Effort Certification Reporting (ECR) System

March 22, 2002 The IRIS Project Team has completed an electronic on-line web-based Effort Certification Report system (ECR) to support the certification of effort to support salary charges to grants and contracts. Effective with this new process: The final paper Effort Certification for August 2001 through December 2001 will be distributed to employees before the end of March 2001. These forms must be completed and returned to your campus/unit Business Office. The new on-line IRIS process requires effort be certified on a monthly basis. · The new process will be effective January 2002 for monthly employees paid from or charged to a WBS element. The first certifications under the new process will be for the months of January, February, and March. Only monthly employees whose salary or effort should be charged to a WBS element will be required to certify their effort. Employees paid on the biweekly payroll complete a biweekly time sheet, which serves as their effort certification. Employees who are required to certify their effort will be notified through their normal email account that the previous month’s effort is ready for certification. Training sessions will be conducted in mid-April. System will be available on April 18 for certification of effort for January, February and March 2002. To prepare for the electronic effort certification go-live, departments can begin to take the following steps: 1. Confirm that applicable WBS Elements are identified in the IRIS chart of accounts. 2. Obtain documentation from employees to support the certification of effort for January, February, and March 2002.

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