MODEL BILL OF QUANTITIES (BOQ) AND GUIDELINES

(First Edition)

AUGUST 2010

Pakistan Institute of Cost and Contracts (PICC)
275-A, Muslim Town Lahore A subsidiary of Pakistan Engineering Council T: +92-42–35840619-22, Ext-3505 Website: http://www.picc.org.pk

MODEL BOQ AND GUIDE LINES
TABLE OF CONTENTS
S.NO.
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DESCRIPTION

PAGE NO.

DOCUMENT TITLE .................................................................................................... 1

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OBJECTIVE ................................................................................................................. 1

3

DEFINITIONS.............................................................................................................. 1

4

GENERAL PRINCIPLES ............................................................................................ 2

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PREPARATION OF BILL OF QUANTITIES ............................................................ 3

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UNITS OF MEASUREMENT ..................................................................................... 9

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FORMATTING AND SETTING ............................................................................... 10

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COMPLETION, PRICING AND USE OF THE BILL OF QUANTITIES ............... 11

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PERFORMAS SAMPLE ............................................................................................ 12

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The Works shall be itemized and described in Bill of Quantities in sufficient details to enable the Bidders/Tenderers to price it adequately and the method of measurement shall be stated in the Preamble to the Bills of Quantities. DEFINITIONS a. b. which is abbreviated to PICCMBOQ1. except where the context otherwise requires. 2. 1 . which are adopted while preparing the Bill of Quantities and to be used for measurement of completed parts of Works. First Edition (August. All references to clauses are references to clauses numbered in the Conditions of Contract and reference to paragraphs are references to paragraphs numbered herein. and the liabilities.Model BOQ and Guidelines 1. OBJECTIVE The objective of PICCGBOQ1 is to set forth the procedure according to which the Bills of Quantities shall be prepared and priced and the quantities expressed and measured. e. “Conditions of Contract” means the “General Conditions of Contract & Particular Conditions of Contract” as provided in the Bidding/Contract Documents prepared by the Pakistan Engineering Council (PEC). materials and services to be supplied. The word „Work‟ includes work to be carried out. DOCUMENT TITLE The title of this document is PICC Model BOQ and Guidelines. if any. d. In this document and in Bill of Quantities prepared according to the procedure set forth herein the following words and expressions have the meanings hereby assigned to them. PICC General Specifications or any other relevant provisions provided elsewhere in the Bidding/Contract Documents. 2010). goods. The Preamble shall state the methods of measurement other than PICCSMM1. Such methods of measurement shall comprise those not covered by the PICCSMM1. PICCMBOQ1 is intended to be utilized in conjunction with the General Conditions of Contract. obligations and risks to be undertaken by the Contractor under the Contract. Words and expressions defined in the Conditions of Contract have the same meaning herein. c. 3.

A hyphen between two dimensions means a range of dimensions which includes all dimensions exceeding that preceding the hyphen but not exceeding that following the hyphen. Such coding arrangement mechanism is as given hereunder: First two digits represent the “Section” Next two digits represent the “Part of Section” Next digits represent the subsequent levels 2 . Kilogram. the surface of the ground from where that particular item of work has commenced. j. h. for its identification and presentation in the unified Schedule of Rates and in other PICC Products. the materials used and the plant employed. k. „Excavated Ground Surface‟ for an item in a Bill of Quantities means.1 Units of measurement The unit of measurement for each item shall be that stated for the item in the PICCGBOQ1. Unique code has been allocated to each item of Work. l. „Commencing Ground Surface‟ for an item in a Bill of Quantities means. g. 4. Second (MKS) system of units has been adopted everywhere. „Daywork‟ means the method of valuing work on the basis of time spent by the workmen. 4.2 Coding arrangement of unified Schedule of Rates and other PICC Products Works are classified into various “Sections”. the surface to which excavation included in that particular item of work is to be carried out. Second (FPS) system may also be shown where required. Meter. i. The expression „expressly required‟ means as shown on the Drawings or as described in the Specifications or as instructed by the Engineer pursuant to the relevant provisions of Conditions of Contract. „Final Excavated Surface‟ means the surface indicated on the Drawings to which excavation is to be carried out. „Original Ground Surface‟ means the surface of ground before any work has been carried out. under such classification. Pound.f. The unit of measurement stated against a descriptive feature in the PICCSMM1 shall apply to all items to which that descriptive feature applies. However within the parentheses Foot. GENERAL PRINCIPLES 4.

if referred in the Bill of Quantities.1. Item No.e. Code Numbers. c. f. b. e. 1/1. 1/1 is representing the “first item” of “Section1”. 4. which have been adopted in the preparation of the Bill of Quantities and are to be used for the measurement of any part of the works.1 List of Principal Quantities Preamble Grand Summary Section Summary (where required) Work Items (grouped into Sections) Daywork Schedule List of Principal Quantities A list of the principal components of the works with their approximate estimated quantities shall be given solely to assist Bidders/Tenderers in making a rapid assessment of the general scale and character of the proposed works prior to the examination of the remainder of the Bill of Quantities and the other contractual documents on which their tenders will be based.g. if any..2 Preamble The preamble shall state the methods of measurement other than mentioned in the PICC Standard Method of Measurements.1 Sections of the Bill of Quantities The Bill of quantities shall be divided into the following sections. d. 5. shall not from part of the item descriptions and shall not be taken into account in the interpretation of the Contract.4 Code Numbers a.3 Arrangement of BOQ Items For convenience of reference and record. Such methods of measurement shall comprise those adopted and to be used for any work 3 . PREPARATION OF BILL OF QUANTITIES 5. a. 5. The items within the Bill of Quantities being listed in order of ascending item number. e. Code Numbers may be used to number the items in the Bill of Quantities. an item number shall be allocated to each item under classified Sections. 1/3. b. i. 1/2. 5.4.

3. 5. 5. and the amount of the Adjustment item. shall be given by employer in the Grand Summary as “Provisional Sum” following the total of the amounts brought forward from the Sections.3. Daywork.not covered by PICC Standard Method of Measurement and any amendment to method of measurement which have been adopted and are to be used. Daywork.1 General Contingency Allowance A Provisional sum for a general contingency (the General Contingency Allowance). Section Summaries and Daywork Summaries of the Bill of Quantities with the provision for insertion of the Grand Total obtained by sum up the amounts of all the Sections.3.4 Section Summary A Section Summary shall be provided where work items are grouped into Sub-Sections under a Section. 5.5 Daywork Schedule for Labour. if any. 5. A Daywork Schedule shall cover: a. the amount of the Provisional Sum.2 Adjustment Item An item described as the Adjustment Item shall be given in the Grand Summary following the total of the amounts brought forward from the Sections and the Provisional Sum. 5.3 Total of the Priced Bill of Quantities Provision shall be made for insertion of the total of the amounts brought forward from the Sections. Materials and Construction Plant A Daywork Schedule may be provided in the BOQ for executing varied works as per provisions of the relevant Clauses of Conditions of Contract. Daywork Schedule for Labour covering the input of various categories of labour (skilled and unskilled) to be deployed to execute an item of work on Daywork 4 . Total amount of each Sub-Section shall be brought forward to Section Summary and total amount of Section Summary shall be brought forward to Grand Summary.3 Grand Summary The Grand Summary shall contain a tabulation of the total amounts brought forward from the Sections. Provisional Sum and Adjustment Item (addition or deduction). 5. if required. if any. if any.

basis. Sample formats are attached in the Appendices. Any section may be split in to further sub-sections based on project requirements. section summary should be provided to sum up total amount of that particular section. Nominal quantities of labour input (in Hours). Measurement and Payment to the Contractor shall be in accordance with the Standard Method of Measurements as provided in PICC Standard Method of Measurements PICCSMM1. 5. c. An example of such arrangement or grouping of work items is given herebelow: (By Way of Example) Section 1: Section 2: Section 3: Section 4: Section 5: Section 6: General and Preliminary items Earthworks Culverts and Bridges Subsurface Drains Tubewells and Pump Houses Miscellaneous Items General Items may be grouped as a separate Section (Section 1: General and Preliminary items) of the Bill of Quantities. Daywork Schedule for Materials covering the materials to be consumed in the item of works to be executed on Daywork basis. 5 .6 Work Items a. Items in each part shall be arranged in the general order of the work Classification. Arrangement of the Bill of Quantities The items in the Bill of Quantities which are to be priced and to contribute to the Tender Total may be arranged into numbered Sections. Material to be consumed (classified units) and input of construction plant (in Hours) shall be entered in the Bill of Quantities. b. Daywork Schedule for Constructional Plants covering the input of construction plants of various categories to be deployed to execute an item of work on Daywork basis. In such case.

read in conjunction with the work classification. location. 6 .b. Descriptions shall identify the work covered by the respective items. Headings and sub-headings shall be read as part of the item descriptions to which they apply. but the exact nature and extent of the work is to be ascertained from the Drawings. ii. d. Where an item description compiled in accordance with the Work Classification would be insufficient to identify clearly the particular work covered by the item additional description shall be given to identify the work by reference to its location or other physical features shown on the Drawings or described in the Specification. iii. Ranges of Dimensions Where all the components of work included in an item are of one dimension within a range given in the Work Classification that dimension may be stated in the item description in place of the range of dimensions given. Extent of itemization and description All work shall be itemized and the items shall be described in accordance with the Work Classification. c. Headings and Sub-headings Each Section of the Bill of Quantities shall be given a heading and groups of items within each sub-section be given sub-headings. importance or any other special characteristic of the work is thought likely to give rise to special methods of construction or considerations of cost. e. Headings and sub-headings shall be repeated at the start of each new page which lists items to which they apply. Any detail of description required to be given in accordance with the work classification may be omitted from an item description provided that a reference is given in its place which identifies precisely where the omitted information may be found on a drawing or in the Specification. Descriptions i. Specifications and conditions of the contract. as the case may. but further itemization and additional description may be provided of the nature.

g. Quantities The quantities shall be computed net using dimensions from the Drawings. storage and hoisting materials supplied by him and returning packing materials. Provisional Sums for specific contingencies shall be given in the Grand Summary of the Bill of Quantities. scaffolding. An item for a sum for labours in connection therewith which. ii. unless directed otherwise by a measurement rule in Method of Measurement or by the Contract. Each Prime Cost Item shall be followed by. hoists. 7 . An item expressed as a percentage of the price of the Prime Cost Item in respect of all other charges and profit. shrinkage or waste.f. shall include only In any case in which the Nominated Sub-Contractor is to carry out work on the site for allowing him to use temporary roads. messrooms. to the Prime Cost Item under which the goods or materials or services are to be supplied. Prime Cost Items The estimated price of work to be carried out by a Nominated Sub-contractor shall be given in the Bill of Quantities as a Prime Cost Item. Provisional Sums Provision for contingencies shall be made by giving Provisional Sums in the Bill of Quantities and not by increasing the quantities beyond those of the work expected to be required. and no allowance shall be made for bulking. Where any goods. or in the appropriate heading or sub-heading. materials or services supplied by a Nominated Sub-contractor are to be used by the Contractor in connection with any item. reference shall be made in the description of that item. h. i. for disposing of rubbish and for providing light and water for the work of the Nominated Sub-contractor. and in any case in which the Nominated Sub-contractor is not to carry out work on the Site for unloading. sanitary accommodation and welfare facilities which are provided by the contractor for his own use and for providing space for office accommodation and storage of plant and materials. in the absence of any express provision in the Contract to the contrary.

each body of water shall be identified in the Preamble to the Bill of Quantities. where the boundaries and surface levels fluctuate. stream. j. The depths of excavation stated in accordance with the Work Classification shall be measured from the Commencing Surface to the Excavated Surface. boring or driving for which the Commencing Ground Surface is not the Original Ground Surface. Fractional quantities should not be given to more than two places of decimals. Pond and excavation levels The Commencing Ground Surface shall be identified in the description of each item for work involving excavation. lake or body of tide water is either on the Site or bounds the Site. The Excavated Surface shall be identified in the description of each item for work involving excavation for which the Excavated Surface is not the Final Surface. canal. their anticipated ranges of fluctuation.Quantities may be rounded up or down where appropriate. 8 . a reference shall also be given to a drawing indicating the boundaries and surface level of each body of water or. i. Work affected by water Where an existing body of open water (other than groundwater) such as a river.

Hr Hp wk Ltr 9 .Ton sum No. UNITS OF MEASUREMENT The following units of measurement and abbreviations shall be used.6. Unit Millimetre Metre Square millimetre Square metre Hectare Cubic metre Kilogramme Tone Metric Tone Sum Number Hour Horse Power Week Litre Abbreviation mm M mm² or mm2 M² or M2 Ha M³ or M3 kg Ton M.

5 Bottom: 25 Left: 27. FORMATTING AND SETTING The Bill of Quantities should be set out on paper of A4 size.3 38.6 mm mm mm mm mm mm mm Text Alignment Centre Aligned Left Aligned Centre Aligned Right Aligned Right Aligned Left Aligned Right Aligned 10 .2 20.9 Font: Font Face: Times New Roman Font Size: 12 (For Main Heading) 11 (For Normal Text) 11 (For Table Text) Column Headings.7. Width and Text Alignment shall be as follow.7 17 22.5 Right: 13. Margins (mm): Top: 27.6 45.2 15. Column Heading Item Number Item description Unit Quantity Rate (Figures) Rate (words) Amount (Rupees) Column Width 9. The work items should be set out within columns headed and ruled consecutively as follows.

and shall not exceed in the aggregate the amount of the Adjustment Item. 8. PERFORMAS SAMPLES Sample Formats are attached for preparation of the Bill of Quantities as guide lines. COMPLETION. If by the date of issue pursuant to relevant provisions clause of the Certificate of Substantial Completion for the whole of the Works any balance of the amount of the Adjustment Item is outstanding it shall be added to or deducted from the moneys then due.8.2 Sections to be totalled Each Section of the Bill of Quantities shall be totalled and the totals carried to Section Summary or to the Grand Summary. of the Adjustment Item shall be made by installments in interim certificates in the proportion that the amount referred to in Relevant provision clause bears to the total of the priced Bill of Quantities before the addition or deduction of the amount of the Adjustment Item and a statement to this effect shall appear in the Preamble to the Bill of Quantities. if any. 8. PRICING AND USE OF THE BILL OF QUANTITIES 8. b) Adjustment Item for the purpose of interim additions or deductions on account of the amount. 11 .1 Insertion of rates and prices Rates and prices shall be inserted in the rate column of the Bill of Quantities in Pak Rupees. 9. Such interim additions or deductions shall be made before deduction of the retention moneys. as the case may be.3 Adjustment Item a) A Bidder/Tenderer may insert a lump sum addition or deduction against the Adjustment Item given in the Grand Summary in adjustment of the total of the priced Bill of Quantities.

PERFORMAS SAMPLE 12 .

[PROJECT NAME] GRAND SUMMARY BILL OF QUANTITIES Section 1 2 3 4 5 6 7 Description General and preliminary Items Earthwork and related items Structures (New/Replacement) Subsurface Drains Tube wells and Pump Houses Miscellaneous Items -------Contd.) Total Tender / Bid Price carried forward to Tender Bid Form(G)= (E±F) 13 .------Sub-Total for Sections (A) Total for Daywork brought forward from Daywork summary (B) Total For Sections and Daywork (C )= (A+B) Total for Provisional Sums (D) Grand Total (E)= (C+D) Add adjustment items (±) (F) Amount (Rs.

No. months months 1/9 operation of . Establishment and removal 1/13 of laboratory equipment.) Figures Words Amount (Rs. months No.. 14 ..No. Maintenance of laboratories 1/8 for the Engineer‟s staff. vehicles for Engineer‟s Staff 1/10 Set of progress photographs Establishment and removal 1/11 of office equipment. No. Maintenance of office for 1/6 the Engineer‟s staff. months No.. No.[PROJECT NAME] Section No.. No.. Establishment and removal 1/5 of offices for the Engineer‟s staff.) 1/1 Guarantee against Performance Security. Providing. 1/3 Insurances of the Works. Maintenance of office 1/12 equipment. 1/4 Third party insurance. Establishment and removal 1/7 of laboratories for the Engineer‟s staff. No. Specified requirements. 1: General and Preliminary Items Item No Description Contractual Requirements Unit Quantity Rate in Figures (Rs. No. 1/2 Guarantee against advance Payment. maintenance and No.

) Figures Words Amount (Rs.. months Attendance upon the 1/17 Engineer‟s staff. . 1/22 establishment and removal.. survey helpers. 1/21 Traffic regulation... . No. Attendance upon the 1/18 Engineer‟s staff. Maintenance of access 1/25 roads. 1/16 equipment. Establishment and removal 1/24 of access roads.. laboratory assistants.. Traffic regulation. Sampling and Testing of 1/19 materials as per provision of Specifications Testing of Permanent works 1/20 Traffic diversions.. months months lump sum lump sum lump sum lump sum months Km months 15 . 1: General and Preliminary Items Item No 1/14 Description Maintenance of laboratory equipment.No. 1/23 continuing operation and maintenance. Establishment and removal Unit months Quantity Rate in Figures (Rs....) 1/15 of surveying equipment..[PROJECT NAME] Section No. Maintenance of surveying No..

lump sum 1/29 Arrangement of Meetings. lump sum 1/28 RFIs and Submittals. Set up electricity supply and 1/33 standby generators. Site transport for the 1/36 duration of construction. lump sum Method-related Charges Setup and removal of office and accommodation 1/30 buildings for Contractor‟s staff and labour.) Figures Words Amount (Rs. Set up and removal of stores 1/32 and materials compound. Maintain of office and accommodation buildings 1/31 for Contractor‟s staff and labour.) lump sum 1/26 including operation and maintenance. lump sum lump sum months months lump sum months months 16 . Operation and maintenance 1/34 of electricity supply. 1/27 Shop Drawings as specified. 1: General and Preliminary Items Item No Description Establishment and removal of de-watering system Unit Quantity Rate in Figures (Rs. Water supply for the 1/35 duration of construction.[PROJECT NAME] Section No.

) 1/37 Withholding Tax. 1 (Carried forward to BOQ Grand Summary Page) 17 .[PROJECT NAME] Section No. 1: General and Preliminary Items Item No Others Description Unit Quantity Rate in Figures (Rs.) Figures Words Amount (Rs. works done basis %age Total for Section No.

) Total for Section No. 2: Earthworks Item No 2/1 2/2 2/3 2/4 2/5 Description Unit Quantity Figures Rate (Rs. 2 (Carried forward to BOQ Grand Summary Page) 18 .) Words Amount (Rs.[PROJECT NAME] Section No.

3 (Carried forward to BOQ Grand Summary Page) 19 . 3: Culverts & Bridges Section Summary Sub Section 3A 3B Description Culverts Bridges Amount (Rs.[PROJECT NAME] Section No.) Total for Section No.

) Total for Sub Section No. 3A (Carried forward to Section:3 Summary Page) 20 .) Words Amount (Rs.[PROJECT NAME] Section No. 3: Culverts & Bridges Sub Section No. 3A: Culverts Item No 3A/1 3A/2 3A/3 3A/4 3A/5 Description Unit Quantity Figures Rate (Rs.

) Total for Sub Section No.) Words Amount (Rs.[PROJECT NAME] Section No. 3B (Carried forward to Section:3 Summary Page) 21 . 3B: Bridges Item No 3B/1 3B/2 3B/3 3B/4 3B/5 Description Unit Quantity Figures Rate (Rs. 3: Culverts & Bridges Sub Section No.

4 (Carried forward to BOQ Grand Summary Page) 22 .) Total for Section No. 4: Surface Drains Item No 4/1 4/2 4/3 4/4 4/5 Description Unit Quantity Figures Rate (Rs.) Words Amount (Rs.[PROJECT NAME] Section No.

) (I) (II) (III) Total for Daywork: Labour Total for Daywork: Materials Total for Daywork: Constructional Plant ____________ ____________ ____________ Total for Daywork (Carried forward to Grand Summary Page of Bill of Quantities)_______________ 23 .[PROJECT NAME] Summary for Daywork Amount (Rs.

000 500 500 500 500 500 1. 10 (tracked) with dozer blade or ripper Sub Total for Daywork (Labor) Allow _____________ percent of subtotal for Contractor‟s overhead.) Driver for vehicle up to 10 tons 9 Operator for excavator. shovel or crane Operator for tractor.000 500 500 Figures Rate (Rs. etc.) Words Amount (Rs. profit. Total for Daywork: Labour (Carried forward to Daywork Summary) 24 .[PROJECT NAME] Schedule of Daywork Rates for Labour Item Description No 1 Ganger 2 3 4 5 6 7 8 Labourer Brick layer Mason Carpenter Steel work Erector ------etc------- Unit Hr Hr Hr Hr Hr Hr Hr Hr Hr Hr Quantity 500 5. dragline.

) Sub Total for Daywork (Material) Allow _____________ percent of subtotal for Contractor‟s overhead.000 Figures Rate (Rs. etc. profit.) Words Amount (Rs. Total for Daywork: Material (Carried forward to Daywork Summary) 25 .[PROJECT NAME] Schedule of Daywork Rates for Materials Item Description No 1 Ordinary Portland Cement (grey) 2 Mild Steel 13mm ( ½˝)ø bar (Deformed) Grade 40 Fine aggregate for concrete 3 as specified in Clause____________ 4 5 -------etc-------- Unit Bag Ton M³ Quantity 200 100 1.

400 100 b) Over 1 m³ to 2 m³ c) Over 2 m³ Tractor (tracked) including bull or angle dozer: 2 a) Up-to and i/c 150 hp Hour Hour Hour 500 400 200 b) Over 150 to 200 hp c) Over 200 to 250 hp Tractor with ripper: 3 a) Up-to and including 200 hp Hour 400 b) Over 200 to 250 hp Hour 200 4 -------etc-------Allow _____________ percent of subtotal for Contractor‟s overhead.) Words Amount (Rs. dragline: face shovel or Unit Quantity Figures Rate (Rs.) 1 a) Up-to and i/c 1 m³ Hour Hour Hour 500 1.[PROJECT NAME] Schedule of Daywork Rates for Construction Plants Item No Description Excavator. profit. Total for Daywork: Plants (Carried forward to Daywork Summary) 26 . etc.