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© INSB - PSC CHECK LIST PAGE 1


PSC CHECK LIST
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Ship Name:

Checklist No.:

Date:

Signature:

This checklist can be used as preparatory
instrument for a successful PSC inspection, but
also as a guide for routine maintenance.

The list is not exhaustive and covers basic items. .. .

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1 Certificates and Documents:
No. Certificate / Document Next Due Date Expiry Date N. A. Yes No Action to be taken
1.1 Are all required certificates valid and respectively endorsed?
1.2
Registry Certificate


1.3
Class Certificate


1.4
Radio Station Licence


1.5
Safe Manning Certificate


1.6
Tonnage Certificate


1.7
Grain Loading Certificate


1.8
Load Line Certificate


1.9
Safety Construction Certificate


1.10
Safety Equipment Certificate


1.11
Safety Radio Certificate


1.12
IOPP Certificate


1.13
IPPC for Carriage of Noxious Liquid Substances in Bulk


1.14
Chemical Fitness Certificate


1.15
Gas Fitness Certificate


1.16
Compliance Certificate for Carrying Dangerous Goods


1.17
Exemption Certificate


1.18
Safety Management Certificate (SMC)


1.19
Document of Compliance (DOC) [copy]


1.20
Survey Report file


1.21
International Ship Security Certificate


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No. Certificate / Document Next Due Date Expiry Date N. A. Yes No Action to be taken
1.22
Continuous Synopsis Record


1.23













2 Bridge & Navigation Equipment:
No. Item Yes No Action taken Date / Signature
2.1 Are nautical publications including pilot books, list of lights, sailing
directions, tide tables, code of signals updated?



2.2 Are nautical charts to be used for the intended voyage updated?


2.3 Are navigational instruments as radar including ARPA devices, echo
sounder and speed log in operational condition?



2.4 Are the navigation lights incl. duplication and failure alarm working?


2.5 Is the steering gear including rudder angle indicator as well as emergency
steering gear functioning?




Are instructions for handling posted in vicinity?


2.6 Are daylight shapes in operational condition ?


2.7 Is the daylight signalling lamp and the independent power supply in good
operational condition?



2.8 Are communication systems between bridge and engine room and steering
gear room in working condition?



2.9 Is the magnetic steering compass in good condition?



Is an updated calibration table available?



3 GMDSS Equipment:
No. Item Yes No Action taken Date / Signature
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3.1 Are main and reserve transmitting and receiving equipment including
sources of energy in working condition?



3.2 Are portable VHF hand held radios for survival craft including batteries
with spares / re-charger in good working condition?



Are Radar Transponders in working condition?

3.3
Are they serviced in accordance with manufacturer's requirements?


3.4 Is in case of a freefall boat arrangement one Radar Transponder
permanently stowed within the freefall lifeboat?



3.5 Is the EPIRB in correct and float free position? Is the expiration date of
battery and hydrostatic release still valid?



3.6 Are radio publications and manuals updated?


3.7 Are the reserve sources of energy (batteries) properly maintained?


3.8 Are radio operators familiar with cancellation procedures for false distress
alarms?




3.9 The ship’s (harmonized) Safety Radio Certificate is valid. (any Exemption
to comply with SOLAS IV/3.4 and IV/4).



3.10 Fitted equipment complies with the Record of Equipment.


3.11 Verify the MMSI and other radio/EPIRB codes are programmed and
conform to the ship’s documents, and are marked at or close by the
respective radio transmitters.



3.12 For ships trading outside the A1 area the person designated to have primary
responsibility for distress and safety radio communications has a GOC. All
other navigating watch officers certified in accordance with STCW
Regs.II/1 or II/3.



3.13 Ability of ship’s operator to use the GMDSS equipment .


3.14 The required GMDSS VHF/DSC installation(s) is (are) capable of
transmitting and receiving distress and safety alerts and distress and safety
traffic.



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3.15 The required GMDSS VHF/DSC installation is capable of transmitting and
receiving distress alerts and distress traffic.



3.16 The required GMDSS INMARSAT installation(s) is (are) capable of
transmitting and receiving distress and safety alerts and distress and safety
traffic.



3.17 The required GMDSS HF/DSC NBDP installation is capable of
transmitting and receiving distress alerts and distress traffic.



3.18 The SART(s) is (are) capable of transmitting signals.


3.19 The 9GHZ radar is capable of receiving signals from SART.


3.20 Receiving and printing Maritime Safety Information by means of
NAVTEX, and where required by means of EGC facilities.



3.21 The GMDSS PORTABLE VHF sets are capable of transmitting and
receiving distress traffic.



3.22 The EPIRB is capable of float free operation, transmitting distress alerts.


3.23 The condition of the radio reserve source of energy, including charger unit.



4 Safety in General – Operational Requirements:

No. Item Yes No Action taken Date / Signature
4.1 Are up-to-date fire control plans posted in accommodation alleyways, are
clearly readable and show a sign of approval?




Is one copy stored in a prominently marked and weather tight container
outside the deckhouse?



4.2 Are Instruction Manuals for onboard maintenance of life-saving appliances
available and understood by all crew members?



4.3 Are Operating Instructions for lifesaving appliances posted?



Are they in a language understood by all crew members?


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No. Item Yes No Action taken Date / Signature
4.4 Have regular drills for fire fighting, abandon ship and rescue boat operation
been carried out satisfactorily as required?




Are they recorded in the logbook?


4.5 Have drills for use of emergency steering gear and switch-over procedures
been carried out?




Are they recorded in the logbook?


4.6 Are up-to-date muster lists written in a language understood by the crew
members?



4.7 Are public alarm systems as for general alarm and engineer's alarm of
unmanned machinery system working properly?



4.8 Are all paint materials stored inside the designated paint locker only?


4.9 Are all escape ways accessible and free of obstructions and are they
properly illuminated?



4.10 Are IMO symbols properly used?


4.11 Are pilot ladders and related boarding arrangements clean and in good
condition?



4.12 Is the crew familiar with the use of all lifesaving and firefighting
equipment?



4.13 Is the key engine crew familiar with emergency power arrangements?


4.14 Are key persons for firefighting familiar with starting the emergency fire
pump?



4.15 Is the designated lifeboat/rescue boat crew familiar with starting the
engines?







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5 Lifesaving Appliances:
No. Item Yes No Action taken Date / Signature
Are lifeboats with all parts in proper condition without wastage, are blocks
and release mechanisms properly maintained as necessary?
5.1
Is reflective tape adhered as required on bottom, sides and top?
5.2 Is lifeboat inventory complete and in good condition?
Are dates of expiration for pyrotechnics and foodstuff rations recorded and
not outdated?

5.3 Are rescue boats complete and in good condition?
Is the inventory as required stored in the boat?
5.4 Are lifeboat/rescue boat engines in good working condition?
5.5 Are life rafts and launching arrangements in good condition?
5.6 Is the hydrostatic release for the rafts properly connected and still valid?
5.7 Is a ladder or other means for embarkation for the additional life raft at
the bow (if appropriate) readily available?

5.8 Are launching arrangements for lifeboats/rescue boats and life rafts
including limit switches in good condition and without wastage?

5.9 Are the embarkation ladders in good condition?


5.10 Are wire falls of all launching/recovery arrangements in good condition and
turned/renewed as required?




Has reversal/renewal of falls/crane wires been recorded?


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No. Item Yes No Action taken Date / Signature
5.11 Are life buoys (including reflective tape, correct ship's name/home port and
lights and smoke signals with non-outdated batteries) available in sufficient
amount and in good condition?



5.12 Is a "heavy" life buoy (4.5kg) attached to the smoke/light-buoy at bridge
wings in a free-fall arrangement?



5.13 Are available in sufficient amount and good condition?


5.14 Are line throwing appliances with valid expiration dates?


5.15 Are parachute distress signals available in sufficient amount and in good
condition with valid expiration dates placed on the bridge in an appropriate
dispenser which is marked?



5.16 Are immersion suits and thermal protective aids available in required
amount and in good condition?





6 Fire Fighting Arrangements:
No. Item Yes No Action taken Date / Signature
Are fire main piping and all hydrants in good condition?

6.1
Are couplings and valves free of leakages?


6.2 Are fire pumps in engine room including emergency fire pump in proper
working condition and with sufficient delivery of water pressure?



6.3 Are all fire stations equiped with required equipment?



Are nozzle spray adjustments workable and hoses without deterioration?


6.4 Are portable fire extinguishers available in sufficient amount ?



Are due dates for required servicing recorded and not outdated?


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No. Item Yes No Action taken Date / Signature
6.5 Are fireman's outfits available in sufficient amount and complete?


Are fixed fire fighting systems for engine room and cargo spaces in proper
working condition?



Have filling status of gas bottles or foam tanks been checked?


Is the CO2 room properly closable and a spare key available?


6.6
Are the last test records of the systems available?


6.7 Are all fire dampers and ventilation closing in proper working condition?


6.8 Are all fire doors closing properly by their autom. closing devices?


6.9 Are all quick closing devices for tank shut-off and emergency stop of pumps
and fans in proper working condition?



6.10 Are Emergency Breathing Devices (EEBDs) available in required amount
(plus addit. training unit) and as per fire plan within superstructure and
engine room?



6.11 Is the international shore connection including reducer piece with
appropriate bolts and nuts as per safety plan available?




7 Hull and Machinery Condition:
No. Item Yes No Action Date / Signature
7.1 Is the structure of cargo holds with regard to bulkheads, frames, brackets,
tank tops etc. without damages and excessive wastage?



7.2 Are electric cable arrangements properly installed and insulated?


Are light covers properly fixed on all lamps?


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7.3 Is the engine room with regard to work and fire safety in a generally clean
condition?



7.4 Are the main propulsion system as well as auxiliary engine and power
system in proper working condition?




8 Load Line Items:
No. Item Yes No Action Date / Signature
8.1 Are bulwarks, handrails, cat walks, without signs of damage and
excessive wastage?



8.2 Are hatch cover arrangements without signs of excessive wastage?


8.3 Are ventilators and air pipes without signs of damage and excessive
wastage and to be closed weather tight?



8.4 Are weather tight doors including keyhole closing devices and small
access hatches weather tight?



8.5 Are draft marks and Plimsoll marks painted in contrasting colour?



9 MARPOL Requirements (Annexes I – II – III – IV – V):
No. Item Yes No Action Date / Signature
Is the oily water separation system in proper working condition and
without any illegal by-pass piping?



Is the testing arrangement in proper working condition?


9.1
Is the crew in charge familiar with the system and its use?



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9.2
Is (if installed) 15 ppm alarm and autom. closing system in proper
working condition?



9.3 Has the incinerator suitable for burning oil residues been marked in the
IOPP certificate?



9.4 Has the auxiliary boiler suitable for burning oil residues been marked in the
IOPP certificate?



9.5 Are the sludge tanks free of illegal direct connections overboard?


9.6 Has the sludge pipeline a standard discharged connection to enable pipes of
reception facilities?



9.7 Is there evidence that sludge and/ or bilge water has been discharged into
port reception facilities?



9.8 If sludge has not been discharged into port reception facilities, has the
incinerator or the auxiliary boiler been used for burning sludge on board?



9.9 Is the remaining sludge and/ or bilge water tank capacity sufficient for the
intended voyage?



Is the Oil Record Book available, are the required entries correct and
periodically signed by the Master?


9.10
Are the tanks listed as per IOPP Cert. and as actually arranged?


9.11 Are the specially required manuals for tankers, chemical tankers and gas
carriers available?



9.12 Are engine room bilges and other machinery areas free of excessive oil
matters?



9.13 Is the International Shore Connection on board?


9.14 Is Cargo Record Book available?


9.15 Is the Garbage Record Book filled as appropriate?


9.16 Is there a Garbage Management Plan?


9.17 Is the Sewage Treatment plan available?


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9.18 Is the Sewage Unit in good condition?


10 Accommodation – Working and Living Conditions:
No. Item Yes No Action Date / Signature
10.1 Food storage is adequate.(Conv. 147/ Conv. 68, Article 5)


10.2 Sufficient food for intended voyage to next port.(Conv. 147/ Conv. 68, Article 5)


10.3 Galley is in adequate condition.(Conv. 147/ Conv. 68, Article 5)


10.4 Galley and/or storage spaces free from extensive vermin.(Conv. 147/ Conv. 68, Article 5)


10.5 Equipment (hoses and deck fittings) for receiving and producing potable water is in acceptable condition.(Conv. 147/ Conv. 68,
Article 5)



10.6 Ventilation and heating in accommodation are adequate. (Conv. 147/ Conv. 92, Article 7 & 8)


10.7 Sanitary facilities are adequate and in acceptable condition.(Conv. 147/ Conv. 92, Article 13)


10.8a A separate hospital accommodation is required for the ship.(Conv. 147/ Conv. 92, Article 14)


10.8b If required, the hospital accommodation is adequate and ready for use.


10.9 Accommodation spaces are maintained in clean and habitable condition.(Conv. 147/ Conv. 92)


10.10 A port health official or other health/ hygiene expert was asked to provide expertise or otherwise assist.(Conv. 147/ Conv. 92,
Article 5)



10.11 Is the table with the shipboard working arrangements posted? (Protocol of 1996 to C.147/Conv. 180 art. 5 para. 7)


10.11a Does it contain the required information? (Protocol of 1996 to C.147/Conv.180 art. 5 para. 7)


10.11b Is it in the working language of the ship and in English? (Protocol of 1996 to C.147/Conv. 180 art. 5 para. 8)


10.12 Are there records of seafarers’
a. hours of work?
b. Hours of rest?








10.13 Is all garbage collected, separated and disposed of in accordance with Garbage Management Regulations?


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11 STCW Requirements
No. Item Yes No Action Date / Signature
11.1 Safe manning document on board? (SOLAS V/13)


11.2 Is the ship manned according to the manning document?


11.3 Watch duty schedule posted? (Ch. VIII/ 1.5)


11.4 Deck and Engineer officers hold appropriate certificates? (Ch. II & III)


11.5 Are the certificates issued under the STCW95 amendments?


11.6 Is the correct number of personnel certified for operating the GMDSS in the
sea area the ship is certified for? (A- IV/2)



11.7 Are the required documentation(s) for personnel with designated duties in
order? (Re: Muster list)



11.8 If dispensation is issued to any of the required certified seafarers is it valid?
(not exceeding 6 months, Article VIII)



11.9 Has the Flag State been consulted on any discrepancy?


11.10 Are crew members in possession of valid medical examination certificates
as appropriate?



11.11 Have new crew members been made familiarised with their duties and the
safety equipment onboard?




12 ISM Requirements
No. Item Yes No Action Date / Signature
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12.1 ISM certification on board (DOC/SMC)?


12.2 Are certificates and particulars in order?


12.3 Is Safety Management documentation (e.g manual) readily available on
board?
Ref.: Section 1.4 for the ISM Code.



12.4 Is relevant documentation on the SMS in a working language or language
understood by the ship’s personnel?
Ref.: Section 6.6 of the ISM Code.



12.5 Can senior officers indentify the Company responsible for the operation of
the ship and does this correspond with the entity on the ISM certificates?
Ref.: Section 3 of the ISM Code.



12.6 Can senior officers indentify the “designated person”?
Ref.: Section 4 of the ISM Code.



12.7 Are procedures in place for establishing and maintaining contact with shore
management in an emergency?
Ref.: Section 8.3 of the ISM Code.



12.8 Are programmes for drills and exercises to prepare for emergency actions
available on board?
Ref.: Section 8.2 of the ISM Code.



12.9 Can the master provide documented proof of his responsibilities and
authority, which must include his overriding authority?
Ref.: Section 5 of the ISM Code.



12.10 Does the ship have a maintenance routine and are records available?
Ref.: Section 10.2 of the ISM Code.



12.11 Is the crew familiar with the company's safety and environmental protection
policy?



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12.12 Are programs for drills and training available and are such actions
recorded?



12.13 Are records available about familiarisation of new crew members?


12.14 Have Non-conformities been reported to the company and corrective
action been taken by the company?




13. Ship Security

No. Item Yes No Action Date / Signature
13.1 Is a valid ISSC or Interim ISSC on board and issued by the ship’s
Administration, an Organization authorized by it, or by another
government at the Administration’s request?

13.2 If there is a subsequent Interim ISSC, is it clear that it was issued for
a valid reason such as change of operator or flag (rather than as a
means of avoiding full compliance with ISPS)?

13.3 Is the ship currently operating at the same or higher security level
than the port facility?

13.4 Does there appear to be an effective system of control of access to
restricted areas such as the bridge, the engine room, etc. of the
vessel?

13.5 Is the security plan on board and approved?
13.6 Do records exist for the last ten calls at port facilities, including the
records of any ship to ship operations as appropriate?

13.7 Are the restricted areas controled or monitored?
13.8 Are key members of ship’s crew able to communicate effectively
with eachother on security matters?

13.9 Are records available to indicate that security drills have been
carried out at the appropriate intervals, taking into account of crew
changes?






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14. Bulk Carriers
No. Item Yes No Action Date / Signature
14.1 Is Cargo Booklet available?
14.2 Is Loading / Unloading Plan available?
14.3 Is Loading instrument operational?

15. Mooring Arrangements
No. Item Yes No Action Date / Signature
15.1 Are ropes and wires in good condition?
15.2 Are anchoring devices in proper and safe condition?
15.3 Are winches and capstans as appropriate?
15.4 Is there adequate lighting?




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