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Automation Handbook Section One

Automation Handbook Section One

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The Essential Marketing Automation Handbook
A How-To Guide for B2B Marketers
Using Lead Scoring to Create Sales Opportunities Mapping Content to Buying Stage Optimizing Lead Nurturing for Pipeline Acceleration

by Ardath Albee

All rights reserved.The Essential Marketing Automation Handbook A How-To Guide for B2B Marketers by Ardath Albee Published by Genius. Inc. MarketingGenius® RESOURCES . Marketing Interactions.com Inc. Copyright © 2009.

. B2B automated lead nurturing is comprised of three primary components-lead scoring.Introduction : i Content Resource Guide Introduction In today’s B2B market. where the customer has access to volumes of information surrounding their purchase decision. In a B2B environment. nurturing programs have one goal in mind-delivering interested. all driven by prospects’ behavior and profile. This guide will give you the fifteen crucial steps needed to ensuring success in developing effective lead scoring . Marketing Interactions. through an intelligent. helping the customer buy. qualified leads to Sales in real time. engaging content for each step in the sales cycle and proven techniques for creating and optimizing B2B lead nurturing programs. appropriate. dynamic nurturing cycle. Inc. Now Sales and Marketing professionals must insert themselves into the customer’s purchasing process at a much earlier stage. All rights reserved. MarketingGenius Resources Copyright © 2009. valuable content and dynamic messaging. there’s been a major shift in the selling paradigm-a shift that all but eliminates “selling” from the process.

9 percent of 550 companies surveyed have implemented a formal lead scoring process. The truth is that the technology that enables lead scoring doesn’t eliminate the art of marketing. Interestingly. but enhances it with the addition of science. Lead scoring is a newer methodology that’s thought hard to grasp because of the complexity and lack of visibility in seeing the big picture across the entire buying (and selling) process. recent research from CSO Insights finds that only 26. So. But it also helps marketers get closer to their company’s markets by providing intelligence they can use to tune their efforts. why aren’t marketers rushing to adopt this new technology-enabled feat? The answer is often related to the enormity of the concept. Lead scoring helps you ensure that no prospect gets left behind.The Essential Marketing Automation Handbook : 1 Creating Sales Opportunities With Lead Scoring Chapter 1 Lead scoring is often touted as the new secret sauce that transforms marketing from art to science. resulting in increasing evidence of marketing’s contribution to the sales pipeline. MarketingGenius Resources .

it’s much easier to gauge how to get there. satisfy the needs of your salespeople. A lead’s score is not just a number but a definition of buying interest. and play a key role in the generation of revenues. Take that a step farther and you’ve not only got to engage them in the short term. Marketers must know what they want lead scoring to achieve before they can plot an appropriate scoring method to produce that outcome. The components of the score should be designed to help marketing pinpoint sales-ready leads by assessing levels of engagement related to their interest in your company’s ability to solve urgent priorities. This means you need to start at the goal—producing sales opportunities—and work backwards.2 : Ardath Albee If you distill the process of lead scoring to its essence. Assumptions without MarketingGenius Resources . Salespeople are face-to-face with buyers every day. ensuring you have just what you need to drive continuous lead engagement. you find measurement that can be used to enable better sales results. you’ll have a framework that helps you structure the process with the creation of sales opportunities as the goal—right from the start. but prove you can build increasing momentum across their buying cycle—and then transition your sales reps into the conversation at just the right moment. But lead scoring’s ultimate goal is to help sales sell. The best way to accomplish this is to work with your salespeople to define the qualities of a sales-ready lead. Start at the End By knowing where you need to arrive. Often more intimidating is that the sales team’s reception and conversion of marketing-generated leads is the determining factor for success. Measurement is a concept marketers are recognizing as an imperative for proving return on investment (ROI). page views or opt-ins—but evidence of the marketer’s ability to deliver compelling content that engages leads by delivering the right information at the right time. By breaking down the complexity of lead scoring to a 5-stage process. Points are not merely records of marketing achievement—like click throughs. They know your customers and they know what it takes to win a deal. This guide will walk you through the process step-by-step. The act of applying a score to your leads requires that you interpret their behavior. But that doesn’t need to be cause for hesitation in embracing lead scoring.

it’s much easier to define a sales opportunity if you narrow the workshop focus. your company may have a specific go-to-market agenda that directs marketing and sales efforts. Choose one. The truth is that all buyers are not alike. Let’s take a brief look at these three characteristics: Demographics Name Title Company Email Phone Industry Size BANT Budget (does one exist) Authority (decision maker) Need (defined project) Behavioral Indicators Clicks (specific content interest) Time spent (depth of interest) Path (deep & focused vs. Most companies stop at the first two. It could be a type of sale or you can base the definition on buyers who use your products and solutions to solve a specific problem. Both sides bring valid insights to the definition process. opt-in. get sales in the room and hold a leaddefinition workshop. Or. Authority. Need and Timing). shallow & erratic) Timing (short-term horizon) Frequency (activity vs. the beauty of lead scoring adds your ability to include behavioral indicators in the mix. but let sales put the stake in the ground for the ultimate requirements and then back into the factors that play into creating that coveted sales opportunity. Stage 1: The Sales Opportunity Definition Workshop Step 1: Choose your focus – type of sale. demographics and BANT score (Budget. Most companies have a foot-in-the-door sale where they excel. However. Therefore. Step 2: Lead Characteristics There are 3 levels of lead characteristics. This can be one product or solution. inquiries) MarketingGenius Resources . webinars) Dialogue (email replies. product or problem solved. web chat. inactivity) Interactive (download forms. Remember that marketers have insights to earlier stages of the buying process that sales may not.The Essential Marketing Automation Handbook : 3 first-person validation can be misleading. So.

The number five isn’t a hard-and-fast rule. During the discussion. or was it an expertise webinar where one of your company’s experts discussed why and how a problem can be best solved? Had they read a white paper on a related topic first. Don’t overlook the existence of “jump-the-shark” conversion events that create selfqualification. Direct inquiries are one. Remember that your buyers are likely doing most of their research online before they ever speak directly to your salespeople. or perhaps as a follow-on to the webinar? Trying to tie contributing factors together will be helpful in creating your lead scoring process. the shorter the list. find out what that means. trial versions of your solution are another. Getting as close as you can to consensus about the top five indicators of a sales-ready opportunity during this workshop is the goal. Don’t just take their selections at face value. probe for specifics. We’ll show you how you can back into them during stage two. it’s also helpful to compile a list of secondary characteristics. Learning about the triggers that preceded their request for a sales conversation can help you create more of them. MarketingGenius Resources .4 : Ardath Albee Ask your sales team what five things they absolutely have to have to qualify and pursue an opportunity. Probe to learn enough to develop a keen focus on what they really need. Remember that this is an iterative process that you’ll refine over time. Just remember. One of the best ways to help gain consensus for this definition is to revisit your recent customer acquisitions and learn what triggered the move from interested prospect to qualified sales opportunity. even if it doesn’t automatically mean an immediate conversion to field sales. Was it a solution-focused webinar that could pass as a demo. Choose a number that works for your company. Do they have to begin with the person who signs the check or is the decision maker really the person in charge of the project? If the sales team states that attending a webinar produces the most highly qualified opportunities. the easier it is to get started. Your company may also learn that investing the time to view the online demo is worthy of an inside sales qualification call. if your sales team says they will only accept a qualified opportunity if the lead is the decision maker. For example. And. learn what type of webinar.

By continuously expanding that lead’s profile information based on what sales needs to know. Assess What You Know Armed with your sales checklist of the five things that define a sales opportunity. or market segment to construct a variety of scoring methods that more closely evaluate different buying situations.The Essential Marketing Automation Handbook : 5 Note: Once you’ve held your first sales opportunity definition workshop. this means using forms to gather a few new fields of information each time a lead downloads a white paper or registers for a webinar. Then. At its most basic. Individual Lead Score Description Name Email Phone Title Company Decision Maker Project Defined Budget Industry Financial Services Totals: Rank 1 1 2 3 2 1 1 1 3 2 Score 15 15 10 5 10 15 15 15 5 10 115 50 5 5 10 Have 15 15 MarketingGenius Resources . problem. you can create a direct path to qualify a sales opportunity. [The chart at the right shows demographic and BANT scores with priority rankings. take a look at what you need to learn and make some notes about how you can do so. financial services is more important than another industry for the sales team. Stage 2: Audit your lead database Audit your lead database and check off the things on your list that you already know. you can conduct this exercise for each product.] One way to flesh out a lead profile is through the use of progressive profiling. This is their most successful market and one where they have a competitive advantage. An example of what you may know is shown in green. Note that in this example. the next stage is to determine what you already know about your leads to determine what you need to learn.

that’s question has a relevant correlation to the activity initiated by the lead. There are a number of creative ways to learn about your leads through the behaviors they demonstrate. It’s up to you to make sure you do so with a high degree of relevance that entices your lead to share more insights about their stage in the buying process. To start. those should also be included for lead scoring purposes when possible. assign each web page with a score of one. Step 1: Do All Web Pages Count? The first question to ask is whether or not all pages count. you want to make sure you know the level of activity of each lead. Someone looking for a job is likely not a custom- Website Score Description Solution Pages Drip Content Assets Customer Stories Multi-page Visit All web pages News/Press Company Pages Career Page Totals: 2 2 Rank 1 1 1 2 Points 10 10 10 5 1 5 5 -1 49 Activity 1 2 1 1 4 Score 10 20 10 5 4 MarketingGenius Resources .6 : Ardath Albee Be careful about when you ask for specific information. For example. If you have a blog. Stage 3: Evaluate Your Web Properties The main component for this evaluation is likely your corporate website. use educational micro-sites or specific landing pages. The important considerations about web pages are to determine which pages are indicative that the lead may not be a fit. when they view an online product tour or demo. Whether the visits are issue-focused or not. The answer to this is mostly yes. An example of this is the career or employment page. asking if the lead is planning on solving a problem within a specific timeframe when they download an educational white paper about an industry issue can be interpreted as self-oriented and pushy. However.

it’s further proof of the lead’s interest and engagement with your company. Another page view issue to address is a single-page visit vs. this could make the difference between knowing just how interested a lead is in time to beat your competitors into the sales conversation.The Essential Marketing Automation Handbook : 7 er candidate. Over time. it’s worth increasing the lead’s score for a multi-page visit. Obviously. Make it a practice to play back website visits to ensure your leads are finding the navigational paths that take them to more of the information that’s related to their interests. When you rate the importance of your web pages. group them by priority for your first iteration of scoring. This is because when this content is accessed and viewed. you’ll gain the intelligence to learn which pages leads visit during differing stages of their buying process. What other information can they view related to each of your products and services would indicate an even higher level of consideration? Drip nurturing assets should also be ranked higher than other pages. This said. leads who spend time on the solution and product pages of your website have a higher degree of buying interest than those who visit your “About Us” page. solution and customer stories rate more highly than company pages. or they’re showing you they can’t find what they’re looking for. Marketers can also learn which content is effective as well as which content is missing the mark. If it’s at all possible to increase the lead’s score when he views a group of content related to the same issue. This exercise of rating the importance of your web pages may also pinpoint gaps in your content that could be addressed for greater lead engagement. A lead who has viewed a combination of educational articles. Step 2: Rate Web Page Importance The pages of your website play differing roles in the buying process. Product. Assign all those pages to reduce the score by one point to counter the page score they’d have earned otherwise. a multi-page visit. Leads that make the effort to visit more than one page are either showing you their interest is more than fleeting. solution briefs and customer stories all related to solving the same problem has told you a lot. MarketingGenius Resources . for example.

and attending. • Registration confirmation – can you provide some additional related information to whet their appetite for the webinar? Instead of just sending a confirmation email. you promise something – like a white paper – if your website visitor or lead does something in return. but follow-up afterward with more information that provides a more complete answer than you might have time for during the event. • Attendance – the lead spends their time at your event. This includes providing personal information on download forms for content assets. Just as trust is built over time. Webinar Scorecard Description Registration Registration Confirmation (add’l info) Attendance Q&A Participation Archive Views Score 5 5 10 13 7 • Q & A Participation – the lead submits questions during your event. dialogues become richer once you’ve established higher levels of credibility. Registering for the webinar is only the first step of the dialogue available to marketers.8 : Ardath Albee Stage 4: Scoring Online Dialogues An online dialog is an exchange. MarketingGenius Resources . They’re also the keys to generating sales opportunities. Consider the following scoring opportunities related to webinars: • Registration – the lead fills out a form to attend your event. Usually. consider including a link to a relevant article on the topic they signed up to learn more about. your webinars. There is more to scoring a webinar than assigning points for completing the registration form. Step 1: Scoring Webinars Webinars are a great way to not only expose your company’s expertise. but to engage your leads in online dialogue. Consider other ways you can engage them based on what they want to know. to mention a few. as well as registering for. Don’t just answer them during the course of the event.

additional points should be added to their score. Construct your forms to progressively collect information you need to know to complete the sales checklist. themselves.The Essential Marketing Automation Handbook : 9 • Archive views – If the lead misses the event but accesses and views the archive. content offer registrations. Those who fill out the optional fields may be telling you something about their interest levels. There’s a big difference between your adding a lead you may be interested in to your lead database and the lead. If they attend and view the archive. MarketingGenius Resources Hand-Raising Score Description Opt-in Download Forms Topical Clicks (at least 3) Score 10 5 3 . response to email calls to action. actually opting in to hear from you. This includes the obvious things such as newsletter subscriptions. title and industry ° Form 3: role in the buying process (influencer vs. If this isn’t possible. decision maker) ° Form 4: project timeline • Newsletters can tell you a lot if you enable the lead to specify their interests when they sign up. they may have forwarded the link to a peer or invited others to view it with them if they found it valuable. • One way to give your leads the opportunity to tell you more is by including both required fields and optional fields. consider including a variety of information that will help you pinpoint their interests based on the articles they choose to click through to read. taking a survey. A few words about opt-in forms: • Consider carefully how many fields you include. and more. Here’s an example of a progressive profile: ° Form 1: name and email ° Form 2: company. Step 2: Scoring Hand Raising Hand raising is the equivalent of your website visitors accepting your invitation to tell you who they are and indicate they’re interested in something you have to offer. Less is more inviting.

During your nurturing and drip campaigns. giving you a false sales opportunity reading if it happens a lot. do so. When a lead takes their time and effort to tell you what they think. Conversational exchanges include: • Blog comments. This means that if every time they want access to a content asset. this should be scored. • Don’t “double dip” with your download forms. that you’re increasing their score but will have gained no new information. Conversation Score Description Blog Comments Email Replies Live Chat / Web Promo Inquiries Phone Calls Score 5 5 10 15 25 • Email responses. they’re telling you about a specific interest that may be related to a priority problem they need to solve. In a B2B sale. But also make sure to follow up. • Once a lead has filled out a form to gain access to specific content. she is opening the door for a conversational exchange. reviews or ratings. When the lead makes the effort to reply. If possible. This said. (Your mileage may vary. If you have the ability to score these interactions. they fill out the form and give you the same information you already have. If the reply is MarketingGenius Resources . Since you’re already scoring points for the content view. increasing their score based on topical interest is a good way to gauge how interested the lead may be. they may search for more of it. These can be indicators of true engagement and several of them are truly the highest indicators of sales readiness. when a lead goes to the trouble to fill out a form. reviews and ratings are related to content and should be responded to thoughtfully. they are more engaged than if they passively view your content. It takes much more than that to advance a lead to sales-readiness in a complex sale. Each time a lead provides a comment. review or rating.10 : Ardath Albee • Remember that filling out a form is only one instance of interest. this is double dipping and can skew your scores.) Step 3: Scoring Conversations Conversations differ from other online dialogues because they require active participation and unstructured input from your leads. you may receive replies.

Whether inside sales contacts the lead for further qualification. when they’ve never done so before. Because you have the ability to see what content they are viewing. In fact. Here’s a view of the overall Online Dialogue Score: Description Webinar Registration Webinar Attendance Webinar Q&A Webinar Archives Opt-in / Subscribe Download Forms / Landing Pages Topical Clicks [identify issue] Blog Comments Email Replies Live Chat Inquiries Phone Calls Totals: Rank 2 1 1 2 1 2 2 2 2 1 1 1 Points 5 10 13 7 10 5 5 5 5 10 15 25 50 1 2 3 10 10 15 Activity 1 1 Score 5 10 MarketingGenius Resources . This said. Your lead requests a demo.The Essential Marketing Automation Handbook : 11 more than a “thank you for the interesting article. Any time a lead is willing to interact with your while they are actively engaged on your website is a key opportunity to further qualify them. • Live chat and Web Promos. or sales calls to set up a meeting. all the better. if the lead views a lot of your drip campaign content and makes the effort to respond to a specific piece. phone interactions should be scored more highly than anything else besides the choice to buy from your company. if you can tie goals to these interactions. have a plan for an appropriate invitation to enter the conversation. consider what type of followup may be an appropriate response to engage in further conversation. • Inquiries. • Phone conversations are critical indications of interest. Make it as relevant as possible. more information or for a sales person to call them. Especially if they call you! However. the human touch is an important part of every complex buying process.” you need to follow up.

Reducing a lead’s score by 10 points for each month of inactivity will ensure that once their interest spikes. There’s always future potential. In addition to career pages. inactivity may only mean a delay. you should reduce the lead’s score appropriately to monitor their re-engagement. discussed under website scores. The first reduction factor is inactivity. This is important because content like special reports and white papers tend to be scored more highly than web pages. not abandonment by your lead. If the lead is only responsive when your company sponsors a research or analyst report. but a rule of thumb to start is to reduce their score if activity is absent for a period of at least a month. as well as shifting priorities which can derail purchasing intentions. Depending on the type of content you’re leveraging for your marketing efforts. and there’s the download form score to add to the content score. these scenarios may. There are two areas of indication that a lead’s interest is either waning or that they’re not a likely customer fit. you’ll see a noticeable uptake in their scores. but protect against a false indication of a sales opportunity. it’s necessary to score your leads for their demonstrated intent to become your customers. not right now. you’ll want to consider the following: • The lead only responds to 3rd party content. • The lead is returned from sales to marketing for further nurturing. Due to the increasing length of buying cycles. Some examples could be: ° Purchase is over a year from now.12 : Ardath Albee Stage 5: Scoring Reductions For lead scoring to be truly indicative of buying intent. Depending on why the lead was returned. or may not. You’ll need to test this factor to see how it best applies to your buyers. your scoring process must take into account the need for reductions. then they may not be interested in becoming your customer. affect your scoring process. At least. MarketingGenius Resources . Beyond inactivity. their score should be tempered. but until they show evidence of a shift in intent.

Work with sales to determine a starting point for a reduction schedule and then monitor and refine the points subtracted as you see what it takes to re-engage the leads. they should be removed from your database. • Opt out. The most important thing to remember is that lead scoring must be continuously evaluated and refined to improve marketing’s effectiveness in creating sales opportunities. Because you gain visibility on both an individual. you can proactively monitor their behavior around different problems. as well as an aggregate level. you’ll be able to build a solid foundation that can begin affecting your marketing results immediately. ° Leadership change put the project on hold.The Essential Marketing Automation Handbook : 13 ° Budget was cut. The best course of action is to just get started. or marked dormant until such time as they opt back in. The process of lead scoring also offers tremendous insights about your leads. Just Do It Lead scoring is not an exercise in perfection for the simple reason that the buying environment and the nature of your buyers are facing continual change. If the lead opts out. products and solutions to extract actionable intelligence. By approaching your lead scoring process in the five stages outlined above. Close the loop. MarketingGenius Resources . Create a process for sales feedback to help you learn how well you’re delivering on the sales checklist and what shifts you can make in how you’re scoring to improve sales outcomes. ° Company agenda changed course. Learning where gaps exist in your content and how to apply content to buying stages to help leads advance in their buying process is coming up in the next webinar.

will be out this fall from McGraw-Hill.emarketingstrategiesbook. • Perfect the transition of sales-ready leads to your sales force. EMarketing Strategies for the Complex Sale. • Create a contagious content structure for competitive differentiation. • Build a foundation for eMarketing strategies based on buyer perspectives. She writes the popular Marketing Interactions blog and her book.. • Generate increased pipeline with attraction marketing. • Use a buyer synopsis to develop personalized content. .. eMARKETING STRATEGIES FOR THE COMPLEX SALE Power your eMarketing results by mastering how to.com About the Author Ardath Albee is CEO and B2B marketing strategist for her consulting firm Marketing Interactions. For almost a decade she’s helped companies increase their marketing effectiveness by generating more and better leads for their sales forces with e-marketing and content strategies. • Measure the impact of eMarketing programs against business objectives. Inc.. • Transform prospect engagement with natural nurturing. • Facilitate faster prospect progression to sales readiness.Also from Ardath Albee.. Order Online at: www.

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