ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER AKLAN CULTURAL CENTER, KALIBO, AKLAN

A Narrative Report

Presented to The faculty of the School of Arts and Sciences AKLAN STATE UNIVERSITY Banga, Aklan

In partial fulfillment of the Requirements for the Degree BACHELOR OF ARTS Major in English

JOEMARIE D. GUILLER

March 2012

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Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan APPROVAL SHEET A PRACTICUM NARRATIVE REPORT Title: ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER, KALIBO, AKLAN Name: Degree: Major: Accepted: JOEMARIE D. GUILLER BACHELOR OF ARTS ENGLISH Date

MARY EDEN M. TERUEL, PhD Practicum Adviser

GRACE C, CRUZ Bachelor of Arts Adviser

MARCELINA L. OQUENDO Division Chair, Communication, Language, Humanities and Culture Approved:

MARY EDEN M. TERUEL, PhD Dean, School of Arts and Sciences

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ACKNOWLEDGEMENT

The

trainee

wishes

to

express

her

sincere

thanks

and

appreciation to the following persons for their utmost support, for their inspiration and assistance for the success of this training. Dr. Danilo E. Abayon, University President, for the

approval to undertake the On-the-Job training, Dr. Mary Eden M. Teruel, Dean School of Arts and Sciences, as well as the

trainees OJT Adviser, the SAS faculty for their encouragement, support, patience, advices and inspiration that helps the

trainee to preserve this work into a sweet success. To the very progressive PASO family whose expertise and experiences narrative staff for have become Sir the inspiration V. to finished PASO and this his and

report. their

Manuelito

Delegencia, and

untiring

assistance

inspiring

words

encouragement to the trainee. The trainee sends his heartfelt gratitude to his parents for the trust and guidance that has served as her fruitful

endeavor, also his gratitude to his classmates, friends and to his very special someone, Ms. Shella Gregorio for the love,

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pieces of advice. guidance and grace he bestowed upon the trainee. For without Him. to Almighty God for the wisdom. iv . suggestions. moral and spiritual support that makes the trainee to be strong in times of struggles. this narrative report would not be possible. Above all. strength.

STRATEGIES AND METHODOLOGIES Actual On the Job Training Results and Observations Problems Encountered Solutions Made Lessons Learned 3. SUMMARY.TABLE OF CONTENTS Page TITLE PAGE APPROVAL SHEET ACKNOWLEDGEMENT TABLE OF CONTENTS LIST OF APPENDICES Chapter 1. INTRODUCTION Background and importance of OJT General Objectives Profile of the Cooperating Agency Time and Date of OJT 2. CONCLUSIONS AND RECOMMENDATIONS Summary Conclusions Recommendations i ii iii v vi v .

LIST OF APPENDECES Appendix A B C D E F G Title Letter of Application Letter of Recommendation Compilation of Weekly Progress Report Compilation of Daily Time Record Performance Rating Certificate of Completion Pictorials Page vi .

mentally and emotionally prepared for future undertakings in entering the world of work. On-the-Job training is an important phase in life of a student. It comprises one hundred eighty-nine hours of handson training on a chosen cooperating agency designed to acquire relevant knowledge and skills at work. vii . School department. of Arts and English Sciences and (SAS) Mathematics. It is not only a mere requirement for graduation but it is also an opportunity for student to gain actual experiences and skills that could made them physically. This training was intended to enhance and develop personality to become competitive individual in the field of office habits work and and give and them opportunity good to acquire desirable in ethics practices working attitudes preparations for future employment.Chapter 1 INTRODUCTION Background and importance of the On-the-Job Training The Bachelor of Arts is a four year degree course which offers two major under areas the of specialization. It is an activity that refined the skills and knowledge of the students and could help them deal with the responsibility with the ever-changing environment in their workplace.

It broadens the trainee’s perspective of knowledge that this activity could offer. The students were expected to be more efficient and competitive individual equipped with the necessary skills and experiences they gained in the training thus increasing their opportunity for advancement in the field of office management. viii .On-the-Job training enables student to become independent and develop their confidence to perform all assigned task in a productive manner during the period of attachment.

To assists individuals in developing professional and interpersonal relationship necessary for success in the workplace. Provides students and handling tasks to in build self- confidence growth. the practical program aims to: 1. ix .Objectives of the On-the-Job Training In line with the School of Arts and Sciences’ goal to provide highly competent and competitive professionals. relate and apply the theories he/she learns in school to real office situations and problems. self motivation professional 2. executive business/ public leaders and entrepreneurs responsive to the needs of dynamic environment. manager. Enable the students to gain experiences. 3.

To address this situation. In year 2000. the BAS was established as one of the seven (7) bureaus of the Department of Agriculture under Executive Order No. 1987. The BAS has assumed most of the functions of its predecessor. Bureau Agricultural Economics (BAEcon). the the agricultural database country. was originally set up as a user rather than a producer of statistics.Profile of the Cooperating Agency Historical Background The emergence of the Bureau of Agricultural Statistics was spurred by the government in the efforts In to the improve past. (2) the development of agriculture statistics received a very low priority in the sharing of limited resources allotted to the statistical system. some duplications and occasional issues on the relevance of some data series to users. 116 issued on January 30. for The major reasons were: (1) the the agency of responsible the agricultural statistics. fishery and related fields. the BAS structural organization was strengthened and reoriented pursuant x . and (3) the widespread duplication of statistical activities among government agencies resulting in conflicting figures and confusion among data users. the BAEcon. to take charge of the production of statistics on agriculture. agricultural data system suffered from significant gaps.

to the relevant provisions of DA Administrative Order No. xi . using appropriate technologies to support the information needs of stakeholders. analysis and dissemination of official statistics on agriculture and fisheries as inputs to policy and decision towards a sustainable agricultural development. Mission The Bureau of Agricultural Statistics is the principal government agency for the efficient collection. Vision The Bureau of Agricultural Statistics is a credible agricultural statistical organization delivering high quality products and services by a competent workforce. processing. This law designates BAS as the central information soure and server of the National Information Network (INN) of Department of Agriculture. 6 series of 1998 in compliance with the provisions of the Agriculture and Fisheries Modernization Act or RA8435 of 1997.

Provincial Aklan. and 1:00 p. The Operation trainee Center was Cultural at Bureau Center. 2012 at Bureau Aklan of Agricultural Statistics Kalibo. to 12:00 p. of assigned Agricultural Statistics Provincial Operation Center under Sir Manuelito V. PASO.m. xii . 2012 to February 30.m.m. to 5:00 p. Delegencia. daily for four days of working week. The trainee office hours were from 8:00 a.Time and Place of OJT The OJT was conducted from January 17.m.

trainee Small to During attends Farmers generate of his the the first two days at the on which the seminar “Survey Characterizing Objectives is Philippines”. The trainee felt nervous when he is of rice. This includes: Attending office. statistics on benchmark socioeconomic characteristics of farmers that will support the prioritization and development of agricultural programs and project. the seminars. the trainee performed different tasks and activities during the training. Reading some article. Actual On-The-Job Training Dubbed as a Data collector. 2012 he also attended the seminar on “2012 Survey of Food Demand for Agricultural Commodities”. And on February 14.Chapter 2 STRATEGIES AND METHODOLOGIES This Chapter presents the strategies and methodologies applied by the trainee during his training conducted at the BAS POC. The Objectives of the survey is to generate data on per capita consumption commodities. It includes the actual hands-on activities during the onthe-job training. corn and other agricultural food assigned to read some articles on the survey because he is so xiii .

you should be polite every time. Editing the data gathered. The trainee goes to Barangay Caano. The trainee learned through observation that. Having conscious of what people will say to him after he reads. During his first day of survey. Aklan to conduct a survey on Characterizing Small Farmers of the Philippines. To consumed time the trainee learned that it is easy to go to Barangay Caano if you wait along the National Highway going to New Washington. The trainee felt nervous in asking question to the respondent because it is his first time to conduct a survey without other person accompanied him and doesn’t know how to get the cooperation of the respondent. arranged. Kalibo.bashful in facing crowd. the trainee experiences the hardship in going to that said barangay because the tricycle won’t go immediately unless it is full. gave the corresponding value of the product and translated the information or data gathered from the respondent for better understanding. The trainee analyzed the data gathered from the respondent. The trainee changed. xiv . Surveying. But the trainee thought positive side that anything happened it just a mistake. be patient enough and be lively because the questionnaire is too long the interviewee might get bored.

the solutions take to solve the problems and the lessons learned during the training. Cleaning the office. 3. Computer works such as making files on the computer. xv . Specifically. washed the dishes. securing all windows and doors are properly locked and all office lights and other electrical equipments are properly discharged and off. 2. 4. Results and Observations This presents the results and observations gathered by the trainee during the conduct of the OJT activities. this includes the problems encountered.   Paying telephone bills. The trainee easily gets tired in locating the house of the sample respondent. The trainee didn’t know how to troubleshoot computer and printer when something went wrong. encoding and printing out the documents. The trainee did other related tasks such as:   Sending letter to JRS Express. The trainee received unclear instructions. Problems Encountered 1.other related tasks. The trainee is unfamiliar with some office terminologies.

4. The staff taught the trainee how to troubleshoot computer and printer in case something went wrong. The trainee asked his field supervisor for 2 days of rest so that his voice will recharge. 3. 5. The trainee loses his voice because the questionnaire to be asked is consisting of 14 pages. The trainee is confused on things especially when there are many tasks assigned.5. The trainee had learned to organized things and concentrated to the tasks that should be done first. Solutions Made 1. The staff also advised the trainee to take time to avoid haste. 6. 2. The trainee politely asked for assistance to the people who know that specific person. The trainee also texted the staff and ask for clarification of the assigned tasks. The trainee courteously requested the staff to repeat the instruction for clarification. 6. The trainee asked the staff of what does it mean when they say such office terminologies. xvi .

The trainee learned to follow instruction.Lessons Learned 1. The trainee love and enjoy working with other people and gain more friends and mentors which helps him in times of doubt. The trainee learned to socialize different person and had overcome his in shyness in facing survey other on people. 4. The trainee observed proper time management. organizing tasks to save time. 5. 7. The trainee learned professionalism. 2. Caano and Brgy. As a trainee don’t hesitate to ask for assistance to avoid miscommunication. ground in this the xvii . patience and passion to work. observation would serve and as a constant training practice. Linabuan Norte 6. different Specifically conducting barangay. 3. The trainee learned to ask with courtesy. Through training future. Especially in computer works such as encoding and printing. such as Brgy. 8.

learn to live on her own and adjust to the new environment and with the people around her. Furthermore. daily conclusions activities of and the recommendations gathered trainee in the office.Chapter 3 SUMMARY. Summary Every second semester. The trainee opted Bureau of Agricultural Statistics Provincial Operation Center as cooperating agency. The main goal of the trainee is to gain information about and experiences in the field f office works as a springboard for future employment. CONCLUSIONS AND RECOMMENDATION This chapter presents from the the summary. The trainee learned to be independent and develops sense of responsibility in performing the assigned tasks. the training provides a glimpse in office works which the trainee could apply in the future. The trainee molded the trainee to become independent in performing the assigned tasks efficiently. xviii . the fourth year Bachelor of Arts students were required to undergo an on-the-job training in the different offices in Aklan with a minimum of one hundred eightynine hours.

After a month of training and real office works exposure. the trainee was equipped with the skills that were learned in the four corners of the room and his intellectual progress and knowledge towards technology were heightened. enhancing The harmonious also human learned trainee manipulative and clerical skills that may better prepare the trainee in the future employment. xix . the conclusions have been drawn. office thus staff. The different activities gave insights to the trainee the desirable relations working to the habits. The working potential of the trainee have been developed during the duration of the training. The trainee’s perseverance made his personality whole that he may be ready for new challenges in life. Conclusions Base trainee at on the training of experiences Agricultural gathered by the OJT the Bureau Statistics Provincial Operation Center.

4. 2. The student should be given more time of training to gain more information which and knowledge can use in from different future office works they their employment. They must orient the trainee to be familiar with the different equipment. related 2. xx . 3. office facilities and agencies expertise. The office must have an additional staff. Student should be given more computer works so that they can practice their skills and through that they can acquire new knowledge and information which will helps them in the future. For the Bachelor of Arts Program: 1.Recommendation For the Bureau of Agricultural Statistics POC: 1. The student that should are be exposing to to their offices field or of office activities. They must have more cabinet so that their files and other documents will be properly arrange and keep. The office must be bigger enough and the ceiling must be renovated. 3.

) MARY EDEN M. In partial fulfillment of the requirement of this course. Aklan January 10. computer works and other available training experiences in your office. 2012 Manuelito V.) JOEMARIE D. Letter of Application to the BAS POC Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga. GUILLER Noted: (Sgd. I am required to have an On-the-Job Training (OJT) for minimum of 189 hours starting January 2012 to February 2012. Bureau of Agricultural Statistics Aklan Cultural Center. Aklan Mr. (Sgd. Thank you very much and more power.) MARCELINA OQUENDO Chair. PhD OJT Adviser (Sgd. Division of Language.Appendix A. Delegencia: I am a fourth year Bachelor of Arts in English student of Aklan State University. I would like to apply as trainee in your office because I genuinely feel the training and experiences will broaden my knowledge in various areas like office filling. I hope that I will be accommodated in your office. Very truly yours. Delegencia PASO. TERUEL. PhD Dean xxi . communication.) MARY EDEN M. Kalibo. TERUEL. Communication and Humanities (Sgd.

DELEGENCIA PASO.) MANUELITO V. Delegencia PASO. Letter of Recommendation to the BAS POC Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga. School of Arts and Sciences Approved: (Sgd. Joemarie D.Appendix B. Kalibo. Aklan January 10. TERUEL. PhD Dean. may we request from your office the accommodation of Mr. Bureau of Agricultural Statistics xxii .) MARY EDEN M. Bureau of Agricultural Statistics Aklan Cultural Center. We firmly believe that his training in your office could provide him the relevant experiences necessary for frontline employees. We would highly appreciate the assistance you could extend as regards this request. (Sgd. Delegencia: One of the academic requirements of the Bachelor of Arts (AB.) MARY EDEN M. Guiller for his OJT in your office. Aklan Mr. 2012 Mr. Manuelito V. PhD Practicum Adviser Noted by: (Sgd.4 English) curriculum of the Aklan State University is for students to undergo an On-the-Job Training (OJT) with a minimum of 189 hours in any office. As regards to this. TERUEL. Very truly yours.

Compilation of Weekly Progress Report WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Prepared by: (Sgd.) MANUELITO V.) JOEMARIE D.Appendix C. Guiller Week Number : 1 Inclusive Date : January 17-20. 2012  Reported seminar and on attended survey on the two days characterizing small farmers of the Philippines.  Conducted a survey and able to finished January 20. Captain of Caano to asked January 19.  Went to Brgy. 2012 for his permission to conduct a survey on their Barangay. Locate the house of the sample respondent and able to finished interview 2 sample respondents. 2012 interview 2 sample respondents. 2012 Date Accomplishment January 17&18. BAS POC xxiii . DELEGECIA Director. GUILLER Student Trainee Noted: (Sgd.

) MANUELITO V. Prepared by: (Sgd. January 25. 2012  Went to barangay Caano and continue the survey and able to finished interview 4 sample respondents. 2012 Date Accomplishment January 24. Guiller Week Number : 2 Inclusive Date : January 24-27. DELEGECIA Director. January 26-27.) JOEMARIE D. Encoded and equipment and printed Memorandum of Understanding and Acknowledgement letters. 2012  Locate the house of the respondent and then conducted the survey and able to finished interview 2 sample respondents.WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. BAS POC xxiv . GUILLER Student Trainee Noted: (Sgd. 2012  Familiarized with the different office facilities.

Guiller Week Number : 3 Inclusive Date : January 31-3. 2012  Went to barangay Caano and continue the survey and able to finished interview 4 sample respondents Prepared by: (Sgd. BAS POC xxv .) MANUELITO V.) JOEMARIE D. DELEGECIA Director. February 1.WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. February 1&2. GUILLER Student Trainee Noted: (Sgd. 2012  Locate the house of the respondent and then conducted the survey and able to finished interview 2 sample respondents. 2012 Date Accomplishment January 31. 2012  Went to Bureau Office of and Agricultural asked for Statistics clarification about the list of sample respondents also asked for another list of and respondent able to and continue the 2 survey sample accomplished respondents.

DELEGECIA Director. Filed all documents general editing and information gathered verifying questionable information.) JOEMARIE D. It involves completeness. Guiller Week Number Date : 4 Accomplishment Inclusive Date : January 7-10. of the consistency information acceptability collected from the respondents. 2012 February 7&8. GUILLER Student Trainee Noted: (Sgd. Prepared by: (Sgd.  Edited all the data gathered from the respondent respondents’ the and able to of finished and 8 questionnaire signed February 9. BAS POC xxvi . February 10. 2012  Edited all the data gathered from the respondent checking and of and able to finished 10 respondents’ questionnaire. 2012  Reviewed questionnaire for the if all there is respondents’ information of all or data that lacks. 2012 Certification Appearance accomplished the call sheet.WEEKLY PROGRESS REPORT Student’s Name : Joemarie D.) MANUELITO V.

) JOEMARIE D. Captain of Linabuan Norte February 15. GUILLER Student Trainee Noted: (Sgd. 2012 Date Accomplishment February 14. 2012  Reported and attended the seminar on survey on 2012 Survey of Food Demand for Agricultural Commodities. 2012 to asked for his permission to conduct a survey on their Barangay.  Went to Brgy. 2012  Conducted a survey and able to finished interview 4 sample respondents.WEEKLY PROGRESS REPORT Student’s Name : Joemarie D. Guiller Week Number : 5 Inclusive Date : February 14-17. Prepared by: (Sgd. Locate first the house of the sample respondent. February 16&17. DELEGECIA Director. BAS POC xxvii .) MANUELITO V.

February 22. and signed the Certificate sheet.WEEKLY PROGRESS REPORT Student’s Name : Joemarie D.) JOEMARIE D. 2012  Continue the survey and able to finished interview 2 sample respondents for that day. completeness. 2012 Date Accomplishment February 21. February 23. February 24. acceptability of It involves the checking of and consistency of Appearance and Call information collected from the respondents.) MANUELITO V. GUILLER Student Trainee Noted: (Sgd. 2012  Edited all the data gathered from the respondent. 2012  Locate the house of the sample respondent and continue the survey and able to accomplished 2 respondent of the survey. BAS POC xxviii . 2012  Continue the survey and accomplished the remaining 1 respondent. Guiller Week Number : 6 Inclusive Date : February 21-24. Prepared by: (Sgd. DELEGECIA Director.

Guiller Week Number : 7 Inclusive Date : February 28-30. of Sir Prepared by: (Sgd.WEEKLY PROGRESS REPORT Student’s Name : Joemarie D.) JOEMARIE D. February 30.) MANUELITO V. 2012  Checked and prepared Daily Time Record and filed it for the approval Delegencia. DELEGECIA Director. February 29. BAS POC xxix . 2012  Filed all documents for the general editing of all information gathered and verifying questionable information. 2012 Date Accomplishment February 28. GUILLER Student Trainee Noted: (Sgd. 2012  Checked and reviewed all the documents if there is information or data that lacks.

record of which was made daily at the time of arrival and departure from office. GUILLER For the month of January 17-31.) JOEMARIE D.Appendix D. (Sgd. Departure 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 Arrival 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 Arrival 1:00 1:00 1:00 1:00 1:00 1:00 1:00 Departure 4:00 4:00 4:00 5:00 5:00 5:00 5:00 I certify on my honor that the above is a true and correct report of the hours of work performed. Compilation of Daily Time Record (DTR) DAILY TIME RECORD JOEMARIE D. Days 17 18 19 20 24 25 26 27 31 P. DELEGENCIA Director.M. BAS POC xxx .) MANUELITO V.M. GUILLER Student Trainee (Sgd. 2012 Official hours for arrival and departure Regular days_______ Saturdays_______ A.

) JOEMARIE D.M.) MANUELITO V.M. 2012 Official hours for arrival and departure A. Days 1 2 3 7 8 9 10 14 15 16 17 21 22 23 24 28 29 30 31 Regular days_______ Saturdays_______ P.DAILY TIME RECORD JOEMARIE D. GUILLER For the month of February 1-30. record of which was made daily at the time of arrival and departure from office. DELEGENCIA Director. BAS POC . GUILLER Student Trainee xxxi (Sgd. (Sgd. Arrival 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 Departure 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 Arrival 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 Departure 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 I certify on my honor that the above is a true and correct report of the hours of work performed.

MANUELITO V.Appendix F. GUILLER Performance Rating: ______________ Comments:_______________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ _________________________________. Performance Rating PERFORMANCE RATING Student’s Name: JOEMARIE D. DELEGENCIA BAS POC Regional Director Criteria: Physical Appearance Courtesy Human Relations Punctuality and Attendance Initiative Stress Tolerance 15% 15% 20% 20% 15% 15% 100% xxxii __________ __________ __________ __________ __________ __________ .

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