Technical Reference for

Electronic Data Exchange (EDE)
2003-2004
U.S. Department of Education

Table of Contents Overview........................................................................ 1-1
Preface.......................................................................................................................................... 1-1 Header and Trailer Records ......................................................................................................... 1-2 Electronic FAFSA........................................................................................................................ 1-3 Renewal FAFSA Process............................................................................................................. 1-4 School Eligibility to Make PIN Requests .............................................................................. 1-4 What’s New for the Renewal FAFSA process for 2003-2004?............................................. 1-5 Institutional Student Information Record (ISIR) ........................................................................ 1-7 Electronic Corrections/Duplicate Requests ................................................................................. 1-8 Handling Record Level Rejected Records................................................................................... 1-9 Handling Batch Level Rejected Records ................................................................................... 1-10 What’s New and Changed in the EDE Technical Reference for 2003-2004?........................... 1-11 Section 3 Changes................................................................................................................ 1-11 ISIR Changes................................................................................................................... 1-11 Section 4 Changes................................................................................................................ 1-12 Field Name and Position Cross-Reference Table............................................................ 1-12 E-mail Address Valid Content Table .............................................................................. 1-12 Table of Reject Codes and How to Respond to Each...................................................... 1-12 Batch Level Error Message Tables ................................................................................. 1-13 Record Level Error Messages ......................................................................................... 1-13 Field Name and Position Cross-Reference...................................................................... 1-13 Message Classes .............................................................................................................. 1-13 Global Change ..................................................................................................................... 1-13 # S Batches..................................................................................................................... 1-13 What’s Changed in the Record Layouts Section Since the NASFAA Version? ....................... 1-14 Getting Help............................................................................................................................... 1-16 CPS/WAN Technical Support ............................................................................................. 1-16

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EDE Processing .............................................................. 2-1
Introduction.................................................................................................................................. 2-1 Electronic FAFSA........................................................................................................................ 2-2 Electronic FAFSA Process...................................................................................................... 2-2 Receiving the Completed Paper FAFSA or Paper Renewal FAFSA ................................2-2 2-3 Entering the FAFSA Information......................................................................................2-2 2-3 Formatting and Transmitting the Records............................................................................... 2-3 Receiving Processed Records.................................................................................................. 2-3 Rejected FAFSA Records ....................................................................................................... 2-3 PIN Requests................................................................................................................................ 2-5 Renewal PIN Request Process ............................................................................................... 2-5 ISIR .............................................................................................................................................. 2-6 NSLDS Data .......................................................................................................................... 2-6 ISIR Receipt Process.............................................................................................................. 2-6 ISIR Types......................................................................................................................... 2-6 Requested ISIRs..................................................................................................................... 2-8 State Agency Options ................................................................................................................ 2-10 Automatic ISIRs for State Agencies .................................................................................... 2-10 Federal Data Request Processing (FDR) ............................................................................. 2-11 Requesting a FDR Record............................................................................................... 2-11 Requesting More than One FDR Record ........................................................................ 2-12 Response to a FDR Request ............................................................................................ 2-12 Rejected FDR Records .................................................................................................... 2-12 Electronic Corrections ............................................................................................................... 2-13 General Correction Entry Specifications ............................................................................. 2-13 Creating a Correction Record .............................................................................................. 2-13 Detailed Data Entry Specifications...................................................................................... 2-15 Signed Numeric Fields Table............................................................................................... 2-16 Making Signature Corrections ............................................................................................. 2-19 Adding Your Federal School Code to Receive Electronic Data.......................................... 2-19 Tips for Corrections ............................................................................................................. 2-21 Requesting a Duplicate ISIR................................................................................................ 2-22 Response to a Correction/Duplicate Record ........................................................................ 2-23 Rejected Correction/Duplicate Records .......................................................................... 2-23 CPS Header and Trailer Records ............................................................................................... 2-25

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Record Layouts .............................................................. 3-1
Introduction.................................................................................................................................. 3-1 Header Record Sent To/Received From The CPS....................................................................... 3-2 Trailer Record Sent To/Received From The CPS........................................................................ 3-5 EDE Batch Level Error Report Import Record Layout ............................................................... 3-8 EDE Record Level Error Report Import Record Layout ........................................................... 3-11 ISIR Record Description/Data Dictionary ................................................................................. 3-13 Type 2 Individual PIN Request Export and PIN Error Import Record Layout ......................... 3-63 RAPP PIN/Print Notification Layout.................................................................................3-64 3-66 FAFSA Application Export Record Layout ......................................................................3-67 3-69 Correction Export Record Layout.............................................................................................. 3-84 Duplicate Request Export Record Layout .........................................................................3-90 3-91 Signature Record Export Record Layout...........................................................................3-93 3-94 FDR Export Record Layout ...............................................................................................3-95 3-96 School Web Student Signature Hold Information Record Layout ....................................3-98 3-99

Processing Codes ........................................................... 4-1
Introduction.................................................................................................................................. 4-1 Summary of Tables ...................................................................................................................... 4-2 2003-2004 ISIR Cross-Reference .......................................................................................... 4-2 Table of Reject Codes and How to Respond to Each ............................................................ 4-2 Batch Level Error Messages .................................................................................................. 4-2 Record Level Error Messages................................................................................................ 4-2 Assumption Overrides ........................................................................................................... 4-3 Field Name and Position Cross-References........................................................................... 4-3 NSLDS Loan Program Codes................................................................................................ 4-3 NSLDS Loan Current Status Codes....................................................................................... 4-3 State/Country/Jurisdiction Codes........................................................................................... 4-3 Correction Data Entry Specifications .................................................................................... 4-4 Message Classes..................................................................................................................... 4-4 ISIR Comment Codes ............................................................................................................ 4-4

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2003-2004 ISIR Cross-Reference ................................................................................................ 4-5 Table of Reject Codes and How to Respond to Each ................................................................ 4-37 Batch Level Error Messages ...................................................................................................... 4-40 Record Level Error Messages.................................................................................................... 4-41 Assumption Overrides ............................................................................................................... 4-42 Field Name and Position Cross-References............................................................................... 4-44 NSLDS Loan Program Codes.................................................................................................... 4-54 NSLDS Loan Current Status Codes........................................................................................... 4-55 State/Country/Jurisdiction Codes............................................................................................... 4-57 Correction Data Entry Specifications ........................................................................................ 4-58 Message Classes......................................................................................................................... 4-67 ISIR Comment Codes ................................................................................................................ 4-68

Printing.......................................................................... 5-1
Printing ISIRs............................................................................................................................... 5-1 Printing Assumed Values....................................................................................................... 5-2 Printing Intermediate EFC Values ......................................................................................... 5-2 FAFSA Data Verify Flags ..................................................................................................... 5-2 Printing Correction Flags....................................................................................................... 5-3 Printing Highlight Flags......................................................................................................... 5-3 Rejected ISIRs ....................................................................................................................... 5-4 Comments .............................................................................................................................. 5-4 NSLDS Page .......................................................................................................................... 5-4 Field Types............................................................................................................................. 5-5 Other Field Notes................................................................................................................... 5-5 ISIR Fields Not Printed on the ISIR ............................................................................................ 5-6 ISIR Sample Output Document ................................................................................................... 5-9

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Appendix........................................................................ A-1
Overview..................................................................................................................................... A-1 January 2003 Tracking Log ........................................................................................................ A-2 April 2003 Tracking Log.............................................................................................................A-4

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Overview

Preface
The Electronic Data Exchange (EDE) Technical Reference is designed to meet the reference needs of programmers and data processing staff. The Department of Education (ED) provides two types of software to EDE participants:

EDExpress for Windows software for processing student financial aid. Using EDExpress Financial Aid Administrators (FAAs) can enter and edit electronic initial FAFSAs and electronic corrections. They can create duplicate requests, track documents, student aid packages, originate loans, and track disbursements for Pell and Direct Loans, and send signature records for FAFSA on the Web, Renewal FAFSA on the Web, and Corrections on the Web applications. EDconnect software for sending and receiving electronic files.

Many EDE participants need specifications for these functions to develop their own software or to develop software bridges between their own systems and EDExpress. This guide provides sufficient information for you to build your own software to complement or take the place of the software provided by ED for sending and receiving Free Application for Federal Student Aid (FAFSA) data. It includes information about record layouts, required edits, print assistance, and reject messages that are applicable for electronic FAFSAs, Institutional Student Information Records (ISIRs), electronic corrections, and signature records. The EDE process is described in this section with additional information in the EDE Processing section. There are numerous references to the use of EDExpress software, so this guide is a useful reference tool because the processing steps remain essentially the same.

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Header and Trailer Records
Each batch of electronic records for FAFSAs, corrections, duplicates, Type 2 Renewal Application Data (RAD) requests, Institutional Student Information Records (ISIRs), signature records, and Federal Data Requests (FDR) travels over the Student Aid Internet Gateway (SAIG) with a Header and Trailer Record for identification. You should refer to the Record Layouts section for instructions on individual Header and Trailer Record layouts (refer to Header Record Sent To/Received From the CPS and Trailer Record Sent To/Received From the CPS).

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Electronic FAFSA
An Electronic FAFSA begins with a signed Free Application for Federal Student Aid (FAFSA) that is completed by the student. The data is entered by the school, exported to create a file, formatted, and transmitted via the SAIG to the Central Processing System (CPS). Processed FAFSA Records are transmitted back to the school’s destination point as ISIRs in separate message classes for FAFSAs called EAPS04OP. The Record Layouts section includes information on record layouts including the FAFSA Application Export Record Layout (EAPS04IN). Reject codes are found in the Processing Codes section. How to handle rejected FAFSAs is located later in this section and in the EDE Processing section. The Printing section includes details on printing ISIRs.

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Renewal FAFSA Process
Each year CPS creates a Renewal FAFSA for each student who is eligible to participate in the Renewal Application process. The Renewal FAFSA is a tremendous time-saver for students; it carries forward most of the data provided on the prior cycle’s FAFSA. Students only update information that has changed and complete certain income and asset questions. CPS automatically sends PIN mailers instead of paper Renewal FAFSAs to eligible applicants whose grade level in college equals fifth year undergraduate, or first year graduate, professional, or higher. CPS also sends PIN mailers to students who used the Internet to submit a FAFSA or make corrections. Students who supplied a valid e-mail address on their application will receive a PIN notification by e-mail. Schools can also request that specific students or groups of students receive a PIN instead of a paper Renewal FAFSA. Schools can request PINs be mailed to students by submitting either a PIN Request via FAA Access to CPD on-line or a ‘Type 2 Individual PIN Request’ via the Student Aid Internet Gateway (SAIG).

School Eligibility to Make PIN Requests
To participate in the PIN Request process via the FAA Access to CPS Online site or Type 2 requests via SAIG, your school must:

Have completed and filed a SAIG Enrollment Form that requests specific services for an EDE process (such as receiving electronic automatic ISIRs). The SAIG Enrollment process can be completed at FSAWebEnroll.ed.gov; Have an active enrollment status for your Federal School Code, which means you have correctly indicated on your SAIG Enrollment Form the Federal School Code you plan to use to perform the specific processes; Ensure your Federal School Code has an active enrollment status for Renewal Applications. Your enrollment status is designated on your school’s SAIG Enrollment Form with CPS/WAN Technical Support; and

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Be set up to receive electronic automatic ISIRs for the 2002-2003 academic year for the destination number (TG#) you use to submit your PIN Request.

If your school is not properly enrolled for Renewal Applications, you cannot make PIN requests. If you do, you will receive error messages or rejected batches (or both) when you submit a PIN Request. If you want to verify or update your status for electronic automatic ISIRs or Renewal Applications, you can contact CPS/WAN Technical Support at 800/3305947. For additional information on the PIN request process, please refer to Section 2, EDE Processing, in this technical reference.

What’s New for the Renewal FAFSA process for 20032004?

An e-mail will be sent to students who provided a valid e-mail address on their 20022003 record. The e-mail will include the URL that students can access to receive a reminder of their PIN (duplicate PIN). If no e-mail address was provided, or the syntax of the e-mail is invalid, a PIN Mailer is sent via the U.S. Postal Service. 2002-2003 applications that we received via FAA Access to CPS Online are treated like electronic applications. Students will receive an e-mail if they provided a valid e-mail address. Otherwise, they will receive a paper Renewal FAFSA. The PIN request file will be sent in the RADD04IN message class and the RAPP/PIN Print Notification File will be returned to schools in the PINR04OP message class. Last year the RAPP/PIN Print Notification File was returned in the RADD03OP message class. If a student qualified for the Auto-Zero EFC for 2002-2003, we will pre-populate the tax and income information on the form. Tax line references were added to the Renewal FAFSA, instruction booklet, and Renewal FAFSA on the Web site. All Renewal FAFSA eligible records are checked against the NSLDS Payment School File to determine if any institutions have made payments to the student. If the Renewal Record matches any record on the NSLDS file, those school codes will be pre-populated in the school code positions. All other school codes will be removed. If no match with NSLDS occurs, the existing school codes will carry forward.

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Refer to the Renewal Application (RAD) Process Guide for more details regarding the PIN request and the RAD process. The RAD Process Guide can be found on ED's Federal Student Aid Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as ifap.ed.gov.

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Institutional Student Information Record (ISIR)
CPS generates an ISIR in response to:

Electronic Free Application for Federal Student Aid (FAFSA), correction, or duplicate request from your school. Electronic FAFSAs and corrections done by another school. You will receive the resulting ISIR if your Federal School Code is listed on the transaction. Web FAFSAs or corrections using FAFSA on the Web, Renewal FAFSA on the Web, or Corrections on the Web. Paper FAFSAs or corrections to a Student Aid Report (SAR) if your Federal School Code is listed on the transaction. Secondary post-screening transaction from NSLDS or INS. An application or correction submitted via FAA Access to CPS Online.

• •

CPS sends Automatic ISIRs to destination points for every student indicating a school serviced by the destination point on the FAFSA, and to state agencies which elect to receive ISIRs for legal residents or students indicating a school in that state. The Record Layouts section includes details on the ISIR Record layouts. The Processing Codes section includes information on comment codes, verifiable rejects, and how to respond to each. State agencies can request ISIRs for any student on CPS database. This process is known as the Federal Data Request (FDR). The record layouts for FDR (FDRS04IN), are in the Record Layouts section, and the procedures for the FDR process are in the EDE Processing section. The Printing section contains specifications for printing the ISIR.

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Electronic Corrections/Duplicate Requests
Schools can submit corrections to the FAFSA data electronically. The Record Layouts section includes the record layouts for submitting corrections (CORR04IN). Schools can make duplicate requests to receive a specific ISIR transaction for a student provided their Federal School Code is listed on that transaction. The Correction and Duplicate Request Record layouts are found in the Record Layouts section and are submitted in the CORR04IN message class. Information about adding your Federal School Code to receive electronic data, making signature corrections, requesting a duplicate ISIR, and using the Correction Record are found in section 2, EDE Processing.

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Handling Record Level Rejected Records
If the specifications in this guide are not followed on a particular record, an EDE Record Level Error Report file is transmitted to you and may be printed as an error report. (The layout is in the Record Layouts section.) The EDE Record Level Error Report contains the record’s serial number, the student’s ID, the transaction number, last name, first name, the SAR field number in error, an edit code, an error code, and a text explanation for the reason the record was rejected. Each field in error is reported. If it was rejected due to invalid value, CPS sends the actual value of the data received from the school. A serial number and student ID is listed more than once in the EDE Error Record Report when a record has more than one field in error. See section 4, Processing Codes for additional details about rejects. The following is a list of message classes for reporting errors: CORE04OP FDRE04OP EAPR04OP SIGA04OP EREP04OP Electronic Correction or Duplicate Request Errors Rejected FDR Requests Electronic Application Rejects Signature Correction Acknowledgements & Errors PIN Request Errors

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Handling Batch Level Rejected Records
A Batch Level Error Report is returned to you if an entire batch is rejected because of an incorrect batch number. The message classes are the same as used for rejected individual records. The layout for this report appears in the Record Layouts section. The Processing Codes section has the specific error codes and messages.

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What’s New and Changed in the EDE Technical Reference for 2003-2004?
Listed below you will find some of the significant changes in the 2003-2004 EDE Technical Reference.

Section 3 Changes
The FAFSA Express/Web Hold Information Record Layout was renamed the School Web Student Signature Hold Information Record Layout. Removed "Mailer" from the title of the Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout. ISIR Changes Please refer to section 4, Processing Codes for the 2003-2004 ISIR Cross Reference table. This table is a cumulative list of changes to the ISIR. The following fields were added to the ISIR Record Layout:
• • • • •

Parent's Marital Status Date Reject Override A Reject Override C FAFSA Data Verify Flags Direct Loan Plus Master Prom Note Flag

The following fields were deleted from the ISIR Record Layout:

NSLDS Pell Remaining Amount to Pay (1 through 3)

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Section 4 Changes
Field Name and Position Cross-Reference Table This table was modified to include a new column to list the Field Verification Flag positions. E-mail Address Valid Content Table Removed this table and inserted the valid content in the record layouts where appropriate. Table of Reject Codes and How to Respond to Each Modified Rejects:

A is now a verifiable reject on the FAFSA and Correction Records. The end year range increased from 1927 to 1928. B has increased the end year range from 1986 to 1987. C is now a verifiable reject on the FAFSA and Correction Records. The description means that the taxes paid are greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. (Does not apply to electronic or Web transactions). 16 has been modified to remove the reference to FAFSA Express.

• •

New Rejects:
• • • •

D is for a dependent student whose Father's/Stepfather's SSN is in the invalid range. E is for a dependent student whose Mother's/Stepmother's SSN is in the invalid range. R is for a SSN match but no date of birth match. 9 is for a dependent student and both the Father's/Stepfather's and the Mother's/Stepmother's SSN fields are blank. 12 describes a record where the taxes paid are greater than or equal to the AGI. (Does not apply to electronic or Web transactions).

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Batch Level Error Message Tables
• • •

Modified all the error code numbers. Added a new reject reason 07, 10 and 11. Deleted the former reject reason 14.

Record Level Error Messages
• •

Modified error codes 3 and 4. Deleted the former reject reasons 14, 15, 16 and 18.

Field Name and Position Cross-Reference

Added a new column titled Field Verification Flag Position.

Message Classes
• •

Changed process year in the all message classes from 03 to 04. Increased field lengths for CORR04OP, EAPS04OP, ESFN04OP, ESFR04OP, FDRF04OP, SARA04OP, SARA04TS, SYSG04OP, TAPS04OP, TCOR04OP, TSAR04OP, YTDN04OP, YTDO04OP, and YTDR04OP from 2450 bytes to 2560 bytes. Increased field lengths for EAPS04IN and TAPS04IN from 650 bytes to 800 bytes. Renamed the RADDXXOP message class to PINRXXOP where XX is the process year.

• •

Global Change
#S Batches Files processed from Signature Correction files will no longer be returned in #S batches. These files will be processed and returned in the System Generated message class, SYSG04OP, as #G batches.

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What’s Changed in the Record Layouts Section Since the NASFAA Version?

In the first draft of the record layouts we noted that the e-mail address in several record layouts was changed to no longer accept the pipe symbol (|) as valid content. Since the NASFAA version, we have removed this change and we will allow it as valid content for the e-mail address as we did last year. We changed all references to "MDE" and replaced them with "IDC" in ISIR fields 109, 116, and 132. IDC stands for Image Data Capture. On the NASFAA ISIR draft we noted in field 118 that “3 = Easy FAFSA” was added as an Electronic Application Entry Source Code. We have deleted this value from the field. The only change from last year is that we deleted the value of 5. We modified the taxable income parameter of $13,000 in ISIR field 142, Automatic Zero EFC, to $15,000. We added value 65 = Easy FAFSA on the Web to the Application Data Sources/Type Code on the ISIR Record layout field 163. We also corrected the value of 51 = Paper Application from an “added” field to a “modified” field. On the NASFAA ISIR draft we noted in field 164 that value 32 for Electronic Signature was a new Transaction Data Source/Type Code. However, in error, we did not list 32 as a valid value in the 2002-2003 EDE Technical Reference. We also noted that field 65 was modified when the only change was to the wording. Since the NASFAA draft we have added "Electronic" to valid content description of value 33 = Quick Correction and added value 65 = Easy FAFSA on the Web to the following record layouts and field numbers:
• • •

Header Record, Field 12 Trailer Record, Field 12 ISIR Record, Field 164

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We removed "Mailer" from the title of the Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout. On the FAFSA Record Layout, we modified the description for the Permanent Mailing Address, Student's Permanent City, and Student’s Driver’s License Number to say, "If nonblank, first character cannot be blank" instead of "If non-blank, first character cannot be nonblank". The justification was inadvertently left off of fields 112, 113, and 274 of the FAFSA Record Layout. All three fields should be left justified. We renamed the Signature Record Layout to Signature Record Export Record Layout to match the naming format of the other record layouts.

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Getting Help
If you have concerns or questions regarding this technical reference please contact CPS/WAN Technical Support. Listed below are the areas CPS/WAN Technical Support can assist you with. For a complete listing of all FSA sources of assistance go to the FSAdownload Web site located at FSAdownload.ed.gov to download the Sources of Assistance for Schools guide.

CPS/WAN Technical Support
Telecommunications Device for the Deaf (TDD/TTY) E-mail: cpswan@ncs.com Fax: 319/358-4260 Working hours are 7 a.m. – 7 p.m. (CT), Monday through Friday

800/330-5947 800/511-5806

FSATECH is an e-mail listserv for technical questions about the U.S. Department of Education’s FSA systems, software, and mainframe products. For more information about FSATECH, including how to subscribe, visit the FSA Schools Portal: Listservs & Mailing Lists: http://www.ed.gov/offices/FSA/services/fsatechsubscribe.html

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EDE Processing

Introduction
This section provides a more detailed description of the Electronic Data Exchange (EDE) process. It provides instructions for each of the individual processes within EDE.

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Electronic FAFSA
The Electronic Free Application for Federal Student Aid (FAFSA) process allows destination points to enter FAFSA data and send it to the Central Processing System (CPS) for processing. The FAFSA data can be collected on either a paper Renewal FAFSA or the FAFSA. Once processed by CPS, the results of the Electronic FAFSA are transmitted back to the destination point. EDExpress software is provided free to destination points by the U.S. Department of Education (ED). It allows Financial Aid Administrators (FAAs) to enter the FAFSA information into a personal computer. However, schools may choose to develop their own software instead. Regardless of whether the FAFSA data is entered using EDExpress or other software, the data must adhere to ED’s editing rules in order to be accepted by CPS. The remainder of this section includes specifications for developing software to provide the required Electronic FAFSA functions.

Electronic FAFSA Process
The Electronic FAFSA process involves five steps: 1. The student submits a completed and signed paper FAFSA to the school. 2. The information on the FAFSA is key entered. 3. The FAFSA data is edited and corrected until a clean data file is created. The data elements for each field must be in the valid range with no inconsistencies in the data. For example, the system will generate an edit for inconsistent data in these fields when a student indicates a single status yet provides income earned from work for student and spouse. 4. The file is formatted and transmitted to CPS via the Student Aid Internet Gateway (SAIG). 5. Processed FAFSA Records are transmitted back to the destination point as Institutional Student Information Records (ISIRs) under the message class EAPS04OP.

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Receiving the Completed Paper FAFSA or Paper Renewal FAFSA
Schools participating in Electronic Applications must have their students complete and sign a paper FAFSA or paper Renewal FAFSA. ED provides the FAFSA form. The completed and signed document must be kept on file at the school. If a student submits a paper Renewal FAFSA to the school, the Renewal FAFSA should be entered as a FAFSA.

Entering the FAFSA Information
As part of the FAFSA entry, you are responsible for ensuring that the data meets the field-byfield criteria provided in the ‘Valid Field Contents’ column of the FAFSA Application Export Record Layout. The record created by your software must adhere to the record layout provided later in the Record Layout section with the addition of a Carriage Return/Line Feed (CR/LF, ASCII 13, 10 HEX 0D and 0A respectively) at the end of each record. Use of an end-of-file mark (ASCII 26 or HEX 1A) is optional. FAFSAs with invalid dates or formats are rejected.

Formatting and Transmitting the Records
Use EDconnect, the transmission software provided by ED, to format your data records and transmit them over SAIG. The batch Header and Trailer Records are provided in the Record Layouts section. Each batch to be transmitted must start with a Header Record followed by the data records followed by the Trailer Record.

Receiving Processed Records
You receive your processed FAFSA Records in ISIR format in the EAPS04OP message class. Note: See the Printing section for more information on printing ISIRs.

Rejected FAFSA Records
There may be instances when CPS does not accept your records for processing. CPS returns a rejected electronic FAFSA error report to you in the message class EAPR04OP. The Record Layouts section contains two reject layouts. The first is for rejects at the batch level (the whole batch rejects), EDE Batch Level Error Report Import Record Layout. The second is for rejects at the record level (individual record(s) reject), EDE Record Level Error Report Import Record Layout. The Processing Codes section contains additional information on the reject reasons found in the record layout.

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There are two categories of rejections for submitted FAFSA Records: Transaction Rejects: A transaction reject prevents the FAFSA Record from being processed. If a record is rejected for one or more reasons, an error report is returned to the school in message class EAPR04OP (see the layout in the Record Layouts section) and no ISIR is created. These rejects are also known as record level rejects. Compute Rejects: CPS contains a series of edits that evaluates data on incoming FAFSA data for consistency and completeness. These edits apply to all data from electronic and paper input. An Expected Family Contribution (EFC) is not computed for a FAFSA rejected for a compute reject reason. However, an ISIR is produced. ISIRs with a compute reject are returned in the EAPS04OP message class. The reasons for the compute reject are coded on the ISIR. Refer to the Processing Codes section for information on interpreting these reject codes. There are two types of FAFSA compute reject reason codes: Numeric: Certain data items MUST be corrected before a valid ISIR can be generated (NonVerifiable). Alphabetic: Certain data items MUST be either corrected or verified before a valid ISIR can be generated (Verifiable). An alpha reject reason code is a verifiable data element, meaning the data given is questionable but could be correct. In the paper system, a student can verify a data field by re-entering the same information in the Student Aid Report (SAR) correction column for the field in question. In the electronic process, the school verifies the data (re-enters the data as a "correction") and transmits the Correction Record to CPS. Data that must be verified or corrected in response to each reject reason is provided in the Processing Codes section. A student’s record will not have an EFC if the record contains questionable data and has a FAFSA reject reason code(s). The reject reason code(s) are found in positions 612 through 625 on the ISIR. The Table Of Reject Codes And How To Respond To Each is found in section 4 of this document.

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PIN Requests
Schools can request that a PIN be sent to eligible applicants instead of the paper Renewal FAFSA. The PIN would allow the student to access their electronic 2003-2004 Renewal FAFSA data on the Web. Renewal FAFSAs may be available for returning students and display the 2002-2003 information. The student applicant either verifies that the 2002-2003 information is still correct for 2003-2004 or updates the information on file at CPS. For more information on PIN requests, please refer to section 1, Overview, in this technical reference and to the Renewal Application Data (RAD) Process Guide. The RAD Process Guide contains additional information regarding changes to the Renewal FAFSA process and can be found on the U.S. Department of Education's Federal Student Assistance Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as ifap.ed.gov.

Renewal PIN Request Process
There are two options to request that a PIN be sent to a student instead of the paper Renewal FAFSA: 1. Make a PIN request via FAA Access. 2. Type 2 Individual PIN Request - This request is sent via SAIG. You will need to create a file that contains a CPS Header, Type 2 Individual PIN Request Export and PIN Error Import Record Layout, and the CPS Trailer. All of these layouts are found in section 3, Record Layouts. Each destination point will receive a report in the format of the RAPP PIN/Print Notification layout, found in section 3, Record Layouts. This report will identify which students received a paper Renewal FAFSA or a PIN. If a student returns a completed Renewal FAFSA to the school, the data can be entered, edited, and transmitted to CPS as if it were a FAFSA.

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ISIR
The ISIR is a fixed-length record containing reported information from the FAFSA, as well as key processing results. The names and addresses of the colleges the student plans to attend in 2003-2004 are translated to a 6-digit identifying Federal School Code on the ISIR. The preparer's name or address is not entered by the Image Data Capture (IDC) processor. Generally, all information printed by CPS on the SAR is coded in the ISIR file. Note: The average CPS processing time is between 48-52 hours.

NSLDS Data
The ISIR carries National Student Loan Data System (NSLDS) information, which is located at the end of the ISIR Record Description.

ISIR Receipt Process
ISIRs are transmitted by CPS to the SAIG in batches containing a batch Header Record, one or more ISIRs, and a batch Trailer Record. Descriptions of the contents of the ISIR are in the Record Layouts section. CPS Header and Trailer Records are described in the Record Layouts section and at the end of this section. ISIR Types There are four reasons why CPS generates an ISIR:

ISIRs are automatically generated in response to a FAFSA or correction entered at a site other than your school or state agency. These "automatic ISIRs" are generated following the entry of a paper FAFSA or SAR by the IDC processor, by an electronic FAFSA from FAFSA on the Web or Renewal on the Web, by a correction from Correction on the Web, or by an application or correction from FAA Access to CPS Online. They may also be produced following the entry of an electronic FAFSA or correction by another EDE school. ISIRs resulting from students correcting their data on the Web are sent to the school this way. Automatic ISIRs are sent to school destination points in the SARA04OP message class. State agencies receive Non-Resident ISIRs in the ESFN04OP message class and Resident ISIRs in the ESFR04OP message class.

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ISIRs are generated in direct response to electronic FAFSAs, Correction/Duplicate Records, and Signature Records submitted by schools using EDExpress, a mainframe system, a thirdparty software or the FAA Access to CPS Online Web site. ISIRs are returned to destination points in the EAPS04OP, CORR04OP, and SARA04OP message classes, respectively. ISIRs are generated in response to a request by state agencies through the Federal Data Request (FDR) process. This process allows state agencies to request a processed FAFSA Record for any student on CPS database. ISIRs are returned to the state agency’s destination point in FDRF04OP message class. ISIRs are system-generated due to reprocessing by CPS, NSLDS post-screening, INS Secondary process, and an applicant being released from a hold file. These ISIRs are returned in the SYSG04OP message class. Any ISIR that has a value in the systems generated field are returned in the SYSG04OP message class except when the value is L, duplicate request, or blank.

Each school subscribing to the ISIR service automatically receives one ISIR for every student who lists their school on the FAFSA. Servicers receive only one ISIR per destination point.

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Requested ISIRs
Requested ISIRs are generated in response to input from the school or state agency. ISIRs requested by schools are transmitted to the SAIG in one of four message classes, depending upon the type of input.

EAPS04OP ISIRs in this message class are returned to the school in response to electronic FAFSAs. The school receives one ISIR for every FAFSA submitted that did not receive a transmission reject. Refer to the Record Layouts section for EDE Batch or EDE Record Level Error Report Import Record Layout and the Processing Codes section for Batch and Record Level Error Messages.

CORR04OP ISIRs in this message class are returned to the school in response to electronic corrections or duplicate requests. The school receives an ISIR for every correction or duplicate request submitted that did not receive a transmission rejection. Refer to the Record Layouts section for the EDE Record Level Error Report Import Record Layout, and the Processing Codes section for Batch and Record Level Error Messages. Note: A school, with the student’s consent, is able to electronically add its Federal School Code to the list of school choices on the student’s ISIR Record with the Data Release Number (DRN). Instructions for this are explained later in this section.

SYSG04OP ISIRs in this message class are sent to the school as a result of a transaction automatically created by CPS. The school does nothing to initiate these ISIRs. There are several instances when CPS generates an ISIR for a student:
• •

Hold File status changes CPS Reprocessing of records due to formula changes

CPS receives changed information via NSLDS Post-Screening INS Secondary Match

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SARA04OP Requested ISIRs in this message class are sent to the school as a result of the school sending a signature for an applicant and/or a parent who filed using one of the Web products or FAA Access to CPS Online. Automatic ISIRs in this message class are also received from paper FAFSAs and corrections, from another school filing an electronic FAFSA or electronic correction with your school listed, or a student filing a FAFSA on the Web or making corrections on the Web.

Note: If an ISIR receives a reject code of 14, 15, or 16 (missing signatures), the school and state agency receive the full ISIR electronically. As with other rejects, an EFC is not computed until the reject is resolved.

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State Agency Options
State agencies can combine processed FAFSA data from CPS with common loan application data to guarantee federal student loans and/or with state data to award state scholarships and grants. As destination points, state agencies have two options for obtaining processed FAFSA data:
• •

Automatic ISIR Processing Federal Data Request (FDR)

Automatic ISIRs for State Agencies
Each state agency subscribing to the ISIR service can choose to automatically receive one ISIR for every student who:
• • •

Indicates that state on the FAFSA as the state of legal residence Is a non-resident but lists a college within the state Both

Note: If the student indicates on the FAFSA more than one school that is located in your state, your state agency receives only one ISIR. Automatic ISIRs are transmitted daily from CPS to the SAIG in one of two message classes: ESFR04OP ESFN04OP State Agency ISIR Resident State Agency ISIR Non-resident

Note: The state agency indicates what type of ISIRs (residents, non-residents or both) it wants to receive on the SAIG Agency Enrollment Form.

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Federal Data Request Processing (FDR)
A Federal Data Request (FDR) is the process by which a state agency can request the electronic processed FAFSA Record for any student in CPS database. In the case of students who are neither residents of the state nor attend a school in the state, an FDR can be made if the student has signed a loan or state grant application that releases CPS data to the state agency. The agency must retain the signed FAFSA. When requesting and receiving this data from CPS, use the following message classes: FDRS04IN FDRF04OP FDRU04OP FDR Request Processed FDRs Unfulfilled FDRs not on CPS Database after 30 days

Requesting a FDR Record To request a specific applicant's record, the agency must transmit over the SAIG the Social Security Number (SSN) and the first two letters of the last name. Use the FDR Request Record layout FDR Export Record Layout (FDRS04IN) in the Record Layouts section. Use the following steps to create a request for a single applicant’s record: 1. In the first position of the record, enter 4 to indicate this is a request for a 2003-2004 applicant transaction. 2. In positions 15 through 17, enter 199. This indicates a request for an ISIR Record. 3. In positions 18 through 26, enter the applicant's original Social Security Number (SSN). This is the number reported by the applicant on the FAFSA form and does not reflect any corrections to the SSN that might have been made. 4. In positions 27 through 28, enter the first two letters of the applicant’s last name. These are the letters reported by the applicant on the FAFSA form and do not reflect any corrections to the last name that might have been made. 5. In position 580, enter F (FDR) for the Input Record Type. Remember, prior to sending the file, you must add a Header Record before the FDR request Record(s) and a Trailer Record after the FDR Request Record(s).

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Requesting More than One FDR Record Up to 12 FDRs can be requested on a single record (message class FDRS04IN). To request up to 12 records, repeat steps 2 through 4 using the remaining data fields on the FDR Record. The second record begins in position 53, the third in position 91, the fourth in position 129, the fifth in position 167, the sixth in position 205, the seventh in position 243, the eight in position 281, the ninth in position 319, the tenth in position 357, the eleventh in position 395, and the twelfth in position 433. To request more than 12 ISIRs, create an additional record by repeating steps 1 through 7. Response to a FDR Request State agencies receive one batch of ISIRs in response to each batch of FDR Records submitted. The batch of ISIRs will be returned in the FDRF04OP message class. It contains one ISIR for every submitted FDR Record that was not rejected. If a requested student record is not found on CPS database after 30 days, a notice is returned to the requesting agency in message class FDRU04OP. Rejected FDR Records A transaction reject prevents the FDR Record from being processed at CPS. If a record is rejected for one or more reasons, an error report is returned to the agency in a message class titled FDRE04OP.

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Electronic Corrections
Schools with destination points enrolled for electronic correction processing are able to transmit corrections to FAFSA data via the SAIG. EDExpress allows schools to enter and edit correction data according to system requirements. It also creates an electronic Correction Record ready for transmission using the communications interface software, EDconnect. Schools, however, may choose to develop their own software to enter, edit, and format correction data. Specifications for developing correction software are provided in the remainder of this section.

General Correction Entry Specifications
Only corrected information from a student's record, not the complete applicant record, is transmitted to CPS. This approach minimizes the transmission volume. Corrected information is transmitted as a fixed-length record. The layout and description of this record is in the Record Layouts section, Correction Export Record Layout (CORR04IN).

Creating a Correction Record
Use the following steps to create a Correction Record: 1. In the first position of the record, enter 4 to indicate this is a correction to a 2003-2004 applicant transaction. 2. In positions 2 through 10, enter the applicant's original Social Security Number (SSN). This is the number reported by the applicant on the FAFSA form and does not reflect any corrections to the SSN that might have been made. 3. In positions 11 and 12, enter the first two letters of the applicant's last name. These are the letters reported by the applicant on the FAFSA form and do not reflect any corrections to the last name that might have been made.

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4. In positions 13 and 14, enter the transaction number of the applicant record being corrected. For example, enter 01 to correct the first transaction on file at CPS. The transaction does not necessarily have to be the latest one on file at CPS. If the transaction number being corrected is not on CPS database, the record is rejected. If you want to correct the most recent transaction, you can enter 99. Note: When making a correction using transaction 99, corrections to SAR field number 087 (the first Federal School Code) and field number 114 (DRN) must also be provided on the record. 5. In positions 15 through 17, enter the SAR number of the SAR field being corrected. Each correctable field has a 3-digit SAR number associated with it. For example, enter 001 to correct the student's last name. The SAR numbers with valid field content are provided in the Correction Data Entry Specifications table found in the Processing Codes section. 6. In positions 18 through 52, enter the new value for the field being corrected. 7. In positions 471 through 476, enter the Federal School Code of the school making the correction. 8. In positions 477 through 526, enter or correct the student’s e-mail address. 9. In positions 555 through 562, enter the transaction receipt date. This is the date you received the correction information from the student. 10. In positions 575 through 579, enter the serial number (the sequential position of the correction record in the batch.) For example, the first student's correction record will have a serial number of 00001, and the second student’s serial number will be 00002, etc. 11. In position 580, enter H (correction) for the Input Record Type. Note: To correct a field to blank, enter a single asterisk (*) left justified in that field. The Correction Data Entry Specification table, in section 4, distinguishes which fields can be corrected to blank as not all fields can be. Up to 12 SAR data fields can be corrected on a single record. Repeat steps 5 and 6 using the remaining data fields on the Correction Record if more than one field is being corrected. If more than twelve fields require correction, an additional record must be created, repeating steps 1 through 10. Both data records for the student have the same serial number.

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Detailed Data Entry Specifications
Each corrected value must meet certain standards; otherwise, the Correction Record is rejected. Field-by-field data entry specifications are provided in the Processing Codes section. For each field, these specifications identify the type (character, numeric, or signed/numeric), acceptable length, whether the field is correctable, whether the field is correctable to blank, and the valid values for the correction. Keep the following items in mind:

Left-justify the corrected value within the data field on the Correction Record, while zerofilling numeric fields up to the valid maximum length of the field and leaving empty positions to the right blank. For example, to correct the number of family members to 5, enter 05 in positions 18 and 19, leaving positions 20 through 52 blank. To correct the student's last name to Smith, enter SMITH in positions 18 through 22, leaving positions 23 through 52 blank. All 9s in a field indicate the reported or calculated value is greater than or equal to the value of all 9s. Blanks are allowable in some fields. Fields can contain one of three data types, character, numeric or signed numeric. A negative entry is acceptable for a limited number of fields. The Correction Data Entry Specifications table in the Processing Codes section identifies the fields in which a negative is acceptable under the Justify Signed column and the valid field content column. The Signed Numeric Field table below also defines the signed fields. With signed numeric fields, the sign is always implied in the right most character of the field. For example, if the Student’s Adjusted Gross Income field contains a value of negative 3507, it appears as 00350P. The following chart explains the conversion of the sign and the number:

• •

Signed Numeric Fields: { A B C D +0 +1 +2 +3 +4 E F G H I +5 +6 +7 +8 +9 } J K L M -0 -1 -2 -3 -4 N 0 P Q R -5 -6 -7 -8 -9

The table listed on the next three pages defines all the signed fields that can be sent to and received from CPS.

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Signed Numeric Fields Table
ISIR SAR Field # Field #
44 47 48 78 81 82 199 201 204 205 206 209 210 214 039 042 043 074 077 078

Field Length
6 6 6 6 6 6 7 7 7 7 9 7 7 7

Field Name
Student’s Adjusted Gross Income from IRS form Student’s Income Earned from Work Spouse’s Income Earned from Work Parents’ Adjusted Gross Income from IRS form Father’s/Stepfather’s Income Earned from Work Mother’s/Stepmother’s Income Earned from Work TI: Total Income STX: State and Other Tax Allowance AI: Available Income CAI: Contribution From Available Income DNW: Discretionary Net Worth PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income STI: Student’s Total Income

Valid Field Content
-999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated

Found Only on ISIR
N N N N N N Y Y Y Y Y Y Y Y

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Signed Numeric Fields Table (Continued)
ISIR SAR Field # Field #
215 217 218 219 220 222 225 226

Field Length
7 9 7 7 7 7 7 7

Field Name
SATI: Student’s Allowance against Total Income SDNW: Student’s Discretionary Net Worth SCA: Student’s Contribution from Assets FTI: FISAP Total Income SEC TI: Secondary Total Income SEC STX: Secondary State Tax Allowance SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC STI: Secondary Student’s Total Income SEC SATI: Secondary Student’s Allowance Against Total Income

Valid Field Content
-9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated

Found Only on ISIR
Y Y Y Y Y Y Y Y

227 230

9 7

Y Y

231 235 236

7 7 7

Y Y Y

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Signed Numeric Fields Table (Continued)
ISIR SAR Field # Field #
238

Field Length
9

Field Name
SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Assumed Student’s AGI Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Parents' AGI Assumed Father’s/ Stepfather’s Income Earned from Work Assumed Mother’s/ Stepmother’s Income Earned from Work

Valid Field Content
-999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption

Found Only on ISIR
Y

239

7

Y

240 243 245 246 260 262

7 6 6 6 6 6

Y Y Y Y Y Y

263

6

Y

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Making Signature Corrections
Signature information is required to resolve signature rejects (rejects 14, 15, and 16). Signature information does not need to be provided on other standard corrections unless you are using 99 as the transaction number. If you have a transaction that was a reject 14, 15, or 16, simply correct SAR field #101 (Signed By) to A (Applicant) or B (Both = Student and Parent), as appropriate. If you need to add a signature to a student’s record on the Web hold file you must use the layout for Signature Record Export Record Layout (SIGS04IN) found in section 3, Record Layouts. You can correct the student or parent signature using this layout. You must make sure the student included your school on the FAFSA or correction.

Adding Your Federal School Code to Receive Electronic Data
A school cannot make an electronic correction unless the school has been designated on the applicant transaction. You can add your Federal School Code to the list of schools receiving data electronically along with correcting other fields on the record by using the Correction Record layout (CORR04IN). Follow these steps to add your Federal School Code and/or to make corrections: 1. In the first position of the record, enter 4 to indicate that this is a correction to a 2003-2004 applicant transaction. 2. In positions 2 through 10, enter the applicant's original SSN. This is the number reported by the applicant on the FAFSA form and does not reflect any corrections to the SSN that might have been made. 3. In positions 11 and 12, enter the first two letters of the applicant's last name. These are the letters reported by the applicant on the FAFSA form and does not reflect any corrections to the last name that might have been made. 4. In positions 13 and 14, enter the transaction number of the applicant record being corrected. For example, enter 01 to correct the first transaction on file at CPS. The transaction does not necessarily have to be the latest one on file at CPS. If the transaction number being corrected is not on CPS database, the record will be rejected. You can use transaction 99 to add your school code to the most recent transaction on CPS Database.

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5. Enter 114 in the SAR Field Number Correction #1 field, positions 15 through 17 (corresponding to the SAR Field #114, the Data Release Number [DRN]). 6. Enter the student's DRN in Correction Data 1 field, positions 18 through 52. Remember to make it left justified, and leave any unused bytes blank. Note: A unique DRN is assigned to each Title IV applicant. It appears only on paper SARs and ISIR Records generated in response to electronic FAFSAs. If a valid DRN is not present on the Correction Record containing the Federal School Code change, the record is rejected. 7. Enter the SAR field number associated with the Federal School Code position being changed in the SAR Field Number Correction #2 field, positions 53 through 55. Possible field numbers are 087, 089, 091, 093, 095, and 097. 8. Enter the Federal School Code in the Correction Data 2 field positions 56 through 90. (Remember to make it left justified, and leave any unused bytes blank.) The number can be changed only to the number of the participating Electronic Data Exchange (EDE) school submitting the correction. You also must enter this number in the EDE Federal School Code field, positions 471 through 476. If the codes in these two fields do not match, the record is rejected. Schools may modify the Federal School Code and make other corrections to the applicant record on the same correction transaction. 9. Enter the date you created this record in positions 555 through 562, the EDE Transaction Receipt Date, in CCYYMMDD format. 10. Enter 00001 in positions 575 through 579, the serial number field. If you exceed 12 corrected fields, create a new record. The serial number on the second record is also 00001. The serial number increments with a second student’s record. 11. In position 580, enter “H” (correction) for the Input Record Type.

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Tips for Corrections
When your school submits an ISIR correction to CPS, we use the transaction number you provide in positions 13 to 14 as a template. We make changes to the fields you indicated, leaving other fields unchanged. Your Federal School Code must be one of the six listed, but it does not have to be the first college choice on the transaction to be processed by CPS. You receive the processed results in the CORR04OP message class; all other schools listed on the transaction will receive the new ISIR in the SARA04OP message class. If you are submitting a Dependency Override or FAA Adjustment (professional judgment) as part of the Correction Record, only your school receives the resulting corrected ISIR transaction. Also, do not send a Dependency Override correction with a FAA Adjustment to a transaction without an EFC. If there is no EFC, first send the Dependency Override with any other corrections necessary to obtain an EFC. Then, submit the FAA Adjustment to the transaction with the dependency override and the EFC.

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Requesting a Duplicate ISIR
Schools request duplicate ISIRs using the correction message class (CORR04IN). To see a full record layout refer to the Record Layout section under Duplicate Request Export Record Layout. Use the following steps to create a record requesting a duplicate ISIR: 1. In the first position of the record, enter 4 to indicate that this is a correction to a 2003-2004 applicant transaction. 2. In positions 15 through 17, enter 199. This indicates a request for an ISIR Record. 3. In positions 18 through 26, enter the applicant's original Social Security Number (SSN). This is the number reported by the applicant on the FAFSA form and does not reflect any corrections to the SSN that might have been made. 4. In positions 27 and 28, enter the first two letters of the applicant's last name. These are the letters reported by the applicant on the FAFSA form and do not reflect any corrections to the last name that might have been made. 5. In positions 29 and 30, enter the transaction number of the applicant record you want to receive. For example, enter 01 to request the first transaction on file at CPS. The transaction does not necessarily have to be the latest one on file at CPS. If the transaction number being requested is not on CPS database, the record is rejected. Note: You can use transaction ‘99’ to request the most recent transaction on CPS database provided your Federal School Code is listed on the most recent transaction. If that transaction does not include that Federal School code, the request is rejected. 6. In positions 471 through 476, enter your Federal School Code. 7. In positions 555 through 562, enter the Transaction Receipt Date, the date you are requesting the duplicate transactions. 8. In position 580, enter D (duplicate) for the Input Record Type. Up to 12 duplicate ISIRs can be requested on a single record (message class CORR04IN). To request up to 12 records, repeat steps 2 and 5, using the remaining data fields of the layout to request more than one record. The second record begins in position 53, the third in position 91, the fourth in position 129, the fifth in position 167, the sixth in position 205, the seventh in position 243, the eight in position 281, the ninth in position 319, the tenth in position 357, the eleventh in position 395, and the twelfth in position 433. If more than 12 ISIRs are required, then create an additional record by repeating the previous steps.

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Response to a Correction/Duplicate Record
Schools receive one batch of ISIRs for each batch of Correction Records submitted. The batch, or message class, of ISIRs is titled CORR04OP. It contains one ISIR for every submitted student correction or student duplicate request not rejected for a transaction reject reason. Rejected Correction/Duplicate Records The two categories of rejections for submitted Correction Records, transaction and compute rejects are: 1. Transaction Rejects A transaction reject prevents the Correction Record from being applied to the student's record. If a record is rejected for one or more reasons, the school receives an error report in message class CORE04OP (see EDE Record Level Error Report Import Record layout in the Record Layouts section). No ISIR is created. 2. Compute Rejects CPS contains a series of edits that evaluate all incoming FAFSA and correction data for consistency and completeness. These edits apply to all data from electronic, Web, and paper input. An Expected Family Contribution (EFC) is not computed for a correction rejected for a compute reject reason. However, an ISIR is produced. Correction and duplicate ISIRs with a compute reject are returned in the CORR04OP message class. The reasons for the compute reject are coded on the ISIR in positions 612 through 625. Refer to the Processing Codes section for information on interpreting these reject codes. The two types of FAFSA compute reject reason codes are:

Numeric: Certain data items MUST be corrected before a valid ISIR can be generated (Non-Verifiable). Alphabetic: Certain data items MUST be either corrected or verified before a valid ISIR can be generated (Verifiable). An alphabetic reject reason code is a verifiable data element, meaning the data given is questionable but could be correct.

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In the paper system, a student can verify a data field by re-entering the same information in the SAR correction column for the field in question. In the electronic process, the school may verify the data (re-enter the data as a "correction"), or set the appropriate reject override (found at the end of the CORR04IN Record Layout in positions 527 through 531), and transmit the correction record to CPS. Data that must be verified or corrected in response to each reject reason is provided in the Processing Codes section. A student’s record may not have an EFC if the record contains questionable data and has an FAFSA reject reason code(s). The reject reason codes are found in positions 612 through 625 on the ISIR. They explain the questionable and highlighted field(s).

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CPS Header and Trailer Records
Data transmitted through the SAIG are separated by message class for identification and processing purposes. Each message class consists of the following segments:
• • •

Header Record Data Record(s) Trailer Record

Data records vary by processing function. Each record format is provided in the Record Layout section of this technical reference. Each batch of data records must be preceded by a Header Record and followed by a Trailer Record. The end of each record (header, data, and trailer) is marked by a CR/LF (carriage return/linefeed, ASCII 13, 10). An End of File (EOF) marker (ACSII 26) is optional. The format and content of Header and Trailer Records are found in the Record Layout section. Received from the Central Processing System (CPS) message Header and Trailer Records – those records produced by CPS to send to the destination point, such as SARA04OP. Sent to CPS message Header and Trailer Records –those records produced by the destination point to send to CPS, such as CORR04IN messages. Note the following about batch Headers and Trailer Records:
• •

The Header and Trailer Records are the same lengths as the detail (data) records. Only data records of the same type (for example, FAFSAs) and the same year can be batched together. (There is one exception – Corrections and Duplicates can be batched together.) The Counts in the Trailer Record are for the number of student records, not the number of data records.

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Note the following about batch numbers:

Destination points are responsible for supplying a unique batch number on the Header and Trailer Records sent to CPS. Note: Non-unique batch numbers are considered a duplicate batch and are not processed by CPS.

• •

Batch level errors can be found in section 4 under Batch Level Error Messages. The structure of the 23-character unique batch number is as follows: #X4ZZZZZZCCYYMMDDHHMMSS where, #X = the record type indicator, with a pound sign (#) followed by the character below to signify the record type: A = Electronic App ISIRs C = Correction/Duplicate ISIRs E = Automatic ISIRs F = Federal Data Requests ISIRs G = CPS System Generated ISIRs I = Year-To-Date (YTD) ISIRs K = State Agency Non-Resident ISIRs L = State Agency Resident ISIRs S = Signature Corrections Y = Reprocessed Records ISIRs Z = CPS System Generated ISIRs 4 = year indicator (always “4” for 2003-2004 data) ZZZZZZ = the 6-digit valid Federal School Code or State Agency 3 byte Code followed by 3 spaces CCYYMMDD = the current date in century, year, month, day format HHMMSS = the current time in hours, minutes, seconds format Example: A batch number of #C4E1234520030509141532 signifies a batch of 2003-2004 corrections transmitted to CPS from a school with a 6-digit code of E12345 on May 9, 2003 at 2:15:32 PM.

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Record Layouts

Introduction
This section provides all the necessary record layouts needed for users to create their own software to participate in the EDE process.

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Header Record Sent To/Received From The CPS
Field # Start End Length Changes
1 1 12 12

Field Name
Header Record Identifier

Valid Content
CPS HEADER One blank position after CPS, and two blank positions after HEADER 4-digit numeric zero filled A = Initial Applications H = Corrections or Duplicate requests F = FDR Request S = Signature Corrections 7 = PIN Request --------------------------For ED Use Only ‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number

Justify
Left

2

13

16

4

Data Record Length Indicates length of the data records. Sent To CPS: Type of Data Transmitted

Right

3

17

17

1

Left

4

18

24

7

--------------------------Received From CPS: Filler Destination Number SAIG assigned when initial Enrollment Form was processed. Filler Creation Date

Left

5 6

25 27

26 34

2 8 Modified valid content for YY 6

7

35

40

8 9

41 53

52 56

12 4 Modified valid content

For ED Use Only Format is CCYYMMDD where Date that batch was created. CC = 20 YY = Year 02, 03, or 04 MM = Month 01-12 DD = Day 01-31 Creation Time Format is HHMMSS where HH = Hour 00-23 Time that batch was created. MM = Minute 00-59 SS = Second 00-59 Filler Blank Award Year ‘0304’ for 2003-2004 Current Academic Cycle

Left Left

Right

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-2

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes
10 57 79 23 Modified valid content for cycle year

Field Name
Sent To CPS: Batch Number

Valid Content
IF SENT, Batch Type: #A = Export Applications-Initial #C = Export Corrections/ Duplicates #F = Export FDR #S = Signature Corrections --------------------------IF RECEIVED, ISIR Batch Type: #A = Electronic App #C = Correction/ Duplicate #E = Automatic ISIRs #F = Federal Data Requests #G = CPS System Generated #I = Year-To-Date (YTD) #K = State Agency NonResident #L = State Agency Resident --------------------------Cycle Year: 4 = 2003-2004 --------------------------Federal School Code: X00000 to X99999 Valid characters for first position X are 0 (zero), B, E, or G, or State Agency: 3-byte code, YY# followed by 3 spaces. Valid characters for Y are alpha and # numeric --------------------------Date: Current date using the format CCYYMMDD --------------------------Time: Current time using the format HHMMSS Blank

Justify
Left

Removed #S from If Received --------------------------ISIR Batch Received From CPS: Type Batch Number

--------------------------Both Sent To and Received From CPS for: Cycle Year Federal School Code Date Time

11

80

82

3

Filler

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-3

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes
12 83 84 2 Renamed field

Field Name

Valid Content
Blank --------------------------11 = Electronic App 31 = Electronic Full SAR Correction 32 = Electronic Signature 33 = Electronic Quick Correction 34 = Electronic Verification Worksheet Correction 51 = Paper Application 52 = Paper Renewal Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page 61 = FAFSA on the Web 62 = Renewal on the Web 63 = Corrections on the Web 64 = FAA Corrections on the Web

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Right

Sent To CPS: --------------------------Received From CPS: Deleted 41, Transaction Data 54, and 77 Source/Type Code Added 33, Indicates the origin of the 34, and 65 transaction. Modified 31, 51, 52, 53, 55, and 56, 74, and 81

65 = Easy FAFSA on the Web 66 = Easy FAFSA Corrections on the Web
72 = CPS System Generated 73 = CPS NSLDS PostScreening 74 = CPS FDR or and YTD 75 = CPS Signature Correction 76 = CPS INS Secondary Confirmation 81 = FSAIC PIC Blank Blank

13 14

85 86

85 N

1 N minus 85

Filler Filler This filler space is appended to make the Header the same N = The length of the record length as the longest record found in the Data Record in the file. length field. (Field #2)

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-4

Trailer Record Sent To/Received From The CPS
Field # Start End Length Changes
1 1 12 12

Field Name
Trailer Record Identifier

Valid Content
CPS TRAILER One blank position after CPS and one blank position after TRAILER 4-digit numeric

Justify
Left

2

13

16

4

Data Record Length

Right

3

17

17

4

18

24

5

25

32

Indicates length of the data records. 1 Sent To CPS: Type of Data A = Initial Applications Transmitted H = Corrections or Duplicates S = Signature Corrections F = FDR Request 7 = PIN Request ----------------------------------------------------Received From CPS: Filler Blank 7 Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit code SAIG assigned when initial for your destination number Enrollment Form was processed. 8 Modified Creation Date Format is CCYYMMDD valid where content YY Date that batch was created CC = 20 by CPS. YY = Year 02, 03, or 04 MM = Month 01-12 DD = Day 01-31

Left

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-5

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes
6 33 38 6

Field Name
Creation Time

Valid Content

Justify
Right

7

39

45

8 9

46 50

49 54

7 Modified length of filler from 14 bytes 4 Modified valid content 5

Format is HHMMSS where HH = Hour 00-23 Time that batch was created MM = Minute 00-59 by CPS. SS = Second 00-59 Filler Blank

Left

Award Year Current Academic Cycle. Total Number of Student Records in this batch Number of Students for which you will receive an ISIR or a reject. Batch Number Filler Sent To CPS: --------------------------Received From CPS: Transaction Data Source/Type Code Indicates the origin of the transaction. Sent To CPS: Filler --------------------------Received From CPS: Accepted Student Record Count (Count of student records within this batch being added to the database.) Sent To CPS: Filler --------------------------Received From CPS: Error Record Count (Count of student records within this batch which are in error and will be imported as error files.)

‘0304’ for 2003-2004 00000 to 99999 This count includes all records originally included in this batch, including those imported as error files. Same as in the Header Record Blank Blank --------------------------Same as field 12 in the Header Record

Right Right

10 11 12

55 78 79

77 78 80

23 1 2 Same as field 12 in the Header Record

Right Left Right

13

81

87

7

Blank --------------------------0000001 to 9999999

Right

14

88

94

7

Blank --------------------------0000001 to 9999999

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-6

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes
15 95 101 7 Added

Field Name
Sent To CPS: Filler --------------------------Received From CPS: INS Secondary Hold Count (Count of student records within this batch which are being held for INS Secondary Hold.) Sent To CPS: Filler --------------------------Received From CPS: Not On Database Count (Count of student records not on the CPS database). These records are also included in the count for error records. Sent To CPS: Filler --------------------------Received From CPS: Batch Indicator. Filler

Valid Content
Blank --------------------------0000001 to 9999999

Justify
Right

16

102

108

7

Blank --------------------------0000001 to 9999999

Right

17

109

109

1

18

110

N

N minus 109

Blank --------------------------Y = Accepted N = Rejected Must be non-blank Blank

Left

Left

This filler space is appended N = The length of the record to make the Trailer the same found in the Data Record length as the longest record Length field. (Field #2) in the file.

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-7

EDE Batch Level Error Report Import Record Layout
(CORE04OP/EAPR04OP/FDRE04OP/FDRU04OP/SIGA04OP)
Field # Start End Length Changes
1 2 1 2 1 24 1 23 Modified valid content for cycle year

Field Name
Reject Type Batch Number

Valid Content
Always 'B' Batch Type: #A = Electronic App ISIRs #C = Correction/ Duplicate ISIRs #E = Automatic ISIRs #F = Federal Data Requests #K = State Agency NonResident ISIRs #L = State Agency Resident ISIRs #S = Signature Corrections --------------------------Cycle Year: 4 = 2003-2004 --------------------------Federal School Code: X00000 to X99999 Valid characters for first position X are 0 (zero), B, E, or G. or State Agency: 3-byte code, YY# followed by 3 spaces Valid characters for Y are alpha and # numeric --------------------------Date: Current date using the format CCYYMMDD --------------------------Time: Current time using the format HHMMSS

Justify
Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-8

EDE Batch Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
3 25 33 9

Field Name
Original Social Security Number

Valid Content
001010001 to 999999999

Justify
Right

4

34

35

2

5

36

37

2

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Blank First two characters of last name. Will be constant If non-blank, first character throughout the cycle, must contain a letter and regardless of corrections to second character must be last name. non-numeric. Transaction Number 01 to 99 The transaction number indicating the ISIR transaction to be corrected. Destination Number SAIG assigned when initial Enrollment Form was processed. Transaction Type Type of transactions being rejected.

Left

Left

6

38

44

7

‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number E = Electronic Correction /Duplicates S = Signature Record Z = Electronic Applications F = FDR Format is CCYYMMDD Always ‘0304’ for 20032004 See ‘Batch Level Error Messages' table in the Processing Codes section of this technical reference. 0001 to 9999

Left

7

45

45

1

Left

8 9 10

46 54 58

53 57 102

8 4 Modified valid content 45

Creation Date Date created. Award Year Current Academic Cycle. Error Message Text

Left Right Left

11

103

106

4

Edit Code – For ED Use Only

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-9

EDE Batch Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
12 107 108 2

Field Name
Error Message Code

Valid Content
See ‘Batch Level Error Messages’ table in the Processing Codes section of this technical reference. For ED Use Only

Justify
Left

13

109 Total Bytes

109 109

1

Filler

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-10

EDE Record Level Error Report Import Record Layout
(CORE04OP/FDRE04OP/FDRU04OP/SIGA04OP)
Field # Start End Length Changes
1 1 5 5

Field Name
Serial Number Must be non-blank. Must be in ascending sequential order. Original Social Security Number

Valid Content
00001 to 99999

Justify
Right

2

6

14

9

001010001 to 999999999

Right

3

15

16

2

4

17

18

2

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Blank First two characters of last name. Will be constant If non-blank, first character throughout the cycle, must contain a letter and regardless of corrections to second character must be last name. non-numeric. Transaction Number 01 to 99 The transaction number indicating the ISIR transaction to be corrected. Student's Last Name

Left

Left

5

19

34

16

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Second character nonnumeric

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-11

EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
6 35 46 12

Field Name
Student's First Name

Valid Content

Justify
Left

7 8

47 50

49 65

3 16

9

66

102

37

10 11

103 107

106 108

4 2

12

109 Total Bytes

109 109

1

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank SAR Item Number 000 to 999 Error Message Text See ‘Record Level Error Messages’ table in the Processing Codes section of this technical reference. Invalid content sent from the 0 to 9 destination Uppercase A to Z . (Period) Actual data submitted by the ' (Apostrophe) destination. - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) * (asterisk) = Corrected to Blank Edit Code – For ED Use 0000 to 9999 Only Error Code See ‘Record Level Error Messages’ table in the Processing Codes section of this technical reference. Filler For ED Use Only

Right Left

Right

Left Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-12

ISIR Record Description/Data Dictionary
(SARA04OP, EAPS04OP, CORR04OP, ESFN04OP, ESFR04OP, FDRF04OP, SYSG04OP, YTDO04OP, YTDR04OP, YTDN04OP)
Field SAR # Field Star End Length Changes t
1 2 112 1 2 1 2

Field Name

Valid Content

Justify Signed
Left Left

1 Modified Batch Year valid content 1 Student Last Name/ SSN Change Flag

3

3

11

9

4, will always be ‘4’ (for 2003-2004) N = Last Name change S = Social Security Number change Indicates whether the B = Social Security student’s last name and/or Number and last name Social Security Number change (SSN) have been changed. Blank = No change Original Social Security 001010001 to 999999999 Number The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of the last . (period) name as they were on the ' (apostrophe) initial application, - (dash) regardless of any Blank corrections to the last name. Transaction Number 01 to 99 The CPS transaction number of this ISIR.

Right

4

12

13

2

Left

5

14

15

2

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-13

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
6 008 16 24 9

Field Name
Student’s Current Social Security Number Student's SSN on this transaction. It will be different from the student’s original SSN only if it has been corrected or changed. Student’s Last Name

Valid Content
001010001 to 999999999

Justify Signed
Right

7

001

25

40

16

8

002

41

52

12

Student’s First Name

9 10

003 004

53 54

53 88

1 35

Middle Initial Permanent Mailing Address

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Uppercase A to Z Blank 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank

Left

Left

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-14

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
11 005 89 104 16

Field Name

Valid Content

Justify Signed
Left

12

006

105

106

2

13 14 15 16

007 009 010 011

107 112 120 130

111 119 129 149

5 8 10 20

Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent State Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Permanent Zip 00000 to 99999 Code Blank Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent 0000000000 to Phone Number 9999999999 Blank Student’s Driver’s License 0 to 9 Number Uppercase A to Z Space(s) - (dash) * (asterisk) Blank Student’s Driver’s License Valid two letter postal code State Code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Date of Birth

Left

Right Left Right Left

17

012

150

151

2

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-15

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
18 013 152 152 1

Field Name
Student’s Citizenship Status The value the student reported for citizenship.

Valid Content
1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2, not eligible Blank 000000001 to 999999999 Blank 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Blank Format is CCYYMM 190001 to 200412 Blank 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank

Justify Signed
Left

19 20

014 015

153 162

161 162

9 1

Student’s Alien Registration Number Student’s Marital Status

Left Left

21 22

016 017

163 169

168 169

6 Modified Student’s Marital Status valid content Date 1 Modified field name year reference 1 Modified field name year reference 1 Modified field name year reference 1 Modified field name year reference Summer 2003?

Left Left

23

018

170

170

Fall 2003?

Left

24

019

171

171

Winter 2003-2004?

Left

25

020

172

172

Spring 2004?

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-16

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
26 021 173 173 1 Modified field name year reference 1

Field Name
Summer 2004?

Valid Content
1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank

Justify Signed
Left

27

022

174

174

Father’s Highest Grade Level Completed

Left

28

023

175

175

1

Mother’s Highest Grade Level Completed

Left

29

024

176

177

2

Student’s State of Legal Residence

Left

30

025

178

178

31

026

179

184

1 Modified field name year reference 6 Modified valid content

Student Legal Resident Before 01-01-1998?

Left

32 33

027 028

185 186

185 186

1 1

Student’s Legal Residence Format is CCYYMM Date 190001 to 200412 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Are You Male? 1 = Yes 2 = No Blank Do you want Selective 1 = Yes Service to register you? 2 = No Blank

Left

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-17

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
34 029 187 187 1

Field Name
Degree/Certificate

Valid Content

Justify Signed
Right

35

030

188

188

1 Modified field name year reference

36

031

189

189

1

1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank Grade Level in College in 0 = 1st year, never attended 2003-2004 college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank HS Diploma or GED 1 = Yes Received? 2 = No Blank

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-18

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
37 032 190 190 1 Modified field name year reference 1 1 1

Field Name
First Bachelor’s Degree By 07-01-2003? Interested in Student Loans?

Valid Content
1 = Yes 2 = No Blank

Justify Signed
Left

38 39 40

033 034 035

191 192 193

191 192 193

41

036

194

194

1

42

037

195

195

1 Modified field name year reference

43

038

196

196

1

44 45 46 47

039 040 041 042

197 203 208 210

202 207 209 215

6 5 2 6

1 = Yes 2 = No Blank Interested in Work-Study? 1 = Yes 2 = No Blank Drug Conviction 1 = No Affecting Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank Student’s Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank Student’s Type of 2002 1 = IRS 1040 Tax Form Used? 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Student’s Adjusted Gross -999999 to 999999 Income from IRS form Blank Student’s U.S. Income 00000 to 99999 Tax Paid Blank Student’s Exemptions 00 to 99 Claimed Blank Student’s Income Earned -999999 to 999999 from Work Blank

Left Left Left

Left

Left

Left

Right Signed Right Right Right Signed

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-19

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
48 49 50 51 52 53 54 55 56 57 043 044 045 046 047 048 049 050 051 052 216 222 227 232 237 243 249 255 257 261 221 226 231 236 242 248 254 256 260 261 6 5 5 5 6 6 6 2 4 Increased field length from 3 bytes 1 Modified field name year reference 1 Modified field name year reference 1 1 1 1

Field Name
Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Investment Net Worth Student’s Business and/or Investment Farm Net Worth Student’s Cash, Savings, and Checking No. of Months Veterans Education Benefits Received Monthly Veterans Education Benefits

Valid Content
-999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank 0000 to 9999 Blank

Justify Signed
Right Signed Right Right Right Right Right Right Right Right Left

Born Before 01-01-1980? 1 = Yes 2 = No Blank Working on a Master’s or 1 = Yes Doctorate Program in 2 = No 2003-2004? Blank Is Student Married? 1 = Yes 2 = No Blank Have Children you 1 = Yes support? 2 = No Blank Have Legal Dependents 1 = Yes Other than Children or 2 = No Spouse? Blank Orphan or Ward of Court? 1 = Yes 2 = No Blank

58

053

262

262

Left

59 60 61 62

054 055 056 057

263 264 265 266

263 264 265 266

Left Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-20

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
63 64 058 059 267 268 267 268 1 1

Field Name
Veteran of U.S. Armed Forces?

Valid Content

Justify Signed
Left Right

65 66

061 062

269 278

277 293

9 Modified field name 16 Modified field name

67 68

063 064

294 303

302 318

9 Modified field name 16 Modified field name

69 70

065 066

319 321

320 321

2 1 Modified field name year reference 2

1 = Yes 2 = No Blank Parent’s Marital Status 1 = Married/Remarried 2 = Single 3 = Divorced/ Separated 4 = Widowed Blank Father’s/Stepfather’s 000000000 to 999999999 Social Security Number Blank Father’s/Stepfather’s Last 0 to 9 Name Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Mother’s/ 000000000 to 999999999 Stepmother’s Social Blank Security Number Mother’s/ 0 to 9 Stepmother’s Last Name Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Parents’ Number of 01 to 99 Family Members Blank Parents’ Number in 1 to 9 College 2003-2004 Blank (Parents’ excluded) Parents’ State of Legal Residence Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank

Right Left

Right Left

Right Right

71

067

322

323

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-21

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
72 068 324 324 1 Modified field name year reference 6 Modified valid content

Field Name
Parents Legal Residents before 01-01-1998? Parents’ Legal Residence Date

Valid Content
1 = Yes 2 = No Blank

Justify Signed
Left

73

069

325

330

74 75

070 071

331 333

332 333

2 1

76

072

334

334

1 Modified field name year reference

77

073

335

335

1

78 79 80 81

074 075 076 077

336 342 348 350

341 347 349 355

6 6 2 6

Format is CCYYMM 190001 to 200412 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Age of Older Parent 00 to 99 Blank 1 = Already Completed Parents’ Tax Return 2 = Will File Completed? 3 = Will Not File Blank 1 = IRS 1040 Parents’ Type of 2002 Tax 2 = IRS 1040A, 1040 EZ, Form Used? 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Parents’ Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Parents’ Adjusted Gross -999999 to 999999 Income from IRS form Blank Parents’ U.S. Income Tax 000000 to 999999 Paid Blank Parents’ Exemptions 00 to 99 Claimed Blank Father’s/Stepfather’s -999999 to 999999 Income Earned from Work Blank

Left

Left Left

Left

Left

Right Signed Right Right Right Signed

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-22

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
82 83 84 85 86 87 88 89 90 078 079 080 081 082 083 084 085 086 356 362 367 372 377 383 389 395 397 361 366 371 376 382 388 394 396 397 6 5 5 5 6 6 6 2 1 Modified field name year reference 6

Field Name
Mother’s/ Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B Parents’ Total Amount from Worksheet C Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Parents’ Cash, Savings, and Checking Student’s Number of Family Members Student’s Number in College 2003-2004 Federal School Code #1

Valid Content
-999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 0 to 9 Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank

Justify Signed
Right Signed Right Right Right Right Right Right Right Right

91

087

398

403

Left

92

088

404

404

1

Federal School Code #1 Housing Plans Federal School Code #2

Left

93

089

405

410

6

Left

94

090

411

411

1

Federal School Code #2 Housing Plans

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-23

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
95 091 412 417 6

Field Name
Federal School Code #3

Valid Content
X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank

Justify Signed
Left

96

092

418

418

1

Federal School Code #3 Housing Plans Federal School Code #4

Left

97

093

419

424

6

Left

98

094

425

425

1

Federal School Code #4 Housing Plans Federal School Code #5

Left

99

095

426

431

6

Left

100

096

432

432

1

Federal School Code #5 Housing Plans Federal School Code #6

Left

101

097

433

438

6

Left

102

098

439

439

1

Federal School Code #6 Housing Plans

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-24

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
103 099 440 489 50

Field Name

Valid Content

Justify Signed
Left

104 105

100 101

490 498

497 498

106

102

499

507

Student’s E-mail Address One and only one '@' (atsign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 12 characters < > ( ) [ ] \ , ;: "@ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period 8 Modified Date Application Format is CCYYMMDD valid content Completed 20030101 to 20041231 Blank 1 Signed By A = Applicant Only B = Applicant and Parent Indicates if only the P = Parent Only applicant, or only the Blank = No signatures parent, or both applicant and parent signed the transaction. 9 Preparer’s Social Security 000000000 to 999999999 Number Blank Preparer’s SSN provided on the transaction. Preparer’s Employer Identification Number (EIN)

Left Left

Right

107

103

508

516

9

000000000 to 999999999 Blank

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-25

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
108 104 517 517 1

Field Name
Preparer’s Signature Indicates that a preparer signed the transaction. Transaction Receipt Date Date the transaction was received by the IDC or School for data entry or the date the student entered record on the Web. Dependency Override Indicator

Valid Content
1 = Yes Blank Format is CCYYMMDD 20030101 to 20041231

Justify Signed
Left

109

105

518

525

8 Modified valid content

Left

110

106

526

526

1

111

108

527

532

6

112 113

107

533 534

533 534

1 1

1 = Dependent to Independent 2 = Dependent to Indicates that a Independent Override Dependency Override was Canceled requested on this 3 = Dependency Override transaction. request failed Blank = Dependency override not requested FAA Federal School Code X00000 to X99999 Valid characters for first Indicates the Federal position are 0 (zero), B, E, School Code that or G requested a dependency Blank = No Dependency override or Adjusted Override or FAA EFC Calculation request. Adjustment done Filler For ED Use Only FAA Adjustment 1 = EFC Adjustment processed Indicates whether a FAA 2 = EFC Adjustment requested an EFC request failed adjustment and if it was Blank = no EFC processed. Adjustment requested

Left

Left

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-26

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
114 535 535

Field Name

Valid Content
C = Correction Application D = Duplicate Request H = Correction Q= EDE Quick Correction R = Renewal FAFSA on the Web or Paper Renewal FAFSA S = Web Signatures V = EDE Verification Corrections Blank = Initial Application 00001 to 99999

Justify Signed
Left

1 Added Q and Input Record Type V Modified S

115

536

540

5

Serial Number Sequential position of the ISIR in the batch, except in SARA ISIR files.

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-27

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
116 541 563 23 Change to the IDC Batch Number format Deleted #S

Field Name
Batch Number

Valid Content

Justify Signed
Left

EDE batch numbers consist of the following: Sample EDE batch 2 characters for ISIR Batch numberType: #X4000000CCYYMMDD #A = Electronic App hhmmss #C = Correction/ Duplicate Sample IDC batch #F = FDR number#G = CPS System PI4ppppppppppppbbbbbb Generated bb #I =YTD #K = State Agency NonResident #L = Full State Agency Resident #Y = Reprocessed Records #Z = CPS System Generated 1 digit Cycle Year = 4 6 characters for Federal School Code or State Agency Code 8 digits for current date in CCYYMMDD format 6 digits for current time in HHMMSS format IDC batch numbers consist of the following: PI - stands for Packet ID 1 digit Cycle Year = 4 12-digit Packet ID from IDC 8 blank spaces Early Analysis Flag 1 = Early Analysis Applicant Used to indicate a student Blank who is requesting Early Admission to your school.

117

113

564

564

1

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-28

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
118 565 565 1 Deleted 5

Field Name
Electronic Application Entry Source Code

Valid Content

Justify Signed
Right

119 120

566 572

571 578

6 7 Modified name from Code to Number 1 Added 1 Modified field name year reference 1 Added Modified description

121 122

579 580

579 580

2 = FAA Entry 6 = Spanish FAFSA on the Web Indicates the origin of the 7 = Renewal FAFSA on the electronic application. Web 8 = English FAFSA on the Web 9 = FAA Access Filler For ED Use Only ETI Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit TG number assigned by numeric code assigned by SAIG. SAIG Blank Reject Override A1 = Yes Date of Birth year is 1900 Blank to 1928. Reject Override B1 = Yes Date of Birth since Blank September 1, 1987. Reject Override CTaxes paid is greater than zero and greater than or equal to a fixed percentage 40% of the AGI, but not equal to or greater than AGI. Reject Override NMissing first or last name. Reject Override WQuestionable number of family members. Assumption Override 1Parents’ Number in College assumed to be 1 when the number in college is greater than 6. 1 = Yes Blank

Left Left

Left

123

581

581

124 125 126

582 583 584

582 583 584

1 1 1

1 = Yes Blank 1 = Yes Blank 1 = Yes Blank

Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-29

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
127 585 585 1 Modified description

Field Name
Assumption Override 2Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 3Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5Parents’ Total from Worksheet C assumed to be zero. Allow parents’ income from Worksheet C to be greater than zero and greater than a fixed percentage of the parents' total income. Assumption Override 6Student’s Total from Worksheet C assumed to be zero. Allow student’s income from Worksheet C to be greater than zero, and equal or greater than student's total income. Dependency Status

Valid Content
1 = Yes Blank

Justify Signed
Left

128

586

586

1

1 = Yes Blank

Left

129

587

587

1 Modified description

1 = Yes Blank

Left

130

588

588

1 Modified description

1 = Yes Blank

Left

131

589

589

1 Modified description

1 = Yes Blank

Left

132

590

590

1

D = Dependent, calculated EFC provided Determined by CPS based I = Independent, calculated on Dependency Status EFC provided data provided. X = Dependent rejected, no EFC calculated Y = Independent rejected, no EFC calculated

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-30

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
133 591 598

Field Name

Valid Content
Format is CCYYMMDD 20030101 to 20041231

Justify Signed
Left

134

599

599

8 Modified Application Receipt Date valid content Date the application was received by the IDC or School for data entry or the date the student entered record on the Web. 1 Processed Record Type

135 136

600 602

601 602

2 1 Deleted P

Correction Applied against Transaction Number System Generated Indicator Transaction initiated by the CPS with no input from the applicant.

137

603

603

1

Duplicate Request Indicator Indicates this transaction is a result of a duplicate request. Source of Correction

C = Correction Application H = Correction/ Duplicate Blank = Initial Application 01 to 99 Blank = Transaction not a result of a correction A = Applicant released from Drug Enforcement hold D = Duplicate request I = INS Secondary confirmation L = Duplicate request and NSLDS match data has changed N = NSLDS post-screening transaction Z = Reprocessed transaction Blank = Not a system generated transaction D = Duplicate request Blank

Left

Left Left

Left

138

604

604

1

A = Applicant D = CPS S = School

Left

Blank

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-31

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
139 605 605 1 Modified field name year reference 1 Modified field name year reference 1

Field Name
Parents’ Calculated 2002 Tax Status

Valid Content
1, 2, or 3 = Tax Filer 4 or 5 = Non-Tax Filer Blank

Justify Signed
Left

140

606

606

141

607

607

CPS determination of tax filing status. Student’s Calculated 2002 1, 2, or 3 = Tax Filer Tax Status 4 or 5 = Non-Tax Filer Blank CPS determination of tax filing status. Graduate Flag Y = Yes response to BA question and/or Graduate status question Blank = Graduate Flag not set Y = EFC set to zero based on income criteria Zero EFC is automatically Blank = Flag not set set if simplified needs test met and taxable income is $15,000 or less. EFC Change Flag 1 = EFC increase 2 = EFC decrease Indicates if the EFC has Blank = No change gone up or down from the transaction being applied against. SAR C Flag Y = C flag set, resolution required on one or more match results Blank = No flag set Simplified Needs Test Y = SNT met (SNT) N = SNT not met or insufficient information to Applicant meets certain determine SNT eligibility criteria for tax filing status Blank and income level and is not required to provide asset information. Automatic Zero EFC

Left

Left

142

608

608

1 Modified income range from 13,000 1

Left

143

609

609

Left

144

610

610

1

Left

145

611

611

1

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-32

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
146 612 625 14

Field Name
Reject Reason Codes Alpha/numeric character indicating why an application or correction has been rejected. See Processing Codes section for specific code tables and details. Selective Service Match Flag

Valid Content
A to Z 01 to 99 Blank = Applicant not rejected Up to seven 2-character codes

Justify Signed
Left

147

626

626

1

148

627

627

1

149

628

628

1

150

629

643

15

Y = Registration status confirmed N = Registration status not Results from SS Match for confirmed applicants who met T = Temporarily Exempt criteria to be sent to Blank = Record not sent to match. Selective Service Selective Service Y = Registration completed Registration Flag N = Registration not completed Results from student’s T = Temporarily Exempt request to be registered Blank = Record not sent to with Selective Service. Selective Service. INS Match Flag Y = Citizenship confirmed N = Citizenship not Results from SS Match for confirmed applicants who met Blank = Record not sent to criteria to be sent to INS match. INS Verification Number 000000000000000 to 999999999999999 Identification # provided Blank by the Immigration and Naturalization Service indicating that primary verification was performed.

Left

Left

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-33

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
151 644 644 1

Field Name
Secondary INS Match Flag Results from INS Confirmation for applicants who failed Primary Confirmation.

Valid Content
C = INS has not yet confirmed eligible noncitizen status N = INS did not confirm eligible non-citizen status P = Pending Results of Secondary Confirmation X = INS did not have enough information to confirm eligible non-citizen status Y = Citizenship status confirmed by INS Blank = N/A For ED Use Only 1 = No match on SSN 2 = SSN and name match, no match on DOB 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA A = U.S. citizen B = Legal alien, eligible to work C = Legal alien, not eligible to work D = Other E = Alien, student restricted, work authorized F = Conditionally legalized alien N = Unable to verify citizenship due to no match on SSN, name or date of birth * = Foreign Blank = Domestic born (U.S. Citizen)

Justify Signed
Left

152 153

645 660

659 660

15 1

Filler SSN Match Flag Results from SSN Match with Social Security Administration.

Left Left

154

661

661

1

SSA Citizenship Flag Results from Citizenship Match with Social Security Administration.

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-34

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
155 662 669

Field Name

Valid Content
CCYYMMDD 19000101 to 20041231 Blank

Justify Signed
Left

156

670

670

8 Modified SSA SSN Date of Death valid content Date of Death provided for this SSN from the Modified Field Name Social Security Administration. 1 NSLDS Match Flag Results of the NSLDS Match.

157

671

676

6 Modified from a 2byte field Modified Blank Added 11, 12, and 13 This field can contain up to 3 reason codes at 2-bytes each.

NSLDS Post-Screening Reason Code The student’s eligibility has changed since the previous prescreening. This field can contain up to 3 reason codes at 2bytes each.

1 = Student not in Default or Overpayment 2 = Default 3 = Overpayment 4 = Default and Overpayment 7 = Match but no data provided 8 = Record not sent to NSLDS 01 = Default added 02 = Overpayment added 03 = Default resolved 04 = Overpayment resolved 05 = Master Promissory Note status change 06 = Loan went into Discharged status 07 = Loan out of Discharged status 08 = Closed school 09 = Exceeded Subsidized loan limit 10 = Exceeded Combined loan limit 11 = No longer exceeding subsidized loan status 12 = No longer exceeding combined loan limit 13 = Change in type of discharged loan 99 = Other Blank = Not an NSLDS postscreening transaction

Right

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-35

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
158 677 677 1

Field Name
VA Match Flag

Valid Content

Justify Signed
Left

159 160

678 679

678 680

1 2

161

681

681

1

162

682

682

1

163

683

684

2

1 = Veteran status confirmed Results of the Veterans 2 = Record found on VA Affairs Match. database but not a qualifying Veteran 3 = Record not found on VA database 4 = Record found on VA database but applicant on active duty 8 = Record not sent to VA Blank Filler For ED Use Only Removed Verification Tracking Flag 01 00 to 99 alpha values. Blank Values will be numeric. Student is selected for Y = Selected Verification N = Not Selected * = A subsequent transaction was selected for verification Subsequent Application Y = Subsequent application Flag from student Blank = Not a subsequent Indicates that an initial application application with the same SSN and name ID as a transaction already on the CPS database was submitted. Renamed Application Data 11 = Electronic App field Source/Type Code 51 = Paper Application 52 = Paper Renewal Deleted 41, Indicates the origin of the Application 53, and 56 initial application. 55 = Paper Spanish Application Added 65 61 = FAFSA on the Web 62 = Renewal FAFSA on Modified 51, the Web 52 and 55 65 = Easy FAFSA on the Web

Left Left

Left

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-36

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
164 685 686 2 Renamed field

Field Name
Transaction Data Source/Type Code

Valid Content

Justify Signed
Left

11 = Electronic App 31 = Electronic Full SAR Correction Deleted 41, Indicates the origin of the 32 = Electronic Signature transaction. 33 = Electronic Quick 54, and 77 Correction 34 = Electronic Added 33, Verification Worksheet 34, and 65 Correction 51 = Paper Application Modified 31, 52 = Paper Renewal 51, 52, 53, Application 55, and 56, 53 = Paper Correction 74, and 81 55 = Paper Spanish Application 56 = Paper Signature Page 61 = FAFSA on the Web 62 = Renewal FAFSA on the Web 63 = Corrections on the Web 64 = FAA Corrections on the Web 65 = Easy FAFSA on the Web 66 = Easy FAFSA Corrections on the Web 72 = CPS System Generated 73 = CPS NSLDS PostScreening 74 = CPS FDR or and YTD 75 = CPS Signature Correction 76 = CPS INS Secondary Confirmation 81 = FSAIC PIC

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-37

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
165 114 687 690 4

Field Name
Data Release Number (DRN)

Valid Content
0000 to 9999 Blank = Transaction not in response to electronic application

Justify Signed
Left

166

691

698

Will only be included when the transaction was initiated as an Electronic Application at the destination number. 8 Modified Transaction Processed valid content Date

Format is CCYYMMDD 20030101 to 20041231

Left

167 168

699 702

701 821

3 120 Added

Date that CPS computed this transaction. Compute Batch Number 000 to 999 FAFSA Data Verify Flags 0 = Not corrected to the same value See the Field Name and 1 = Corrected to the same Position Cross- Reference value Table in the Processing 2 = Asked to be verified Codes section of this technical reference. Each FAFSA Data Verify flag byte corresponds to a specific SAR field and indicates fields corrected to the same value on the transaction being corrected. Correction Flags 0 = No Correction Made 1= Field Corrected on this See the Field Name and transaction Position Cross- Reference 2 = Field Corrected on Table in the Processing previous transaction Codes section of this technical reference. Each correction flag byte corresponds to a specific SAR field and indicates fields that have been corrected.

Left Right

169

822

941

120

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-38

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
170 942 1061 120

Field Name
Highlight Flags See the Field Name and Position Cross-Reference Table in the Processing Codes section of this technical reference. Each highlight flag byte corresponds to a specific SAR field and indicates fields highlighted in boldface on the SAR. Paid EFC Primary or Secondary EFC, whichever is lower. Primary EFC

Valid Content
0 = No Highlight Made 1 = Field Highlighted Each highlight flag byte corresponds to a specific SAR field

Justify Signed
Right

171

1062

1066

5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left

172

1067

1071

5

Left

173

1072

1076

5

174

1077

1077

1 Modified field name

The primary 9 month EFC calculated. Full Needs Test (FNT), unless Simplified Needs Test (SNT) met. Secondary EFC 00000 to 99999 Blank = None Calculated The secondary 9 month EFC calculated. Full Needs Test (FNT) provided only if Simplified Needs Test (SNT) is met and asset information is provided. Federal Pell Grant Paid P = Primary EFC EFC Type S = Secondary EFC Blank = None Calculated Identifies which EFC was placed in Paid EFC.

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-39

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
175 1078 1078 1

Field Name
Primary EFC Type Identifies formula type used to calculate the primary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

Valid Content
1 = FNT: Dependent 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 1 = FNT: Dependent 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify Signed
Left

176

1079

1079

1

Secondary EFC Type Identifies formula type used to calculate secondary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

Left

177

1080

1084

5

Primary Alternate Month 1 The primary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Primary Alternate Month 2 Primary Alternate Month 3

Left

178 179

1085 1090

1089 1094

5 5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-40

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
180 181 182 183 184 185 186 187 188 1095 1100 1105 1110 1115 1120 1125 1130 1135 1099 1104 1109 1114 1119 1124 1129 1134 1139 5 5 5 5 5 5 5 5 5

Field Name
Primary Alternate Month 4 Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8 Primary Alternate Month 10 Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 The secondary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Secondary Alternate Month 2 Secondary Alternate Month 3 Secondary Alternate Month 4 Secondary Alternate Month 5 Secondary Alternate Month 6 Secondary Alternate Month 7 Secondary Alternate Month 8 Secondary Alternate Month 10 Secondary Alternate Month 11

Valid Content
00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify Signed
Left Left Left Left Left Left Left Left Left

189 190 191 192 193 194 195 196 197

1140 1145 1150 1155 1160 1165 1170 1175 1180

1144 1149 1154 1159 1164 1169 1174 1179 1184

5 5 5 5 5 5 5 5 5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left Left Left Left Left Left Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-41

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 1185 1190 1197 1204 1211 1218 1225 1232 1239 1248 1257 1266 1273 1280 1287 1294 1301 1308 1315 1322 1189 1196 1203 1210 1217 1224 1231 1238 1247 1256 1265 1272 1279 1286 1293 1300 1307 1314 1321 1330 5 7 7 7 7 7 7 7 9 9 Modified field name 9 7 7 7 7 7 7 7 7 9

Field Name
Secondary Alternate Month 12 TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income CAI: Contribution From Available Income DNW: Discretionary Net Worth NW: EFC Net Worth APA: Asset Protection Allowance PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income TSC: Total Student Contribution TPC: Total Parent Contribution PC: Parents’ Contribution STI: Student’s Total Income SATI: Student’s Allowance against Total Income SIC: Dependent Students’ Income Contribution SDNW: Student’s Discretionary Net Worth

Valid Content
00000 to 99999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated

Justify Signed
Left Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left Left Right Signed Right Signed Left Right Signed

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-42

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 1331 1338 1345 1352 1359 1366 1373 1380 1387 1394 1403 1412 1421 1428 1435 1442 1449 1456 1337 1344 1351 1358 1365 1372 1379 1386 1393 1402 1411 1420 1427 1434 1441 1448 1455 1462 7 7 7 7 7 7 7 7 7 9 9 9 7 7 7 7 7 7

Field Name

Valid Content

Justify Signed
Right Signed Right Signed Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left Left Right Signed

SCA: Student’s -9999999 to 9999999 Contribution from Assets Blank = None Calculated FTI: FISAP Total Income -9999999 to 9999999 Blank = None Calculated SEC TI: Secondary Total -9999999 to 9999999 Income Blank = None Calculated SEC ATI: Secondary 0000000 to 9999999 Allowances Against Total Blank = None Calculated Income SEC STX: Secondary -9999999 to 9999999 State Tax Allowance Blank = None Calculated SEC EA: Secondary 0000000 to 9999999 Employment Allowance Blank = None Calculated SEC IPA: Secondary 0000000 to 9999999 Income Protection Blank = None Calculated Allowance SEC AI: Secondary -9999999 to 9999999 Available Income Blank = None Calculated SEC CAI: Secondary -9999999 to 9999999 Contribution From Blank = None Calculated Available Income SEC DNW: Secondary -999999999 to 999999999 Discretionary Net Worth Blank = None Calculated SEC NW: Secondary Net 000000000 to 999999999 Worth Blank = None Calculated SEC APA: Secondary 000000000 to 999999999 Asset Protection Blank = None Calculated Allowances SEC PCA: Secondary -9999999 to 9999999 Parents’ Contribution Blank = None Calculated from Assets SEC AAI: Secondary -9999999 to 9999999 Adjusted Available Blank = None Calculated Income SEC TSC: Secondary 0000000 to 9999999 Total Student Contribution Blank = None Calculated SEC TPC: Secondary 0000000 to 9999999 Total Parent Contribution Blank = None Calculated SEC PC: Secondary 0000000 to 9999999 Parents’ Contribution Blank = None Calculated SEC STI: Secondary -9999999 to 9999999 Student’s Total Income Blank = None Calculated

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-43

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
236 237 238 239 240 241 1463 1470 1477 1486 1493 1500 1469 1476 1485 1492 1499 1500 7 7 9 7 7 1

Field Name
SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Assumed Citizenship

Valid Content
-9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 1 = Assumed student is a citizen 2 = Assumed student is an eligible non-citizen Blank = No assumption 1 = Assumed unmarried 2 = Assumed married/remarried Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption

Justify Signed
Right Signed Left Right Signed Right Signed Right Signed Left

242

1501

1501

1

Assumed Student’s Marital Status Assumed Student’s AGI Assumed Student’s U.S. Tax Paid Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Student’s Total from Worksheet C Assumed Date of Birth Prior Assumed Student Is Married/Remarried Assumed Have Children You Support?

Left

243 244 245 246 247 248 249 250

1502 1508 1513 1519 1525 1530 1531 1532

1507 1512 1518 1524 1529 1530 1531 1532

6 5 6 6 5 1 1 1

Right Signed Left Right Signed Right Signed Left Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-44

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
251 252 253 254 255 1533 1534 1535 1537 1538 1533 1534 1536 1537 1538 1 1 2 1 1

Field Name
Assumed Have Legal Dependents Other than Children or Spouse? Assumed VA Status

Valid Content

Justify Signed
Left Left Left Left Left

256 257 258 259 260 261 262 263 264 265

1539 1548 1557 1559 1560 1566 1572 1578 1584 1589

1547 1556 1558 1559 1565 1571 1577 1583 1588 1648

9 9 2 1 6 6 6 6 5 60

2 = Assumed no legal dependents Blank = No assumption 2 = Assumed not a Veteran Blank = No assumption Assumed Student’s # in 00 to 99 Family Blank = No assumption Assumed Student’s # in 0 to 9 College Blank = No assumption Assumed Parents’ Marital 1 = Assumed Status married/remarried 2 = Assumed single Blank = No assumption Assumed 000000000 to 999999999 Father’s/Stepfather’s SSN Blank Assumed Mother’s/ 000000000 to 999999999 Stepmother’s SSN Blank Assumed Parents’ # in 00 to 99 Family Blank = No assumption Assumed Parents’ # in 0 to 9 College Blank = No assumption Assumed Parents' AGI -999999 to 999999 Blank = No assumption Assumed Parents’ U.S. 000000 to 999999 Tax Paid Blank = No assumption Assumed Father's/ -999999 to 999999 Stepfather’s Income Blank = No assumption Earned from Work Assumed Mother's/ -999999 to 999999 Stepmother’s Income Blank = No assumption Earned from Work Assumed Parents’ Total 00000 to 99999 from Worksheet C Blank = No assumption Comment Codes Twenty 3-digit numeric comment codes. (See ISIR Comment Code Text Comments provided by information in the CPS to further Processing Codes section communicate important of this technical reference.) results and processing Unused positions contain information. all zeroes.

Right Right Left Left Right Signed Left Right Signed Right Signed Left Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-45

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
266 1649 1668 20

Field Name
SAR Acknowledgement Comment Codes

Valid Content
Ten 2-digit codes for comments appearing on the SAR Acknowledgement.

Justify Signed
Right

267

1669

1669

1

268

1670

1671

2

269

1672

1679

8

270

1680

1680

1

271

1681

1681

1

Codes are entered from left to right by the CPS and the unused positions are filled with zeros. Pell Grant Eligibility Flag Y = This transaction determined eligible for a Federal Pell Grant. Indicates transaction has Blank = This transaction been determined eligible determined ineligible for a for a Federal Pell Grant by Federal Pell Grant the CPS. Reprocessed Reason Code 01 to 99 Blank = Not a reprocessed The code indicating why transaction an ISIR was reprocessed by the CPS. An electronic message will be sent to destination numbers identifying definition of the code. Modified Duplicate Date Format is CCYYMMDD valid content 20030101 to 20041231 CPS Process Date of the Blank duplicate transaction requested. Duplicate SSN Indicator Y = Another filer also using this SSN Indicates if another filer is Blank = N/A using this original SSN in their original SSN field. ISIR Transaction Type 0 = Electronic initial application ISIR batch type that this 1 = Automatic ISIR ISIR was received in. generated 2 = Electronic correction 3 = Electronic duplicate request

Left

Left

Left

Left

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-46

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
272 1682 1682 1 Modified description

Field Name

Valid Content

Justify Signed
Left

Electronic Federal School 1 = Federal School Code #1 2 = Federal School Code #2 Code Indicator 3 = Federal School Code #3 4 = Federal School Code #4 Identifies which one of the colleges listed in ISIR 5 = Federal School Code #5 fields 91, 93, 95, 97, 99 or 6 = Federal School Code #6 101 initiated this Blank = No Federal School transaction. Code For schools, it will identify your school code. For state agencies it will identify one of the colleges listed in ISIR fields 91, 93, 95, 97, 99 or 101 that caused this transaction to be sent in the ESFN non-resident file. Multi School Code Flags Y or Blank is valid in any one of the 6 positions. Each byte of this field corresponds to the 6 There may be more than Federal School Code one Y in the case of a choices. servicer. If the second byte of this field has a Y, then the Will never be entirely Federal School Code listed blank, except on State in Federal School Code #2 Agency ISIRs. is associated with the destination number. Parent's Marital Status Format is CCYYMM Date 190001 to 200412 Blank Filler For ED Use Only

273

1683

1688

6

Left

274 275

060

1689 1695

1694 1706

6 Added 12 Changed from 18 bytes

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-47

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
276 1707 1708 2 Modified

Field Name
NSLDS Transaction Number

Valid Content
01 to 99 Blank

Justify Signed
Right

277

1709

1709

1 Added 5 Added description to Field Name

278

1710

1710

1 Changed to Filler 1

279

1711

1711

280 281

1712 1720

1719 1720

8 1

282

1721

1728

8

Reflects the latest transaction number for which NSLDS updated information. Will never be blank. NSLDS Database Results 1 = Record matched, data Flag sent 2 = SSN match, no name or date of birth match, no data Results from NSLDS Match for applicants who sent met criteria to be sent to 3 = SSN not found in match. NSLDS 4 = Full match, no relevant data to send 5 = Real-time transaction not sent to NSLDS Blank = Record not sent, all NSLDS fields will be blank Filler For ED Use Only NSLDS Flag Y N Blank For NSLDS Use Only. NSLDS Pell Overpayment D = Deferred Flag N = N/A S = (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS Pell Overpayment Numeric school code Contact N/A Y (more than one) NSLDS SEOG D = Deferred Overpayment Flag N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS SEOG Numeric school code Overpayment Contact N/A Y (more than one)

Left

Left

Left

Right Left

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-48

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
283 1729 1729 1

Field Name
NSLDS Perkins Overpayment Flag

Valid Content
D = Deferred N = N/A S = Satisfactory Repayment Arrangements W = Waived Y = Overpayment Numeric school code N/A Y (more than one) Y or N

Justify Signed
Left

284 285 286

1730 1738 1739

1737 1738 1739

8 1 1

NSLDS Perkins Overpayment Contact

Left Left Left

287 288 289 290 291 292 293 294 295 296

1740 1741 1742 1748 1754 1760 1766 1772 1778 1784

1740 1741 1747 1753 1759 1765 1771 1777 1783 1789

1 1 6 6 6 6 6 6 6 6

NSLDS Defaulted Loan Flag Changed all NSLDS Discharged Loan C = Conditional valid content Flag D = Death M = Multiple N = None P = Permanent R= Reaffirmed NSLDS Loan Satisfactory Y or N Repayment Flag Active Bankruptcy Flag Y or N NSLDS Aggregate Numeric Subsidized Outstanding N/A Principal Balance NSLDS Aggregate Numeric Unsubsidized Outstanding N/A Principal Balance NSLDS Aggregate Numeric Combined Outstanding N/A Principal Balance NSLDS Aggregate Numeric Consolidated Outstanding N/A Principal Balance NSLDS Aggregate Numeric Subsidized Pending N/A Disbursement NSLDS Aggregate Numeric Unsubsidized Pending N/A Disbursement NSLDS Aggregate Numeric Combined Pending N/A Disbursement NSLDS Aggregate Numeric Subsidized Total N/A

Left Left Right Right Right Right Right Right Right Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-49

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 1790 1796 1802 1808 1814 1820 1821 1822 1823 1824 1825 1826 1827 1828 1829 1830 1795 1801 1807 1813 1819 1820 1821 1822 1823 1824 1825 1826 1827 1828 1829 1830 6 6 6 6 6 1 1 1 1 1 1 1 1 1 1 1

Field Name
NSLDS Aggregate Unsubsidized Total NSLDS Aggregate Combined Total NSLDS Aggregate Consolidated Total NSLDS Perkins Principal Balance NSLDS Perkins Current Year Loan Amount NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Repayment Change Flag NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Aggregate Loan Change Flag NSLDS Perkins Loan Change Flag NSLDS Pell Payment Change Flag NSLDS Additional Pell Flag NSLDS Additional Loans Flag Direct Loan Master-Prom Note Flag

Valid Content
Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A # N # N # N # N # N # N # N # N Y or N Y or N A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS

Justify Signed
Right Right Right Right Right Left Left Left Left Left Left Left Left Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-50

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
313 1831 1831 1 Added

Field Name
Direct Loan Plus Master Prom Note Flag

Valid Content

Justify Signed
Left

314 315 316 317 318 319 320

1832 1834 1837 1843 1851 1853 1861

1833 1836 1842 1850 1852 1860 1866

2 3 6 8 2 8 6

A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS NSLDS Pell Sequence 01 to 03 Number (1) Blank NSLDS Pell Verification Alpha field Flag (1) N/A NSLDS Pell EFC (1) 000000 to 999999 Blank NSLDS Pell School Code Numeric (1) Blank NSLDS Pell Transaction Numeric Number (1) Blank NSLDS Pell Last Update Numeric (CCYYMMDD) Date (1) N/A Blank NSLDS Pell Scheduled Numeric Amount (1) Blank Whole dollar amount with leading zeros. NSLDS Pell Amount Paid Numeric to Date (1) Blank Whole dollar amount with leading zeros. NSLDS Pell Percent Numeric Scheduled Award Used Blank (1) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (1) Whole dollar amount with leading zeros.

Left Left Left Right Right Left Right

321

1867

1872

6

Left

322

1873

1877

5

Right

323

1878

1883

6

Numeric Blank

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-51

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
324 325 326 327 328 329 330 1884 1886 1889 1895 1903 1905 1913 1885 1888 1894 1902 1904 1912 1918 2 3 6 8 2 8 6

Field Name
NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) NSLDS Pell EFC (2)

Valid Content

Justify Signed
Left Left Left Right Right Left Right

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank NSLDS Pell School Code Numeric (2) Blank NSLDS Pell Transaction Numeric Number (2) Blank NSLDS Pell Last Update Numeric (CCYYMMDD) Date (2) N/A Blank NSLDS Pell Scheduled Numeric Amount (2) Blank Whole dollar amount with leading zeros. NSLDS Pell Amount Paid Numeric to Date (2) Blank Whole dollar amount with leading zeros. NSLDS Pell Percent Numeric Scheduled Award Used Blank (2) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (2)

331

1919

1924

6

Left

332

1925

1929

5

Right

333

1930

1935

6

Numeric Blank

Right

334 335 336 337

1936 1938 1941 1947

1937 1940 1946 1954

2 3 6 8

Whole dollar amount with leading zeros. NSLDS Pell Sequence Number (3) NSLDS Pell Verification Flag (3) NSLDS Pell EFC (3)

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank NSLDS Pell School Code Numeric (3) Blank

Left Left Left Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-52

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
338 339 340 1955 1957 1965 1956 1964 1970 2 8 6

Field Name
NSLDS Pell Transaction Number (3) NSLDS Pell Last Update Date (3) NSLDS Pell Scheduled Amount (3)

Valid Content
Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank

Justify Signed
Right Left Right

341

1971

1976

6

Whole dollar amount with leading zeros. NSLDS Pell Amount Paid Numeric to Date (3) Blank Whole dollar amount with leading zeros. NSLDS Pell Percent Numeric Scheduled Award Used Blank (3) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (3) Whole dollar amount with leading zeros. NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code

Left

342

1977

1981

5

Right

343

1982

1987

6

Numeric Blank

Right

344 345

1988 1990

1989 1990

2 1

346 347

1991 1992

1991 1993

1 2

348

1994

1999

6

01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank NSLDS Loan (1) Change # Flag N Blank NSLDS Loan (1) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (1) Net 000000 to 999999 Amount Blank

Left Left

Left Left

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-53

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
349 2000 2001 2

Field Name
NSLDS Loan (1) Current Status Code

Valid Content

Justify Signed
Left

350 351 352 353 354 355 356 357 358 359 360

2002 2010 2016 2024 2032 2040 2043 2046 2054 2062 2065

2009 2015 2023 2031 2039 2042 2045 2053 2061 2064 2065

8 6 8 8 8 3 3 8 8 3 1

361 362

2066 2067

2066 2072

1 6

See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (1) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (1) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (1) Numeric (CCYYMMDD) Aggregate Principal N/A Balance Date Blank NSLDS Loan (1) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (1) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (1) GA Numeric Code N/A Blank NSLDS Loan (1) Contact Alpha Type N/A Blank NSLDS Loan (1) School Numeric Code N/A Blank NSLDS Loan (1) Contact Numeric Code N/A Blank NSLDS Loan (1) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (1) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (1) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (1) Amount 000000 to 999999 of Last Disbursement N/A Blank

Left Right Left Left Left Left Left Left Left Left Left

Left Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-54

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
363 364 365 2073 2081 2083 2080 2082 2083 8 2 1

Field Name
NSLDS Loan (1) Date of Last Disbursement

Valid Content

Justify Signed
Left Left Left

366 367

2084 2085

2084 2086

1 2

368 369

2087 2093

2092 2094

6 2

370 371 372 373 374 375 376

2095 2103 2109 2117 2125 2133 2136

2102 2108 2116 2124 2132 2135 2138

8 6 8 8 8 3 3

Numeric (CCYYMMDD) N/A Blank NSLDS Loan (2) 01 to 06 Sequence Number Blank NSLDS Loan (2) Type D = Defaulted Code R = Recent T = Discharged Blank NSLDS Loan (2) Change # Flag N Blank NSLDS Loan (2) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (2) Net 000000 to 999999 Amount Blank NSLDS Loan (2) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (2) Current Format CCYYMMDD Status Date Blank NSLDS Loan (2) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (2) Numeric (CCYYMMDD) Aggregate Principal N/A Balance Date Blank NSLDS Loan (2) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (2) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (2) GA Numeric Code N/A Blank NSLDS Loan (2) Contact Alpha Type N/A Blank

Left Left

Right Left

Left Right Left Left Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-55

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
377 378 379 380 2139 2147 2155 2158 2146 2154 2157 2158 8 8 3 1

Field Name
NSLDS Loan (2) School Code

Valid Content

Justify Signed
Left Left Left Left

381 382 383 384 385

2159 2160 2166 2174 2176

2159 2165 2173 2175 2176

1 6 8 2 1

386 387

2177 2178

2177 2179

1 2

388 389

2180 2186

2185 2187

6 2

390

2188

2195

8

Numeric N/A Blank NSLDS Loan (2) Contact Numeric Code N/A Blank NSLDS Loan (2) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (2) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (2) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (2) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (2) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank NSLDS Loan (3) 01 to 06 Sequence Number Blank NSLDS Loan (3) Type D = Defaulted Code R = Recent T = Discharged Blank NSLDS Loan (3) Change # Flag N Blank NSLDS Loan (3) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (3) Net 000000 to 999999 Amount Blank NSLDS Loan (3) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (3) Current Format is CCYYMMDD Status Date Blank

Left Right Left Left Left

Left Left

Right Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-56

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
391 392 393 394 395 396 397 398 399 400 2196 2202 2210 2218 2226 2229 2232 2240 2248 2251 2201 2209 2217 2225 2228 2231 2239 2247 2250 2251 6 8 8 8 3 3 8 8 3 1

Field Name
NSLDS Loan (3) Aggregate Principal Balance NSLDS Loan (3) Aggregate Principal Balance Date NSLDS Loan (3) Begin Date

Valid Content

Justify Signed
Right Left Left Left Left Left Left Left Left Left

401 402 403 404

2252 2253 2259 2267

2252 2258 2266 2268

1 6 8 2

000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (3) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (3) GA Numeric Code N/A Blank NSLDS Loan (3) Contact Alpha Type N/A Blank NSLDS Loan (3) School Numeric Code N/A Blank NSLDS Loan (3) Contact Numeric Code N/A Blank NSLDS Loan (3) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (3) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (3) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (3) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (3) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank NSLDS Loan (4) 01 to 06 Sequence Number Blank

Left Right Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-57

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
405 2269 2269 1

Field Name
NSLDS Loan (4) Type Code

Valid Content

Justify Signed
Left

406 407

2270 2271

2270 2272

1 2

408 409

2273 2279

2278 2280

6 2

410 411 412 413 414 415 416 417 418

2281 2289 2295 2303 2311 2319 2322 2325 2333

2288 2294 2302 2310 2318 2321 2324 2332 2340

8 6 8 8 8 3 3 8 8

D = Defaulted R = Recent T = Discharged Blank NSLDS Loan (4) Change # Flag N Blank NSLDS Loan (4) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (4) Net 000000 to 999999 Amount Blank NSLDS Loan (4) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (4) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (4) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (4) Numeric (CCYYMMDD) Aggregate Principal N/A Balance Date Blank NSLDS Loan (4) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (4) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (4) GA Numeric Code N/A Blank NSLDS Loan (4) Contact Alpha Type N/A Blank NSLDS Loan (4) School Numeric Code N/A Blank NSLDS Loan (4) Contact Numeric Code N/A Blank

Left Left

Right Left

Left Right Left Left Left Left Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-58

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
419 420 2341 2344 2343 2344 3 1

Field Name
NSLDS Loan (4) Grade Level

Valid Content

Justify Signed
Left Left

421 422 423 424 425

2345 2346 2352 2360 2362

2345 2351 2359 2361 2362

1 6 8 2 1

426 427

2363 2364

2363 2365

1 2

428 429

2366 2372

2371 2373

6 2

430 431 432

2374 2382 2388

2381 2387 2395

8 6 8

Alpha/Numeric N/A Blank NSLDS Loan (4) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (4) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (4) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (4) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank NSLDS Loan (5) 01 to 06 Sequence Number Blank NSLDS Loan (5) Type D = Defaulted Code R = Recent T = Discharged Blank NSLDS Loan (5) Change # Flag N Blank NSLDS Loan (5) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (5) Net 000000 to 999999 Amount Blank NSLDS Loan (5) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (5) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (5) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (5) Numeric (CCYYMMDD) Aggregate Principal N/A Balance Date Blank

Left Right Left Left Left

Left Left

Right Left

Left Right Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-59

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
433 434 435 436 437 438 439 440 2396 2404 2412 2415 2418 2426 2434 2437 2403 2411 2414 2417 2425 2433 2436 2437 8 8 3 3 8 8 3 1

Field Name
NSLDS Loan (5) Begin Date

Valid Content

Justify Signed
Left Left Left Left Left Left Left Left

441 442 443 444 445

2438 2439 2445 2453 2455

2438 2444 2452 2454 2455

1 6 8 2 1

446

2456

2456

1

Numeric (CCYYMMDD) N/A Blank NSLDS Loan (5) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (5) GA Numeric Code N/A Blank NSLDS Loan (5) Contact Alpha Type N/A Blank NSLDS Loan (5) School Numeric Code N/A Blank NSLDS Loan (5) Contact Numeric Code N/A Blank NSLDS Loan (5) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (5) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (5) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (5) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (5) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank NSLDS Loan (6) 01 to 06 Sequence Number Blank NSLDS Loan (6) Type D = Defaulted Code R = Recent T = Discharged Blank NSLDS Loan (6) Change # Flag N Blank

Left Right Left Left Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-60

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
447 2457 2458 2

Field Name

Valid Content

Justify Signed
Left

448 449

2459 2465

2464 2466

6 2

450 451 452 453 454 455 456 457 458 459 460

2467 2475 2481 2489 2497 2505 2508 2511 2519 2527 2530

2474 2480 2488 2496 2504 2507 2510 2518 2526 2529 2530

8 6 8 8 8 3 3 8 8 3 1

461

2531

2531

1

NSLDS Loan (6) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (6) Net 000000 to 999999 Amount Blank NSLDS Loan (6) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (6) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (6) 000000 to 999999 Aggregate Principal N/A Balance Blank Numeric (CCYYMMDD) NSLDS Loan (6) N/A Aggregate Principal Blank Balance Date NSLDS Loan (6) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (6) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (6) GA Numeric Code N/A Blank NSLDS Loan (6) Contact Alpha Type N/A Blank NSLDS Loan (6) School Numeric Code N/A Blank NSLDS Loan (6) Contact Numeric Code N/A Blank NSLDS Loan (6) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (6) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (6) Y = Yes Capitalized Interest Flag N = No

Right Left

Left Right Left Left Left Left Left Left Left Left Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-61

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
462 463 464 Total Bytes 2532 2538 2546 2537 2545 2560 2560 6 8 15 This layout was previously 2450 bytes

Field Name

Valid Content

Justify Signed
Right Left Left

NSLDS Loan (6) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (6) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank Filler For ED Use Only

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-62

Type 2 Individual PIN Request Export and PIN Error Import Record Layout
(RADD04IN- Sent to CPS; EREP04OP- Received from CPS)
Field # Start End Length Changes
1 1 7 7

Field Name
Destination Number

Valid Content

Justify
Left

2 3 4

8 9 10

8 9 10

1 Modified valid content 1 1

‘TGXXXXX’ where XXXXX is the 5-digit code for your SAIG assigned when initial destination number Enrollment Form was processed. Year Indicator 4, will always be ‘4’ (for 20032004) Always '2' for Selected Individual Requests Blank --------------------------1 = Invalid destination number 2 = Destination not valid for participation 3 = No records found on Renewal Application Database Blank = No error Original SSN and Name ID Code Blank ------------------------------1 = ID not flagged for Renewal Application 2 = ID and Federal School Code mismatch 4 = Duplicate request, record previously sent Blank = No error

Left Left Left

PIN Request Type Error Code Sent to CPS --------------------------Received from CPS Note: If record meets multiple error codes, the lowest number will be reported. ID Field 1 ID Error Code 1 Sent to CPS --------------------------Received from CPS

5 6

11 22

21 22

11 1

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-63

Type 2 Individual PIN Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes
7 8 9 10 11 12 13 14 15 16 23 34 35 46 47 58 59 70 71 77 33 34 45 46 57 58 69 70 76 77 11 1 11 1 11 1 11 1 6 1

Field Name
ID Field 2 ID Error Code 2 ID Field 3 ID Error Code 3 ID Field 4 ID Error Code 4 ID Field 5 ID Error Code 5 Federal School Code

Valid Content
Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G

Justify
Left Left Left Left Left Left Left Left Left Left

17 18

78 80

79 80

2 1 Changed field name

Federal School Code Error Code Sent to CPS Blank --------------------------------------------------------3= Federal School Code invalid Received from CPS or not under this destination number Blank = No error Filler For ED Use Only PIN Indicator Y = Request CPS to print and send PINs to students

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-64

Type 2 Individual PIN Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes
19 81 81 1

Field Name
Format Error Code Sent to CPS -----------------------------Received from CPS

Valid Content
Blank -------------------------------A = Incorrect destination number (TGXXXXX) on the SAIG network Header/Trailer Records B = Incorrect message class on the SAIG network Header/Trailer Records C = Incorrect data record length on CPS Header/Trailer Records D = Incorrect destination number (TGXXXXX) on the SAIG network Header/Trailer, CPS Header/Trailer, and Type 2 PIN detail Records E = Incorrect Award Year on the CPS Header/Trailer Records F = Incorrect Year Indicator G = Non-Type 2 request sent electronically via SAIG H = Mismatch of type and record format I = PIN Request batch contains blank lines J = PIN Request batch contains error codes K = Empty PIN Request batch submitted L = PIN Request batch contains low-values Example: Hex ‘00’ M = Incorrect PIN Indicator Blank = No error For ED Use Only

Justify
Left

20

82 Total Bytes

109 109

28

Filler

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-65

RAPP PIN/Print Notification Layout
(PINR04OP)
Field # Start End Length Changes
1 1 9 9

Field Name
Original Social Security Number

Valid Content
001010001 to 999999999

Justify
Right

2

10

11

2

3

12

27

16

4

28

39

12

5

40

40

1

The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of the last . (period) name as they were on the ' (apostrophe) initial application, - (dash) regardless of any Blank corrections to the last name. Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank

Left

Left

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-66

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
6 41 75 35

Field Name
Permanent Mailing Address

Valid Content

Justify
Left

7

76

91

16

8

92

93

2

9 10 11 12

94 99 107 117

98 106 116 117

5 8 10 1

0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent State Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Permanent Zip 00000 to 99999 Code Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent 0000000000 to 9999999999 Phone Number Blank Print Indicator Y = Student received Direct Print Paper Renewal FAFSA Blank

Left

Left

Right Left Right Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-67

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
13 14 118 119 118 168 1 50

Field Name
PIN Indicator Student E-mail address

Valid Content
Y = Student received PIN Blank One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : "@ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period For ED Use Only ‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G

Justify
Left Left

15 16

169 173

172 179

4 7

Filler Destination Number SAIG assigned when initial Enrollment Form was processed. Federal School Code

Left Left

17

180

185

6

Left

Total Bytes

185

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-68

FAFSA Application Export Record Layout
(EAPS04IN)
Field # Start End Length Changes
1 2 1 10 9 25 9 16

Field Name
Student’s Current Social Security Number Student’s Last Name If non-blank, first character must be a letter. Second character must be nonnumeric.

Valid Content
001010001 to 999999999 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Uppercase A to Z Blank 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank

Justify Signed
Right Left

3

26

37

12

Student’s First Name If non-blank, first character must be a letter.

Left

4 5

38 39

38 73

1

Middle Initial

Left Left

35 Added Permanent Mailing Address detail to the field name. If non-blank, first character cannot be blank. This field cannot be left blank.

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-69

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
6 74 89

Field Name

Valid Content
0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 00000 to 99999 Must be 00000 if Student’s Permanent State is CN, MX or FC Format is CCYYMMDD 19000101 to 19991231 0000000000 to 9999999999 Blank 0 to 9 Uppercase A to Z Embedded space(s) - (dash) * (asterisk) Blank

Justify Signed
Left

16 Added Student’s Permanent City detail to the field name. If non-blank, first character cannot be blank. This field cannot be left blank.

7

90

91

2

Student’s Permanent State

Left

8

92

96

5

Student’s Permanent Zip Code Student’s Date of Birth

Right

9 10 11

97 105 115

104 114 134

8 10

Left Right Left

Student’s Permanent Phone Number 20 Added Student’s Driver’s License detail to the Number field name. First character cannot be an asterisk. If non-blank, first character cannot be blank. This field cannot be left blank.

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-70

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
12 135 136 2

Field Name
Student’s Driver’s License State Code

Valid Content

Justify Signed
Left

13

137

137

1

14 15

138 147

146 147

9 1

16 17

148 154

153 154

6 Modified valid content 1 Modified field name year reference 1 Modified field name year reference 1 Modified field name year reference 1 Modified field name year reference

18

155

155

19

156

156

20

157

157

Valid two letter postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Citizenship Status 1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2 Student’s Alien Registration 000000001 to 999999999 Number Blank Student’s Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Student’s Marital Status Date Format is CCYYMM 190001 to 200412 Blank Summer 2003? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Fall 2003? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Winter 2003-2004? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Spring 2004? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank

Left

Left Left

Right Left

Left

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-71

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
21 158 158 1 Modified field name year reference 1

Field Name
Summer 2004?

Valid Content

Justify Signed
Left

22

159

159

23

160

160

1

24

161

162

2

25

163

163

26

164

169

1 Modified field name year reference 6 Modified valid content

1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Father’s Highest Grade Level 1 = Middle School/Jr. High Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Mother’s Highest Grade 1 = Middle School/Jr. High Level Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Student’s State of Legal Uppercase A to Z Residence Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student Legal Resident 1 = Yes Before 01-01-1998 2 = No Blank Student’s Legal Residence Date Format is CCYYMM 190001 to 200412 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Left

Left

Left

Left

Left

27 28

170 171

170 171

1 1

Are You Male? Do You want Selective Service to register you?

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-72

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
29 172 172 1

Field Name
Degree/Certificate

Valid Content
1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or Diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Justify Signed
Right

30

173

173

1 Modified field name year reference

Grade Level in College in 2003-2004

Left

31 32

174 175

174 175

1 1 Modified field name year reference 1

HS Diploma or GED Received? First Bachelor’s Degree By 07-01-2003? Interested in Student Loans?

Left Left

33

176

176

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-73

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
34 35 177 178 177 178 1 1

Field Name
Interested in Student Employment?

Valid Content

Justify Signed
Left Left

36

179

179

1

37

180

180

1 Modified field name year reference

38

181

181

1

39 40 41 42 43 44 45 46 47

182 188 193 195 201 207 212 217 222

187 192 194 200 206 211 216 221 227

6 5 2 6 6 5 5 5 6

1 = Yes 2 = No Blank Drug Conviction Affecting 1 = No Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank Student’s Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank Student’s Type of 2002 Tax 1 = IRS 1040 Form Used? 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1040A 1 = Yes or 1040EZ? 2 = No 3 = Don’t Know Blank Student’s Adjusted Gross -999999 to 999999 Income from IRS form Blank Student’s U.S. Income Tax 00000 to 99999 Paid Blank Student’s Exemptions 00 to 99 Claimed Blank Student’s Income Earned -999999 to 999999 from Work Spouse’s Income Earned from -999999 to 999999 Work Blank Student’s Total Amount from 00000 to 99999 Worksheet A Blank Student’s Total Amount from 00000 to 99999 Worksheet B Blank Student’s Total Amount from 00000 to 99999 Worksheet C Blank Student’s Investment Net 000000 to 999999 Worth Blank

Left

Left

Left

Right Signed Right Right Right Signed Right Signed Right Right Right Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-74

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
48 49 50 51 52 228 234 240 242 246 233 239 241 245 246 6 6 2 4 1

Field Name

Valid Content
000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank 0000 to 9999 Blank 1 = Yes 2 = No 1 = Yes 2 = No

Justify Signed
Right Right Right Right Left

53

247

247

1

54 55 56 57 58 59

248 249 250 251 252 253

248 249 250 251 252 253

1 1 1 1 1 1

Student’s Business and/or Investment Farm Net Worth Student’s Cash, Savings, and Checking No. of Months Veterans Education Benefits Received Increased Monthly Veterans Education field length Benefits to 4 bytes Modified Born Before 01-01-1980? field name year reference Modified Working on a Master’s or field name Doctorate Program in 2003year 2004? reference Is Student Married?

Left

60 61

254 263

262 278

9 16

62

279

287

9

1 = Yes 2 = No Have Children you Support? 1 = Yes 2 = No Have Legal Dependents Other 1 = Yes than Children or Spouse? 2 = No Orphan or Ward of Court? 1 = Yes 2 = No Veteran of U.S. Armed 1 = Yes Forces? 2 = No Parent’s Marital Status 1 = Married/Remarried 2 = Single 3 = Divorced/Separated 4 = Widowed Blank Your Father’s/Stepfather’s 000000000 to 999999999 Social Security Number Blank Your Father’s/Stepfather’s 0 to 9 Last Name Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank Your Mother’s/Stepmother’s 000000000 to 999999999 Social Security Number Blank

Left Left Left Left Left Right

Right Left

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-75

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
63 288 303 16

Field Name

Valid Content

Justify Signed
Left

64 65

304 306

305 306

2 1 Modified field name year reference 2

Your Mother’s/Stepmother’s 0 to 9 Last Name Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank Parents’ Number of Family 01 to 99 Members Blank Parents’ Number in College 1 to 9 2003-2004 (Parents’ Blank excluded) Parents’ State of Legal Residence Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200412 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 00 to 99 Blank 1 = Already Completed 2 = Will File 3 = Will Not File Blank

Right Right

66

307

308

Left

67

309

309

68

310

315

1 Modified field name year reference 6 Modified valid content

Parents’ Legal Residents before 01-01-1998? Parents’ Legal Residence Date

Left

Left

69 70

316 318

317 318

2 1

Age of Older Parent Parents’ Tax Return Completed?

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-76

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
71 319 319 1 Modified field name year reference

Field Name
Parents’ Type of 2002 Tax Form Used?

Valid Content

Justify Signed
Left

72

320

320

1

73 74 75 76 77 78 79 80 81 82 83 84 85

321 327 333 335 341 347 352 357 362 368 374 380 382

326 332 334 340 346 351 356 361 367 373 379 381 382

6 6 2 6 6 5 5 5 6 6 6 2 1 Modified field name year reference

1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Parents’ Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Parents’ Adjusted Gross -999999 to 999999 Income from IRS form Blank Parents’ U.S. Income Tax 000000 to 999999 Paid Blank Parents’ Exemptions Claimed 00 to 99 Blank Father’s/Stepfather’s Income -999999 to 999999 Earned from Work Blank Mother’s/Stepmother’s -999999 to 999999 Income Earned from Work Blank Parents’ Total Amount from 00000 to 99999 Worksheet A Blank Parents’ Total Amount from 00000 to 99999 Worksheet B Blank Parents’ Total Amount from 00000 to 99999 Worksheet C Blank Parents’ Investment Net 000000 to 999999 Worth Blank Parents’ Business and/or 000000 to 999999 Investment Farm Net Worth Blank Parents’ Cash, Savings, and 000000 to 999999 Checking Blank Student’s Number of Family 01 to 99 Members Blank Student’s Number in College 1 to 9 2003-2004 Blank

Left

Right Signed Right Right Right Signed Right Signed Right Right Right Right Right Right Right Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-77

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
86 87 383 389 388 389 6 1

Field Name
Federal School Code #1 Federal School Code #1 Housing Plans Federal School Code #2

Valid Content
X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G.

Justify Signed
Left Left

88

390

395

6

Left

89

396

396

1

Federal School Code #2 Housing Plans Federal School Code #3

Left

90

397

402

6

Left

91

403

403

1

Federal School Code #3 Housing Plans Federal School Code #4

Left

92

404

409

6

Left

93

410

410

1

Federal School Code #4 Housing Plans Federal School Code #5

Left

94

411

416

6

Left

95

417

417

1

Federal School Code #5 Housing Plans Federal School Code #6

Left

96

418

423

6

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-78

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
97 424 424 1

Field Name
Federal School Code #6 Housing Plans Student’s E-mail Address

Valid Content
1 = On Campus 2 = Off Campus 3 = With Parent Blank One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Format is CCYYMMDD 20030101 to 20041231 Blank A = Applicant B = Applicant and Parent 000000000 to 999999999 Blank 000000000 to 999999999 Blank 1 = Yes Blank Format is CCYYMMDD 20030101 to 20040630

Justify Signed
Left

98

425

474

50

Left

99 100 101 102 103

475 483 484 493 502

482 483 492 501 502

8 Modified valid content 1 9 9 1

Date Application Completed Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Indicates that a preparer signed the transaction. Transaction Receipt Date Date the school received the application from the student.

Left Left Right Right Left

104

503

510

8 Modified valid content

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-79

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
105 511 511 1

Field Name
Dependency Override Indicator Indicates that a Dependency Override was requested on this application. Filler Input Record Type Serial Number Must be non-blank and in ascending sequential order. Filler Electronic Application Entry Source Indicates the origin of the electronic application. Filler

Valid Content
1 = Dependent to Independent Blank = No dependency override

Justify Signed
Left

106 107 108

512 520 521

519 520 525

8 1 5

For ED Use Only Blank = Original Application 00001 to 99999

Left Left Right

109 110

526 538

537 538

12 1

For ED Use Only 2 = FAA Entry

Left Left

111

539

574

112 113 114

575 581 594

580 593 594

35 Changed 36 length of filler from 47 6 Added 13 Added 1 Added

For ED Use Only Must be blank Format is CCYYMM 190001 to 200412 Blank For ED Use Only Must be blank 1 = Yes Blank = No

Left

Parent's Marital Status Date Filler Reject Override A Set by electronic application to override Reject A: Date of Birth year is 1900 to 1928. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details.

Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-80

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
115 595 595 1

Field Name
Reject Override B Set by electronic application to override Reject B: Independent Student Status in question because of student’s age.

Valid Content
1 = Yes Blank = No

Justify Signed
Left

116

596

596

1 Added

See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override C 1 = Yes Blank = No Set by electronic application to override Reject C: Taxes paid is greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override N 1 = Yes Blank = No Set by electronic application to override Reject N: Student’s first name or last name blank. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details.

Left

117

597

597

1

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-81

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
118 598 598 1

Field Name
Reject Override W Set by electronic application to override Reject W: Unusually large number of family members.

Valid Content
1 = Yes Blank = No

Justify Signed
Left

119

599

599

1

120

600

600

1

121

601

601

1

122

602

602

1

See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Assumption Override 1 1 = Yes Blank = No Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 1 = Yes Blank = No Set on electronic application to override assumption 2: Parents’ AGI assumed equal to sum of parents’ earned income portions. Assumption Override 3 1 = Yes Blank = No Set on the electronic application to override assumption 3: Student’s Number in College assumed to be one. Assumption Override 4 1 = Yes Blank = No Set on the electronic application to override assumption 4: Student’s AGI assumed equal to sum of student’s and spouse’s earned income portions.

Left

Left

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-82

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
123 603 603 1

Field Name
Assumption Override 5 Set on the electronic application to override assumption 5: Parents’ income from Worksheet C assumed to be zero. Assumption Override 6 Set on the electronic application to override assumption 6: Student’s income from Worksheet C assumed to be zero. Filler

Valid Content
1 = Yes Blank = No

Justify Signed
Left

124

604

604

1

1 = Yes Blank = No

Left

125

605

800

Total Bytes

800

196 Modified field length from 29 bytes This layout was previously 650 bytes

For ED Use Only

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-83

Correction Export Record Layout
(CORR04IN)
Field # Start End Length Changes
1 1 1 1 Modified valid content 9

Field Name

Valid Content

Justify
Left

2

2

10

Correction Year Indicator 4, will always be ‘4’ (for 20032004) Indicates the cycle year to which the correction should be applied. Original Social Security 001010001 to 999999999 Number The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Space(s) First two characters of last . (Period) name. Will be constant ’ (Apostrophe) throughout the cycle, - (Dash) regardless of corrections Blank to last name. If non-blank, first character must contain a letter and second character must be non-numeric. Transaction Number 01 to 99 The CPS transaction number of the ISIR being corrected. SAR Field Number 000 to 999 Correction #1 SAR number of the data element correction See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section of this technical reference.

Right

3

11

12

2

Left

4

13

14

2

Right

5

15

17

3

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-84

Correction Export Record Layout (Continued)
Field # Start End Length Changes
6 18 52 35

Field Name
Correction Data 1 New value for field being corrected. See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section of this technical reference.

Valid Content
0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) , (Comma) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Corrected Data Can be blank 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction

Justify
Left

7 8 9 10 11 12 13 14 15 16 17

53 56 91 94 129 132 167 170 205 208 243

55 90 93 128 131 166 169 204 207 242 245

3 35 3 35 3 35 3 35 3 35 3

SAR Field Number – Correction #2 Correction Data 2 SAR Field Number – Correction #3 Correction Data 3 SAR Field Number Correction #4 Correction Data 4 SAR Field Number Correction #5 Correction Data 5 SAR Field Number Correction #6 Correction Data 6 SAR Field Number Correction #7

Right Left Right Left Right Left Right Left Right Left Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-85

Correction Export Record Layout (Continued)
Field # Start End Length Changes
18 19 20 21 22 23 24 25 26 27 28 29 246 281 284 319 322 357 360 395 398 433 436 471 280 283 318 321 356 359 394 397 432 435 470 476 35 3 35 3 35 3 35 3 35 3 35 6

Field Name
Correction Data 7

Valid Content

Justify
Left Right Left Right Left Right Left Right Left Right Left Left

Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #8 SAR number of the data element correction Correction Data 8 Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #9 SAR number of the data element correction Correction Data 9 Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #10 SAR number of the data element correction Correction Data 10 Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #11 SAR number of the data element correction Correction Data 11 Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #12 SAR number of the data element correction Correction Data 12 Same as Valid Content for field #6, Correction Data 1 EDE Federal School Code X00000 to X99999 Blank Originating Federal Valid characters for the first School Code. position are 0 (zero), B, E, or G.

April 2003 (2003-2004)

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Record Layouts 3-86

Correction Export Record Layout (Continued)
Field # Start End Length Changes
30 477 526 50

Field Name

Valid Content

Justify
Left

31

527

527

1 Added

Student’s E-mail Address One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Reject Override A Date of 1 = Yes Birth year is 1900 to Blank = No 1928. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override B 1 = Yes Date of Birth since Blank = No September 1, 1986. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details.

Left

32

528

528

1

Left

April 2003 (2003-2004)

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Record Layouts 3-87

Correction Export Record Layout (Continued)
Field # Start End Length Changes
33 529 529 1 Added

Field Name

Valid Content

Justify
Left

Reject Override C 1 = Yes Taxes paid is greater than Blank = No zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override N 1 = Yes Missing first or last name. Blank = No See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override W 1 = Yes Questionable number of Blank = No family members, greater than 15. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Assumption Override 1 Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered.

34

530

530

1

Left

35

531

531

1

Left

36

532

532

1

1 = Yes Blank = No

Left

37

533

533

1

1 = Yes Blank = No

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-88

Correction Export Record Layout (Continued)
Field # Start End Length Changes
38 534 534 1

Field Name
Assumption Override 3 Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4 Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5 Parents' total from worksheet C assumed to be zero. Allow parents' income from worksheet C to be less than or equal to parents’ total income. Assumption Override 6 Student’s total from worksheet C assumed to be zero. Allow student’s income from worksheet C to be less than or equal to student’s total income. Filler Transaction Receipt Date

Valid Content
1 = Yes Blank = No

Justify
Left

39

535

535

1

1 = Yes Blank = No

Left

40

536

536

1

1 = Yes Blank = No

Left

41

537

537

1

1 = Yes Blank = No

Left

42 43

538 555

554 562

17 8 Modified valid content

For ED Use Only Format is CCYYMMDD 20030101 to 20040827

Left Left

44 45

563 575

574 579

12 Changed length from 14 bytes 5 Serial Number

The date you received the correction for data entry. Filler For ED Use Only 00001 to 99999

Left Right

46

580

580

1

Must be non-blank Must be in ascending sequential order using only one serial number per student transaction. Input Record Type

H = Correction

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-89

Correction Export Record Layout (Continued)
Field # Start End Length Changes
Total Bytes 580

Field Name

Valid Content

Justify

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-90

Duplicate Request Export Record Layout
(CORR04IN)
Field # Start End Length Changes
1 1 1 1 Modified valid content 13 3 9

Field Name
Correction Year Indicator Indicates the cycle year to which the correction should be applied. Filler ISIR Record Request #1 Original Social Security Number #1 The student's original SSN as processed initially by the CPS. Name ID #1

Valid Content
4, will always be ‘4’ (for 20032004)

Justify
Left

2 3 4

2 15 18

14 17 26

For ED Use Only Will always be ‘199’ 001010001 to 999999999

Left Left Right

5

27

28

2

6

29

30

2

Uppercase A to Z Spaces(s) The student's original first . (Period) two characters of the last ’ (Apostrophe) name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. Transaction Number #1 01 to 99

Left

Right

7 8 9 10

31 53 56 65

52 55 64 66

22 3 9 2

The CPS generated transaction number indicating the sequencing of ISIR transaction. Filler ISIR Record Request #2 Original Social Security Number #2 Name ID #2

For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1

Left Left Right Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-91

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 67 69 91 94 103 105 107 129 132 141 143 145 167 170 179 181 183 205 208 217 219 221 243 246 255 257 259 281 284 293 295 297 319 322 68 90 93 102 104 106 128 131 140 142 144 166 169 178 180 182 204 207 216 218 220 242 245 254 256 258 280 283 292 294 296 318 321 330 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9

Field Name
Transaction Number #2 Filler ISIR Record Request #3 Original Social Security Number #3 Name ID #3 Transaction Number #3 Filler ISIR Record Request #4 Original Social Security Number #4 Name ID #4 Transaction Number #4 Filler ISIR Record Request #5 Original Social Security Number #5 Name ID #5 Transaction Number #5 Filler ISIR Record Request #6 Original Social Security Number #6 Name ID #6 Transaction Number #6 Filler ISIR Record Request #7 Original Social Security Number #7 Name ID #7 Transaction Number #7 Filler ISIR Record Request #8 Original Social Security Number #8 Name ID #8 Transaction Number #8 Filler ISIR Record Request #9 Original Social Security Number #9

Valid Content
01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999

Justify
Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-92

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes
45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 331 333 335 357 360 369 371 373 395 398 407 409 411 433 436 445 447 449 471 332 334 356 359 368 370 372 394 397 406 408 410 432 435 444 446 448 470 476 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 6

Field Name
Name ID #9 Transaction Number #9 Filler ISIR Record Request #10 Original Social Security Number #10 Name ID #10 Transaction Number #10 Filler ISIR Record Request #11 Original Social Security Number #11 Name ID #11 Transaction Number #11 Filler ISIR Record Request #12 Original Social Security Number #12 Name ID #12 Transaction Number #12 Filler EDE Federal School Code Originating Federal School Code. Filler

Valid Content
Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. For ED Use Only

Justify
Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left

64 65

477 555

554 562

78 Changed Filler from 76 bytes 8 Modified valid content 17 Changed Filler from 19 bytes 1

Left Left

66 67

563 580 Total Bytes

579 580 580

Transaction Receipt Date Format is CCYYMMDD 20030101 to 20040827 Date you are requesting the Duplicates. Filler For ED Use Only Input Record Type D = Duplicate

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-93

Signature Record Export Record Layout
(SIGS04IN)
Field # Start End Length Changes
1 2 1 2 1 10 1 Modified valid content 9

Field Name
Batch Year Original Social Security Number

Valid Content
4, will always be ‘4’ (for 20032004) 001010001 to 999999999

Justify
Left Right

3

11

12

2

4 5 6 7 8 9

13 15 18 19 53 56

14 17 18 52 55 56

2 3 Modified Valid Content 1 34 3 Modified Valid Content 1

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Spaces(s) The student's original first . (Period) two characters of the last ’ (Apostrophe) name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. Filler For ED Use Only SAR Field Number Will always be ‘101’ Correction Data-Signed By Filler SAR Field NumberOptional Correction DataPreparer’s SignatureOptional A = Applicant Only B = Applicant and Parent P = Parent Only For ED Use Only Will be ‘104’ Will be ‘1’

Left

Right Left Left Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-94

Signature Record Export Record Layout (Continued)
Field # Start End Length Changes
10 11 57 471 470 476 414 Changed Filler from 415 bytes 6 Filler Federal School Code

Field Name

Valid Content
For ED Use Only X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. For ED Use Only

Justify
Left Left

12 13

477 555

554 562

78 Changed Filler from 75 bytes 8 Modified valid content 12 Changed Filler from 14 bytes 5

Filler

Left Left

14 15

563 575

574 579

Transaction Receipt Date Format is CCYYMMDD 20030101 to 20040827 The date you received the correction for data entry. Filler For ED Use Only Serial Number Must be non-blank Must be in ascending sequential order. Input Record Type 00001 to 99999

Left Right

16

580 Total Bytes

580 580

1

S = Any other signature

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-95

FDR Export Record Layout
(FDRS04IN)
Field # Start End Length Changes
1 2 3 4 1 2 15 18 1 14 17 26 1 Modified valid content 13 3 9

Field Name
Batch Year Filler ISIR Record Request #1 Original Social Security Number #1

Valid Content
4, will always be ‘4’ (for 20032004) For ED Use Only Will always be ‘199’ 001010001 to 999999999

Justify
Left Left Right Right

5

27

28

2

The student's original SSN as processed initially by the CPS. Name ID #1 Uppercase A to Z Spaces(s) The student's original first . (Period) two characters of the last ’ (Apostrophe) name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’

Left

6 7 8 9 10 11 12 13 14 15

29 53 56 65 67 91 94 103 105 129

52 55 64 66 90 93 102 104 128 131

24 3 9 2 24 3 9 2 24 3

Filler ISIR Record Request #2 Original Social Security Number #2 Name ID #2 Filler ISIR Record Request #3 Original Social Security Number #3 Name ID #3 Filler ISIR Record Request #4

Left Right Right Left Left Right Right Left Left Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-96

FDR Export Record Layout (Continued)
Field # Start End Length Changes
16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 132 141 143 167 170 179 181 205 208 217 219 243 246 255 257 281 284 293 295 319 322 331 333 357 360 369 371 395 398 407 409 140 142 166 169 178 180 204 207 216 218 242 245 254 256 280 283 292 294 318 321 330 332 356 359 368 370 394 397 406 408 432 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24

Field Name
Original Social Security Number #4 Name ID #4 Filler ISIR Record Request #5 Original Social Security Number #5 Name ID #5 Filler ISIR Record Request #6 Original Social Security Number #6 Name ID #6 Filler ISIR Record Request #7 Original Social Security Number #7 Name ID #7 Filler ISIR Record Request #8 Original Social Security Number #8 Name ID #8 Filler ISIR Record Request #9 Original Social Security Number #9 Name ID #9 Filler ISIR Record Request #10 Original Social Security Number #10 Name ID #10 Filler ISIR Record Request #11 Original Social Security Number #11 Name ID #11 Filler

Valid Content
001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only

Justify
Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-97

FDR Export Record Layout (Continued)
Field # Start End Length Changes
47 48 49 50 51 433 436 445 447 580 Total Bytes 435 444 446 579 580 580 3 9 2 133 1

Field Name
ISIR Record Request # 12 Original Social Security Number #12 Name ID #12 Filler Input Record Type

Valid Content
Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only F = FDR Requests

Justify
Right Right Left Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-98

School Web Student Signature Hold Information Record Layout
(HOLD04OP)
Field # Start End Length Changes
1 1 9 9

Field Name

Valid Content

Justify
Right

Student’s Original Social 001010001 to 999999999 Security Number The student's original SSN as provided on the application. Student's Last Name If non-blank, first character must be a letter. Second character must be non-numeric.

2

10

25

16

3

26

37

12

Student's First Name If non-blank, first character must be a letter.

4 5

38 39

38 73

1 35

Student’s Middle Initial Permanent Mailing Address

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Uppercase A to Z Blank 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank

Left

Left

Left Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-99

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
6 74 89 16

Field Name

Valid Content

Justify
Left

7

90

91

2

8 9 10 11

92 97 105 115

96 104 114 122

5 8 10 8

12

123

123

1

13

124

124

1

Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent Uppercase A to Z State Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Permanent Zip 00000 to 99999 Code Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent 0000000000 to 9999999999 Phone Number Blank Modified Date Added Format is CCYYMMDD where valid CC = 20 content Date that the record was YY = Year 03 or 04 placed on Hold. MM = Month 01-12 DD = Day 01-31 Added 3 Electronic Application 3 = Easy FAFSA Deleted Entry Source Code 6 = Spanish FAFSA on the Web 5 = FAFSA 7 = Renewal FAFSA on the Express Indicates the origin of Web the electronic 8 = English FAFSA on the Web application. 9 = FAA Access Signed By A = Applicant Only B = Applicant and Parent P = Parent only Blank = No signatures

Left

Right Left Right Left

Right

Right

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-100

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
14 125 125 1

Field Name
Dependency Status

Valid Content
D = Dependent I = Independent

Justify
Left

15

126

134

9

16

135

136

2

17

137

142

6

18

143

149

7

Pre-determined by origin software based on Dependency Status data provided. RAPP SSN 001010001 to 999999999 Blank (valid only on nonWill be provided if Renewal Application) application was a Renewal. RAPP Name ID Uppercase A to Z Space(s) Will be provided if . (period) application was a ' (apostrophe) Renewal. - (dash) Blank (valid only on nonRenewal Application) Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit code for your SAIG assigned when destination number initial Enrollment Form was processed.

Left

Left

Left

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-101

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
19 150 199 50

Field Name

Valid Content

Justify
Left

20

200 Total Bytes

200 200

1

Student's E-mail address One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Filler For ED Use Only

Left

April 2003 (2003-2004)

EDE Technical Reference

Record Layouts 3-102

Processing Codes

Introduction
This section provides charts and tables that include an explanation of the different reject codes and how to respond to each. Other tables provide information that further explains other processing codes associated with the Central Processing System (CPS) Electronic Data Exchange (EDE) process.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-1

Summary of Tables
In this section, you will find several tables to assist you when reviewing files.

2003-2004 ISIR Cross-Reference
This table is a cross reference of the 2002-2003 Institutional Student Information Record (ISIR) field number, start position, and end position with the 2003-2004 ISIR field number, start position, and end position. It also lists valid field content for the field that has changed from the last award year.

Table of Reject Codes and How to Respond to Each
This table is used to determine the meaning of each reject code possible on a Student Aid Report (SAR) or ISIR. The table also outlines how to correct each reject and references comment code numbers associated with the rejects.

Batch Level Error Messages
This table associates reject codes at the batch level and includes the text for that reject code, a description of the error and a resolution. These error messages indicate that the batch was not processed, the structure of the file was not valid, and the Central Processing System (CPS) was not able to process the file. You will need to reformat the file appropriately and again send it to the CPS for processing. No Institutional Student Information Records (ISIRs) will be generated when there is a Batch Level error.

Record Level Error Messages
This table reports the record level reject codes. The actual text for each reject code, a description of the error and a resolution for each error is listed. These error messages indicate that the individual student record was not processed. Any student record in the batch, which does not receive a Record Level Error message, results in a processed ISIR for that student. (Those ISIRs will be sent back later in another file.) You will need to fix any student record with a Record Level Error message and send it to the CPS again for processing so an ISIR will be generated.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-2

Assumption Overrides
This table associates the override codes with the assumption being made. It also explains what will happen if you use this code and an example of when you would use this code.

Field Name and Position Cross-References
This table is used to determine which fields were verified or corrected in the previous transaction or which fields are highlighted on the ISIR. It also defines the field positions for the SAR field, the FAFSA field name, and the question number on the FAFSA.

NSLDS Loan Program Codes
These codes are used to determine the loan program code on up to six loans in the NSLDS portion of the ISIR Record Description/Data Dictionary found in the Record Layouts section of this technical reference.

NSLDS Loan Current Status Codes
These codes are used to determine the current status on up to six loans in the NSLDS portion of the ISIR Record Description/Data Dictionary found in the Record Layouts section of this technical reference.

State/Country/Jurisdiction Codes
This table is used to determine the valid state abbreviations used for the following fields found throughout the Record Layouts section of this technical reference:
• • • •

Student’s Permanent State Student’s Driver’s License State Code Student's State of Legal Residence Parents' State of Legal Residence

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-3

Correction Data Entry Specifications
This table is used in conjunction with the Correction Export Record Layout found in section 3, Record Layouts. This table defines the SAR field number and field length. It defines what data is valid to send for each SAR field on a correction record. The table also indicates if the SAR field is a signed value, the justification of the SAR field, and if the field can be corrected to blank.

Message Classes
This table lists the message classes associated with Application Processing.

ISIR Comment Codes
This section references where the Comment Codes can be located.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-4

2003-2004 ISIR Cross-Reference
2002-2003 ISIR Field Data Name # Start End
Batch Year 1 1 1

2003-2004 ISIR Field Data Name # Start End
Batch Year 1 1 1

Changes
Modified valid content to: 4, Always be ‘4’ (for 2003-2004)

Student Last Name/ SSN Change Flag Original Social Security Number Original Name ID Transaction Number Student’s Current Social Security Number Student’s Last Name Student’s First Name Middle Initial Permanent Mailing Address Student’s Permanent City Student’s Permanent State Student’s Permanent Zip Code Student’s Date of Birth Student’s Permanent Phone Number Student’s Driver’s License Number Student’s Driver’s License State Code

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

2 3 12 14 16 25 41 53 54 89 105 107 112 120 130 150

2 11 13 15 24 40 52 53 88 104 106 111 119 129 149 151

Student Last Name/ SSN Change Flag Original Social Security Number Original Name ID Transaction Number Student’s Current Social Security Number Student’s Last Name Student’s First Name Middle Initial Permanent Mailing Address Student’s Permanent City Student’s Permanent State Student’s Permanent Zip Code Student’s Date of Birth Student’s Permanent Phone Number Student’s Driver’s License Number Student’s Driver’s License State Code

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

2 3 12 14 16 25 41 53 54 89 105 107 112 120 130 150

2 11 13 15 24 40 52 53 88 104 106 111 119 129 149 151

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-5

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Student’s Citizenship Status Student’s Alien Registration Number Student’s Marital Status Student’s Marital Status Date Summer 2002? Fall 2002? Winter 2002-2003? Spring 2003? Summer 2003? Father’s Highest Grade Level Completed Mother’s Highest Grade Level Completed Student’s State of Legal Residence Student Legal Resident Before 0101-1997? Student’s Legal Residence Date Are You Male? Do You want Selective Service to register you? Degree/Certificate Grade Level in College in 20022003 HS Diploma or GED Received? 18 19 20 21 152 153 162 163 152 161 162 168

2003-2004 ISIR Field Data Name # Start End
Student’s Citizenship Status Student’s Alien Registration Number Student’s Marital Status Student’s Marital Status Date Summer 2003? Fall 2003? Winter 2003-2004? Spring 2004? Summer 2004? Father’s Highest Grade Level Completed Mother’s Highest Grade Level Completed Student’s State of Legal Residence Student Legal Resident Before 01-01-1998? Student’s Legal Residence Date Are You Male? Do you want Selective Service to register you? Degree/Certificate Grade Level in College in 2003-2004 HS Diploma or GED Received? 18 19 20 21 152 153 162 163 152 161 162 168

Changes

Modified year reference in valid content to: 190001 to 200412

22 23 24 25 26 27 28 29 30 31

169 170 171 172 173 174 175 176 178 179

169 170 171 172 173 174 175 177 178 184

22 23 24 25 26 27 28 29 30 31

169 170 171 172 173 174 175 176 178 179

169 170 171 172 173 174 175 177 178 184 Modified year reference in valid content to: 190001 to 200412

32 33 34 35 36

185 186 187 188 189

185 186 187 188 189

32 33 34 35 36

185 186 187 188 189

185 186 187 188 189

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-6

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
First Bachelor’s Degree By 07-012002? Interested in Student Loans? Interested in WorkStudy? Drug Conviction Affecting Eligibility Student’s Tax Return Completed? Student’s Type of 2001 Tax Form Used? Student Eligible to file 1040A or 1040EZ? Student’s Adjusted Gross Income from IRS form Student’s U.S. Income Tax Paid Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Investment Net Worth Student’s Business and/or Investment Farm Net Worth 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 190 191 192 193 194 195 196 197 203 208 210 216 222 227 232 237 243 190 191 192 193 194 195 196 202 207 209 215 221 226 231 236 242 248

2003-2004 ISIR Field Data Name # Start End
First Bachelor’s Degree By 07-012003? Interested in Student Loans? Interested in WorkStudy? Drug Conviction Affecting Eligibility Student’s Tax Return Completed? Student’s Type of 2002 Tax Form Used? Student Eligible to file 1040A or 1040EZ? Student’s Adjusted Gross Income from IRS form Student’s U.S. Income Tax Paid Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Investment Net Worth Student’s Business and/or Investment Farm Net Worth 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 190 191 192 193 194 195 196 197 203 208 210 216 222 227 232 237 243 190 191 192 193 194 195 196 202 207 209 215 221 226 231 236 242 248

Changes

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-7

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Student’s Cash, Savings, and Checking No. of Months Veterans Education Benefits Received Monthly Veterans Education Benefits Born Before 01-011979? Working on a Master’s or Doctorate Program in 2002-2003? Is Student Married? Have Children you support? Have Legal Dependents Other than Children or Spouse? Orphan or Ward of Court? Veteran of U.S. Armed Forces? Parent’s Marital Status Your Father’s/ Stepfather’s Social Security Number Your Father’s/ Stepfather’s Last Name Your Mother’s/ Stepmother’s Social Security Number Your Mother’s/ Stepmother’s Last Name Parents’ Number of Family Members 54 55 56 57 58 249 255 257 260 261 254 256 259 260 261

2003-2004 ISIR Field Data Name # Start End
Student’s Cash, Savings, and Checking No. of Months Veterans Education Benefits Received Monthly Veterans Education Benefits Born Before 01-011980? Working on a Master’s or Doctorate Program in 2003-2004? Is Student Married? Have Children you support? Have Legal Dependents Other than Children or Spouse? Orphan or Ward of Court? Veteran of U.S. Armed Forces? Parent’s Marital Status Father’s/ Stepfather’s Social Security Number Father’s/ Stepfather’s Last Name Mother’s/ Stepmother’s Social Security Number Mother’s/ Stepmother’s Last Name Parents’ Number of Family Members 54 55 56 57 58 249 255 257 261 262 254 256 260 261 262

Changes

Increased field length from 3 bytes to 4 bytes

59 60 61

262 263 264

262 263 264

59 60 61

263 264 265

263 264 265

62 63 64 65 66 67 68 69

265 266 267 268 277 293 302 318

265 266 267 276 292 301 317 319

62 63 64 65 66 67 68 69

266 267 268 269 278 294 303 319

266 267 268 277 293 302 318 320

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-8

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Parents’ Number in College 2002-2003 Parents’ State of Legal Residence Parents Legal Residents before 0101-1997? Parents’ Legal Residence Date Age of Older Parent Parents’ Tax Return Completed? Parents’ Type of 2001 Tax Form Used? Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/ Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B 70 71 72 73 320 321 323 324 320 322 323 329

2003-2004 ISIR Field Data Name # Start End
Parents’ Number in College 2003-2004 (Parents’ excluded) Parents’ State of Legal Residence Parents Legal Residents before 0101-1998? Parents’ Legal Residence Date Age of Older Parent Parents’ Tax Return Completed? Parents’ Type of 2002 Tax Form Used? Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/ Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B 70 71 72 73 321 322 324 325 321 323 324 330

Changes

Modified year reference in valid content to: 190001 to 200412

74 75 76 77 78 79 80 81 82

330 332 333 334 335 341 347 349 355

331 332 333 334 340 346 348 354 360

74 75 76 77 78 79 80 81 82

331 333 334 335 336 342 348 350 356

332 333 334 335 341 347 349 355 361

83 84

361 366

365 370

83 84

362 367

366 371

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-9

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Parents’ Total Amount from Worksheet C Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Parents’ Cash, Savings, and Checking Student’s Number of Family Members Student’s Number in College 2002-2003 Federal School Code #1 Federal School Code #1 Housing Plans Federal School Code #2 Federal School Code #2 Housing Plans Federal School Code #3 Federal School Code #3 Housing Plans Federal School Code #4 Federal School Code #4 Housing Plans Federal School Code #5 Federal School Code #5 Housing Plans Federal School Code #6 Federal School Code #6 Housing Plans Student’s E-mail Address 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 130 371 376 382 388 394 396 397 403 404 410 411 417 418 424 425 431 432 438 538 375 381 387 393 395 396 402 403 409 410 416 417 423 424 430 431 437 438 587

2003-2004 ISIR Field Data Name # Start End
Parents’ Total Amount from Worksheet C Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Parents’ Cash, Savings, and Checking Student’s Number of Family Members Student’s Number in College 2003-2004 Federal School Code #1 Federal School Code #1 Housing Plans Federal School Code #2 Federal School Code #2 Housing Plans Federal School Code #3 Federal School Code #3 Housing Plans Federal School Code #4 Federal School Code #4 Housing Plans Federal School Code #5 Federal School Code #5 Housing Plans Federal School Code #6 Federal School Code #6 Housing Plans Student’s E-mail Address 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 372 377 383 389 395 397 398 404 405 411 412 418 419 425 426 432 433 439 440 376 382 388 394 396 397 403 404 410 411 417 418 424 425 431 432 438 439 489

Changes

SAR Field number added.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-10

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Date Application Completed 103 439 446

2003-2004 ISIR Field Data Name # Start End
Date Application Completed 104 490 497

Changes
Modified year reference in valid content to: 20030101 to 20041231

Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Transaction Receipt Date

104 105 106 107 108

447 448 457 466 467

447 456 465 466 474

Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Transaction Receipt Date

105 106 107 108 109

498 499 508 517 518

498 507 516 517 525

Modified year reference in valid content to: 20030101 to 20041231

Dependency Override Indicator FAA Federal School Code Filler FAA Adjustment Input Record Type

109 110 111 112 113

475 476 482 483 484

475 481 482 483 484

Dependency Override Indicator FAA Federal School Code Filler FAA Adjustment Input Record Type

110 111 112 113 114

526 527 533 534 535

526 532 533 534 535

Added Q= EDE Quick Correct V = EDE Verification Corrections Modified S = Web Signatures

Serial Number

114

485

489

Serial Number

115

536

540

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-11

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Batch Number 115 490 512

2003-2004 ISIR Field Data Name # Start End
Batch Number 116 541 563

Changes
Modified cycle year to: 4 (four) Deleted #S= Signatures Modified IDC batch number valid content to: IDC batch numbers consist of the following: PI - stands for Packet ID 1 digit Cycle Year =4 12-digit Packet ID from IDC 8 blank spaces

Early Analysis Flag Electronic Application Entry Source Code Filler ETI Destination Code

116 117 118 119

513 514 515 521

513 514 520 527

Early Analysis Flag Electronic Application Entry Source Code Filler ETI Destination Number Reject Override A

117 118 119 120 121

564 565 566 572 579

564 565 571 578 579

Deleted 5 = FAFSA Express

Added in 03-04 1 = Yes Blank

Reject Override B

120

528

528

Reject Override B Reject Override C

122 123

580 581

580 581

Added in 03-04 1 = Yes Blank

Reject Override N Reject Override W Assumption Override 1 Assumption Override 2

121 122 123 124

529 530 531 532

529 530 531 532

Reject Override N Reject Override W Assumption Override 1 Assumption Override 2

124 125 126 127

582 583 584 585

582 583 584 585

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-12

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Assumption Override 3 Assumption Override 4 Assumption Override 5 Assumption Override 6 Dependency Status Application Receipt Date 125 126 127 128 129 132 533 534 535 536 537 590 533 534 535 536 537 597

2003-2004 ISIR Field Data Name # Start End
Assumption Override 3 Assumption Override 4 Assumption Override 5 Assumption Override 6 Dependency Status Application Receipt Date 128 129 130 131 132 133 586 587 588 589 590 591 586 587 588 589 590 598

Changes

Modified year reference in valid content to: 20030101 to 20041231

Processed Record Type Correction Applied against Transaction Number System Generated Indicator Duplicate Request Indicator Source of Correction Parents’ Calculated 2001 Tax Status Student’s Calculated 2001 Tax Status Graduate Flag Automatic Zero EFC EFC Change Flag SAR C Flag Simplified Needs Test (SNT) Reject Reason Codes Selective Service Match Flag Selective Service Registration Flag

133 134 135

598 599 601

598 600 601

Processed Record Type Correction Applied against Transaction Number System Generated Indicator Duplicate Request Indicator Source of Correction Parents’ Calculated 2002 Tax Status Student’s Calculated 2002 Tax Status Graduate Flag Automatic Zero EFC EFC Change Flag SAR C Flag Simplified Needs Test (SNT) Reject Reason Codes Selective Service Match Flag Selective Service Registration Flag

134 135 136

599 600 602

599 601 602 Deleted P = Prisoner PostScreened transaction

136 137 138 139 140 141 142 143 144 145 146 147

602 603 604 605 606 607 608 609 610 611 625 626

602 603 604 605 606 607 608 609 610 624 625 626

137 138 139 140 141 142 143 144 145 146 147 148

603 604 605 606 607 608 609 610 611 612 626 627

603 604 605 606 607 608 609 610 611 625 626 627

Modified income range from 13,000

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-13

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
INS Match Flag INS Verification Number Secondary INS Match Flag Filler SSN Match Flag SSA Citizenship Flag SSN Date of Death 148 149 150 151 152 153 154 627 628 643 644 659 660 661 627 642 643 658 659 660 668

2003-2004 ISIR Field Data Name # Start End
INS Match Flag INS Verification Number Secondary INS Match Flag Filler SSN Match Flag SSA Citizenship Flag SSA SSN Date of Death 149 150 151 152 153 154 155 628 629 644 645 660 661 662 628 643 644 659 660 661 669

Changes

NSLDS Match Flag

155

669

669

NSLDS Match Flag

156

670

670

Modified year reference in valid content to: 19000101 to 20041231 Modified flag value 1 in valid field content to: 1 = Student not in Default or Overpayment

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-14

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS PostScreening Reason Code 131 588 589

2003-2004 ISIR Field Data Name # Start End
NSLDS PostScreening Reason Code 157 671 676

Changes
Modified from a 2 byte field This field can contain up to 3 reason codes at 2bytes each. Modified Blank = Not an NSLDS postscreening transaction Added 11, 12, and 13 11 = No longer exceeding subsidized loan limit 12 = No longer exceeding combined loan limit 13 = Change in type of discharged loan status

VA Match Flag Prisoner Match

156 157

670 671

670 671

VA Match Flag Filler

158 159

677 678

677 678

Verification Tracking Flag Student is selected for Verification Subsequent Application Flag

270 158 159

1560 672 673

1561 672 673

Verification Tracking Flag Student is selected for Verification Subsequent Application Flag

160 161 162

679 681 682

680 681 682

Deleted Prisoner Match and made this field filler. For ED Use Only. Removed alpha values. Values will be numeric.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-15

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Application Source Site Code 160 674 675

2003-2004 ISIR Field Data Name # Start End
Application Data Source/Type Code 163 683 684

Changes
Deleted 41, 53, 56 Added 65 = Easy FAFSA on the Web Modified 51, 52, and 55 51 = Paper Application 52 = Paper Renewal Application 55 = Paper Spanish Application

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-16

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Transaction Source Site Code 161 676 677

2003-2004 ISIR Field Data Name # Start End
Transaction Data Source/Type Code 164 685 686

Changes
Deleted 41, 54, and 77 Added 33, 34, 65, and 66 33 = Electronic Quick Correction 34 = Electronic Verification Worksheet Correction 65 = Easy FAFSA on the Web 66 = Easy FAFSA Corrections on the Web Modified 31, 51, 52, 53, 55, and 56, 74 and 81 31 = Electronic Full SAR Correction 51 = Paper Application 52 = Paper Renewal Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page 74 = CPS FDR or YTD 81 = FSAIC

DRN (Data Release Number)

162

678

681

Data Release Number (DRN)

165

687

690

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-17

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Transaction Processed Date 163 682 689

2003-2004 ISIR Field Data Name # Start End
Transaction Processed Date 166 691 698

Changes
Modified year reference in valid content to: 20030101 to 20041231

Compute Batch Number

164

690

692

Compute Batch Number FAFSA Data Verify Flags

167 168

699 702

701 821 Added in 03-04 0 = Not corrected to the same value 1 = Corrected to the same value 2 = Asked to be verified

Correction Flags Highlight Flags Paid EFC Primary EFC Secondary EFC Federal Pell Grant Paid EFC Type Primary EFC Type Secondary EFC Type Primary Alternate Month 1 Primary Alternate Month 2 Primary Alternate Month 3 Primary Alternate Month 4 Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8

165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180

693 813 933 938 943 948 949 950 951 956 961 966 971 976 981 986

812 932 937 942 947 948 949 950 955 960 965 970 975 980 985 990

Correction Flags Highlight Flags Paid EFC Primary EFC Secondary EFC Federal Pell Grant Paid EFC Type Primary EFC Type Secondary EFC Type Primary Alternate Month 1 Primary Alternate Month 2 Primary Alternate Month 3 Primary Alternate Month 4 Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8

169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184

822 942 1062 1067 1072 1077 1078 1079 1080 1085 1090 1095 1100 1105 1110 1115

941 1061 1066 1071 1076 1077 1078 1079 1084 1089 1094 1099 1104 1109 1114 1119

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-18

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Primary Alternate Month 10 Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 Secondary Alternate Month 2 Secondary Alternate Month 3 Secondary Alternate Month 4 Secondary Alternate Month 5 Secondary Alternate Month 6 Secondary Alternate Month 7 Secondary Alternate Month 8 Secondary Alternate Month 10 Secondary Alternate Month 11 Secondary Alternate Month 12 TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 991 996 1001 1006 1011 1016 1021 1026 1031 1036 1041 1046 1051 1056 1061 1068 1075 1082 1089 1096 995 1000 1005 1010 1015 1020 1025 1030 1035 1040 1045 1050 1055 1060 1067 1074 1081 1088 1095 1102

2003-2004 ISIR Field Data Name # Start End
Primary Alternate Month 10 Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 Secondary Alternate Month 2 Secondary Alternate Month 3 Secondary Alternate Month 4 Secondary Alternate Month 5 Secondary Alternate Month 6 Secondary Alternate Month 7 Secondary Alternate Month 8 Secondary Alternate Month 10 Secondary Alternate Month 11 Secondary Alternate Month 12 TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 1120 1125 1130 1135 1140 1145 1150 1155 1160 1165 1170 1175 1180 1185 1190 1197 1204 1211 1218 1225 1124 1129 1134 1139 1144 1149 1154 1159 1164 1169 1174 1179 1184 1189 1196 1203 1210 1217 1224 1231

Changes

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-19

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
CAI: Contribution From Available Income DNW: Discretionary Net Worth NW: EFC Net Worth APA: Asset Protection Allowance PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income TSC: Total Student Contribution TPC: Total Parent Contribution PC: Parents’ Contribution STI: Student’s Total Income SATI: Student’s Allowance against Total Income SIC: Dependent Students’ Income Contribution SDNW: Student’s Discretionary Net Worth SCA: Student’s Contribution from Assets FTI: FISAP Total Income SEC TI: Secondary Total Income 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 1103 1110 1119 1128 1137 1144 1151 1158 1165 1172 1179 1186 1193 1202 1209 1216 1109 1118 1127 1136 1143 1150 1157 1164 1171 1178 1185 1192 1201 1208 1215 1222

2003-2004 ISIR Field Data Name # Start End
CAI: Contribution From Available Income DNW: Discretionary Net Worth NW: EFC Net Worth APA: Asset Protection Allowance PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income TSC: Total Student Contribution TPC: Total Parent Contribution PC: Parents’ Contribution STI: Student’s Total Income SATI: Student’s Allowance against Total Income SIC: Dependent Students’ Income Contribution SDNW: Student’s Discretionary Net Worth SCA: Student’s Contribution from Assets FTI: FISAP Total Income SEC TI: Secondary Total Income 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 1232 1239 1248 1257 1266 1273 1280 1287 1294 1301 1308 1315 1322 1331 1338 1345 1238 1247 1256 1265 1272 1279 1286 1293 1300 1307 1314 1321 1330 1337 1344 1351

Changes

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-20

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
SEC ATI: Secondary Allowances Against Total Income SEC STX: Secondary State Tax Allowance SEC EA: Secondary Employment Allowance SEC IPA: Secondary Income Protection Allowance SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC TSC: Secondary Total Student Contribution 217 1223 1229

2003-2004 ISIR Field Data Name # Start End
SEC ATI: Secondary Allowances Against Total Income SEC STX: Secondary State Tax Allowance SEC EA: Secondary Employment Allowance SEC IPA: Secondary Income Protection Allowance SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC TSC: Secondary Total Student Contribution 221 1352 1358

Changes

218 219 220

1230 1237 1244

1236 1243 1250

222 223 224

1359 1366 1373

1365 1372 1379

221 222

1251 1258

1257 1264

225 226

1380 1387

1386 1393

223

1265

1273

227

1394

1402

224 225

1274 1283

1282 1291

228 229

1403 1412

1411 1420

226

1292

1298

230

1421

1427

227 228

1299 1306

1305 1312

231 232

1428 1435

1434 1441

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-21

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
SEC TPC: Secondary Total Parent Contribution SEC PC: Secondary Parents’ Contribution SEC STI: Secondary Student’s Total Income SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Assumed Citizenship Assumed Student’s Marital Status Assumed Student’s AGI Assumed Student’s U.S. Tax Paid Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Student’s Total from Worksheet C 229 230 231 232 1313 1320 1327 1334 1319 1326 1333 1340

2003-2004 ISIR Field Data Name # Start End
SEC TPC: Secondary Total Parent Contribution SEC PC: Secondary Parents’ Contribution SEC STI: Secondary Student’s Total Income SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Assumed Citizenship Assumed Student’s Marital Status Assumed Student’s AGI Assumed Student’s U.S. Tax Paid Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Student’s Total from Worksheet C 233 234 235 236 1442 1449 1456 1463 1448 1455 1462 1469

Changes

233

1341

1347

237

1470

1476

234

1348

1356

238

1477

1485

235

1357

1363

239

1486

1492

236 237 238 239 240 241 242 243

1364 1371 1372 1373 1379 1384 1390 1396

1370 1371 1372 1378 1383 1389 1395 1400

240 241 242 243 244 245 246 247

1493 1500 1501 1502 1508 1513 1519 1525

1499 1500 1501 1507 1512 1518 1524 1529

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-22

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
Assumed Date of Birth Prior Assumed Student Is Married/ Remarried Assumed Have Children You Support? Assumed Have Legal Dependents Other than Children or Spouse? Assumed VA Status Assumed Student’s # in Family Assumed Student’s # in College Assumed Parents’ Marital Status Assumed Father’s/ Stepfather’s SSN Assumed Mother’s/ Stepmother’s SSN Assumed Parents’ # in Family Assumed Parents’ # in College Assumed Parents' AGI Assumed Parents’ U.S. Tax Paid Assumed Father's/ Stepfather’s Income Earned from Work Assumed Mother's/ Stepmother’s Income Earned from Work Assumed Parents’ Total from Worksheet C Comment Codes 244 245 246 247 1401 1402 1403 1404 1401 1402 1403 1404

2003-2004 ISIR Field Data Name # Start End
Assumed Date of Birth Prior Assumed Student Is Married/ Remarried Assumed Have Children You Support? Assumed Have Legal Dependents Other than Children or Spouse? Assumed VA Status Assumed Student’s # in Family Assumed Student’s # in College Assumed Parents’ Marital Status Assumed Father’s/ Stepfather’s SSN Assumed Mother’s/ Stepmother’s SSN Assumed Parents’ # in Family Assumed Parents’ # in College Assumed Parents' AGI Assumed Parents’ U.S. Tax Paid Assumed Father's/ Stepfather’s Income Earned from Work Assumed Mother's/ Stepmother’s Income Earned from Work Assumed Parents’ Total from Worksheet C Comment Codes 248 249 250 251 1530 1531 1532 1533 1530 1531 1532 1533

Changes

248 249 250 251 252 253 254 255 256 257 258 259

1405 1406 1408 1409 1410 1419 1428 1430 1431 1437 1443 1449

1405 1407 1408 1409 1418 1427 1429 1430 1436 1442 1448 1454

252 253 254 255 256 257 258 259 260 261 262 263

1534 1535 1537 1538 1539 1548 1557 1559 1560 1566 1572 1578

1534 1536 1537 1538 1547 1556 1558 1559 1565 1571 1577 1583

260 261

1455 1460

1459 1519

264 265

1584 1589

1588 1648

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-23

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
SAR Acknowledgement Comment Codes Pell Grant Eligibility Flag Reprocessed Reason Code Duplicate Date 262 263 264 265 1520 1540 1541 1543 1539 1540 1542 1550

2003-2004 ISIR Field Data Name # Start End
SAR Acknowledgement Comment Codes Pell Grant Eligibility Flag Reprocessed Reason Code Duplicate Date 266 267 268 269 1649 1669 1670 1672 1668 1669 1671 1679

Changes

Modified year reference in valid content to: 20030101 to 20041231

Duplicate SSN Indicator ISIR Transaction Type Electronic Federal School Code Indicator Multi School Code Flags

269 266 267 268

1559 1551 1552 1553

1559 1551 1552 1558

Duplicate SSN Indicator ISIR Transaction Type Electronic Federal School Code Indicator Multi School Code Flags Parent's Marital Status Date

270 271 272 273 274

1680 1681 1682 1683 1689

1680 1681 1682 1688 1694 Added in 03-04 Format is CCYYMM 190001 to 200412 Blank Changed from 18 bytes Added Blank Added 5 = Realtime transaction not sent to NSLDS

Filler NSLDS Transaction Number NSLDS Database Results Flag NSLDS Flag NSLDS Pell Overpayment Flag NSLDS Pell Overpayment Contact NSLDS SEOG Overpayment Flag

271 272 273 274 275 276 277

1562 1580 1582 1583 1584 1585 1593

1579 1581 1582 1583 1584 1592 1593

Filler NSLDS Transaction Number NSLDS Database Results Flag NSLDS Flag NSLDS Pell Overpayment Flag NSLDS Pell Overpayment Contact NSLDS SEOG Overpayment Flag

275 276 277 278 279 280 281

1695 1707 1709 1710 1711 1712 1720

1706 1708 1709 1710 1711 1719 1720

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-24

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS SEOG Overpayment Contact NSLDS Perkins Overpayment Flag NSLDS Perkins Overpayment Contact NSLDS Defaulted Loan Flag NSLDS Discharged Loan Flag 278 279 280 281 282 1594 1602 1603 1611 1612 1601 1602 1610 1611 1612

2003-2004 ISIR Field Data Name # Start End
NSLDS SEOG Overpayment Contact NSLDS Perkins Overpayment Flag NSLDS Perkins Overpayment Contact NSLDS Defaulted Loan Flag NSLDS Discharged Loan Flag 282 283 284 285 286 1721 1729 1730 1738 1739 1728 1729 1737 1738 1739

Changes

Changed all valid content to: C = Conditional D = Death M = Multiple N = None P = Permanent R = Reaffirmed

NSLDS Loan Satisfactory Repayment Flag Active Bankruptcy Flag NSLDS Aggregate Subsidized Outstanding Principal Balance NSLDS Aggregate Unsubsidized Outstanding Principal Balance NSLDS Aggregate Combined Outstanding Principal Balance NSLDS Aggregate Consolidated Outstanding Principal Balance NSLDS Aggregate Subsidized Pending Disbursement

283 284 285

1613 1614 1615

1613 1614 1620

286

1621

1626

287

1627

1632

NSLDS Loan Satisfactory Repayment Flag Active Bankruptcy Flag NSLDS Aggregate Subsidized Outstanding Principal Balance NSLDS Aggregate Unsubsidized Outstanding Principal Balance NSLDS Aggregate Combined Outstanding Principal Balance NSLDS Aggregate Consolidated Outstanding Principal Balance NSLDS Aggregate Subsidized Pending Disbursement

287 288 289

1740 1741 1742

1740 1741 1747

290

1748

1753

291

1754

1759

288

1633

1638

292

1760

1765

289

1639

1644

293

1766

1771

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-25

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Aggregate Unsubsidized Pending Disbursement NSLDS Aggregate Combined Pending Disbursement NSLDS Aggregate Subsidized Total NSLDS Aggregate Unsubsidized Total NSLDS Aggregate Combined Total NSLDS Aggregate Consolidated Total NSLDS Perkins Principal Balance NSLDS Perkins Current Year Loan Amount NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Repayment Change Flag NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Aggregate Loan Change Flag NSLDS Perkins Loan Change Flag NSLDS Pell Payment Change Flag NSLDS Additional Pell Flag 290 1645 1650

2003-2004 ISIR Field Data Name # Start End
NSLDS Aggregate Unsubsidized Pending Disbursement NSLDS Aggregate Combined Pending Disbursement NSLDS Aggregate Subsidized Total NSLDS Aggregate Unsubsidized Total NSLDS Aggregate Combined Total NSLDS Aggregate Consolidated Total NSLDS Perkins Principal Balance NSLDS Perkins Current Year Loan Amount NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Repayment Change Flag NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Aggregate Loan Change Flag NSLDS Perkins Loan Change Flag NSLDS Pell Payment Change Flag NSLDS Additional Pell Flag 294 1772 1777

Changes

291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306

1651 1657 1663 1669 1675 1681 1687 1693 1694 1695 1696 1697 1698 1699 1700 1701

1656 1662 1668 1674 1680 1686 1692 1693 1694 1695 1696 1697 1698 1699 1700 1701

295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310

1778 1784 1790 1796 1802 1808 1814 1820 1821 1822 1823 1824 1825 1826 1827 1828

1783 1789 1795 1801 1807 1813 1819 1820 1821 1822 1823 1824 1825 1826 1827 1828

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-26

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Additional Loans Flag Direct Loan MasterProm Note Flag 307 308 1702 1703 1702 1703

2003-2004 ISIR Field Data Name # Start End
NSLDS Additional Loans Flag Direct Loan MasterProm Note Flag Direct Loan Plus Master Prom Note Flag 311 312 313 1829 1830 1831 1829 1830 1831

Changes

Added in 03-04 A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS

NSLDS Pell Sequence Number (1) NSLDS Pell Verification Flag (1) NSLDS Pell EFC (1) NSLDS Pell School Code (1) NSLDS Pell Transaction Number (1) NSLDS Pell Last Update Date (1) NSLDS Pell Scheduled Amount (1) NSLDS Pell Amount Paid to Date (1) NSLDS Pell Remaining Amount to Pay (1) NSLDS Pell Percent Scheduled Award Used (1) NSLDS Pell Award Amount (1)

309 310 311 312 313 314 315 316 317

1704 1706 1709 1715 1723 1725 1733 1739 1745

1705 1708 1714 1722 1724 1732 1738 1744 1750

NSLDS Pell Sequence Number (1) NSLDS Pell Verification Flag (1) NSLDS Pell EFC (1) NSLDS Pell School Code (1) NSLDS Pell Transaction Number (1) NSLDS Pell Last Update Date (1) NSLDS Pell Scheduled Amount (1) NSLDS Pell Amount Paid to Date (1)

314 315 316 317 318 319 320 321

1832 1834 1837 1843 1851 1853 1861 1867

1833 1836 1842 1850 1852 1860 1866 1872 NSLDS Pell Remaining Amount to Pay (1) deleted in 03-04

318 319

1751 1756

1755 1761

NSLDS Pell Percent Scheduled Award Used (1) NSLDS Pell Award Amount (1)

322 323

1873 1878

1877 1883

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-27

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) NSLDS Pell EFC (2) NSLDS Pell School Code (2) NSLDS Pell Transaction Number (2) NSLDS Pell Last Update Date (2) NSLDS Pell Scheduled Amount (2) NSLDS Pell Amount Paid to Date (2) NSLDS Pell Remaining Amount to Pay (2) NSLDS Pell Percent Scheduled Award Used (2) NSLDS Pell Award Amount (2) NSLDS Pell Sequence Number (3) NSLDS Pell Verification Flag (3) NSLDS Pell EFC (3) NSLDS Pell School Code (3) NSLDS Pell Transaction Number (3) NSLDS Pell Last Update Date (3) 320 321 322 323 324 325 326 327 328 1762 1764 1767 1773 1781 1783 1791 1797 1803 1763 1766 1772 1780 1782 1790 1796 1802 1808

2003-2004 ISIR Field Data Name # Start End
NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) NSLDS Pell EFC (2) NSLDS Pell School Code (2) NSLDS Pell Transaction Number (2) NSLDS Pell Last Update Date (2) NSLDS Pell Scheduled Amount (2) NSLDS Pell Amount Paid to Date (2) 324 325 326 327 328 329 330 331 1884 1886 1889 1895 1903 1905 1913 1919 1885 1888 1894 1902 1904 1912 1918 1924

Changes

NSLDS Pell Remaining Amount to Pay (2) deleted from 03-04 ISIR NSLDS Pell Percent Scheduled Award Used (2) NSLDS Pell Award Amount (2) NSLDS Pell Sequence Number (3) NSLDS Pell Verification Flag (3) NSLDS Pell EFC (3) NSLDS Pell School Code (3) NSLDS Pell Transaction Number (3) NSLDS Pell Last Update Date (3) 332 333 334 335 336 337 338 339 1925 1930 1936 1938 1941 1947 1955 1957 1929 1935 1937 1940 1946 1954 1956 1964

329 330 331 332 333 334 335 336

1809 1814 1820 1822 1825 1831 1839 1841

1813 1819 1821 1824 1830 1838 1840 1848

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-28

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Pell Scheduled Amount (3) NSLDS Pell Amount Paid to Date (3) NSLDS Pell Remaining Amount to Pay (3) NSLDS Pell Percent Scheduled Award Used (3) NSLDS Pell Award Amount (3) NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code NSLDS Loan (1) Change Flag NSLDS Loan (1) Program Code NSLDS Loan (1) Net Amount NSLDS Loan (1) Current Status Code NSLDS Loan (1) Current Status Date NSLDS Loan (1) Aggregate Principal Balance NSLDS Loan (1) Aggregate Principal Balance Date NSLDS Loan (1) Begin Date NSLDS Loan (1) End Date NSLDS Loan (1) GA Code NSLDS Loan (1) Contact Type 337 338 339 1849 1855 1861 1854 1860 1866

2003-2004 ISIR Field Data Name # Start End
NSLDS Pell Scheduled Amount (3) NSLDS Pell Amount Paid to Date (3) 340 341 1965 1971 1970 1976

Changes

NSLDS Pell Remaining Amount to Pay (3) deleted from 03-04 ISIR NSLDS Pell Percent Scheduled Award Used (3) NSLDS Pell Award Amount (3) NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code NSLDS Loan (1) Change Flag NSLDS Loan (1) Program Code NSLDS Loan (1) Net Amount NSLDS Loan (1) Current Status Code NSLDS Loan (1) Current Status Date NSLDS Loan (1) Aggregate Principal Balance NSLDS Loan (1) Aggregate Principal Balance Date NSLDS Loan (1) Begin Date NSLDS Loan (1) End Date NSLDS Loan (1) GA Code NSLDS Loan (1) Contact Type 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 1977 1982 1988 1990 1991 1992 1994 2000 2002 2010 2016 2024 2032 2040 2043 1981 1987 1989 1990 1991 1993 1999 2001 2009 2015 2023 2031 2039 2042 2045

340 341 342 343 344 345 346 347 348 349 350 351 352 353 354

1867 1872 1878 1880 1881 1882 1884 1890 1892 1900 1906 1914 1922 1930 1933

1871 1877 1879 1880 1881 1883 1889 1891 1899 1905 1913 1921 1929 1932 1935

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-29

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Loan (1) School Code NSLDS Loan (1) Contact Code NSLDS Loan (1) Grade Level NSLDS Loan (1) Additional Unsubsidized Loan Flag NSLDS Loan (1) Capitalized Interest Flag NSLDS Loan (1) Amount of Last Disbursement NSLDS Loan (1) Date of Last Disbursement NSLDS Loan (2) Sequence Number NSLDS Loan (2) Type Code NSLDS Loan (2) Change Flag NSLDS Loan (2) Program Code NSLDS Loan (2) Net Amount NSLDS Loan (2) Current Status Code NSLDS Loan (2) Current Status Date NSLDS Loan (2) Aggregate Principal Balance NSLDS Loan (2) Aggregate Principal Balance Date NSLDS Loan (2) Begin Date 355 356 357 358 1936 1944 1952 1955 1943 1951 1954 1955

2003-2004 ISIR Field Data Name # Start End
NSLDS Loan (1) School Code NSLDS Loan (1) Contact Code NSLDS Loan (1) Grade Level NSLDS Loan (1) Additional Unsubsidized Loan Flag NSLDS Loan (1) Capitalized Interest Flag NSLDS Loan (1) Amount of Last Disbursement NSLDS Loan (1) Date of Last Disbursement NSLDS Loan (2) Sequence Number NSLDS Loan (2) Type Code NSLDS Loan (2) Change Flag NSLDS Loan (2) Program Code NSLDS Loan (2) Net Amount NSLDS Loan (2) Current Status Code NSLDS Loan (2) Current Status Date NSLDS Loan (2) Aggregate Principal Balance NSLDS Loan (2) Aggregate Principal Balance Date NSLDS Loan (2) Begin Date 357 358 359 360 2046 2054 2062 2065 2053 2061 2064 2065

Changes

359 360 361 362 363 364 365 366 367 368 369 370 371

1956 1957 1963 1971 1973 1974 1975 1977 1983 1985 1993 1999 2007

1956 1962 1970 1972 1973 1974 1976 1982 1984 1992 1998 2006 2014

361 362 363 364 365 366 367 368 369 370 371 372 373

2066 2067 2073 2081 2083 2084 2085 2087 2093 2095 2103 2109 2117

2066 2072 2080 2082 2083 2084 2086 2092 2094 2102 2108 2116 2124

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-30

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Loan (2) End Date NSLDS Loan (2) GA Code NSLDS Loan (2) Contact Type NSLDS Loan (2) School Code NSLDS Loan (2) Contact Code NSLDS Loan (2) Grade Level NSLDS Loan (2) Additional Unsubsidized Loan Flag NSLDS Loan (2) Capitalized Interest Flag NSLDS Loan (2) Amount of Last Disbursement NSLDS Loan (2) Date of Last Disbursement NSLDS Loan (3) Sequence Number NSLDS Loan (3) Type Code NSLDS Loan (3) Change Flag NSLDS Loan (3) Program Code NSLDS Loan (3) Net Amount NSLDS Loan (3) Current Status Code NSLDS Loan (3) Current Status Date NSLDS Loan (3) Aggregate Principal Balance 372 373 374 375 376 377 378 2015 2023 2026 2029 2037 2045 2048 2022 2025 2028 2036 2044 2047 2048

2003-2004 ISIR Field Data Name # Start End
NSLDS Loan (2) End Date NSLDS Loan (2) GA Code NSLDS Loan (2) Contact Type NSLDS Loan (2) School Code NSLDS Loan (2) Contact Code NSLDS Loan (2) Grade Level NSLDS Loan (2) Additional Unsubsidized Loan Flag NSLDS Loan (2) Capitalized Interest Flag NSLDS Loan (2) Amount of Last Disbursement NSLDS Loan (2) Date of Last Disbursement NSLDS Loan (3) Sequence Number NSLDS Loan (3) Type Code NSLDS Loan (3) Change Flag NSLDS Loan (3) Program Code NSLDS Loan (3) Net Amount NSLDS Loan (3) Current Status Code NSLDS Loan (3) Current Status Date NSLDS Loan (3) Aggregate Principal Balance 374 375 376 377 378 379 380 2125 2133 2136 2139 2147 2155 2158 2132 2135 2138 2146 2154 2157 2158

Changes

379 380 381 382 383 384 385 386 387 388 389

2049 2050 2056 2064 2066 2067 2068 2070 2076 2078 2086

2049 2055 2063 2065 2066 2067 2069 2075 2077 2085 2091

381 382 383 384 385 386 387 388 389 390 391

2159 2160 2166 2174 2176 2177 2178 2180 2186 2188 2196

2159 2165 2173 2175 2176 2177 2179 2185 2187 2195 2201

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-31

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Loan (3) Aggregate Principal Balance Date NSLDS Loan (3) Begin Date NSLDS Loan (3) End Date NSLDS Loan (3) GA Code NSLDS Loan (3) Contact Type NSLDS Loan (3) School Code NSLDS Loan (3) Contact Code NSLDS Loan (3) Grade Level NSLDS Loan (3) Additional Unsubsidized Loan Flag NSLDS Loan (3) Capitalized Interest Flag NSLDS Loan (3) Amount of Last Disbursement NSLDS Loan (3) Date of Last Disbursement NSLDS Loan (4) Sequence Number NSLDS Loan (4) Type Code NSLDS Loan (4) Change Flag NSLDS Loan (4) Program Code NSLDS Loan (4) Net Amount NSLDS Loan (4) Current Status Code 390 391 392 393 394 395 396 397 398 2092 2100 2108 2116 2119 2122 2130 2138 2141 2099 2107 2115 2118 2121 2129 2137 2140 2141

2003-2004 ISIR Field Data Name # Start End
NSLDS Loan (3) Aggregate Principal Balance Date NSLDS Loan (3) Begin Date NSLDS Loan (3) End Date NSLDS Loan (3) GA Code NSLDS Loan (3) Contact Type NSLDS Loan (3) School Code NSLDS Loan (3) Contact Code NSLDS Loan (3) Grade Level NSLDS Loan (3) Additional Unsubsidized Loan Flag NSLDS Loan (3) Capitalized Interest Flag NSLDS Loan (3) Amount of Last Disbursement NSLDS Loan (3) Date of Last Disbursement NSLDS Loan (4) Sequence Number NSLDS Loan (4) Type Code NSLDS Loan (4) Change Flag NSLDS Loan (4) Program Code NSLDS Loan (4) Net Amount NSLDS Loan (4) Current Status Code 392 393 394 395 396 397 398 399 400 2202 2210 2218 2226 2229 2232 2240 2248 2251 2209 2217 2225 2228 2231 2239 2247 2250 2251

Changes

399 400 401 402 403 404 405 406 407

2142 2143 2149 2157 2159 2160 2161 2163 2169

2142 2148 2156 2158 2159 2160 2162 2168 2170

401 402 403 404 405 406 407 408 409

2252 2253 2259 2267 2269 2270 2271 2273 2279

2252 2258 2266 2268 2269 2270 2272 2278 2280

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-32

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Loan (4) Current Status Date NSLDS Loan (4) Aggregate Principal Balance NSLDS Loan (4) Aggregate Principal Balance Date NSLDS Loan (4) Begin Date NSLDS Loan (4) End Date NSLDS Loan (4) GA Code NSLDS Loan (4) Contact Type NSLDS Loan (4) School Code NSLDS Loan (4) Contact Code NSLDS Loan (4) Grade Level NSLDS Loan (4) Additional Unsubsidized Loan Flag NSLDS Loan (4) Capitalized Interest Flag NSLDS Loan (4) Amount of Last Disbursement NSLDS Loan (4) Date of Last Disbursement NSLDS Loan (5) Sequence Number NSLDS Loan (5) Type Code NSLDS Loan (5) Change Flag 408 409 410 411 412 413 414 415 416 417 418 2171 2179 2185 2193 2201 2209 2212 2215 2223 2231 2234 2178 2184 2192 2200 2208 2211 2214 2222 2230 2233 2234

2003-2004 ISIR Field Data Name # Start End
NSLDS Loan (4) Current Status Date NSLDS Loan (4) Aggregate Principal Balance NSLDS Loan (4) Aggregate Principal Balance Date NSLDS Loan (4) Begin Date NSLDS Loan (4) End Date NSLDS Loan (4) GA Code NSLDS Loan (4) Contact Type NSLDS Loan (4) School Code NSLDS Loan (4) Contact Code NSLDS Loan (4) Grade Level NSLDS Loan (4) Additional Unsubsidized Loan Flag NSLDS Loan (4) Capitalized Interest Flag NSLDS Loan (4) Amount of Last Disbursement NSLDS Loan (4) Date of Last Disbursement NSLDS Loan (5) Sequence Number NSLDS Loan (5) Type Code NSLDS Loan (5) Change Flag 410 411 412 413 414 415 416 417 418 419 420 2281 2289 2295 2303 2311 2319 2322 2325 2333 2341 2344 2288 2294 2302 2310 2318 2321 2324 2332 2340 2343 2344

Changes

419 420 421 422 423 424

2235 2236 2242 2250 2252 2253

2235 2241 2249 2251 2252 2253

421 422 423 424 425 426

2345 2346 2352 2360 2362 2363

2345 2351 2359 2361 2362 2363

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-33

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Loan (5) Program Code NSLDS Loan (5) Net Amount NSLDS Loan (5) Current Status Code NSLDS Loan (5) Current Status Date NSLDS Loan (5) Aggregate Principal Balance NSLDS Loan (5) Aggregate Principal Balance Date NSLDS Loan (5) Begin Date NSLDS Loan (5) End Date NSLDS Loan (5) GA Code NSLDS Loan (5) Contact Type NSLDS Loan (5) School Code NSLDS Loan (5) Contact Code NSLDS Loan (5) Grade Level NSLDS Loan (5) Additional Unsubsidized Loan Flag NSLDS Loan (5) Capitalized Interest Flag NSLDS Loan (5) Amount of Last Disbursement NSLDS Loan (5) Date of Last Disbursement 425 426 427 428 429 430 431 432 433 434 435 436 437 438 2254 2256 2262 2264 2272 2278 2286 2294 2302 2305 2308 2316 2324 2327 2255 2261 2263 2271 2277 2285 2293 2301 2304 2307 2315 2323 2326 2327

2003-2004 ISIR Field Data Name # Start End
NSLDS Loan (5) Program Code NSLDS Loan (5) Net Amount NSLDS Loan (5) Current Status Code NSLDS Loan (5) Current Status Date NSLDS Loan (5) Aggregate Principal Balance NSLDS Loan (5) Aggregate Principal Balance Date NSLDS Loan (5) Begin Date NSLDS Loan (5) End Date NSLDS Loan (5) GA Code NSLDS Loan (5) Contact Type NSLDS Loan (5) School Code NSLDS Loan (5) Contact Code NSLDS Loan (5) Grade Level NSLDS Loan (5) Additional Unsubsidized Loan Flag NSLDS Loan (5) Capitalized Interest Flag NSLDS Loan (5) Amount of Last Disbursement NSLDS Loan (5) Date of Last Disbursement 427 428 429 430 431 432 433 434 435 436 437 438 439 440 2364 2366 2372 2374 2382 2388 2396 2404 2412 2415 2418 2426 2434 2437 2365 2371 2373 2381 2387 2395 2403 2411 2414 2417 2425 2433 2436 2437

Changes

439 440 441

2328 2329 2335

2328 2334 2342

441 442 443

2438 2439 2445

2438 2444 2452

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-34

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Loan (6) Sequence Number NSLDS Loan (6) Type Code NSLDS Loan (6) Change Flag NSLDS Loan (6) Program Code NSLDS Loan (6) Net Amount NSLDS Loan (6) Current Status Code NSLDS Loan (6) Current Status Date NSLDS Loan (6) Aggregate Principal Balance NSLDS Loan (6) Aggregate Principal Balance Date NSLDS Loan (6) Begin Date NSLDS Loan (6) End Date NSLDS Loan (6) GA Code NSLDS Loan (6) Contact Type NSLDS Loan (6) School Code NSLDS Loan (6) Contact Code NSLDS Loan (6) Grade Level NSLDS Loan (6) Additional Unsubsidized Loan Flag NSLDS Loan (6) Capitalized Interest Flag 442 443 444 445 446 447 448 449 450 451 452 453 454 455 456 457 458 459 2343 2345 2346 2347 2349 2355 2357 2365 2371 2379 2387 2395 2398 2401 2409 2417 2420 2421 2344 2345 2346 2348 2354 2356 2364 2370 2378 2386 2394 2397 2400 2408 2416 2419 2420 2421

2003-2004 ISIR Field Data Name # Start End
NSLDS Loan (6) Sequence Number NSLDS Loan (6) Type Code NSLDS Loan (6) Change Flag NSLDS Loan (6) Program Code NSLDS Loan (6) Net Amount NSLDS Loan (6) Current Status Code NSLDS Loan (6) Current Status Date NSLDS Loan (6) Aggregate Principal Balance NSLDS Loan (6) Aggregate Principal Balance Date NSLDS Loan (6) Begin Date NSLDS Loan (6) End Date NSLDS Loan (6) GA Code NSLDS Loan (6) Contact Type NSLDS Loan (6) School Code NSLDS Loan (6) Contact Code NSLDS Loan (6) Grade Level NSLDS Loan (6) Additional Unsubsidized Loan Flag NSLDS Loan (6) Capitalized Interest Flag 444 445 446 447 448 449 450 451 452 453 454 455 456 457 458 459 460 461 2453 2455 2456 2457 2459 2465 2467 2475 2481 2489 2497 2505 2508 2511 2519 2527 2530 2531 2454 2455 2456 2458 2464 2466 2474 2480 2488 2496 2504 2507 2510 2518 2526 2529 2530 2531

Changes

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-35

2003-2004 ISIR Cross-Reference (Continued)
2002-2003 ISIR Field Data Name # Start End
NSLDS Loan (6) Amount of Last Disbursement NSLDS Loan (6) Date of Last Disbursement Filler 460 461 462 2422 2428 2436 2427 2435 2450

2003-2004 ISIR Field Data Name # Start End
NSLDS Loan (6) Amount of Last Disbursement NSLDS Loan (6) Date of Last Disbursement Filler 462 463 464 2532 2538 2546 2537 2545 2560

Changes

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-36

Table of Reject Codes and How to Respond to Each
*These Alpha reject codes are the same as the Reject Override Codes. Reject Comment Code Reject Reason Action Code
*A *B *C Date of birth year equals 1900 through 1928. Independent student and date of birth equals 09/01/87 or greater, and date of birth is not equal to or greater than current year. Taxes paid is greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. (Does not apply to electronic or Web transactions). Dependent student and father's/stepfather's SSN is not in the valid range. Dependent student and mother's/stepmother's SSN is not in the valid range. Missing first or last name. Invalid SSN range. Social Security Match but no date of birth match. Questionable number of family members, greater than 15. Verify or correct the Date of Birth. Verify or correct the Date of Birth. Verify or correct Taxes paid. 069 072 154, 155

D E *N P R *W

Verify SSN or correct the father's/stepfather's SSN. 166 Verify SSN or correct the mother's/stepmother's SSN. Correct the student's last name or first name or verify a blank first or last name field if the student actually has only one name. Verify or correct the student's current SSN. Verify or correct the student's date of birth or contact the Social Security Administration for further assistance. If the student is dependent, verify or correct Parents' Number of Family Members. If the student is independent, verify or correct Student's Number of Family Members. 167 080 023 060 178, 179

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-37

Table of Reject Codes and How to Respond to Each (Continued)
Reject Code
1

Reject Reason

Action

Comment Code

2

Simplified needs test is not met and all asset If the student is dependent, provide the following: 150, 151 data are blank. Parents' Cash, Savings, and Checking; Parents' Real Estate/Investment Net Worth and Parents' Business/Investment Farm Net Worth. If the student is independent, provide the following: Student's Cash, Savings and Checking; Student's Real Estate/Investment Net Worth and Student's Business/Investment Farm Net Worth. Incomplete FAFSA or Renewal FAFSA. If the student is dependent, provide Parents' Taxed 129, 130 and Untaxed Income. If the student is independent, provide Student and Spouse (if married) Taxed and Untaxed Income. Correct the Date of Birth. 018 Contact FSA Customer Service at 800/433-7327. 145 The Social Security Number (SSN) on this transaction belongs to a deceased person according to the Social Security Administration. Review and supply Father's/Stepfather's and/or 049 Mother's/Stepmother's SSN. 168, 169

5 8

Missing or invalid Date of Birth. SSN match with Date of Death.

9 10

Dependent student and both Father's/Stepfather's and Mother's/Stepmother's SSN are blank. Missing marital status and number of family If the student is dependent, review and correct members. Parents' Marital Status and Parents' Number of Family Members.

If the student is independent, review and correct Student's Marital Status and Student's Number of Family Members.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-38

Table of Reject Codes and How to Respond to Each (Continued)
Reject Code
11

Reject Reason
Marital Status inconsistent with reported incomes.

Action
If the student is dependent, review and correct Parents' Marital Status plus Father's/Stepfather’s Income From Work and Mother's/Stepmother’s Income From Work. If the student is independent, review and correct Student's Marital Status plus Student's Income Earned From Work and Spouse's Income Earned From Work. Correct Taxes paid or AGI.

Comment Code
089, 099

12 13

14

15

16

17 18 19

Provide the following: Student's Last Name and/or Student's First Name; Or verify a blank first or last name field if the student actually has only one name. Missing student signature on paper FAFSA Signature correction must be made on a printed or SAR. Student Aid Report certification page and resubmitted to the FAFSA Processor or may be corrected electronically. Missing parent signature on FAFSA or SAR. Signature correction must be made on a printed Student Aid Report certification page and resubmitted to the FAFSA Processor or may be corrected electronically. Missing student signature on FAFSA on the Signature correction must be made on a printed Web, Renewal FAFSA on the Web Student Aid Report certification page and application. or an electronic application. resubmitted to the FAFSA Processor or corrected electronically. Unknown citizenship status or student is not Review and verify or correct Citizenship Status. an U.S. citizen or eligible non-citizen. SSN not on Social Security Administration’s Correct the Social Security Number, or contact database. FSA Customer Service at 800/433-7327 for further assistance. An EFC cannot be calculated because the Student needs to call 202-377-3243 to resolve Department of Education has placed a ‘hold’ comment 009. on the student.

Taxes paid is greater than zero and equal to or greater than AGI. (Does not apply to electronic or Web transactions). Missing Name.

111, 114 082

160

108

110

068 024, 062 009

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-39

Batch Level Error Messages
Error Code Error Message
01 02 03 04 05 06 07 08 09 10 11 Invalid Batch Number Invalid Batch Number Missing Batch Number Batch Computed – Skipping This Batch Header ID Not = “CPS HEADER” Invalid Batch Type Inconsistent No. of Hdrs/Trlrs Invalid Batch Number Date Trailer N-count Not Equal to Actual Count EDE Inst Number Invalid Inst Code in Batch # Not Serviced by Destination

Error Resolution and/or Description
Invalid characters in the batch number EDE batch ID does not match message class EDE batch number is blank or partially blank Batch number used more than once at the CPS; change the batch number and resubmit Batch header ID not equal to ‘CPS HEADER’. Review the batch Header Record layout, make appropriate changes and resubmit the batch. Invalid batch header/trailer type Inconsistent number of batch headers or trailers Invalid batch number date Batch trailer n-count not equal to actual count Institution not participating Institution not valid for destination point

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-40

Record Level Error Messages
Error Code
01 02 03 04 05 06 07 08 09 11

Error Message
EDE Inst Number Invalid Inst Code in Record Not Serviced by Destination Corr Yr not 4 Invalid Record Type Not Found on Database DRN Number = #### Invalid Transaction Number Trans 99 Requires DRN and Inst. Code Too Many Transactions (Various messages; invalid data displayed on error file) (No message) Extraneous Info on Dup Non-numeric serial number Institution Already on Record

Error Resolution and/or Description
Federal School Code indicated is not participating in EDE. Check the code for validity. Federal School Code is not valid for destination point. Process year not equal to 4. Invalid Record Type. SSN and Name ID are invalid or do not match record on database. Requesting school is not listed on database record and is not included in the correction record with the applicant’s correct DRN. Blank or invalid transaction number. Transaction number equals 99 and Federal School Code and DRN are not included on correction record. Transaction number is greater than 30. Call the regional office of the Department of Education for instructions. Out of range or invalid value in data field. Review the valid field content in this technical reference, and compare it to the data you submitted to the CPS. Incorrect field number or missing field number. Verify that field number used was valid on your record. Duplicate request with data other than SSN, ID, Transaction Number, Signed by, or Special Handle. Non-numeric serial number The only correction being made is to your Federal School Code, which is already listed on this record. If nothing else needs to be corrected you do not need to send this record again. If you have other corrections to this record, make them and send the record again without your school code. FAFSA or Renewal FAFSA with the same SSN and Name ID is already on file on the CPS match record on database.

12 14 15 16

18

Previous Application Already on Database

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-41

Assumption Overrides
Assumption Made Assumption When Override Flag Override Is Not Present
1

Results Of Setting Override Before Sending Data Triggering Assumption

Situation

2

3

4

5

The Parents’ Number of Family Members does not equal the number in college. The Parents’ Number of college students in the household equals 7 or more. Parents' AGI assumed Allow parents' AGI to be Parents' AGI is blank or zero. Tax equal to the sum of the zero if blank or zero is return status is filed, will file, or father's/stepfather’s and entered. blank. Father's/Stepfather’s income mother's/stepmother’s from work or mother's/Stepmother’s income earned from work. income from work is positive or negative. Student's number in college Allow number of family The independent Student's Number of assumed to be 1. members to be equal to the Family Members equals 3 or more. number in college when they The Number of College Students in are equal and greater than 2. Household is the same value. Student's AGI assumed to Allow Student's AGI to be The Student's AGI is blank or zero. be equal to the sum of the zero if blank is entered. Tax return status is filed, will file, or student's and spouse's blank. Student's income from work income earned from work. or spouse's income from work is positive or negative. Parents' income from Allow Parents' income from Parents’ Calculated 2002 Tax Status Worksheet C assumed to be Worksheet C to be greater equals filed. Income from Worksheet zero. than zero and greater than a C is greater than a fixed percentage of fixed percentage of the Parents' AGI plus Parents’ Total from parents' total income. Worksheet A plus Worksheet B. Parents’ Calculated 2002 Tax Status equals non-tax filer. Income from Worksheet C is greater than a fixed percentage of Father's/Stepfather’s Income From Work, Mother's/Stepmother’s Income From Work, and Parents’ Total from Worksheet A plus Worksheet B.

Parents’ number in college Allow number in college to assumed to be 1. be greater than 6.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-42

Assumption Overrides (Continued)
Assumption Made Assumption When Override Flag Override Is Not Present
6

Results Of Setting Override Before Sending Data Triggering Assumption

Situation
Students Calculated 2002 Tax Status equals filed. Income from Worksheet C is greater or equal to Student's AGI, and Student’s Total from Worksheet A plus Worksheet B. Students Calculated 2002 Tax Status equals non-filer. Income from Worksheet C is greater than or equal to Student's Income Earned From Work, Spouse's Income From Work, and Student’s Total from Worksheet A plus Worksheet B.

Student's income from Allow Student's income Worksheet C assumed to be from Worksheet C to be zero. greater than zero, and equal or greater than student's total income.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-43

Field Name and Position Cross-References
SAR Field Name
Last Name First Name Middle Initial Permanent Street Address City State Abbreviation Zip Code Social Security Number Date of Birth Permanent Home Phone Number Driver’s License Number Driver’s License State Abbreviation Citizenship Status Alien Registration Number Marital Status Date of Marital Status

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
001 002 003 004 005 006 007 008 009 010 011 012 013 014 015 016 25-40 41-52 53 54-88 89-104 105-106 107-111 3-11 112-119 120-129 130-149 150-151 152 153-161 162 163-168 702 703 704 705 706 707 708 709 710 711 712 713 714 715 716 717 822 823 824 825 826 827 828 829 830 831 832 833 834 835 836 837 942 943 944 945 946 947 948 949 950 951 952 953 954 955 956 957

FAFSA Field Name
Last Name First Name Middle Initial Number and Street (Include Apt. Number) City (and country if not U.S.) State Zip Code Your Social Security Number Your date of birth Your permanent telephone number License Number State Are you a U.S. citizen? Alien Registration Number What is your marital status as of today? Month and year you were married, separated, divorced, or widowed

FAFSA #
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-44

Field Name and Position Cross-References (Continued)
SAR Field Name
Summer 2003 Fall 2003 Winter 2003-2004 Spring 2004 Summer 2004 Father’s Educational Level Mother’s Educational Level State of Legal Residence Abbreviation Did you become a legal resident of this state before January 1, 1998? If you answered “No” to question 25, date you became a legal resident. Are you male?

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
017 018 019 020 021 022 023 024 025 169 170 171 172 173 174 175 176-177 178 718 719 720 721 722 723 724 725 726 838 839 840 841 842 843 844 845 846 958 959 960 961 962 963 964 965 966

FAFSA Field Name
Summer 2003? Fall 2003? Winter 2003-2004? Spring 2004? Summer 2004? Highest school your father completed Highest school your mother completed What is your state of legal residence? Did you become a legal resident of this state before January 1, 1998? If the answer to question 25 is “No” give month and year you became a legal resident. Are you male? (Most male students must register with Selective Service to get federal aid.) If you are male (ages 18-25) and not registered, answer "Yes" and Selective Service will register you. What degree or certificate will you be working on during 2003-2004?

FAFSA #
17 18 19 20 21 22 23 24 25

026

179-184

727

847

967

26

027

185

728

848

968

27

If you are male (ages 18-25) and not registered, answer "Yes" and Selective Service will register you. Type of Degree / Certificate

028

186

729

849

969

28

029

187

730

850

970

29

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-45

Field Name and Position Cross-References (Continued)
SAR Field Name
Grade Level in College in 20032004 High School Diploma or GED? First Bachelor’s Degree By 7-12003? Interested in Student Loans? Interested in WorkStudy?

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
030 188 731 851 971

FAFSA Field Name
What will be your grade level when you begin the 2003-2004 school year? Will you have a high school diploma or GED before you enroll? Will you have your first bachelor’s degree before July 1, 2003? In addition to grants, are you interested in student loans (which you must pay back)? In addition to grants, are you interested in “work-study” (which you earn through work)? Do not leave this question blank. Have you ever been convicted of possessing or selling illegal drugs? If you have, answer “Yes,” complete and submit this application, and we will send you a worksheet in the mail for you to determine if your conviction affects your eligibility for aid. For 2002, have you (the student) completed your IRS income tax return or another tax return listed in question 37?

FAFSA #
30

031

189

732

852

972

31

032 033

190 191

733 734

853 854

973 974

32 33

034

192

735

855

975

34

Drug Conviction Affecting Eligibility?

035

193

736

856

976

35

Filed 2002 Income Tax Return

036

194

737

857

977

36

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-46

Field Name and Position Cross-References (Continued)
SAR Field Name
Type of 2002 Tax Form Used? If you filed or will file a 1040, were you eligible to file 1040A or 1040EZ? Adjusted Gross Income from IRS Form U.S. Income Tax Paid from IRS Form Exemptions Claimed from IRS Form Student’s Income Earned from Work Spouse’s Income Earned from Work

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
037 038 195 196 738 739 858 859 978 979

FAFSA Field Name
What income tax return did you file or will you file for 2002? If you have filed or will file a 1040, were you eligible to file a 1040A or 1040EZ? What was your (and spouse’s) adjusted gross income for 2002? Enter the total amount of your (and spouse’s) income tax for 2002. Enter your (and spouse’s) exemptions for 2002. How much did you earn from working (wages, salaries, tips, etc.) in 2002? How much did your spouse earn from working (wages, salaries, tips, etc.) in 2002? Worksheet A Worksheet B Worksheet C As of today, what is the net worth of your (and spouse’s) current investments?

FAFSA #
37 38

039

197-202

740

860

980

39

040 041 042

203-207 208-209 210-215

741 742 743

861 862 863

981 982 983

40 41 42

043

216-221

744

864

984

43

Amount from FAFSA Worksheet A Amount from FAFSA Worksheet B Amount from FAFSA Worksheet C Net Worth of current Investments

044 045 046 047

222-226 227-231 232-236 237-242

745 746 747 748

865 866 867 868

985 986 987 988

44 45 46 47

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-47

Field Name and Position Cross-References (Continued)
SAR Field Name
Net Worth of Business/ Investment Farms Cash, Savings and Checking

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
048 243-248 749 869 989

FAFSA Field Name
As of today, what is the net worth of your (and spouse’s) current businesses and/or investment farms? As of today, what is your (and spouse’s) total current balance of cash, savings, and checking accounts? If you receive veterans' education benefits, for how many months from July 1, 2003 through June 30, 2004 will you receive these benefits. And what amount will you receive per month? Were you born before January 1, 1980? During the school year 2003-2004, will you be working on a master's or doctorate program (such as an MA, MBA, MD, JD, PhD. EdD, or graduate certificate, etc.)? As of today, are you married? (Answer "Yes" if you are separated but not divorced.) Do you have children who receive more than half of their support from you?

FAFSA #
48

049

249-254

750

870

990

49

How many Months Receive VA Education Benefits?

050

255-256

751

871

991

50

Monthly VA Benefits Amount Born Before 1-11980? Working on a masters or doctorate program in 20032004?

051 052 053

257-260 261 262

752 753 754

872 873 874

992 993 994

51 52 53

Are You Married?

054

263

755

875

995

54

Have Children you support?

055

264

756

876

996

55

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-48

Field Name and Position Cross-References (Continued)
SAR Field Name
Have Dependents Other Than Children or Spouse?

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
056 265 757 877 997

FAFSA Field Name
Do you have dependents (other than your children or spouse) who live with you and who receive more than half of their support from you, now and through June 30, 2004? Are you an orphan, or are you or were you (until age 18) a ward/dependent of the court? Are you a veteran of the U.S. Armed Forces? What is your parents’ marital status as of today? Month and year they were married, separated, divorced, or widowed Father’s/ Stepfather’s Social Security Number Father’s/ Stepfather’s Last Name Mother’s/ Stepmother’s Social Security Number Mother’s/ Stepmother’s Last Name Go to Page 7 to determine how many people are in your parents’ household.

FAFSA #
56

Are you an Orphan, or were you (until age 18) a Ward/Dependent of Court? Veteran of U.S. Armed Forces? Parents' Marital Status Date of Marital Status Your Father’s/ Stepfather’s Social Security Number Your Father’s/ Stepfather’s Last Name Your Mother’s/ Stepmother’s Social Security Number Your Mother’s/ Stepmother’s Last Name Parents' number of family members in 2003-2004

057

266

758

878

998

57

058 059 060

267 268 1689-1694

759 760 761

879 880 881

999 1000 1001

58 59 60

061 062 063 064 065

269-277 278-293 294-302 303-318 319-320

762 763 764 765 766

882 883 884 885 886

1002 1003 1004 1005 1006

61 62 63 64 65

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-49

Field Name and Position Cross-References (Continued)
SAR Field Name
Parents' number of family members in college in 20032004

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
066 321 767 887 1007

FAFSA Field Name
Go to Page 7 to determine how many in question 65 (exclude your parents) will be college students between July 1, 2003 and June 30, 2004. What is your parents’ state of legal residence? Did your parents become legal residents of this state before January 1, 1998? If the answer to question 68 is “No” give the month and year legal residency began for the parent who has lived in the state the longest. What is the age of your older parent? For 2002, have your parents completed their IRS income tax return or another tax return listed in question 72? What income tax return did your parents file or will they file for 2002? If your parents have filed or will file a 1040, were they eligible to file a 1040A or 1040EZ?

FAFSA #
66

Parents' state of legal residence Parents' legal resident of the state before 1-1-1998? If "No" to question 68, enter the date parent became legal resident.

067 068

322-323 324

768 769

888 889

1008 1009

67 68

069

325-330

770

890

1010

69

Age of older Parent? Filed 2002 Income Tax Return?

070 071

331-332 333

771 772

891 892

1011 1012

70 71

Type of 2002 Tax Form Used? If your Parents' filed or will file a 1040, were they eligible to file 1040A or 1040EZ?

072

334

773

893

1013

72

073

335

774

894

1014

73

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-50

Field Name and Position Cross-References (Continued)
SAR Field Name
Adjusted Gross Income from IRS Form U.S. Income Tax Paid from IRS Form Exemptions Claimed from IRS Form Father’s/ Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work Amount from FAFSA Worksheet A Amount from FAFSA Worksheet B Amount from FAFSA Worksheet C Net Worth of current Investments Net Worth of Business/ Investment Farms

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
074 075 076 077 336-341 342-347 348-349 350-355 775 776 777 778 895 896 897 898 1015 1016 1017 1018

FAFSA Field Name
What was your parents’ adjusted gross income for 2002? Enter the total amount of your parents’ income tax for 2002. Enter your parents’ exemptions for 2002 How much did your father/ stepfather earn from working (wages, salaries, tips, etc.) in 2002? How much did your mother/ stepmother earn from working (wages, salaries, tips, etc.) in 2002? Worksheet A Worksheet B Worksheet C As of today, what is the net worth of your parents’ current investments? As of today, what is the net worth of your parents’ current businesses and/or investment farms?

FAFSA #
74 75 76 77

078

356-361

779

899

1019

78

079 080 081 082

362-366 367-371 372-375 377-382

780 781 782 783

900 901 902 903

1020 1021 1022 1023

79 80 81 82

083

383-388

784

904

1024

83

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-51

Field Name and Position Cross-References (Continued)
SAR Field Name
Cash, Savings, and Checking

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
084 389-394 785 905 1025

FAFSA Field Name
As of today, what is your parents’ total current balance of cash, savings, and checking accounts? Go to page 7 to determine how many people are in your (and your spouse’s) household. Go to page 7 to determine how many in question 85 will be college students between July 1, 2003, and June 30, 2004. 1st Federal School Code or Name of college, address and city Housing plans 2nd Federal School Code or Name of college, address and city Housing plans 3rd Federal School Code or Name of college, address and city Housing plans 4th Federal School Code or Name of college, address and city Housing plans

FAFSA #
84

Number of Family Members in 20032004 Number in College in 2003-2004

085

395-396

786

906

1026

85

086

397

787

907

1027

86

First College Name, City and State Housing Plans Second College Name, City and State Federal School Code #2 Housing Plans Third College Name, City and State Housing Plans Fourth College Name, City and State Housing Plans

087

398-403

788

908

1028

87

088 089

404 405-410

789 790

909 910

1029 1030

88 89

090 091

411 412-417

791 792

911 912

1031 1032

90 91

092 093

418 419-424

793 794

913 914

1033 1034

92 93

094

425

795

915

1035

94

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-52

Field Name and Position Cross-References (Continued)
SAR Field Name
Fifth College Name, City and State Housing Plans Sixth College Name, City and State Housing Plans Student's E-mail Address Date Completed Signed By? Preparer’s Social Security Number Preparer’s EIN Preparer’s Signature Dependency Override Indicator (NOT ON SAR) FAA Adjustment (NOT ON SAR) FAA Federal School Code (NOT ON SAR) NOT ON SAR or ISIR Early Analysis Flag (NOT ON SAR) DRN

Field SAR ISIR Verification Correction Highlight Field Field Flag Flag Flag # Positions Position Position Position
095 426-431 796 916 1036

FAFSA Field Name
5th Federal School Code or Name of college, address and city Housing plans 6th Federal School Code or Name of college, address and city Housing plans Enter your e-mail address for an electronic SAR Date this form was completed Student and Parent Signatures Preparer’s Social Security Number Employer ID number Preparer’s signature and date D/O (NOT ON APPLICATION) Federal School Code FAA Signature (NOT ON APPLICATION) (NOT ON APPLICATION)

FAFSA #
95

096 097

432 433-438

797 798

917 918

1037 1038

96 97

098 099 100 101 102 103 104 106 107 108 109 113 114

439 440-489 490-497 498 499-507 508-516 517 526 534 527-532

799 800 801 802 803 804 805 807 808 809 810

919 920 921 922 923 924 925 927 928 929 930 934 935

1039 1040 1041 1042 1043 1044 1045 1047 1048 1049 1050 1054 1055

98 99 100 101 102 103 104 N/A N/A N/A N/A N/A N/A

564 687-690

814 815

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-53

NSLDS Loan Program Codes
Program Code
CL D1 D2 D4 D5 D6 D7 DU EU FI IC NU PL PU RF SF SL SN SU FFEL Consolidated Direct Stafford Subsidized Direct Stafford Unsubsidized Direct PLUS Direct Consolidated Unsubsidized Direct Consolidated Subsidized Direct PLUS Consolidated National Defense Student Loan Perkins Expanded Lending Option Federal Insured Student Loan (FISL) Income Contingent Loan (ICL) National Direct Student Loan (NDSL) FFEL PLUS Federal Perkins FFEL Refinanced FFEL Stafford Subsidized Supplemental Loan (SLS) FFEL Stafford Non-Subsidized FFEL Stafford Unsubsidized

Message

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-54

NSLDS Loan Current Status Codes
Status Code
AL BC BK CA CS DA DB DC DD DE DF DI DK DL DN DO DP DR DS DT DU DW DX DZ FB FC IA ID IG

Status Message
Abandoned Loan No Prior Default, Bankruptcy Claim, Discharged (For FFELP, only includes Chapter 13 bankruptcies.) No Prior Default, Bankruptcy Claim, Active (For FFELP, only includes Chapter 13 bankruptcies.) Cancelled (For Perkins, means = Loan Reversal.) Closed School Discharge Deferred Defaulted, then Bankrupt, Active. (For FFELP, only includes Chapter 13 bankruptcies.) Defaulted, Compromise Defaulted, Then Died Death Defaulted, Unresolved Disability Defaulted, Then Bankrupt, Discharged. (For FFELP, only includes Chapter 13 bankruptcies.) Defaulted, in Litigation Defaulted, Then Paid in Full Through Consolidation Loan Defaulted, Then Bankrupt, Active, Other. (For FFELP, only includes Chapter 13 bankruptcies.) Defaulted, Then Paid in Full Defaulted Loan Included in Roll-up Loan Defaulted, Then Disabled Defaulted, Collection Terminated Defaulted, Unresolved Defaulted, Write-Off Defaulted, Satisfactory Arrangements, and Six Consecutive Payments Defaulted, Six Consecutive Payments, Then Missed Payment Forbearance False Certification Discharge Loan Originated In School or Grace Period In Grace Period

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-55

NSLDS Loan Current Status Codes (Continued)
Status Code
IM IP OD PC PF PM PN RF RP UA UB UC UD UI XD

Status Message
In Military Grace In Post-Deferment Grace (Perkins only) Defaulted, Then Bankrupt, Discharged, Other. (For FFELP, only includes Chapter 7, 11, and 12 bankruptcies.) Paid in Full Through Consolidation Loan Paid in Full Presumed Paid in Full Non-defaulted, Paid in Full Through Consolidation Loan Refinanced In Repayment Temporarily Uninsured – No Default Claim Requested Temporarily Uninsured – Default Claim Denied Permanently Uninsured/Unreinsured – No Default Claim Requested (For Perkins, non-defaulted loan purchased by School) Permanently Uninsured/Unreinsured – Default Claim Denied (For Perkins, defaulted loan purchased by School Uninsured/Unreinsured Defaulted, Satisfactory Arrangements, and Six Consecutive Payments

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-56

State/Country/Jurisdiction Codes
State/Country/Jurisdiction
Alabama Alaska American Samoa Arizona Arkansas California Canada Colorado Connecticut Delaware District of Columbia Federated States of Micronesia Florida Foreign Country (other than Canada or Mexico) Georgia Guam Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Marshall Islands Maryland Massachusetts Mexico Michigan Military Location Code AA Military Location Code AE Military Location Code AP

Code
AL AK AS AZ AR CA CN CO CT DE DC FM FL FC* GA GU HI ID IL IN IA KS KY LA ME MH MD MA MX MI AA** AE** AP**

State/Country/Jurisdiction
Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Northern Mariana Islands Ohio Oklahoma Oregon Pennsylvania Puerto Rico Republic of Palau Rhode Island South Carolina South Dakota Tennessee Texas U.S. Virgin Islands Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming

Code
MN MS MO MT NE NV NH NJ NM NY NC ND MP OH OK OR PA PR PW RI SC SD TN TX VI UT VT VA WA WV WI WY

* = Code of FC and a zip code of 00000 identify foreign countries (other than Canada and Mexico). ** = Code used for a student’s mailing state only, not valid for state of legal residence or driver's license state.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-57

Correction Data Entry Specifications
SAR Field Justify/ # Length Signed
001 16 Left

Field Name/Description
Student’s Last Name If non-blank, first character must be a letter. Second character must be nonnumeric.

Valid Field Content
0 to 9 Uppercase A to Z Space(s) . (period) ’(apostrophe) - (dash) 0 to 9 Uppercase A to Z Space(s) . (period) ’ (apostrophe) - (dash) Uppercase A to Z 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s)

* = Correct to Blank
Y

002

12

Left

Student’s First Name If non-blank, first character must be a letter.

Y

003 004

1 35

Left Left

Middle Initial Permanent Mailing Address If non-blank, first character cannot be blank.

Y Y

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-58

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
005 16 Left

Field Name/Description
Student’s Permanent City If non-blank, first character cannot be blank.

Valid Field Content
0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z Must use a valid postal code, see State/ Country/ Jurisdiction Table in this section. 00000 to 99999 Must be 00000 if Student’s Permanent State is CN, MX or FC 001010001 to 999999999 0 to 9 Format is CCYYMMDD 19000101 to 19991231 0000000000 to 9999999999 0 to 9 Uppercase A to Z Embedded space(s) - (dash) * (asterisk) Entire field cannot consist of all numbers or all asterisks Valid two letter postal code See State/Country/Jurisdiction Table in this section. 1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2 000000001 to 999999999

* = Correct to Blank
N

006

2

Left

Student’s Permanent State

N

007 008 009 010 011

5 9 8 10 20

Right Right Left Right Left

Student’s Permanent Zip Code Student’s Current Social Security Number Student’s Date of Birth Student’s Permanent Phone Number Student’s Driver’s License Number If non-blank, first character cannot be blank and first character cannot contain an asterisk. (*).

N N N Y Y

012 013 014

2 1 9

Left Left Left

Student’s Driver’s License State Code Student’s Citizenship Status Student’s Alien Registration Number

Y N Y

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-59

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
015 1 Left

Field Name/Description
Student’s Marital Status

Valid Field Content

* = Correct to Blank
N

016 017

6 1

Left Left

018

1

Left

019

1

Left

020

1

Left

021

1

Left

022

1

Left

023

1

Left

024

2

Left

1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Student’s Marital Status Date Format is CCYYMM 190001 to 200412 Summer 2003 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Fall 2003 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Winter 2003-2004 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Spring 2004 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Summer 2004 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Father’s Highest Grade Level Completed 1 = Middle School / Jr. High 2 = High School 3 = College or Beyond 4 = Other / Unknown Mother’s Highest Grade Level 1 = Middle School / Jr. High Completed 2 = High School 3 = College or Beyond 4 = Other / Unknown Student’s State of Legal Residence Uppercase A to Z Valid postal code See State/Country/Jurisdiction Table in this section.

Y Y

Y

Y

Y

Y

Y

Y

Y

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-60

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
025 026 1 6 Left Left

Field Name/Description
Student Legal Resident Before 01-011998? Student’s Legal Residence Date

Valid Field Content
1 = Yes 2 = No Format is CCYYMM 190001 to 200412

* = Correct to Blank
Y Y

027 028 029

1 1 1

Left Left Right

030

1

Right

CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Are You Male? 1 = Yes 2 = No Do You want Selective Service to register 1 = Yes you? 2 = No Degree / Certificate 1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Grade Level in College in 2003-2004 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional

Y Y Y

N

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-61

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
031 032 033 034 035 036 037 1 1 1 1 1 1 1 Left Left Left Left Left Left Left

Field Name/Description
HS Diploma or GED Received?

Valid Field Content

* = Correct to Blank
Y Y Y Y Y Y Y

038 039 040 041 042 043 044 045 046 047

1 6 5 2 6 6 5 5 5 6

Left Right Signed Right Right Right Signed Right Signed Right Right Right Right

1 = Yes 2 = No First Bachelor’s Degree By 07-01-2003? 1 = Yes 2 = No Interested in Student Loans? 1 = Yes 2 = No Interested in Student Employment? 1 = Yes 2 = No Drug Conviction Affecting Eligibility? 1 = No 2 = Yes (Part year) 3 = Yes / Don't Know Student’s Tax Return Completed? 1 = Already Completed 2 = Will File 3 = Will Not File Student’s Type of 2002 Tax Form Used? 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, Marshall Islands, the Federate States of Micronesia, or Palau Student Eligible to file 1040A or 1 = Yes 1040EZ? 2 = No 3 = Don’t know Student’s Adjusted Gross Income from -999999 to 999999 IRS form Student’s U.S. Income Tax Paid 00000 to 99999 Student’s Exemptions Claimed 00 to 99 Student’s Income Earned from Work -999999 to 999999 Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Investment Net Worth -999999 to 999999 00000 to 99999 00000 to 99999 00000 to 99999 000000 to 999999

Y Y Y Y N Y Y Y Y Y

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-62

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
048 049 050 051 052 053 054 055 056 057 058 059 6 6 2 4 1 1 1 1 1 1 1 1 Right Right Right Right Left Left Left Left Left Left Left Left

Field Name/Description
Student’s Business and/or Investment Farm Net Worth Student’s Cash, Savings, and Checking No. of Months Veterans Education Benefits Received Monthly Veterans Education Benefits Born Before 01-01-1980? Working on a Master’s or Doctorate Program in 2003-2004? Is Student Married? Have Children you support? Have Legal Dependents Other than Children or Spouse? Orphan or Ward of Court? Veteran of U.S. Armed Forces? Parents’ Marital Status

Valid Field Content
000000 to 999999 000000 to 999999 00 to 12 0000 to 9999 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Married/Remarried 2 = Single 3 = Divorced / Separated 4 = Widowed Format is CCYYMM 190001 to 200412 000000000 to 999999999 0 to 9 Uppercase A to Z Space(s) . (period) ’ (apostrophe) - (dash) 000000000 to 999999999 0 to 9 Uppercase A to Z Space(s) . (period) ’ (apostrophe) - (dash)

* = Correct to Blank
Y Y Y Y N N N N N N N Y

060 061 062

6 9 16

Left Right Left

Parent's Marital Status Date Your Father’s/Stepfather’s Social Security Number Your Father’s/Stepfather’s Last Name

Y Y Y

063 064

9 16

Right Left

Your Mother’s/Stepmother’s Social Security Number Your Mother’s/Stepmother’s Last Name

Y Y

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-63

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
065 066 067 068 069 2 1 2 1 6 Right Right Left Left Left

Field Name/Description
Parents’ Number of Family Members Parents’ Number in College 2003-2004 (Parents’ excluded) Parents’ State of Legal Residence Parents Legal Residents before 01-011998? Parents’ Legal Residence Date

Valid Field Content
01 to 99 1 to 9 Valid postal code See State/Country/Jurisdiction Table in this section. 1 = Yes 2 = No Format is CCYYMM 190001 to 200412 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 00 to 99 1 = Already Completed 2 = Will File 3 = Will Not File 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, Marshall Islands, the Federate States of Micronesia, or Palau. 1 = Yes 2 = No 3 = Don’t know -999999 to 999999 000000 to 999999 00 to 99 -999999 to 999999 -999999 to 999999 00000 to 99999

* = Correct to Blank
Y Y Y Y Y

070 071 072

2 1 1

Left Left Left

Age of Older Parent Parents’ Tax Return Completed? Parents’ Type of 2002 Tax Form Used?

Y Y Y

073 074 075 076 077 078 079

1 6 6 2 6 6 5

Left Right Signed Right Right Right Signed Right Signed Right

Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/ Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A

Y Y Y Y Y Y Y

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-64

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
080 081 082 083 084 085 086 087 088 089 090 091 092 093 094 095 096 5 5 6 6 6 2 1 6 1 6 1 6 1 6 1 6 1 Right Right Right Right Right Right Right Left Left Left Left Left Left Left Left Left Left

Field Name/Description
Parents’ Total Amount from Worksheet B Parents’ Total Amount from Worksheet C Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Parents’ Cash, Savings, and Checking Student’s Number of Family Members Student’s Number in College 2003-2004 Federal School Code #1 Federal School Code #1 Housing Plans Federal School Code #2 Federal School Code #2 Housing Plans Federal School Code #3 Federal School Code #3 Housing Plans Federal School Code #4 Federal School Code #4 Housing Plans Federal School Code #5 Federal School Code #5 Housing Plans

Valid Field Content
00000 to 99999 00000 to 99999 000000 to 999999 000000 to 999999 000000 to 999999 01 to 99 1 to 9 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent

* = Correct to Blank
Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y Y

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-65

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
097 098 101 102 103 104 106 107 113 6 1 1 9 9 1 1 1 1 Left Left Right Right Left Right Left Left Left

Field Name/Description
Federal School Code #6 Federal School Code #6 Housing Plans Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Dependency Override Indicator FAA Adjustment Early Analysis Flag Used to indicate a student who is requesting Early Admission to your institution. DRN (Data Release Number) Will only be included when the application was initiated at the destination point.

Valid Field Content
X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent A = Applicant B = Applicant and Parent 000000000 to 999999999 000000000 to 999999999 1 = Yes 1 = Dependent to Independent 2 = Dependent to Independent override Canceled 1 = Calculation Requested 1 = Early Analysis Applicant

* = Correct to Blank
Y Y N Y Y Y N N Y

114

4

Left

0001 to 9999

N

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-66

Message Classes
Message Class
CORE04OP CORR04IN CORR04OP EAPR04OP EAPS04IN EAPS04OP EDM004OP through EDM904OP EREP04OP ESFN04OP ESFR04OP FDRE04OP FDRF04OP FDRS04IN FDRU04OP HOLD04OP PINR04OP RADD04IN SARA04OP SIGA04OP SIGS04IN SYSG04OP TAPE04OP TAPS04IN TAPS04OP TCOE04OP TCOR04IN TCOR04OP TSAR04OP YTDN04OP YTDO04OP YTDR04OP

Data Description
Electronic Correction/Duplicate Errors Electronic Corrections/Duplicates Electronic Correction/Duplicate ISIR Electronic Application Reject Electronic Applications Electronic Application ISIRs ED Initiated Import 0 through ED Initiated Import 9 PIN Request Errors State Agency ISIR Non-Resident State Agency ISIR Resident Rejected FDR Request Processed FDRs FDR Request Unfulfilled FDRs After 30 Days Signature Hold File RAPP/PIN Print Notification File PIN Requests Automatic ISIRs Signature Correction Acknowledgements & Errors Signature Corrections Systems Generated Test System – Application Errors Test System – Applications Test System – Application ISIRs Test System – Correction Errors Test System – Corrections Test System – Correction ISIRs Test System – Automatic ISIRs State Agency YTD ISIR Non-Resident Year-to-Date ISIRs State Agency YTD ISIR Resident

User Sends or Receives
Receives Sends Receives Receives Sends Receives Receives Receives Receives Receives Receives Receives Sends Receives Receives Receives Sends Receives Receives Sends Receives Receives Sends Receives Receives Sends Receives Receives Receives Receives Receives

Record Length
109 580 2560 109 800 2560 0 109 2560 2560 109 2560 580 109 200 185 109 2560 109 580 2560 109 800 2560 109 580 2560 2560 2560 2560 2560

User ID
CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 Not Determined CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-67

ISIR Comment Codes
For a complete listing of SAR and ISIR codes, please see the companion document to the 2003– 2004 EDE Technical Reference entitled 2003–2004 SAR/ISIR Comment Codes and Text. This document can be found on the U.S. Department of Education's Student Financial Assistance Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as ifap.ed.gov.

April 2003 (2003-2004)

EDE Technical Reference

Processing Codes 4-68

Printing

Printing ISIRs
Effective in 2002-2003 you were no longer required to print your Institutional Student Information Record (ISIR) output document exactly as the ED provided software, EDExpress, printed it. You can also choose to print additional information on the ISIR. Included in this section is the ISIR Fields Not Printed on the ISIR table. It contains all the ISIR fields that EDExpress does not print on the ISIR. There is an example of an ISIR printed from EDExpress for your reference. The following information describes how EDExpress prints values. We have provided it to assist the school or state agency in printing the data on a received ISIR.

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Printing 5-1

Printing Assumed Values
“Assumed Values” reflect suppositions the Central Processing System (CPS) has made in determining the applicant’s Expected Family Contribution (EFC). CPS makes assumptions when the applicant does not report certain information that is necessary for the EFC calculation or when the applicant reports inconsistent information. (Some unreported information will result in a rejected transaction rather than assumptions.) CPS uses the assumed value when calculating the EFC. For certain fields, the only assumption CPS ever makes is zero so these assumption fields on the ISIR will contain zeros (for example, ISIR field 244, Assumed Student’s U.S. Tax Paid). On the ISIR, EDExpress will print an asterisk (*) to the left of the field title to indicate that the CPS made an assumption and the assumed value must print in place of the reported value. If a field is both assumed and highlighted, EDExpress would print an asterisk (*) to the left of the field title. Positions 1500 through 1588 of the ISIR all contain CPS assumption fields.

Printing Intermediate EFC Values
An intermediate EFC value is a value that is used during the EFC calculation process. EDExpress will print either the primary or secondary values, not both. The value in the Federal Pell Grant Paid EFC Type determines which set of values are printed.

FAFSA Data Verify Flags
FAFSA Data Verify Flags are new for 2003-2004 and are found on the ISIR (positions 702 through 821) Each FAFSA Data Verify flag byte corresponds to a specific SAR field and indicates fields corrected to the same value on the transaction being corrected. Refer to the Field Name and Position Cross References table in section 4. If a field was verified as the same data as the transaction being corrected, the FAFSA Data Verify flag will contain a value of 1. A value of 0 signifies that this field was not corrected to the same value and a 2 means the CPS has asked that the field be verified. EDExpress does not print these flags on the ISIR. These flags were added by request of Thirdparty Servicers to assist them when doing correction edits.

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Printing 5-2

Printing Correction Flags
Correction Flags on the ISIR (positions 822 through 941 on the ISIR layout) indicate changes to FAFSA data processed by the CPS. Refer to the Field Name and Position Cross References table in section 4. If a field was corrected on the current transaction, the correction flag will contain a value of 1. If a field was corrected on a previous transaction, the correction flag will contain a value of 2. All other correction flag fields will have a value of zero. EDExpress will print on the ISIR a pound sign (#) to the right of the field variable that was corrected on the most current transaction, and print an at sign (@) to the right of the field variable that was corrected on a previous transaction. Correction flags are cumulative (i.e., the flag will be carried on all subsequent transactions). EDExpress does not actually print the data in this field, rather it uses this data to determine which fields will have a # or @ printed to the right of the field variable to show that the field has been corrected from the original application.

Printing Highlight Flags
Highlight Flags on the ISIR (positions 942 through 1061 on the ISIR layout) indicate data highlighted in bold face on the Student Aid Report (SAR), based on FAFSA data processed by the CPS. Refer to the Field Name and Position Cross References table in section 4. These fields are highlighted and provide a comparison reference between the SAR question number and ISIR field positions. Any field containing a highlight flag will have a value of 1. All other highlight flag fields have a value of zero. On the ISIR, EDExpress will print the letter ‘h’ to the left of the field title that was highlighted. If the field is both highlighted and assumed, an asterisk (*) will print to the left of the field title. EDExpress does not actually print the data in this field, rather it uses this data to determine which fields will have an ‘h’ printed to the left of the field title to show that the field was highlighted.

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Printing 5-3

Rejected ISIRs
Applications and corrections submitted to CPS, regardless of the input type or source, can be rejected for incomplete, illogical, or inconsistent data. An EFC will not be computed for a rejected application transaction. Transactions can be rejected for multiple reasons. Up to seven two-digit reject reason codes are carried on the ISIR. The reject reason codes and resolution in response to each reject reason are described in the Table of Reject Codes and How to Respond to Each, in section 4, Processing Codes.

Comments
Up to 20 three-digit numbers can appear on the ISIR record, indicating which comments would appear on Part One of a SAR from any paper application processor. Some comments contain critical information regarding the student’s status. The comment text that prints on the ISIRs can be found in the 2003-2004 SAR/ISIR Comment Codes and Text document found on the U.S. Department of Education's Federal Student Aid Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as ifap.ed.gov.

NSLDS Page
The ISIR record contains NSLDS information. EDExpress only stores the most recent NSLDS transaction. As a result when the ISIR is printed from EDExpress the transaction number for the student’s NSLDS record may not match the transaction number of the ISIR being printed. You should always print the NSLDS information with the highest transaction number no matter what the transaction number of the ISIR being printed.

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Printing 5-4

Field Types
Fields can contain one of three types of data: character, numeric (N), or signed numeric (S/N). All 9s in a field indicate that the reported or calculated value is greater than or equal to the value of all 9s. Blanks are allowable in some S/N and N fields. With S/N fields, the sign is always implied in the right most character of the field. For example, if the Student’s Adjusted Gross Income field contains a value of negative 3507, it would appear as 00350P. The following chart explains the conversion of the sign and the number: Signed Numeric Fields: { A B C D +0 +1 +2 +3 +4 E F G H I +5 +6 +7 +8 +9 } J K L M -0 -1 -2 -3 -4 N 0 P Q R -5 -6 -7 -8 -9

Note: All signed fields will have an extra byte printed.

Other Field Notes
EDExpress does not print the Subsequent Application Flag on the ISIR. If this field has a value of Y, Subsequent application from student, then an * is printed next to the EFC. EDExpress does not print the value in the Electronic Federal School Code Indicator field, instead it prints the Federal School Code number associated with the value. For example, if the Electronic Federal School Code Indicator equals 3, EDExpress will print the value for the Federal School Code #3 field.

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Printing 5-5

ISIR Fields Not Printed on the ISIR
Field Name
Student Last Name/SSN Change Flag Filler Serial Number Batch Number Electronic Application Entry Source Code Filler ETI Destination Code Parents’ Calculated 2002 Tax Status Student’s Calculated 2002 Tax Status Graduate Flag Filler SSN Date of Death NSLDS Match Flag Subsequent Application Flag Transaction Data Source/Type Code Compute Batch Number FAFSA Data Verify Flags *Correction Flags *Highlight Flags

ISIR Field #
2 112 115 116 118 119 120 139 140 141 152 155 156 162 164 167 168 169 170

Start Position
2 533 536 541 565 566 572 605 606 607 645 662 670 682 685 699 702 822 942

End Position
2 533 540 563 565 571 578 605 606 607 659 669 670 682 686 701 821 941 1061

* These fields are not printed as the field values exist. See Printing Correction Flags and Printing Highlight Flags earlier in this section for more details.

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Printing 5-6

ISIR Fields Not Printed on the ISIR (Continued)
Field Name
Paid EFC NW: EFC Net Worth SATI: Student’s Allowance against Total Income SDNW: Student’s Discretionary Net Worth SEC NW: Secondary Net Worth SEC SATI: Secondary Student’s Allowance Against Total Income SEC SDNW: Secondary Student’s Discretionary Net Worth SAR Acknowledgement Comment Codes Duplicate Date Multi School Code Flags Filler NSLDS Pell Sequence Number (1) NSLDS Pell Sequence Number (2) NSLDS Pell Sequence Number (3) NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code NSLDS Loan (2) Sequence Number NSLDS Loan (2) Type Code NSLDS Loan (3) Sequence Number

ISIR Field #
171 207 215 217 228 236 238 266 269 273 275 314 324 334 344 345 364 365 384

Start Position
1062 1248 1308 1322 1403 1463 1477 1649 1672 1683 1695 1832 1884 1936 1988 1990 2081 2083 2174

End Position
1066 1256 1314 1330 1411 1469 1485 1668 1679 1688 1706 1833 1885 1937 1989 1990 2082 2083 2175

January 2003 (2003-2004)

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Printing 5-7

ISIR Fields Not Printed on the ISIR (Continued)
Field Name
NSLDS Loan (3) Type Code NSLDS Loan (4) Sequence Number NSLDS Loan (4) Type Code NSLDS Loan (5) Sequence Number NSLDS Loan (5) Type Code NSLDS Loan (6) Sequence Number NSLDS Loan (6) Type Code

ISIR Field #
385 404 405 424 425 444 445

Start Position
2176 2267 2269 2360 2362 2453 2455

End Position
2176 2268 2269 2361 2362 2454 2455

January 2003 (2003-2004)

EDE Technical Reference

Printing 5-8

ISIR Sample Output Document
2003-2004 Institutional Student Information Record ****************************************************************************************** * IMPORTANT: Read ALL information to find out what to do with this Report. * ****************************************************************************************** OMB Number: 1845-0008 WILLIAM O'BRIEN AUGUST 19, 2003 1123 WEST L IOWA CITY IA 52240 EFC 0 006 If you need additional help with your ISIR, contact your school Financial Aid Administrator (FAA) or the Federal Student Aid Information Center at 1-800-4FED-AID (1-800-433-3243). If your address changes, contact your school or call 1-800-4FED-AID to make the correction on your record. 149 Based on the information we have on record for you, your EFC is 0. Your school will use this number to determine what types of aid and how much you are eligible for. You may be eligible to receive a Federal Pell Grant and other federal student aid. 143 Your citizenship status has been confirmed by the Immigration and Naturalization Service (INS) and you meet the citizenship requirements for federal student aid. 137 No relevant information found on NSLDS database.

Page

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444-22-4444 O' 05

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Printing 5-9

2003-2004 Institutional Student Information Record Student ID 444-22-4444 O' 05 EFC 0

STEP ONE (THE STUDENT) (Q1 - Q35) Dependency Status D Name WILLIAM O'BRIEN Address: 1123 WEST L IOWA CITY IA 90019 Social Security Number 444-22-4444 Cash, Savings, and Checking 0 Date of Birth 02/25/1970 No. of Months VA Benefits Received 0 Permanent Home Phone # (319)555-5555 hMonthly VA Educational Benefits 0 E-mail Address FWILLIAM_LO'BRIEN@electricu.edu Driver's License # C6733206-CA STEP THREE (THE STUDENT) (Q52 - Q58) Citizenship Status Born Before 1-1-1980? YES Alien Registration Number A071111111 hMaster's/Doctorate Prog. in 2003-2004? NO Marital Status UNMARRIED hIs Student Married? NO Marital Status Date 02/1970 hHave Children You Support? NO Enroll Plan Summer 2003 NOT ATTENDING hDependents Other Than Children/Spouse? NO Enroll Plan Fall 2003 Orphan or Ward of the Court? NO Enroll Plan Wint 2003-4 FULL TIME/NOT SURE Veteran of U.S. Armed Forces? NO Enroll Plan Spring 2004 FULL TIME/NOT SURE Enroll Plan Summer 2004 FULL TIME/NOT SURE STEP FOUR (PARENTS) (Q59 - Q84) Father's Educational Level *Marital Status SINGLE Mother's Educational Level Marital Status Date 02/1950 State of Legal Residence CA Father's/Stepfather's SSN 444-22-0000 Legal Resident before 1-1-1998? YES Father's Last Name O'BRIEN Legal Residence Date 06/1991 Mother's/Stepmother's SSN 444-22-1111 Are You Male? YES Mother's Last Name O'BRIEN Register for Selective Service? Number of Family Members Degree/Certificate TEACHING Number in College in 2003-2004 Grade Level in College 2nd YR/SOPH State of Legal Residence HS Diploma or GED Received? NO Legal Residents before 1-1-1998? First Bachelor's Degree by 7-1-2003? NO Legal Residence Date Interested in Student Loans? NO Age of Older Parent Interested in Student Employment? YES hTax Return Filed? WILL FILE Drug Conv Affecting Elig? NO Type of 2002 Tax Return Used FOREIGN Eligible to File 1040A or 1040EZ? STEP TWO (STUDENT & SPOUSE) (Q36 - Q51) Adjusted Gross Income Tax Return Filed? WILL FILE U.S. Income Tax Paid Type of 2002 Tax Return Used 1040 Exemptions Claimed Eligible to File 1040A or 1040EZ? Father's Inc Earned From Work Adjusted Gross Income 16370 Mother's Inc Earned From Work U.S. Income Tax Paid 0 Total from Worksheet A 0 Exemptions Claimed 01 Total from Worksheet B Student's Inc Earned From Work 0 Total from Worksheet C Spouse's Inc Earned From Work 0 Net Worth of Investments 0 Total from Worksheet A 0 Net Worth of Business/Farm 0 Total from Worksheet B 0 Cash, Savings, and Checking 0 Total from Worksheet C 0 Net Worth of Investments 0 STEP FIVE (STUDENT HH) (Q85 - Q86) hNet Worth of Business/Farm 0 Number Family Members 01 Number in College in 2003-2004 1

*=assumption h=highlight flag #=corrected this trans @=corrected previous trans Page 2 of 5

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2003-2004 Institutional Student Information Record Student ID 444-22-4444 O' 05 Last Name O'BRIEN STEP SIX (Q87 - Q98) School #1 001224 Housing #1 ON CAMPUS School #2 031089 Housing #2 ON CAMPUS School #3 015090 Housing #3 ON CAMPUS School #4 000000 Housing #4 ON CAMPUS School #5 000000 Housing #5 ON CAMPUS School #6 003051 Housing #6 ON CAMPUS EFC 0

OFFICE INFORMATION DRN 0000 Primary EFC Type 1 Secondary EFC Type STEP SEVEN (Q100 - Q104) Processed Date 08/19/2003 Date Application Completed 02/25/2003 Application Data Source FAFSA WEB Signed By APPLICANT ISIR Transaction Type AUTOMATIC ISIR Preparer's SSN Source of Correction Preparer's EIN Federal School Code Indicator 015090 Preparer's Signature Reject Override Codes: A: B: C:1 N: W: Assumption Override Codes: 1: 2: 3: 4: 5: 6: -----------------------------------------------------------------------------------------FAA Information Early Analysis Flag Date ISIR Received 08/26/2002 Rejects Met: Verification Flag N Verification Tracking Flag System Generated Indicator Dependency Override FAA Adjustment Duplicate Request Transaction Receipt Date 08/19/2003 Correction # Applied To Reprocessing Code Application Receipt Date 03/04/2003 Processed Record Type Input Record Type Paid EFC Type Primary EFC Mon 1 Mon Mon 2 Mon Mon 3 Mon Mon 4 Mon Mon 5 Mon Mon 6 PRIMARY 0 7 8 10 11 12 Pell Elig Flag Secondary EFC Mon 1 Mon Mon 2 Mon Mon 3 Mon Mon 4 Mon Mon 5 Mon Mon 6 Y 7 8 10 11 12 Intermediate TI 214640 ATI STX EA IPA AI CAI DNW NW 0 APA Values PCA AAI TSC TPC PC STI SATI SIC SDNW SCA FTI Duplicate SSN Flag Subsequent App Flag

0 0 0 0 0

Auto Zero EFC Flag Y EFC Change Flag NO CHANGE SNT Flag NO Match Flags: SSN 4 SSA INS SS Y INS Ver. No. NSLDS Transaction Number Comments: 006,149,143,137

NSLDS 1 VA INS Sec. Conf. SS Registration Flag 5 NSLDS Database Results Flag

1

*=assumption h=highlight flag #=corrected this trans @=corrected previous trans Page 3 of 5

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Printing 5-11

2003-2004 Institutional Student Information Record WILLIAM O'BRIEN 444-22-4444 2003-2004 NSLDS FINANCIAL AID HISTORY Processed: 08/19/2003 This page contains your previous financial aid information, which is contained in the National Student Loan Data System (NSLDS). Your Financial Aid Administrator will use it to determine your eligibility. ****************************************************************************************** #Overpayment: Contact: Discharged Defaulted Loan Sat. Active Post Screening Loan Flag: Loans: Repayment: Bankruptcy:N Reason: Pell: N FSEOG: N Perkins: ****************************************************************************************** Aggregate Amounts: Outstanding Pending Total: FFEL/Direct Loans: Prin. Bal.: Disb(s): Subsidized Loans: $ 11,103 $ 0 $ 11,103 Unsubsidized Loans: $ $ 0 $ 1 Combined Loans: $ $ 1 $ 11,104 FFEL Consol. Loans: $ 0 $ 0 Perkins Loans: Outstanding Principal Bal.: $ 0 Current Year Loan Amount: $ 0 ****************************************************************************************** #Pell Payment Data: Sch.Code: 00305100 Tran: 05 Sch.Amt:$2,800 Award Amt:$2,800 Disb.Amt:$ 700 %Sch.Used: 25.00 As Of: 08/19/2003 Pell Verification Flag: EFC: 0 Sch.Code: Tran: Sch.Amt: Award Amt: Disb.Amt: %Sch.Used: As Of: Pell Verification Flag: EFC: Sch.Code: Tran: Sch.Amt: Award Amt: Disb.Amt: %Sch.Used: As Of: Pell Verification Flag: EFC: ****************************************************************************************** Loan Detail: Net Loan Begin End GA School Grade Contact Amount Date Date Code Code Level Code/Type Additional Loan Capitalized Date of Amt of Unsub Type Interest Last Disb Last Disb FFEL Stafford Subsidized $ 1,564 08/16/1994 05/26/1995 706 00119700 ABC SCHCONTC/386 Neither Recent NO 08/16/1994 $1564

Status Code RP as of 02/01/1997 Outstanding Bal. $1,564 as of 12/31/1995 MPN Information Direct Loan Subsidized/Unsubsidized MPN: Direct Loan PLUS MPN: No MPN on File No MPN on File

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2003-2004 Institutional Student Information Record Student ID Last Name READ, SIGN, AND DATE If you are the student, by signing this application you certify that you (1) will use federal and/or state student financial aid only to pay the cost of attending an institution of higher education, (2) are not in default on a federal student loan or have made satisfactory arrangements to repay it, (3) do not owe money back on a federal student grant or have made satisfactory arrangements to repay it, and (4) will notify your school if you default on a federal student loan. If you are the parent or the student, by signing this application you agree, if asked, to provide information that will verify the accuracy of your completed form. This information may include your U.S. or state income tax forms. Also, you certify that you understand that the Secretary of Education has the authority to verify information reported on this application with the Internal Revenue Service and other Federal agencies. If you purposely give false or misleading information, you may be fined $20,000, sent to prison, or both. Everyone whose information is given on this form should sign below. The student (and at least one parent, if parent information is given) MUST sign below. Student __________________________________________________ Date: _______________ Parent __________________________________________________ Date: _______________ 444-22-4444 O' 05 O'BRIEN EFC 0

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Appendix

Overview
New for 2003-2004, we created a new Appendix for SAR/ISIR Guide. This appendix will include all the tracking logs for each set of change pages as they are issued. We will continue to show new text additions in the technical reference change pages with bold italic text. Text deletions will be marked with strikethrough. The footer on each page of the section will change to reflect the month that the change was made. For example, if a change was made on page 1-12, all pages in section 1 will show the new month in the footer. Use the corresponding Tracking Log to see what was changed in that section during that period. This Appendix contains the current and previous tracking logs for your reference.

April 2003 (2003-2004)

EDE Technical Reference

Appendix A-1

2003-2004 EDE Technical Reference January 2003 Change Page Tracking Log
Page(s) affected Table of Contents iii iv Overview 1-4 1-6 1-12 1-16 Page(s) inserted iii iv 1-4 1-6 1-12 1-16 Change(s) made Updated two page numbers. Added entries for the new Appendix. Activated the Web site link. Activated two Web site links. Removed phrase “(Does not apply to electronic or Web transactions).” from modified Reject C and new Reject 12. Activated the Web site links. Changed the FSA Schools Portal link to http://www.ed.gov/offices/FSA/services/fsatechsubscribe.html Activated two Web site links. Modified Valid Content for Field 160. Modified Field 276-Changes, Field Name, and Valid Content columns. Removed Blank as valid content from Date Application Completed, field 99. Updated Field Length for field 111 from 35 to 36 bytes.

EDE Processing 2-5 Record Layouts 3-36 3-47 3-79 3-80

2-5 3-36 3-47 3-79 3-80

April 2003 (2003-2004)

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Appendix A-2

Page(s) affected Processing Codes 4-24 4-37 4-39

Page(s) inserted 4-24 4-37 4-39

Change(s) made Added “Added Blank” to NSLDS Transaction Number Removed phrase “(Does not apply to electronic or Web transactions).” from Reject C description. Removed phrase “(Does not apply to electronic or Web transactions).” from Reject 12 description. Modified description for Reject 16. Removed Comment Code 62 from Reject 18. Deleted “current” from “Net Worth of current Investments”, field 47. Deleted “current” from “Net Worth of current Investments”, field 82. Deleted SAR Field number 109 entry from the table. Activated two Web site links. Activated two Web site links. Added Transaction Data Source/Type Code, field 164, as a field that does not print on the ISIR from EDExpress. You can view this information on the FAA Information screen of the EDExpress software. Added a new section called the Appendix to detail the change page process.

4-47 4-51 4-53 4-68 Printing 5-4 5-6

4-47 4-51 4-53 4-68 5-4 5-6

Appendix A-1 to A-3

April 2003 (2003-2004)

EDE Technical Reference

Appendix A-3

2003-2004 EDE Technical Reference April 2003 Change Page Tracking Log
Page(s) affected Table of Contents ii iii iv Record Layouts 3-4 3-25 3-29 3-30 3-35 3-37 3-39 3-42 3-47 3-48 3-50 3-89 Processing Codes 4-14 4-17 4-18 4-20 Appendix A-4 Added the April Tracking Log. Page(s) inserted ii iii iv v 3-4 3-25 3-29 3-30 3-35 3-37 3-39 3-42 3-47 3-48 3-50 3-89 4-14 4-17 4-18 4-20 Change(s) made Updated page numbers. Updated page numbers. Updated the pagination. New page, added Reference to the April Tracking Log. Modified valid content for field 12, value 74 and 81. Field 105 Capitalized “Only” for value P. Modified field 123 description. Modified description for fields 127, 129, 130, and 131. Modified field 155, changed the field name. Modified field 157, inserted equal sign for value of 10. Modified field 164, valid content. Modified field 174, changed the field name. Modified field 207, changed the description. Modified field 272, changed the description. Added description to field name for field 277. Changed field 278 to Filler for ED Use Only. Reformatted value of “S” for field 279. Reformatted the word “Unavailable” in field 312. Modified field 45, updated the description. Modified 2003-2004 ISIR Field Data Name for field 155. Modified 2003-2004 ISIR Field Data Changes for field 164. Modified 2003-2004 ISIR Field Data Name for field 174. Modified 2003-2004 ISIR Field Data Name for field 207.

April 2003 (2003-2004)

EDE Technical Reference

Appendix A-4