How to optimize the document management and distribution in SAP ? | Business Process | Computer Aided Design

Lösungsübersicht

How automated document distribution optimizes your business processes
Sebastien Legru SEAL Systems

14.11.2002

The Motivation The Solution The Results Some Extras Your Benefits The Company

The Motivation

Shop papers for business processes such as  Purchase Orders  Sales Orders  Maintenance and Work Orders  Production Orders requires SAP Spool output

and print outs of describing documents

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The Motivation A typical production procedure for such shop papers is:

3. Print the business process report from SAP R/3®

5. Search the describing documents in your DMS

7. Print the describing documents

9. Create a sequenced package

11. Distribute the package

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The Motivation

This process is • Time consuming
 Manual document search  Interactive printing of documents  Manual sorting of the documents

• Not secure
 Not all documents are printed  Wrong Sequence  Wrong version of a document

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The Solution

1. Implement SAP DMS

2. Load your documents into SAP DMS

3. Link your documents to your business processes

4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems

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The Solution: 1. Implement SAP DMS

Functions Version management Document structures Classification Finding documents Vault Status management Document distribution Web access
Document info record

Integration in the SAP System Links to other SAP objects Material master Equipment Customer ........ Engineering change management Workflow ......

Interfaces to external systems CAD systems Plot management
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Archive systems

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The Solution: 2. Load your documents into SAP DMS

The DMS Loader from SEAL Systems supports fast and reliable batch loading of documents into SAP DMS     for data migration with validation full transparent very flexible

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The Solution: 2. Load your documents into SAP DMS

• Direct integration of Office

•Call Office programs as plug in •Individual attributes can be exchanged between R/3 and the document

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The Solution: 2. Load your documents into SAP DMS

• Direct integration for CAD
– Management of Parts, Assemblies, Drawings and Prcocesses – Team Collaboration – Concurrent Engineering – Data and process management (e.g. automatic BOM creation)

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The Solution: 2. Load your documents into SAP DMS

• Automatic generation of long term formats (PDF, PDF/A, TIFF) with application and format converters from SEAL Systems
• • Office (WORD, EXCEL, PPT, Visio, Project, Outlook, …) CAD (AutoCAD, Inventor, Microstation, Solid Edge, Solid Works, …)

SAP R/3
KPRO

Standard modules DMS MM PP SD

SAP conversion server Applications converter Format converter Stamp program

SAP conversion server Applikations converter Format converter Stemp program

DPF 4 Convert

DPF 4 Convert

Content server Location A

Content server Location B
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Document Input Management & Document Output Management

The Solution: 3. Link your documents to your business processes

Creation of structures (Bill of Materials, Document BOM’s, Direct Object Links,…) Link the structures or objects To your business objects

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The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems

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The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems

1. Document collection

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The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems

1. Document collection

2. Document distribution

Define the output parameter and print

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The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems

3. Integrate the document collection into the print programs of the business processes

Select the maintenance order Select the print function Shop floor papers

Define the output parameter and print PRT documents of the operations Documents of Equipments Documents of Select the shop papersfunctional locataions Have a look to the SEAL Systems document list
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The Result Fully sequenced Shop papers for business processes such as

 Purchase Orders  Sales Orders  Maintenance and Work Orders  Production Orders

With ONE mouse click!

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Some Extras Soft-Barcode support

Stamping and watermarking

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Some Extras

• Support of all printers and plotters • Electronic distribution to Fax, E-Mail or Web portal • Page Numbering • Banner und Trailing Pages with distribution information • Automatic saving in SAP for later retrieval

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Your Benefits • • • Save money for extra DMS licenses and maintenance (SAP DMS is for free!) Integrate your documents into your business processes Save time when creating the shop papers for production, maintenance, purchase or sales processes
– No manual search of documents anymore – Automatic batch printed – Integrated distribution

Extend the security of your business processes
– The right document at the right time at the right place – Stamping and watermarking for document control – Storage of the distribution information in SAP

Easy to use
– One click – Banner and trailing pages for easy document distribution – Electronic distribution instead of paper based distribution

Create strong and fast ROI
– Short implementation times – Controlable costs – High savings

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SEAL Systems AG - Our customers
Aerospace, Automotive Construction, Electronic, Healthcare Defense Engineering High Tech Machinery ManuProcess, Transpor- Other facturing Utility/Energy tation

Irish Rail
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SEAL Systems AG – The company

• 100 employees, 10 Mio. € turnover • Locations
– Erlangen, Darmstadt, Hannover, Dortmund (Germany) – Paris (F), Maryville, Peoria (USA), Melbourne (AU)

• Partner in Benelux, Scandinavia, South Africa, Switzerland and United Kingdom • Solutions for
– Printing and distribuition – Conversion – Publishing

• 850 Installations in 35 countries • 400 SAP Integrations • SAP Certified Software Partner

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SEAL Systems France – Your Contact

Sebastien Legru
Senior Consultant
SEAL Systems France 30 rue de la varenne 94100 St Maur des Fosses France Phone: +33(0)143976961 Mobile: : +33(0)660308721 www.sealsystems.com slegru@sealsystems.fr

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www.sealsystems.com

Thank you for your attention!
www.sealsystems.com

© SEAL Systems AG, 2007 Document Input Management & Document Output Management 24

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