P. 1
Post Event Final Meeting Wrap Up Meeting Highlights and Checklist

Post Event Final Meeting Wrap Up Meeting Highlights and Checklist

|Views: 937|Likes:
Event Management includes the grand finale. Include this Post Event checklist and final meeting agendas for your event planning needs. Having a checklist to finalize the details of your event including topics to condier for the final discussion committee meeting. Make sure you have everything you need with this document. Visit my store at JK_Marketing
Event Management includes the grand finale. Include this Post Event checklist and final meeting agendas for your event planning needs. Having a checklist to finalize the details of your event including topics to condier for the final discussion committee meeting. Make sure you have everything you need with this document. Visit my store at JK_Marketing

More info:

Categories:Types, Business/Law
Published by: Joanne Stadnicki Klee on Mar 21, 2013
Copyright:Attribution Non-commercial
List Price: $4.99 Buy Now

Availability:

Read on Scribd mobile: iPhone, iPad and Android.
See more
See less

01/01/2014

$4.99

USD

pdf

text

original

INSERT COMPANY NAME AND LOGO Or Print on Letterhead Event Closing Checklist (sample

)
  

NEXT DAY  2 days post event:  1-5 days post event: Wrap Up Meeting Agenda Sample included below (What WOW’d you, What should we never do again?) 1 day post wrap up meeting: …   email wrap up items, items outstanding from event, etc. post event email to vendors, volunteers, committee with thanks

… You may continue viewing this document after your purchase. Only a portion of this document is available for preview. When you purchase this document – the entire document in its original format – will be available for your use.
Committee Meeting Agenda (sample)  Review Evaluations (if any)  Review thank you letters mail dates [Insert Planned Date – MM/DD/YYYY] Topics to Consider (sample) Political Invitation Scripting Staging Vendors Contracts and Obligations Caterer

Florist Marketing Invitations Save the Dates Timing of Mailings Registration Table Reception

Dinner Silent Auction Locations Photo Releases/Social Calendars Script Auction Thank you mailings

Document TABLE OF CONTENTS: 1. Event Closing Checklist 2. Timeline for Post Event Wrap Up Needs 3. Thank you notes distribution checklist 4. Event Last Committee Meeting (Before Event) Agenda 5. Event FINAL Committee Meeting Agenda 6. Categories for Drafting Final Memo (summary of committee meeting) 7. Topics to consider for Event Committee Meeting Discussion

INSERT COMPANY CONTACT INFORMATION OR Print on Letterhead

post event email to vendors. What should we never do again?) 1 day post wrap up meeting:  Draft and distribute Wrap Up Memo  [Sample memo topics to organize memo included below] 1 week post event:  circulate final Thank you letters for fulfillment report   email wrap up items. CONSULTANT HANDLES  Thank you notes to all vendors  Thank you notes to client  Thank you note to committee  Thank you note from Consultant to Board  Thank you to key contacts in organization  2 weeks post event:   Wrap Up invoice Wrap up invoice with donated hours (for taxes) INSERT COMPANY CONTACT INFORMATION OR Print on Letterhead . volunteers. etc. committee with thanks    THANK YOU NOTES: Board Members Handle/Organization Staff  Preferable have board members hand write thank you notes to guests they invited that were high touch and high priority.INSERT COMPANY NAME AND LOGO Or Print on Letterhead Event Closing Checklist    NEXT DAY  2 days post event:  1-5 days post event: Wrap Up Meeting Agenda Sample included below (What WOW’d you. items outstanding from event.

 Sample: Mail invites sooner? Should we use save the dates? Hire a consultant? Review Evaluations (if any) Review thank you letters mail dates [Insert Planned Date – MM/DD/YYYY] Consolidate Vendors Contact information for next year use Consolidate Solicitation Lists for next year use     [Sample Categories for writing memo summary] Great. final head counts/counts submitted Review list of payees Review thank you letter drafts Review committee arrival times Review staff arrival times Review staff meeting and assignments COMMITTEE MEETING After the Event Insert Post Event Meeting Date Sample Agenda  Final committee meeting review of event  Summary & recommendations for next year: [Insert Year]  Sample Format: What was Great? What Wow’d You? What MUST we repeat next year? Let’s NOT do that again? What was missing?  See complete sample topics list below  Process improvements. determine next steps. determine next steps. Deadline is [Insert Planned Date – MM/DD/YYYY]  DROP THIS ITEM ONCE COMPLETED Review current sponsors response. Good.INSERT COMPANY NAME AND LOGO Or Print on Letterhead POST EVENT WRAP UP MEETING AND EVENT DISCUSSION AGENDA HIGHLIGHTS INSERT EVENT ORGANIZATION EVENT NAME & EVENT DATE EVENT LOCATION Meeting Agenda: LAST COMMITTEE MEETING Before the Event INSERT MEETING DATE Sample Agenda  Review current advertisers response. Parking Lot (too big to address in 1 meeting). and Actionable (next steps in red) INSERT COMPANY CONTACT INFORMATION OR Print on Letterhead . ideas for next year. Needs Improvement. Deadline is [Insert Planned Date – MM/DD/YYYY]       Vendor.

INSERT COMPANY NAME AND LOGO Or Print on Letterhead Topics to Consider: Event Topics list to trigger ideas Pre-Event Needs Committee Meetings Day Prior Event Set Up Political Invitation Scripting Staging Vendors Contracts and Obligations Caterer Florist Rental Companies Photographer Events.org Venue Auctioneer Décor Signage Audio Visual Band Printer Graphics Design On Site Management Income Expectations Sponsorship Levels Packets (Development & Delivery) Solicitation Process Follow Up Process Previous year purchasers and follow up/re-solicit Tickets Sales Advertising Expenses RSVP Management Money collection Board Involvement Marketing & Publicity Invitations Save the Dates Timing of Mailings Sponsorship Solicitation Timing Event Advertising Free Advertising/PSAs Media Attendance Event Calendars Pre Event Press Press Party Post Event Press Photo Releases/Social Calendars Auction Auction Solicitations Auction Packaging Silent Auction Live Auction Auctioneer Consignment Set Up Traffic Pattern Value/Bidding Checkout Day of Event Registration Table Reception Dinner Silent Auction Locations Live Auction Script Onsite Staffing Onsite Volunteer Staff Support Program Timelines Site Management Trouble Shooting On Site Support Merchandising Cleanup Raffle Sales Gift Bags Vendor Supervision Volunteers Start/End Times Post Event Thank you mailings Sponsorship Fulfillment Tax Related Items Financials Database Updates Event Feedback Debrief Evaluations INSERT COMPANY CONTACT INFORMATION OR Print on Letterhead .

You're Reading a Free Preview

Download
scribd
/*********** DO NOT ALTER ANYTHING BELOW THIS LINE ! ************/ var s_code=s.t();if(s_code)document.write(s_code)//-->