008 Link: http://Marketingmagik.

0 © 2010 www.twenty19.com 33 .STEP 9 INTERESTS Part 1 SmartResume™ .Resume guide for Students and Freshers Version 2.

Make the points specific and tangible. Carefully choose which of your interests you want to showcase on your resume so that they make your life seem meaningful Heading on Resume: Interests Purpose The interests you showcase speaks about your character. These interests frequently come up as a topic of discussions during the interviews. so wisely choose what to display.Resume guide for Students and Freshers Version 2. SmartResume™ .STEP 9 INTERESTS Part 2 You’re almost done! This is the last section of you’re resume.twenty19.com 34 . Guidelines List interests which are meaningful and display some learning Support the interest you have listed with a crisp point.0 © 2010 www.

com 35 .twenty19. They create a wrong impression. watching movies.Resume guide for Students and Freshers Version 2. etc. guitar. environment Never include interests such as partying.STEP 9 INTERESTS Part 3 Examples I’m an avid trekker and an active member of the Bangalore Trekking Club (BTC) and completed 12 treks with them I’m passionate about running and an active member of the “Chennai Runners” and I have run two marathons so far Do Not Do Not just list a random cluster of interests like: Adventure. reading. SmartResume™ .0 © 2010 www.

No Grammatical errors.twenty19. Run through you resume time and again for to make improvements and wording sentences better Get your resume reviewed by a third person for errors SmartResume™ . it is advisable to convert your file from its default ". Ex: Manish_Verma_Resume or Resume_Swetha_Reddy Do a thorough recheck and make sure there are absolutely no errors in your resume. Have a .pdf format of your resume. Preferably send your resume in the .doc files to .asp Naming your file: The name of your file must contain the word “resume” and your full name.com .cutepdf.doc" format.pdf using the free CutePDF Writer which you can download from: http://www.Resume guide for Students and Freshers Version 2. You can convert your . if you are using Office 2007.docx" format to Word 2003/97 ". no punctuation errors.0 © 2010 www.pdf format.com/products/cutepdf/Writer. No Spelling mistakes.STEP 10 FINISHING TOUCHES You’re Done! With your First Draft! Now What? Make Sure that the length of your resume does not exceed 2 pages Save the copy as a “.doc” file.

com 37 .Resume guide for Students and Freshers Version 2.twenty19.Your Resume is now Ready-to-Use! SmartResume™ .0 © 2010 www.

you can blog about it SmartResume™ .com 38 .com/expert-insights/insights-for-students/smart-resumeguide-for-students-download-for-free/ You may share the link on your facebook/orkut/twitter • If you have a blog.Resume guide for Students and Freshers Version 2.SHARE… If you found this guide useful. please do share it so that more students can benefit from it Here are some possible ways you could share this e-book • email a copy of this guide to your friends • The guide is also available for download on the following link: http://blog.twenty19.0 © 2010 www.twenty19.

0 Referred Reinforced Reported Resolved Responded Solicited Specified Spoke Suggested Summarized Synthesized Translated Wrote SmartResume™ .ACTION VERBS (By Skill Categories) Communication/People skills Addressed Advertised Arbitrated Arranged Articulated Authored Clarified Collaborated Communicated Composed Condensed Conferred Consulted Contacted Conveyed Convinced Corresponded Debated Defined Developed Directed Discussed Drafted Edited Elicited Enlisted Explained Expressed Formulated Furnished Incorporated Influenced Interacted Interpreted Interviewed Involved Joined Judged Lectured Listened Marketed Mediated Moderated Negotiated Observed Outlined Participated Persuaded Presented Promoted Proposed Publicized Reconciled Recruited Version 2.Resume guide for Students and Freshers © 2010 www.twenty19.com 39 .

0 Marketed Measured Netted Planned Prepared Programmed Projected Qualified Reconciled Reduced Researched Retrieved SmartResume™ .twenty19.com 40 .Resume guide for Students and Freshers © 2010 www.ACTION VERBS (By Skill Categories) Creative Skills Acted Adapted Began Combined Composed Conceptualized Condensed Created Customized Designed Developed Directed Displayed Drew Entertained Established Fashioned Formulated Founded Illustrated Initiated Instituted Integrated Introduced Invented Modeled Modified Originated Performed Photographed Planned Revised Revitalized Shaped Solved Data/Financial Skills Administered Adjusted Allocated Analyzed Appraised Assessed Audited Balanced Budgeted Calculated Computed Conserved Corrected Determined Developed Estimated Forecasted Managed Version 2.

ACTION VERBS (By Skill Categories) Helping Skills Adapted Advocated Aided Answered Arranged Assessed Assisted Clarified Coached Collaborated Contributed Cooperated Counseled Demonstrated Diagnosed Educated Encouraged Ensured Expedited Facilitated Familiarized Furthered Guided Helped Insured Intervened Motivated Prevented Provided Referred Rehabilitated Represented Resolved Simplified Supplied Supported Volunteered Consolidated Contracted Controlled Converted Coordinated Decided Delegated Developed Directed Eliminated Emphasized Enforced Enhanced Established Executed Generated Handled Headed 41 Management/ Leadership Skills Administered Analyzed Appointed Approved Assigned Attained Authorized Chaired Considered SmartResume™ .0 © 2010 www.twenty19.Resume guide for Students and Freshers Version 2.com .

twenty19.Resume guide for Students and Freshers Version 2.com 42 .ACTION VERBS (By Skill Categories) Management/ Leadership Skills Hired Hosted Improved Incorporated Increased Initiated Inspected Instituted Led Managed Merged Motivated Navigated Organized Originated Overhauled Oversaw Planned Presided Prioritized Produced Recommended Reorganized Replaced Restored Reviewed Scheduled Secured Selected Streamlined Strengthened Supervised Terminated Organizational Skills Approved Arranged Catalogued Categorized Charted Classified Coded Collected Compiled Corrected Corresponded Distributed Executed Filed Generated Incorporated Inspected Logged Maintained Monitored Obtained Operated Ordered Organized Prepared Processed Provided Purchased Recorded Registered Reserved Responded Reviewed Routed SmartResume™ .0 © 2010 www.

com 43 .ACTION VERBS (By Skill Categories) Organizational Skills Scheduled Screened Submitted Supplied Standardized Systematized Updated Validated Verified Research Skills Analyzed Clarified Collected Compared Conducted Critiqued Detected Determined Diagnosed Evaluated Examined Experimented Explored Extracted Formulated Gathered Inspected Interviewed Invented Investigated Located Measured Organized Researched Reviewed Searched Solved Summarized Surveyed Systematized Tested Teaching Skills Adapted Advised Clarified Coached Communicated Conducted Coordinated Version 2.0 Critiqued Developed Enabled Encouraged Evaluated Explained Facilitated Focused Guided Individualized Informed Instilled Instructed Motivated Persuaded Simulated Stimulated SmartResume™ .twenty19.Resume guide for Students and Freshers © 2010 www.

Resume guide for Students and Freshers Version 2.ACTION VERBS (By Skill Categories) Teaching Skills Taught Tested Trained Transmitted Tutored Technical Skills Adapted Applied Assembled Built Calculated Computed Conserved Constructed Converted Debugged Designed Determined Developed Engineered Fabricated Fortified Installed Maintained Operated Overhauled Printed Programmed Rectified Regulated Remodeled Repaired Replaced Restored Solved Specialized Standardized Studied Upgraded Utilized SmartResume™ .0 © 2010 www.twenty19.com 44 .

8. Flexibility/Adaptability Time Management Abilities/ Managing Multiple Priorities. Leadership/Management Skills. 4. Communications Skills Analytical/Research Skills. People Skills SmartResume™ .Resume guide for Students and Freshers Version 2. 5.0 © 2010 www. Handling pressure well 12. Willingness to learn 6. 2. Taking Initiative 7. Positive Attitude 17. Planning/Organizing 9. Dedication/Hard-Working 14. Team Player 11. 10. Self-Confidence 18. Self-Motivated/SelfSupervising 19. Loyalty 16. ProblemSolving/Reasoning/Creativity.TOP SOFT SKILLS EMPLOYERS LOOK FOR 1. 3. Dependable/Responsible 15. Interpersonal Abilities 20. 13.twenty19.com 45 . Adaptability/Flexibility.

twenty19.0 © 2010 www.GOOD LUCK! CHEERS Twenty19 Team www.com SmartResume™ .com 46 .Resume guide for Students and Freshers Version 2.twenty19.

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