Getting Started

"Microsoft Excel 2007 - Getting Started Guide"
The Microsoft Office Excel 2007 is a member of the Microsoft Office 2007 suite of programs. It is a powerful tool for analyzing, sharing, and managing information to help you make more informed decisions. The first impression when you open the program - brand-new Ribbon user interface being introduced to replaced the old menus. As part of the new and improved Excel 2007 user interface, the program includes all sorts of graphical improvements such as Live Preview, Page Layout and full of pop-up galleries that make spreadsheet formatting and charting a real easy.

To start Excel 2007 from the Start Menu
• Click on the Start button, point to All Programs then Microsoft Office and click on Microsoft Office Excel 2007.

• The first screen that you will see a new blank worksheet that contains grid of cells. This grid is the most important part of the Excel window. It's where you'll perform all your work, such as entering data, writing formulas, and reviewing the results.

Microsoft Excel 2007 Workbook and Worksheet
• • … ). • • A cell is identified by column and row. For example, B8 is the address of a cell in column B (the second column), and row 8 (the eighth row). A worksheet in Excel 2007 consists of 16,384 columns and over 1 million rows. The worksheets in turn are grouped together into a workbook. A worksheet is the grid of cells where you can type the data. The grid divides your worksheet into rows and columns. Columns are identified with letters (A, B, C … ), while rows are identified with numbers (1, 2, 3

do you really know the Excel 2007 screen elements and it function? When you first launch Excel 2007.3 • By default each workbook in Excel 2007 contains 3 blank worksheets. the program opens up the first of three new worksheets (named Sheet1) in a new workbook file (named Book1). which are identified by tabs displaying along the bottom of your screen. The Excel 2007 program window containing this worksheet of the workbook is made up of the following components: To know the excel 2007 screen elements . "Discover the Excel 2007 Screen Elements and it Functions" With the new user interface. the next is Sheet2 and so on as shown here. By default the first worksheet is called Sheet1.

Click on the intended tab will go to the particular worksheet.Discover the New Ribbon Elements in "Excel 2007 Ribbon .Discover the New Ribbon Elements in Excel 2007!"Excel 2007!" The Excel 2007 Ribbon…a new outlook that replaces the previous versions menu bar and drop down menus. Name box: Displays the address of the active cell on the left edge.4 • • Office button: When clicked. Excel 2007's user interface is based on the ribbon. • • • • • • • "Excel 2007 Ribbon . arranged into a series of tabs ranging from Home through View. Here are some important terms related to Excel 2007 ribbon: . You also can customize quick access toolbar. save. Worksheet area: This area contains all the cells of the current worksheet identified by column headings. Status bar: Reports information about the worksheet and provides shortcuts for changing the view and the zoom. Each tab contains buttons. and row headings. and commands. Undo. and exit as well as the Excel Options button that enables you to change Excel's default settings. print. and it also shows you the current cell's contents. and Redo buttons. • Yes. Sheet tabs: Excel 2007 contains 3 blank worksheet tabs by default. lists. With the Ribbon. using letters along the top. Zoom control: Use to zoom the Excel screen in or out by dragging the slider. which is a bar across the top of the window that contains tabbed pages of commands and icons/buttons. it shows you all the most commonly used options needed to perform a particular Excel task and you just click on it to take action. from which you can open. this button opens the Office menu. using numbers along the left edge with tabs for selecting new worksheets. Ribbon: A combination of old versions menu bar and toolbar. Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of the most common commands such as Save.

• To understand tabs on the Excel 2007 ribbon • • • • • • • • • Home: Use this tab when creating. hyperlinks. View: Use this tab when changing the display of the Worksheet area and the data it contains. Review: Use this tab when proofing. Data: Use this tab when importing. Alignment. Page Layout: Use this tab when preparing a spreadsheet for printing or reordering graphics on the sheet. Dialog box launcher: A small icon in the bottom-right corner of a group. Exce"Excel 2007 Status Bar . For example. Caps Lock. Formulas: Use this tab when adding formulas and functions to a spreadsheet or checking a worksheet for formula errors. including all of the tabs. This information included the status of the Num Lock. from which you can open a dialog box related to that group. Styles. the Home tab has the following groups: Clipboard. the Office Button lets you perform tasks that are common across many Office applications. However. Office Button: On the far left side of the Ribbon. Cells. and subtotaling the data placed into a worksheet's data list.Customizing Status Bar Options in Excel 2007"l 20 07 Screen Elements and it Functions" • Excel 2007 status bar provides you with additional information when you select a range of cells. This bar keeps you informed of the program's current mode and any special keys you engage. Font. you also can customize the status bar! . and enables you to select a new worksheet view and to zoom in and out on the worksheet. formatting. PivotTables. Number. charts.5 • • • • • Ribbon: The whole bar. and Scroll Lock keys on your keyboard. Insert: Use this tab when adding particular elements (including graphics. querying. and headers and footers) to a spreadsheet. and Editing. outlining. and marking up a spreadsheet for review by others. Group: A section of a tab that organizes related command buttons into subtasks. protecting. Tab: Excel's main tasks are brought together and display all the commands commonly needed. Quick Access Toolbar: Located on top of the Excel screen beside the Office Button. and editing a spreadsheet. Clicking a tab name once activates the tab.

This tutorial will show you how to add. . • • Click to select the options you want.6 Customize the status bar in Excel 2007 and make the overlooked status bar keep you up to date on the status of certain items within your Excel spreadsheet. When finished. To remove options from the Status Bar • Right-click on the Excel status bar and click on any option that you wish to remove from the status bar. To add options to the Status Bar • Right-click the Status Bar to bring up the Customize Status Bar menu. and remove certain options/elements to the status bar. click again if you do not want the item displayed. click anywhere on the spreadsheet to close the menu.

The menu's options are enabled (selected) when a check mark appears next to them and vice- "How to Enter Data into Excel 2007 Worksheet?" Enter data into excel 2007 worksheet? Yes. To enter the current time. Type in the date or time. number. Press the Enter key. Type in the text/data into the cell. type a minus sign in front of it or enclose it in parentheses (bracket). Type in the number into the cell and press Enter. To enter dates and times into a worksheet • • • • • Select the cell in which you want to enter the date or time. Separate the date with either hyphens (-) or slashes (/). Press Enter. press Ctrl+. -15 or (15). To enter text into a worksheet • • • Select the cell in which you want to enter the text.g. The numbers will be right aligned by default.89. To enter numbers into a worksheet • • • • • Select the cell in which you want to enter a number. To indicate decimal places. to start using Excel.7 • versa. Text entries are left aligned by default. you need to know how to enter data into the Excel worksheet. To enter the current date. date and time into the worksheet. The tutorial here shows you the very basic of entering text. If you want to enter a negative number. e. you type a full stop such as 125. press Ctrl+: .

you should never rely on Excel AutoRecover feature. Once saved. Tab key: Pressing the key will enters the data and moves the active cell highlight to the next cell in the current row. Esc key: Pressing the key will cancels the current data entry. Arrow keys: Pressing the key will enters the data and moves the active cell highlight to the next cell in the direction of the specific arrow key pressed. click Save OR Click the Save button on the Quick Access Toolbar. ensure that you browse to the folder/disk drive that you would like to save the file.8 You may utilize the keyboard to help you speed up the data entry process. To speed up your data entry • • • • Enter key: Pressing the key will enters the data and moves the active cell highlight down to the next cell in the current column. "Save a Workbook? And Backup Copy…" Do you know how to save a workbook in Microsoft Excel 2007?"Save a Workbook? A Yes. Saving your work frequently is a good idea. you can either save the workbook in your computer hard drive or other device such as diskette or handy/flash drive. . To save a workbook (first time) • From Office Button. If you never save the file. you will be unable to view the file in the future. you can re-open the file for viewing or editing. Although Excel AutoRecover feature may recover your unsaved file. • From the Save As dialog box displayed. Below is a list of keys that you can use when you want to quickly enter your data.

To save a backup copy (subsequent times) • • • From the Office Button. Note: By default. point to Save As and click Excel Workbook. . Click on the Save button. You will be asked if you wish to save any changes you have made to the file. Enter a name in the File name: text box.Excel Options). Click on the Save button. Excel saves a copy of your work automatically every ten minutes. To close a file • • From the Office Button.9 • • Enter the file name in the File name: text box. click Close. use the Save tab of the Excel Options dialog box (Office Button . The file name can be up to 255 characters in length. To adjust this setting (or turn if off).

you need to move from one cell to another in Excel from time to time? Also. To move to a particular cell using the mouse • Place the mouse pointer on the particular cell and click. This tutorial will show you how to effectively move from one place to another in the worksheet using the simple steps. "Excel Navigation . • Start Exploring Excel To change the text color • • • • Highlight the text that you want to change color. You'll see some colors appear. it has the same effect as Save As. point to the Font Color icon. Save . If you use Save on a new file that hasn't been saved before.this option updates the spreadsheet file with your most recent changes. Select a color just like you did for the background color of the cell.this choice allows you to save your spreadsheet file with a new name and choose the location to save the file. in the Font group.10 • Click Yes to save the workbook OR click No to ignore (without saving) the changes OR click Cancel to cancel the operation To conclude. we show you how to move between Excel worksheets by using either mouse or keyboard.How Effective Are You?" ?" Excel Navigation .How to move from one place to another in an Excel worksheet?How to Enter Data into Yes. you have two choices for saving a spreadsheet file: • • Save As . Click the arrow just to the right of the Font Color icon. From the Home tab. .

To move from cell to cell using the keyboard • To move from cell to cell. use one of the following methods: To move within a selected range of cells • • Select the range of cells by dragging the mouse.To the right one cell. In the example shown the cell reference D12 has been entered. left of the screen). Use one of the following combinations key to move from one cell to another: Tab . To move between worksheets using the mouse .To the left one cell.11 To move to a particular cell (quick way) • Enter the cell that you wish to jump to into the Name Box (at the top. Shift + Tab . Shift + Enter . When you press the Enter key you will jump to the cell you entered.One cell up. Enter .One cell down.

You can choose a contrasting color for the background to add more effects to your Excel spreadsheet. To move between worksheet tabs using the keyboard • • To move one tab to the left. Click the arrow just to the right of the Fill Color icon. You'll see some colors appear: • • Move your mouse over any of the colors and the cells will change automatically. press Ctrl+Page Down. We'll start with the cells A2 to B5. If you don't like any of the colors displayed. Click with the left mouse button to set the color you want. in the Font group. Actually you can change the color of any cells in the spreadsheet. To move one tab to the right. press Ctrl+Page Up. just do the same thing for some other cells. point to the Fill Color icon. From the Home tab. You can then see what the new color looks like.The Easy Way" How to change the Excel cell color to the color that you like? This tutorial shows you the steps. click on More Colors option. "Changing the Excel Cell Color . Once you have the number cells formatted in a different color.12 • Click on the appropriate worksheet tab displayed along the bottom of the worksheet. . To change the Excel cell color background • • • Highlight the cells that you want to alter.

13 • From the Colors dialog box displayed. Click the arrow just to the right of the Font Color icon. To change the text color • • • • Highlight the text that you want to change color. Select a color just like you did for the background color of the cell. How about the paste special? Paste Special allows you to specify that only the entries be copied (without the formatting) or that just the formatting be copied (without the entries). and other values you enter. You'll see some colors appear. . choose a color and click OK. in the Font group. formulas. From the Home tab. This page going to explains to you the Excel 2007 paste special options. whereby Excel copies all the information in the range of cells you selected: formatting. • "Discover the Excel 2007 Paste Special Secrets!" • Discover the secret of Excel 2007 Paste Special feature! Maybe you are familiar with the basic copy and paste feature. point to the Font Color icon. text.

OR press Ctrl+C. select the necessary option from the Paste section: Each option is explain as follow: . click Copy icon. in the Clipboard group. in the Clipboard group. • • • Click the cell where you want to paste the range.14 To use the Paste Special dialog box • • Select the range of data you wish to copy. On the Home tab. From the Paste Special dialog box displayed. On the Home tab. click the down arrow of the Paste icon and click the Paste Special option.

The Skip Blanks option prevents Excel from overwriting cell contents in your paste area with blank cells from the copied range. the transposed pasted entries will run across the columns of a single row (see steps below). For example. On the Home tab. It is useful if you're copying a range to another area but don't want the blank cells in the copied range to overwrite existing data. Excel adds the corresponding values in the source range and the destination range and replaces the destination range with the new values. if the original cells' entries run down the rows of a single column of the worksheet. in the Clipboard group. On the Home tab.Solving your Excel Hassle!" The Excel 2007 Help system is an excellent source of information that many users tend to forget about it. • • Click the cell where you want to place the range. click the down arrow of the Paste icon and click Transpose. • • "Excel 2007 Help . click Copy icon. OR press Ctrl+C.15 • • • In the Operation section. in the Clipboard group. select the available suitable option. For example. • To use the Transpose option • • Select the range of data you wish to copy and transpose. The Transpose option can change the orientation of the pasted entries. if you select the Add option."Discover the Excel 2007 Paste Special Secrets!" .

Excel attempts to use your Internet connection to update its . So. you can use this Help topic to solve your problem. To get help in Excel 2007 • Click on the Microsoft Office Excel Help icon (top-right of the screen with question mark icon) OR press F1. just press F1 key to displays Excel Help in a new window. Or. • topics. The Excel Help window is displayed. if you encounter any problem while using the Excel 2007.16 This Help information is available by clicking the question mark icon in the upper-right corner of Excel's window. This page will guide you how to use the Excel 2007 help feature effectively.

click on the What's new link. You can click on any topic to get help. As an example.17 • The various ranges of help topics are displayed. . You will see the following.

To search for help • • Press F1 to open the Excel Help window.18 • • You can click on any link topics and continue reading the particular topic. When you have finished experimenting. From the Excel Help window. . close the Excel Help window. type in a keywords or words relating to the help you need within the text box near the top of the window.

type in the word ' print'. Click on theSearch button next to the text input box. You will see a range of topics related to printing.19 • • For instance. To display Help Table of Contents • Press F1 to open the Excel Help window. Clicking on any of these topics will display more information about Excel printing. • Click on the Table of Contents icon (the one with book icon). . to display help about printing. You will now see a Table of Contents displayed down the left side of the Excel Help window.

This will print the current page. Click on the Print icon displayed within the Excel Help toolbar.20 To print a help topic • • Display an item of interest within the Excel Help window. "Discover the Excel 2007 Paste Special Secrets!" .