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WASTE MANAGEMENT Report –Step By Step (SBS) Group

(Including the UNON Sustainable Procurement Policy)


Assessment and Recommendations

Step-by-Step (SBS) November 2004

WASTE MANAGEMENT Report –Step By Step (SBS) Group


Executive summary......................................................................................................................... 3 1. Introduction/ Mandate................................................................................................................. 4 2. Current waste generation practices on the UN compound.......................................................... 5 2.1. Offices .................................................................................................................................. 5 2.2. Commercial activities ........................................................................................................... 7 2.3. Maintenance of buildings and machinery............................................................................. 8 2.4. Sewage.................................................................................................................................. 9 2.5. Toilets ................................................................................................................................... 9 2.6. Summary of key facts on waste generation ........................................................................ 10 3. Waste transit facilities............................................................................................................... 11 4. Recycling and disposal of waste ............................................................................................... 11 4.1. Waste (excluding paper and cardboard) ............................................................................. 11 4.2. Recycling and disposal of cardboard and paper ................................................................. 12 4.3. Facilities for UN personnel household waste ..................................................................... 14 5. Conclusions and recommendations........................................................................................... 15 5.1. Core areas of waste management ....................................................................................... 15 5.2. Specific practical recommendations................................................................................... 16 5.2.1. Waste management at its source .................................................................................. 16 5.2.2. Waste management at the transit facilities................................................................... 17 5.2.3. Recycling and elimination of waste ............................................................................. 19 5.2.4. Implementation mechanisms........................................................................................ 19 Annex 1 - Composition of office waste on the UN compound..................................................... 21 Annex 2 – Quantities of waste directed to the dumpsite .............................................................. 24 Annex 3 - UNON - SUSTAINABLE PROCUREMENT POLICY ............................................. 25 Annex 4 – Waste paper public awareness handout....................................................................... 33 Annex 5 - Waste management contact list.................................................................................... 34


WASTE MANAGEMENT Report –Step By Step (SBS) Group

Executive summary
In line with UNEP Governing Council decision 18/10 on good environmental housekeeping within UNEP, and following Executive Director approval (memo of 24 July 2003 on “greening the United Nations compound”), Step-by-Step undertook an assessment of activities on the UN compound with a focus on waste, energy, water and transport. This report on waste has been carried out in close cooperation with UNON, especially the Procurement, Travel and Shipping Section and the Facilities, Management and Transport Section. After describing the waste-generating sources, streams, transit and recycling/ disposal practices; the report provides conclusions and three core recommendations to bring about significant improvements to current practices, namely (a) the implementation of a comprehensive waste management system; (b) the reduction of waste production; and (c) the integration of local social and environmental considerations into UN activities. The report further provides very practical recommendations for reducing waste generation and improving waste management on the UN compound (pages 15-18), and requests UNEP Executive Director approval on the means of implementation, which entail: • Establishing a new professional post (P3) at UNON Headquarters. The P3 will implement a comprehensive Environment Management System (EMS) on the UN Gigiri compound; implement concrete activities to improve current waste management practices; and coordinate activities with UNON, UNEP and Kenyan authorities, industry and local communities (through initiatives such as recycling projects). The P3 would also subsequently be responsible for coordinating similar improvements on water, energy and transportation practices. • Allocating an initial US$50,000 budget (detailed breakdown provided on page 19) to the P3 to undertake the most urgent activities, identified as: distribution of separated baskets to all UN compound staff; improvement of the waste stream; and, institution of an awareness raising campaign targeting UN staff members, with a training component for the cleaning personal. • Calling for UNON to assist the P3 with EMS implementation and promote the management system to all staff members in full line with UNEP GC decision 18/10 on good environmental housekeeping within UNEP. In addition, included as Annex 3, this report provides for Executive Director approval and implementation by UNON of a “UNON Sustainable Procurement Policy” that has been developed in close collaboration with the UNON Procurement, Travel and Shipping Section.


reducing energy consumption. and its objective is to improve the corporate environmental performance of the compound. Toepfer of 24 July 2003 on “greening the United Nations compound”). 4 .) and to share it with other agencies in the UN system. Kante to K. considering environmental aspects in procurement. SBS is composed of Nairobi-based professionals from a variety of UN agencies. water and transport. Introduction/ Mandate UNEP GC18/10 inter alia calls on UNEP to “recommend strategies for the promotion of the best practices in environmental housekeeping for use by UNEP. (c) conserving energy. The present report on waste management is the first element of SBS’s overall assessment of UN compound activities that also focus on energy. This recommendation requests UNEP to develop a policy framework for managing its own operations in an environmentally friendly manner (recycling. in 2001 the Board of Auditors to the United Nations General Assembly suggested that UNEP take the initiative in bringing to the attention of the UN system Chief Executives Board (CEB) the possibility of developing a framework to implement this environmental policy in the UN system.WASTE MANAGEMENT Report –Step By Step (SBS) Group 1. It is in this spirit that the “Step-By-Step” (SBS) group was established in 2002 to “green” the United Nations (UN) compound in Gigiri. (b) recycling. as endorsed by the ED (memo from B. and advise and encourage the rest of the UNEP system to develop and apply similar strategies for continually improving their own environmental performances and promoting sustainable development. etc. paper and other natural resources”. with the aim of (a) reducing waste. water. Subsequently. The UNEP Executive Director backed this initiative (Log 860/03) in April 2003 and the Step-by-Step group began undertaking in-depth assessments of the environmental impact of the UN compound.

This laudable effort constitutes.701 UNHabitat 4. As a result.1.786 UNEP Other Total Agencies 14. cardboard. Travel and Shipping Section. as it is heavily consumed and generates the biggest portion of all office waste. The A4 office paper is supplied in white only. the Procurement. Egypt is the nearest alternative source of paper. Egypt is not necessary the best viable alternative. Travel and Shipping Section is the only unit to supply itself with. The paper currently used is sourced from Brazilian or South African tree plantations. metal. Through the UN bulletin board the Procurement. as they import their pulp from Northern Europe.580 754 29. which are further described below. As each ream costs approximately US$2. A4 paper is of particular interest.821 Total 73 656 74 397 Total 14 762 000 14 910 500 Approximately 37 sheets of A4 paper are used daily by each staff member (based on 246 working days a year and 1650 staff for the compound). etc. office equipment and machinery. Current waste generation practices on the UN compound The main sources of waste.780 10. the total cost to supply office paper for the UN compound is about US$60. as Kenya does not produce white A4 paper suitable for printing. 2.) and stationery (A4 paper. proposed expanding the use of off-white paper. pens.WASTE MANAGEMENT Report –Step By Step (SBS) Group 2. but received no expressions of interest. The UNON Procurement. less than 1% of all paper consumed on the UN compound. recycled off-white paper.000 per year. In 2002 and 2003. wood. who supply the various UN agencies (including UN-HABITAT and UNEP). and use.995 560 29. etc. organic material. however. plastic. glass. Travel and Shipping Section suggested the incentive of a subsidy (removing the UNON service charge).). UNON issued office paper to the various agencies on the UN compound as follows: Reams Kg Sheets UNON 2002 2003 9. are: a) Offices b) Commercial activities: -Cafeterias -Print Shop -Commissary -Garden and landscaping -Clinic c) Maintenance of buildings and machinery d) Sewage e) Toiletries (sanitary waste) The waste categories generated from these sources consist primarily of paper. without 5 . Offices Office supply UNON’s Contracts and Procurement Section receive purchase orders from the administrative offices of the different UN agencies on the compound.819 5. computers. Through this process UNON supplies staff members with equipment (chairs.524 12. However.

Travel and Shipping Section is the only unit consuming recycled off-white paper. jam printers and is slightly cheaper than white paper. This translates to 76.7 tonnes of A4 waste paper produced respectively in 2002 and 2003. Office consumption In 2002 and 2003. contrary to popular belief. Accordingly. However. Compared to the supply of A4 office paper from UNON. and is not stored or filed for future reference. Travel and Shipping Section has for some years now been the sole UN compound consumer of off-white recycled paper. by conservative estimate. the Procurement. The personnel are divided into teams for specific areas. Almost all the A4 office paper found in the dustbins is white paper. or directly to the waste transit facilities. This response from UN agencies is unfortunate in that off-white recycled paper is of the same quality as bleached white paper. and some UN agencies are purchasing A4 paper separately. but is mixed in the dustbins with the others types office rubbish. the UNON Procurement. but with a reduced personnel of about 80 employees. due to the fact that some printed A4 paper may be brought onto the UN compound by individuals. including their administrative staff. cardboard. This is consistent with the fact that A4 recycled paper is virtually non-existent on the UN compound. and very seldom to the efforts of individual staff members (see detailed assessment in Annex 1). Until April 2004. In addition. and thus becomes contaminated and un-recyclable in the process.WASTE MANAGEMENT Report –Step By Step (SBS) Group success. The poor figures for A4 doublesided paper correspond with printing by photocopying machines on a large scale. Professional Clean Care was the company responsible for maintaining office cleanliness. does not. 164 tonnes and 127 tonnes of respective waste paper were produced. is that only 15% is printed double-sided versus 85% single-sided. two-thirds of the A4 office paper that is used on the UN compound ends up in the dustbin. a new company – Parapet Cleaning Service – provides the same service. because as mentioned above. this lack of positive response to UNON’s efforts reveals well the limits of a voluntary approach. 6 . consisting of approximately 47% A4 paper (see detailed assessment in Annex 1). such as organic waste. A slight overestimation in the production of waste paper may have occurred. where the bags are emptied. The company had 105 employees on the compound. Only about 1% is recycled off-white paper. Another observation of interest on the used A4 paper found in dustbins on the UN compound. this data shows that office consumption (or the proportion of A4 paper ending in the dustbin) was about 100% in 2002 and 76% in 2003.6 tonnes and 53. They carry all waste from the offices in plastic bags to 1m3 trolleys. the waste A4 office paper not sorted at source for recycling. plastics and used office supplies. However. Since May 2004.

These two actions are part of a wider commitment on the part of the Chief of the Print Section and the officer responsible for UNON conference services. which places a strain on the body. In addition. run by another private contractor. as cleaning personnel currently hand-carry the bags of waste. This practice has been occurring for the past seven years. The Print Shop still has large quantities of recycled paper in storage. Adequacy of equipment issues still exist. Rudy Van Dijck. both are 7 . if procured in large quantities. disposal facilities. Once filled with rubbish. Henry Hunt. although it is bleached with peroxide. the trolleys are brought to one of two existing waste transfer facilities: behind the old cafeteria or in the Trolley used by personnel to carry the waste to the waste basement of block W. indicated that recycled paper might be up to 25% cheaper than normal white paper. In the new cafeteria (across from the Bunson Travel Agency). Print Shop The A4 paper for the Print Shop comes from South Africa or Brazil. The Print Shop generates an average of 1m3 wastepaper daily (about 300 kg). The Print Shop has also undertaken very useful research into other aspects of print-grade paper that can be made available. In the old cafeteria (“Crackerjack”). The Chief of the Print Section. the few leftovers are also collected as feed for pigs and dogs.WASTE MANAGEMENT Report –Step By Step (SBS) Group The new cleaning contractor has made operational improvements and there is now one functioning trolley per block on the UN compound.2. which are then ordered by UNON’s Contracts and Procurement Section. 2. however. The remainder – approximately 15 plastic bags – is collected to feed pigs outside the compound. The Print Shop is primarily concerned with providing quality paper to print on – paper that is not transparent – but is committed to using “green” paper if available and accepted by their clients. but some UN compound agencies complained about the color (no complaints printer and copier jamming were received). Used chemicals from Print Shop operations are stored on the UN compound pending identification of a proper disposal method. The Print Shop paper waste is taken to the waste disposal facility behind the old cafeteria. the Print Shop also requests environmental disclosure when ordering their paper. Mr. The Print Shop distributed 100% gray recycled paper for a time. Intercontinental staff are allowed to make use of any leftover food. The Print Shop selects the types of paper to be used. All paper provided by the Print Shop is chlorine-free. Commercial activities Cafeteria The Intercontinental hotel chain operates the new cafeteria and the coffee lounge for the benefit of personnel on the UN compound. This amount is much higher during preparations for conferences and large meetings held on the UN compound.

The company in charge of gardening and landscaping on the UN compound is Diani Flowers. Through the course of interviews undertaken as part of this assessment.5 m3 (about 400 kilos) of green waste every day. but experienced problems because the organic waste was not properly sorted at source. In October 2004.) was auctioned off to the highest bidder. such as dioxins and furans. Clinical waste is collected in special plastic bags while sharp clinical objects (syringes.) are collected in small plastic containers.e. Normally the garden and landscaping activities produce 1-1. the Procurement. as well as the households of UN personnel. In the past. Commissary Every day the Commissary staff bring two trolleys of waste (about 600-800 kg) to the waste transfer facility behind the old cafeteria. Composting heaps are located near the sports area and at block J. the head of Diani Flowers has expressed an interest in receiving organic waste from the cafeterias. BINS claims that the incinerator burns the waste at 2000 degrees through the fuel-less selfcombustion of waste. based on ISO 1400 guidelines. to as number of different schools identified by the 8 .3. Travel and Shipping Section of UNON have recently been looking at ways to donate such material to schools and charity organizations through the Kenyan Ministry of Education. including batteries. depending on the quantity generated. From there these plastic likely find their way to the Dandora dumpsite. through the use of filters). BINS then incinerates the clinical waste at its industrial area facilities in a small-scale incinerator whose emissions are not properly monitored. At the present time. as for every item donated. Commissary operations lead to the indirect generation of large amount of plastic waste through the provision of free plastic bags to customers. and the resultant material is used to improve the soil quality within the UN compound and the plant nursery.WASTE MANAGEMENT Report –Step By Step (SBS) Group committed to greening the Print Shop activities through the implementation of a thorough Environment Management System. Some difficulties have been encountered. In addition. The company BINS collects all clinical waste once or twice per month. the commissary does not have a recycling system for any of the products they sell. Garden and landscaping Organic waste from garden and landscaping activities is composted. used office material (computers. the gardening section had received organic waste from the cafeterias from time to time. This waste is primarily composed of cardboard and plastic. For example. etc. bottles and cans. a duty of KSh 2000 is normally charged for each computer donated. This form of plastic waste is not taken into account in this assessment as customers transport them to their private household. etc. 2. Approximately 1m3 of compost is reused every day. desks. Maintenance of buildings and machinery Until 2002. This homemade incinerator has no equipment for controlling temperature and reducing the discharge of gases or particles to the air (i. including many computers. The incineration of medical waste potentially results in the emission of carcinogenic gases. Clinic The cleaning personnel from Parapet Cleaning Services collect office rubbish from the clinic. However. UNON managed to donate most of its obsolete office material. through the Ministry of Education. the Kenyan Customs authority requires an assessment of market value in order to calculate the amount of duty the beneficiary should pay.

2. They have 136 rubbish containers on the compound. The remaining computers were given to Computers for Schools of Kenya. However. while awaiting confirmation from the Ministry of Education. UNEP and UN-Habitat are stored on the compound. transport and sanitization treatment remain unknown. there is no facility for the recycling or reuse of ink cartridges in Kenya.WASTE MANAGEMENT Report –Step By Step (SBS) Group Association Secondary School Heads of Kenya. obsolete office equipment was stored at various locations on the UN compound. which are emptied twice per month. Kaveke) has tried – without success – to find an adequate disposal method.5. The Building Ground Management Unit is responsible for the management of certain types of waste such as building material. but has yet to identify possible solutions. pending reuse on the compound or removal by BINS (most likely to the Dandora dumpsite). the details. The person responsible (W. waste wood material is normally reused. Travel and Shipping Section has not yet made any arrangements with the printer companies to address this issue. 9 . The waste is taken to the BINS facilities in the industrial area where it is incinerated (using the same incinerator that burns medical waste from the clinic). Some of this waste is currently stored behind the old cafeteria. It has not yet been possible to evaluate the exact number of kilos produced on a monthly basis. Sewage The solid waste from sewage is transported away and used as fertilizer. such as old transformers containing PCBs and old fluorescent lamps containing heavy metals. Used ink cartridges from UNON. However. Toilets Staff members from the company Rentokil collect sanitary waste from the washrooms. According to UNON. The printer company Lexmark has been working on this issue for about four years. Until September 2004.4. the Procurement. Moreover. 2. Of particular concern is environmentally hazardous waste. including quantities. it is unclear as to how this wood refuse is reused. At present. three containers near the gym are used as storage space for stationary with slow turnover. In addition. at this stage of the assessment. Neither does printer manufacturer Hewlett Packard have plans to take action.

1. The print shop generates around 1 m3 of wastepaper daily (about 300 kg).6. It is composted and used as fertilization for plants on the UN compound. All non-contaminated waste paper produced on the compound is recycled into toilet paper by the companies Chandaria or Pegan Approximately 15 bags of organic waste are generated in the new cafeteria daily. Summary of Key key waste facts management on waste generation facts on the UN compound Between 200 and 250 tons of waste (excluding paper and cardboard) is generated each year and transported from the UN compound to the unmanaged Dandora dumpsite. About 75 tons of non-recycled A4 paper per year is procured by UNON (imported from Brazil). Waste A4 office paper is mixed in the dustbin with other types of office rubbish.WASTE MANAGEMENT Report –Step By Step (SBS) Group 2. 10 . such as organic waste. The commissary generates around 2 m3 of waste daily (including 50 kg of cardboard). thus contaminating the paper and rendering it un-recyclable.0 to 1. Daily figures of paper products consumed per day on the compound: * 800kg of paper * 22 sheets of A4 paper per staff member At least two-thirds of the A4 paper ends up in the dustbin and is not stored or filed for future reference.5m3 of “green” organic waste from garden and landscaping activities is generated daily.

1. which amounts to approximately two skips per week. 4. Waste transit facilities Waste taken to the two waste transit facilities originates primarily from three sources: staff offices. among other things. Knowing the volume of the skip (7. 11 . At the waste transit facility behind the old cafeteria. both skips are not full. Paper and cardboard is sorted inside the cage. and placing all other types of waste into the skips (approx. An employee of the company Multiple Wastepaper Collectors manually separates paper and cardboard from the rest of the waste that is deposited at the two facilities. . while in 2003 they came 47 times to collect 135 skips.) and below minimum UNON standards for contractors. attract animals. however. as the sole employee works without proper equipment (gloves.Waste transit facility behind the old cafeteria: All office paper waste is placed in trolleys when the sorter is absent. In 2002. the print shop and the commissary (see above for details on waste orgin). the cage where most of the wastepaper is kept poses a safety risk when maneuvering in and out of it. and sorted when the employee arrives. The skips are manually loaded and taken and dumped at the illegal Dandora dumpsite. Safety and health are of major concern at the transit facility behind the old cafeteria. much of the separated waste is lies piled on the ground. The waste transit facility behind the old cafeteria.5 m3 container) or on the ground (and later transferred to skips). this represents between 150 and 200 tons of waste produced per year on the UN compound (details in Annex 2).25 ton/m3). Recycling and disposal of waste 4.5m3) and the approximate density of the waste (0. BINS came 37 times to collect 105 skips. Waste (excluding paper and cardboard) The private company BINS collects the waste (excluding paper and cardboard). which.WASTE MANAGEMENT Report –Step By Step (SBS) Group 3.Waste facility at block W: Everything that is not paper or cardboard is sorted once a day into a trolley and taken to the main waste transit facility and put in skips. The sorting is done by throwing paper and cardboard into a cage. 7. BINS get paid for the number of times they come to the compound to collect skips. etc. Normally. The waste is handled as follows: . The waste transit facility at block W. by placing cardboard on one side and paper on the other. In addition.

with additional visits as required.WASTE MANAGEMENT Report –Step By Step (SBS) Group At the Dandora dumpsite. as it is the only dumpsite authorized – although illegal –by the Nairobi municipality. In total. It is important to mention here that in city of Nairobi plans. MWC truck collecting waste paper from UN compound 12 . one can transport 3.2. as they contain waste that can be reused and recycled for profit – glass. means that there is a considerable risk that leachate will contaminate the surrounding surface and groundwater (including Nairobi River). there is no equipment to manage the dumpsite. The truck drivers decide the tipping method and site. 4. Dandora has been zoned as a middleclass neighborhood. UNON does not pay for this service. systematic operations at Dandora are nonexistent. The Dandora dumpsite: plastic bags and organics are the only items not recycled by the dumpsite “residents” Two types of waste are not separated: organics (generally food leftovers) and plastic bags. Moreover. MWC generates income by selling the paper waste to paper recycling companies (Pegant and Chandaria). MWC use two trucks to collect paper waste. particularly those from UN compound. approximately 1600 tons of waste is dumped each day at the Dandora dumpsite. It appears that most used plastic bags in Nairobi end up in Dandora. Dandora has no system to prevent toxic and other hazardous wastes from being brought to the site. metal and other items.5 tons and the other can haul 3 tons. plastic. the “residents” people wait for the arrival of garbage trucks. which lacking landfill. Recycling and disposal of cardboard and paper Multiple Wastepaper Collectors (MWC) collects paper waste from the UN compound twice weekly.

As UNON policy permits the use of white toilet paper only. MWC purchases white toilet paper for UNON. The recycling plant at Pegant: pulping and manufacturing rolls Chandaria and Pegant are two major recycling companies in Nairobi. With the money received from this sale. Pegant recycled toilet paper “Think: made in Kenya from 100% Kenyan raw material’ (nb: inaccurate. and manufactured into either toilet paper or different kinds of tissue. The remaining money covers MWC expenditures (truck maintenance and fuel. Most of the UN waste paper that is taken to either of the two companies is sent directly to pulping. driver and the UN compound full-time sorter costs) with some leftover as profit. so UNON procures additional white toilet paper from Chandaria or Pegant. while Pegant is able to process of 2527 tons per day. considering that the paper is originally from Brazil or South Africa) 13 . The pulp is then colored or bleached with peroxide. However. But. in which chemical agents (silicate and hydrogen peroxide) are used. MWC then buys recycled toilet paper back from Chandaria and delivers this to UNON for use on the compound. there is hardly any variation in the paper coming from the UN compound. The pulp is sent through a de-inking process. and the paper is always sold for 3 or 4 Ksh/kg.WASTE MANAGEMENT Report –Step By Step (SBS) Group The trucks are loaded with paper waste by hand. The paper is then taken and sold to Pegant or Chandaria for a price that varies according to the paper quality. They have several factories and can process all types of paper and cardboard. the toilet paper provided by MWC is not sufficient to meet the needs of the UN compound. while some non-confidential paper is normally sorted into different categories. Chandaria has the capacity to recycle 50 tons of wastepaper per day.

Facilities for UN personnel household waste Previously. textiles (cloth) and organics. and 3 Ksh for assorted waste (containing ink).2. and support for. This imported paper is often not recycled but made from European pulp. Despite frequent use of. 3-5 Ksh for cardboard. The costs of repurchasing toilet paper from the two companies is indicated below: Pegant Chandaria Colored toilet paper 430 Ksh 440 Ksh White (bleached) toilet paper 488 Ksh 501 Ksh Prices for 40 rolls. the profits and utilization of which benefited many slum dwellers.3.WASTE MANAGEMENT Report –Step By Step (SBS) Group The price of the different categories of wastepaper and cardboard ranges from 3 to 12 Ksh/kg. 6 Ksh for waste paper that does not contain ink.2004 In addition. The Mukuru Recycling Project. 14 . especially from Egypt and South Africa. there is currently no plan to reestablish the household waste collection facilities. there had been sorting facilities at the main gate on the UN compound for staffgenerated household waste. which would continue to benefit the Mukuru Recycling Project. 17. Facilities existed for five types of waste: paper. the new commissary and the UN recreation center outside of the main UN compound security perimeter provides a unique opportunity to relaunch and encourage staff use of the household waste collection facilities. glass. 4. established by UN-HABITAT. these waste recycling facilities by UN staff members. used to collect this waste. Pegant pays to any supplier (including MWC) 10-12 Ksh for white paper. metal. The facilities have since been removed from the front gate due to security concerns and are now located behind the tennis courts. Pegant and Chandaria explained that they are facing competition from imported toilet paper. where they remain unused. The construction of the new petrol station.

Initiatives such as provision of recyclable material to community groups that can in turn use the material for income generation are one type of activity that benefit both the UN and local people. the lack of legal and well-managed landfill sites in the Nairobi area and the lack of recycling facilities for items such as ink cartridges and chemicals from the Print Shop leave little option for the proper disposal of some of the UN compound waste. Integration of local social and environmental considerations into UN activities: UNEP. Implementation of a comprehensive waste management system: Conventionally. There are at the present time only a minimum number of activities aimed at reducing (or reusing) the waste produced on the UN compound. UN-Habitat and the other UN agencies with offices in Nairobi are in an excellent position to contribute to the improvement of local social and environmental conditions. and maintain the separation during the waste transit and transport stages.g. recycling and composting). Reduction of waste production: Current initiatives seek primarily to optimize the use of waste material (e.g. are recycled.1. 15 . the current waste management practices on the UN compound can and should be significantly improved. a sustainable procurement policy and staff awareness-raising activities. Reduction and reutilization are key to improving the environmental performance of the UN compound. For example. which could otherwise be recycled. particularly in three core areas: 1. With these core recommendations in mind. and some garden refuse is being composted). has developed a set of further practical suggestions that will improve waste management on the UN compound in a comprehensive manner. are recommended. Conclusions and recommendations It is admirable that a number of initiatives exist today to address waste management on the UN compound (e. Step-by-Step. A number of these successful partnership projects with the local community should be implemented and maintained. currently much of the good quality waste paper. As an example of an issue that an EMS would successfully address. A comprehensive Environment Management System (EMS) is essential. if not contaminated. paper and cardboard. 3. UNON. Developing and implementing a targeted and systematic waste management system based on environmentally and socially sound principles is necessary in order to minimize the impacts of UN activities on the environment. in close collaboration with UNON. It is also important to recognize that there are certain constraints on waste management that are difficult for UN agencies to directly address. Core areas of waste management Nonetheless. In this context. as part of a comprehensive EMS. 5. An EMS would be able to establish a mechanism to separate waste streams at source (the office). 2. waste management initiatives on the UN Gigiri compound have been made on a very ad hoc basis with ineffective results. is rendered un-recyclable when mixed with and contaminated by organic waste.WASTE MANAGEMENT Report –Step By Step (SBS) Group 5.

62 $1.2. Installation of new baskets in each office for waste separation Type of basket Number Cost by unit Total cost 1.1. etc) to transport sorted-at-source paper. metals. o Train contractors (cleaning personnel) on new collection practices to sort different waste streams.2. plastics and organics) of easy access to staff (strategic between the office and their car or at the new petrol station). preferably from local sources) and from plantation wood. etc). o Equip each office with recycling receptacles (e. Office paper box* 1650 $0. Steel Walnut 1650 $4. o Promote awareness-raising among UN staff members. This equipment should be conducive to their wellbeing and facilitate their work. one box for paper and a basket for other types of waste – the estimate cost to install these baskets for each of the 1650 staff is given below). as they are perfect in size.WASTE MANAGEMENT Report –Step By Step (SBS) Group 5. • Staff offices o Raise public awareness on the benefits of reducing.002 3. bags. o Install containers for each recyclable or dangerous materials (glass. o Ensure that all copying machines and printers have double-sided copying/printing capacity. including “UNON guidelines for suppliers” (Annex 3) that specifies the quality of goods and services expected. Specific practical recommendations 5. batteries. recycling and reusing waste and how to achieve this (Annex 4). prizes for innovative ideas. o Monitor the different waste streams on the UN compound and maintain accurate statistics on waste. o Separate streams of office paper/cardboard from all other waste by providing separate bins in the office (see below) and by providing contractors with better equipment (such trolleys) to transport paper/cardboard and other waste separately to the transit facilities.358 2. cardboard and other waste from staff offices to the waste transit facilities. Bamboo 1650 $0. cost-free and are themselves constructed of paper o Provide cleaning personal with adequate equipment (trolleys. 16 . using incentives where appropriate (such as forums to discuss recycling. preferably more. Waste management at its source • Compound-wide o Adopt a “sustainable UNON sustainable procurement policy”. readily available.00 $0 *Option 3 would reuse the existing empty office paper boxes that the paper arrives in. • Commissary o Raise public awareness of the entire life cycle of plastic bags.g. o Promote the use of recycled paper (at least 50% recycled material. o Implement a policy that documents/reports printed externally are printed on paper that is at least 50% recycled.85 $8. tree-free paper (made from the African plant kenaf or hemp) is an option. alternatively.

o Cooperate with the Ministry of Environment on this issue. o Ensure that products sold by the commissary have low impact on the environment (request the commissary to follow the UNON guidelines for suppliers). and allocating the money generated to waste management projects or (b) issuing a directive to prevent the use of plastic bags altogether. especially the Assistant Minister. Wangari Mathai. broom and a dust mask. o Resolve duty issues associated with donations of obsolete office furniture and equipment. o Ensure that publications are printed on 100% environmentally-friendly paper that is either recycled or made from alternative sources (e. o Actively involve the commissary in returning environmentally harmful products suppliers. o Cooperate with Kenyan industry and government representatives to seek methods to recycle. • 5. Maintenance of buildings and computers o Cooperate with Lexmark towards identifying a system whereby ink cartridges can be refilled and make this a requirement of the “UNON sustainable procurement policy”. • Print Shop o Adopt an Environmental Management System (EMS) and obtain ISO 14001 certification – this could provide a comparative advantage for the Print Shop to the other local print shops.com.2. such as the magazine “Our Planet”). the chemicals used by the Print Shop.2. gloves. • Build a better storage facility for waste behind the old cafeteria and at block W (Proposal is shown below). or preferably eliminate. Waste management at the transit facilities • Ensure the health and safety of the waste sorter by providing proper equipment such as dress. tel 272-76-22) to undertake a campaign.g. 17 .WASTE MANAGEMENT Report –Step By Step (SBS) Group o Phase out use of plastic bags through: (a) requiring clients to purchase plastic bags. and the non-governmental organization Green Belt Movement (gbm@wananchi.

5m for each container (except for plastic.5 x 1.5m) would be sufficient. 18 . wood.WASTE MANAGEMENT Report –Step By Step (SBS) Group Proposal for rebuilding of the deposit behind the old cafeteria Proposal for rebuilding of the deposit at block W Proposal for a sorting facility at the gate Description of the proposed waste transit facilities Behind the old cafeteria: There needs to be a functioning door on the upper side of the papercage for safety and health reasons.5 x 1. The separate containers should be designed so that the staff working there and emptying waste bags can deposit waste without too much physical strain. There also needs to be separate containers for plastic. metal. glass and other. which would require volume of 3 x 1. The separation of paper and cardboard could benefit from a dividing wall within the cage.5m available behind the old cafeteria that could be converted to house these containers.5m x 6. A volume of 1.5 x 1. At present there is an unoccupied area of 5. organics (with lid).

UNEP and Kenyan authorities. metal and glass recycling. 19 . At the gate/outside the compound: The waste facility could be placed at the parking lot near the visitors’ pavilion. and coordinate activities with UNON. 5.WASTE MANAGEMENT Report –Step By Step (SBS) Group At block W: Step By Step recommends that the paper-cage be divided into two compartments. • Call for UNON to assist the P3 with EMS implementation and promote the management system to all staff members in full line with UNEP GC decision 18/10 on good environmental housekeeping within UNEP.) to take into account in waste management on the UN compound (see Annex 5). etc. as well as assign clear responsibility to all stakeholders (UNON. or outside the compound at the new petrol station. • Allocation of an initial US$50. identified as: distribution of separated baskets to all UN compound staff. This would necessitate a crane or lifter of some sort. • Support recycling initiatives in Nairobi (e.3. • Garner support from the top UN management. which can be done in liaison with UNDP or an implementing partner such as the Intermediate Technology Development Group – East Africa. 5. implement concrete activities to improve current waste management practices. A simple block and tackle mechanism worked by hand is suggested here. sub-contractors. The P3 would also subsequently be responsible for coordinating similar improvements on water. A small set of steps should be built outside the paper-cage for easy access. Recycling and elimination of waste • Use recycled and not bleached toilet paper.5 x 1. There should also be three containers (1. The containers should have a lid. with a training component for the cleaning personal. but could be replaced with an electric version. The recommended 1. which is more environmentally-friendly and easily sourced in Kenya. This container design will ease the work of the sorter and personnel while taking it from the papercage/containers to the lorry for further transport. one each for plastic. especially at UNEP and UNON • Allow staff members the opportunity to make comments and suggestions through a special UN bulletin board linked to the UNON Intranet. The P3 will implement a comprehensive Environment Management System (EMS) on the UN Gigiri compound. Implementation mechanisms • Establishment of a new professional post (P3) at UNON.4. • Provide continuous training in waste management to staff members and contractors.5 x 1. institution of an awareness raising campaign targeting UN staff members.5 x 1.5 x 1. and. improvement of the waste stream. energy and transportation practices.5m). glass and others. It would be the same type of containers and lifting system as in the other facilities. It should be possible to install recycling facilities at the new petrol station.2. The volume of the containers should be enough to handle one week’s worth of waste from the UN compound. BINS and Multiple Wastepaper Collectors in order to find a solution to the issue of plastic. Re-establish the Mukuru project with household waste benefiting slum dwellers. the Mukuru project).000 budget (detailed breakdown provided on page 19) to the P3 to undertake the most urgent activities. For the containers. a larger one for paper and a smaller one for cardboard.2. industry and local communities (through initiatives such as recycling projects).g. Step-By-Step suggests a simple solution such as something similar to the diagram for the deposit facility at block W: containers with a bottom that can be opened. • • Cooperate more closely with Green Belt Movement.5m size of the containers is based on observations of the amount of waste produced.

06 recycled paper to 50% Provide the cleaning 01.04 +US$25.To encourage staff to recycle household waste and address security concerns .02.000 01.Reduce waste production by 10% from 2001 level .No use of harmful chemicals . plastic.04 source Target Costs (+) Savings (-) 16500 x 0.12.04 personnel appropriate equipment for the transportation of waste Ensure all staff members use and print on doublesides office paper Use recycled paper for all documents printed in the Print Shop Improve the management Include environmental of waste from commercial considerations in all activities new contracts with contractors Construct better waste transit facilities at both Improve the management locations of the waste transit facilities Waste deposit facilities for different household waste streams (outside UN compound) Other Draft new toilet paper procurement policy to source the most environmentallyfriendly product available 01.12.Of highest priority Use of non-bleached.12.01.Build 12 containers for separating waste categories .Includes re-launch of previous Mukuru initiative .000 -US$ 25 348 1650 persons save 42. cardboard.04 20 . which can be done at no cost if empty cardboard boxes used Install deposit facilities between each block for organic.12.Sorting of waste at source .05 01.62 + US$1354 Comments One new basket in every office and one in each hallway.01. metals and glass Produce awareness. or made from alternative sources . Proposal of schedule of implementation for priority activities Objective Date to reach target Begin separating waste at 01.000 01.06 +US$3000 3000 flyers and a small number of posters UNON instigate staff awareness raising campaign 20 trolleys and transport equipment (backpacks) for the cleaning personnel Improve the management of office waste +US$10.04 +US$5. recycled toilet paper only Staff awareness raising activities required to ensure acceptance 01.WASTE MANAGEMENT Report –Step By Step (SBS) Group 6.5 % of their paper expenses Paper should be at least 50% recycled.04 raising material for staff Increase the use of 01.Build a mechanism for lifting the containers onto a truck .01.12.

04 Feb 2004 The waste was mostly from UNEP. We also found many UN-folders and these were also regarded as publications. Offices (or. Note: It was possible to determine where was the waste from asking to the cleaning personnel and checking the addresses on the A4 papers. publications. Methodology For approximately two hours during eight random days. The category of organic and other waste consisted mostly of fruit and flowers but also some glass and metal. On the fourth day. as well as publications or other types of paper. Cardboard C. This might be due to changing of office equipment. Other.Composition of office waste on the UN compound Assessment from 20 January to 06 February 2004 Introduction In January – February 2004. World Food Programme. UNESCO. We also started separating publications from the other waste paper since it seemed like they constituted a considerable weight-fraction. The waste was from UNEP (DEWA. including plastic and organic In the paper category. we collected the normal A4 paper that was printed on one or two sides. 05 Feb 2004 Much of the waste was a bit wet after rain.WASTE MANAGEMENT Report –Step By Step (SBS) Group Annex 1 . and by making the staff aware of the current situation. three people sorted waste in different categories to see the distribution. Paper: single-sided. more specifically. and the following four days we sorted at the deposit at block W. The first four days we worked at the waste-deposit behind the old cafeteria. 06 Feb 2004 The waste was from UNEP. other (especially toilet paper) B. and this accounts for some of the weight. The other paper consisted of A4 paper that was shredded. Some of the waste was wet because of rain. and the fifth day one trolley and a big bag were sorted. the Step-By-Step group has carried out a thorough investigation of this waste and especially from the waste from offices. The different categories were: A. we sorted two trolleys (approx. The plastic category was found to contain mostly bottles. This was done in order to get a good overall picture of the office waste from the entire compound. Found that 53% was single-sided paper. 21 . During the last five days. one can hope to sensitize them to improve their behavior. cups and bags. or crumbled. double-sided. staff working in the offices) generate a considerable source of waste. UN publications were sorted as a separate group. This in turn can lead to staff support for development of environmental policies and practices on the UN compound. Dates and origin of waste studied 20 Jan 2004 Most of the waste was from UNEP. DPDL). torn apart. Except for the fourth and fifth day. There was quite a lot of cardboard this time (21%). with the objective to reduce waste. one and a half trolleys were sorted. Few publications. 21 Jan 2004 Most of the waste was from UNDP. 28 Jan 2004 Most of the waste came from UNEP and UNICEF. We found a lot of plastic (32%). and some from UNON and UNDP. 27 Jan 2004 Most of it was from UNICEF. This group constituted 37 %. 2m3) of waste every day. 22 Jan 2004 Most of the waste was from UNESCO.

2 Results The total amount of waste sorted was 817.0 1.2 20.4 42.8 15. we measured in weight percent.7 45.0 37. other Plastic Organic.5 100 57.4 53.0 50.8 107.1 29.5 100 185.8 6.4 8.2 10.1 16.8 20.7 42. The result is presented in Figures 1.WASTE MANAGEMENT Report –Step By Step (SBS) Group Separation of waste in different categories on the waste disposal behind block-W Category Paper 1.7 3.2 23.5 7.6 48.6 3.7 3.2 13.7 19.0 38.6 7. The table above indicates the specific amount for each day and each category.3 28.1 100 96.3 18. 2 and 3 below.3 19. except the last line in kg 550.5 21.3 13.1 5.1 4.6 31.1 14.7 4.6 11.8 22.5 10.2 23.5 7.8 55. Sided 2.7 42. would be more prominent.4 27.6 52.0 1.1 3.5 15.1 8.6 28.5 100 100 100 124.6 3.4 29.2 14.0 2.6 26.4 7.2 4.2 3.4 26.4 5.8 21.4 53.8 14.4 53.7 6.3 21.8 18.2 37.0 48. To clarify.5 34.6 kg.1 9.6 21. organic. plastic for example.6 43.8 21.2 38.8 100 Total Deposit 1 (behind Old Cafeteria) Day 1 Day Day 3 Mean Day 2 4 Deposit 2 (block W) Day Day Day 7 5 6 Day 8 Mean Total mean 16.7 16.3 18.4 All data in percentages.5 9.8 40.9 15.9 4. 22 .9 100 Total 817. Sided Other papers Others Publications Cardboard Plastic.7 Total 267.0 22.9 6.4 6.0 23.0 41.4 17.4 5. and if we had measured in volume.9 3.4 100 53.4 8.0 7.0 50.5 100 78.1 19. others % Total kg 100 113.4 17.5 44.3 9.3 2.9 1.

organic.WASTE MANAGEMENT Report –Step By Step (SBS) Group Figure 1. Chart showing the distribution of different categories of waste Figure 2. Chart showing the distribution of plastic. Chart showing the distribution of different categories of paper Figure 3. other 23 .

WASTE MANAGEMENT Report –Step By Step (SBS) Group Annex 2 – Quantities of waste directed to the dumpsite Waste produced on the UN compound directed to the dumpsite (Dandora) Collected by BINS for 2002 Date Receipt No Normal Skips 21/01/2002 31/01/2002 06/02/2002 14/02/2002 20/02/2002 27/02/2002 05/03/2002 14/03/2002 20/03/2002 17/04/2002 02/05/2002 20/05/2002 13/06/2002 13/06/2002 20/06/2002 29/06/2002 10/07/2002 1707/2002 25/07/2002 07/08/2002 15/08/2002 22/08/2002 28/08/2002 02/09/2002 04/09/2002 11/09/2002 18/09/2002 25/09/2002 02/10/2002 15/10/2002 30/10/2002 06/11/2002 13/11/2002 20/11/2002 27/11/2002 09/12/2002 18/12/2002 161784 163962 165017 165616 165115 167504 167700 169298 169546 174052 174199 174481 173948 173949 181256 181365 182273 183708 184797 186761 188478 187897 190583 194784 190912 191436 192260 193338 194783 195741 197537 197588 199794 198890 201725 203192 203913 6 2 3 3 2 2 2 2 2 3 3 4 2 2 4 3 3 2 4 2 2 2 2 1 2 2 2 2 2 2 4 3 3 3 2 4 4 Extra Total skips skips 2 6 4 3 3 3 2 5 2 2 3 3 4 2 2 4 4 3 2 4 2 2 2 2 1 2 2 2 2 2 2 4 3 3 3 2 4 4 Collected by BINS for 2003 DateReceipt No Normal Extra Total skips Skips Skips 09/01/2003 23/01/2003 06/02/2003 19/02/2003 26/02/2003 05/03/2003 12/03/2003 19/03/2003 26/03/2003 02/04/2003 10/04/2003 16/04/2003 23/04/2003 30/04/2003 05/05/2003 16/05/2003 21/05/2003 28/05/2003 05/06/2003 11/06/2003 18/06/2003 25/06/2003 02/07/2003 09/07/2003 16/07/2003 23/07/2003 30/07/2003 06/08/2003 13/08/2003 20/08/2003 27/08/2003 17/09/2003 24/09/2003 01/10/2003 08/10/2003 15/10/2003 22/10/2003 29/10/2003 05/11/2003 14/11/2003 20/11/2003 24/11/2003 04/12/2003 10/12/2003 18/12/2003 24/12/2003 31/12/2003 204249 206772 198441 209073 210306 212152 212919 212993 214407 214463 215132 216549 217259 218018 218323 218706 220701 221353 221132 222971 222496 223582 224586 225557 225499 227219 227150 229430 229502 230690 231758 233726 234757 236515 238103 237886 239198 238480 240431 242709 242443 241722 243684 245405 244994 246643 247359 4 3 5 2 4 3 3 3 2 2 3 2 2 2 2 3 3 3 3 2 2 2 2 1/2 2 2 2 2 3 2 2 4 4 3 3 2 2 4 3 4 5 4 2 5 4 4 3 2 4 3 5 2 4 3 3 3 2 2 3 2 2 2 2 3 3 3 3 2 2 2 2.25 0.5 787.5M3) Total volume Density (0.5 7.25 197 29% 24 .5 2 2 2 2 3 2 2 4 4 3 3 2 2 4 3 4 5 4 2 5 4 4 3 2 135.25 ton/ M3) Estimate total tones Difference 2003/02 105 7.25 254 1 3 1 Total kips Volume of each skip (7.5 0.5 1016.

Risk to the organizations reputation.2. 2. Integrating sustainability principles in various stages of the procurement cycle. 3.1. from cradle to the grave). undertake initiatives to promote greater environmental responsibility. international equity in the distribution of resources. It is UNON’s responsibility to ensure that negative impacts on the environment are kept as low as possible. Risk to security of supply. Strategy UNON will adopt a risk-based strategy in which actions in the procurement process will be prioritised by: 3. UNON is a major purchaser of goods and services and can therefore have a significant effect on the local environment.1. focusing on the most energy-consuming equipment.e.3.. quality.8 and 9 of the UN Global Compact. 3. focusing on contractors who dispose of the organization’s waste illegally. etc. i. and encourage the development and diffusion of environmentally friendly technologies. social aspects: effects on issues such as poverty eradication. asking businesses (suppliers) to support a precautionary approach to environmental challenges.SUSTAINABLE PROCUREMENT POLICY 1. etc. by 25 .SUSTAINABLE PROCUREMENT POLICY UNON . 1. Principles 7. Sustainable Procurement as adopted by the United Nations Office at Nairobi (UNON) is based on: 1. availability. which states that relevant authorities at all levels should “promote procurement policies that encourage development and diffusion of environmentally sound goods and services”. Background Sustainable procurement is the process by which organisations purchase supplies or services taking into account: • • • • best value for money considerations including price. 3.UNON . Objective 1. Decision 18/10 of UNEP Governing Council that “calls on the Executive Director to consider and recommend strategies for the promotion of best practices in environmental housekeeping for use by the United Nations Environment Programme at its headquarters and in its regional offices….1. These issues are addressed separately through UNON’s “Fair Pack” policy.3.2. environmental aspects ("green procurement": the effects on the environment that the product and/or service has over its whole lifecycle.2. This can be done if the policy is endorsed at the senior management level. Environmental risk. focusing on important suppliers with poor environmental performance. the entire lifecycle of products. human rights.WASTE MANAGEMENT Report –Step By Step (SBS) Group Annex 3 .1.” keeping in mind that UNON is the sole provider of good and services to UNEP. and products containing hazardous materials.1. UNON’s sustainable procurement policy is intended to act as a driver for reducing the environmental and social impacts of all procurement decisions and maximising the positive effects. labour conditions. Identifying the products and suppliers associated with the highest risks to UNON. and mechanisms are put in place to ensure that it is mainstreamed as part of the corporate procurement process. functionality. 3. Paragraph 18c of the Plan of Implementation agreed to at the World Summit on Sustainable Development held in Johannesburg in 2002.1. 3.

3.2. explaining the sustainable procurement policy and its goals to the wide audience of the beneficiary (all the staff supplied by UNON) to ensure their understanding and participation. 3.3. 3. which involves adoption of responsible measures for the disposal of solid and liquid wastes. Encouraging suppliers to comply with global environmental standards (such as ISO) and contributing to raising their (suppliers’) environmental consciousness and understanding of “green principles” trough the organization of training seminars and workshops so as to guarantee en effective implementation of the contract clause related to an environmental and social responsibility.1. Developed Environment Maintenance and enhancement of the natural character of the UN Complex at Gigiri. Maintenance of air quality in the environs of the UN Complex which involves minimizing discharges to air of contaminants and protecting people from airborne contaminants. 4. Management of water resources in an environmentally responsible manner encompassing the principles of sustainability and resource conservation which involves using water supplies to buildings and facilities with minimal wastage and maintaining the quality of water resources. 3.2. Specific Areas of Action 4. and responsible land use practices to minimize soil erosion and to protect amenity interests.2. advertising. and emphasizing good purchasing practices and compliance with consent procedures. 26 . 4.5.2. performance and technical specifications as well as entire lifecycle costing. Training staff dealing with procurement for effective implementation of the sustainable procurement policy. 4.WASTE MANAGEMENT Report –Step By Step (SBS) Group 3.4 4.3 3.2. 4. which includes the aesthetic qualities of the environment and its amenity value. Promoting. which includes encouraging alternative methodologies or sources to minimize materials used and waste production.3. Requiring suppliers to comply with the procurement guidelines. Incorporating environmental and social considerations in contract management with sustainability in mind. 3.2. Choosing when possible environmentally sound means of satisfying the organization’s needs for goods. Resource Conservation Management of procurement processes in a reasonable and practicable manner consistent with environmental responsibilities. Taking into consideration environmental and social impacts in designs and functionality. Using environmental and social criteria in tender evaluation (contract award criteria must be determined at an early stage and communicated to potential suppliers). 4. works and services. Natural Environments Management of the land of the UN Complex at Gigiri in an environmentally responsible and sensitive manner.1.2. 4.3.3. Selecting suppliers against pre-established criteria for compliance with global environmental standards.

5. 5. air-conditioning.1. lighting. 5. Measures: To achieve the objectives named in point 4 above. 5. 5. 5.3. which involves promoting energy efficiency measures within buildings and facilities.1. 5. Install efficient drives and controls. 5. 4. Install water efficient models when replacing any water fixtures on the complex. Install variable frequency drives and power factor correction devices. Management of utilization processes in an effective and efficient manner.2. 27 .7. 5. Use viable renewable energy technologies to reduce environmental impact – such as the use of solar cells. for water heating.1. variable frequency drives and anticipatory controls. etc. and that neither energy nor water is wasted. 5. fountain operations. Employ systems for natural cooling and ventilation. Water Limit storm water run-off. Energy UNON shall use building systems equipment and controls with the highest energy efficiency.3. Install and monitor energy and water use monitoring and controls program to ensure that mechanical ventilation. minimizing the environmental effects of energy utilization activities and enhancing the use of renewable energy sources and improved energy utilization technologies.2.2. to further reduce storm water run-off. 5. 5. Energy procurement – buy percentage (target 30% by 2006) of electricity that is generated from Green Power Sources.2. fuel cells etc.3. Reduce demand for potable water and generation of wastewater by decreased consumption and use of low water flow plumbing fixtures and appliances.1. Waste Construction waste management – maximize recycling and salvaging efforts during demolition and construction and avoid sending construction debris to landfills. Contain storm water and steam condensation in above or under-ground pond.2. 5. such as solar cells.3.2. Making progress towards effective energy management.1. which involves promoting and implementing practices to minimize waste and minimizing or mitigating adverse effects from waste discharges.1. the following activities will be undertaken: 5.1.3. Pervious paving and garden roofs. Limit or eliminate use of potable water for irrigation. etc.2.3.6. using variable voltage.6.8. etc. 5. is used only for occupied spaces.4. for use for garden irrigation. Use all heat recovery technologies with minimum energy savings of 20% from the current levels.2.5. 5.2. 5.2.4. Employ daylight dimming and occupancy sensors to control lighting loads. standby generators. exterior lighting.WASTE MANAGEMENT Report –Step By Step (SBS) Group 4.1. 5.1. 5.

5.1. Promote activities that will make UNON accountable for its corporate impact on climate change (such as the use of mileage points from official travel to support sustainable forest management). 5. 5. organic.5. Buildings are constructed incorporating energy efficiency and renewable energy technologies. Ensure that the elimination of waste (to landfill. 5.6. detergents and other cleaning materials to be used should be of an environmentally friendly. Hazardous Materials All fertilisers and pesticides used should be non-toxic.1. 5. 5.3.2. 28 . 5.) from the UN Gigiri compound is done in accordance with UN environmental and social standards. non-toxic nature.3.3. 5. 5.4. Chemicals. 1 The UN publication. No additional products that are known to be harmful to the environment shall be used1. Consolidated List of Products Whose Consumption and/or Sale Have Been Banned. 5.6.5. 5.6. contains a full list. 5.5. an environmental impact assessment is completed and potential impacts are minimized through appropriate selection of materials and design elements. Buildings Response time for building maintenance and repairs is monitored and minimized. 5.6. 5. Building construction or renovation makes use of environmentally friendly materials and disposal procedures. recycling paper plant.WASTE MANAGEMENT Report –Step By Step (SBS) Group 5. 5. reuse and recycle waste. Prior to beginning new building projects. Where a chemical is required to address a persistent problem. 5. Convert from fossil fuels to other alternatives in the existing vehicle fleet. Natural and organic fertilisers and pesticides should be used in preference to chemical alternatives. Transportation 5.6.1. Climate Change Eliminate the use of ozone-depleting refrigerants in building mechanical ventilation. 5.3. air conditioning and fire safety equipment. 5.2.7. Neglected maintenance tasks generally increase energy use and potential harm to the environment. then low toxicity products should be selected.3. including sound management to reduce.5.3.2. Offer furniture for sale or donation prior to disposal. CO2 emission levels are taken into consideration in the purchase of vehicles. etc.4. Awareness raising activities vis-à-vis office waste promoting “sort at source” practices to facilitate recycling. Severely Restricted or Not Approved by Governments. Implement a comprehensive waste management system. Encourage activities aimed at reducing official travel (such as the use of video conferencing).4.7. 5.2.5. Minimise waste production within the compound. Withdrawn.4. environmentally friendly and where possible. from production until elimination from the UN Gigiri compound.

podo. 2 In compliance with the 1986 Presidential Ban on the exploitation of indigenous forests and legal notice 171. elgon teak. meru oak. 29 .WASTE MANAGEMENT Report –Step By Step (SBS) Group 5.3. wild olive. Promote public transport use by staff and adopt measures that will facilitate public transportation (such as road improvements. Untreated wood is preferable as it is recyclable.2. east African rosewood will not be considered2.8. 6. 5. enabling professional staff to use UN public transport). 5. Muthaiga.3. All wood should be certified as coming from plantation forests. 5. cedar. Spring Valley and Westlands). Promote bicycle use by (a) improving cyclist facilities (provision of bicycle storage areas or locks. Review: This policy will be review in five-year intervals to ensure incorporation of the latest global changes in the approach to sustainable procurement. as well as a change room with showers and lockers) and (b) improving infrastructure for bicycles with a long-term plan to construct bicycle paths to nearby residential areas (such as Gigiri.4. Runda. 5.7.8. Timber Products made from camphor.

In addition. using variable voltage. Energy procurement – buy parts of electricity that is generated from Green Power Sources. Install variable frequency drives and power factor correction devices. Use all heat recovery technologies with minimum energy savings of 20% from the current levels. Construction waste management – maximize recycling and salvaging efforts during demolition and construction and avoid sending construction debris to landfills. Improved indoor air quality and working environment by properly designed HVAC. 30 . fountain operations etc. Construction materials. for water heating. Install efficient elevators/escalators drives and controls. fuel cells etc. is used only for occupied spaces. to further reduce storm water run-off. Water Reduce the potable water demand and generation of wastewater by use of low water consumption. variable frequency drives and anticipatory controls. lighting and interior finishes. and that no energy is wasted. Other Premium greening specification and greenlabeled products and equipment procurement. use as much of rapidly renewable materials as possible. Measures for maintaining proper indoor air quality and comfort during construction. Employ systems for natural cooling and ventilation Employ daylight dimming and occupancy sensors for to control lighting loads. Additional sustainable innovations Use viable renewable energy technologies to reduce environmental impact – such as the use of solar cells. Employ pervious paving and garden roofs. exterior lighting. Provide safe exterior lighting avoiding any light pollution – no direct beam lighting leaves the building site. Employ desiccant dehumidification in selected areas. VOC and EMF emission materials and environmentally friendly chemicals so as to ensure health and comfort of the installer and occupant. for use for garden irrigation.maximizes use of materials with recycled content. Low odor. Minimize or eliminate the use of ozonedepleting refrigerants in building HVAC and fire safety equipment. windmills. Contain storm water and steam condense in above or under-ground pond. Energy Install and monitor energy and water use monitoring and controls program to ensure that HVAC. plumbing fixtures and appliances. geo-thermal or hydro electrical plants etc. such as solar cells.WASTE MANAGEMENT Report –Step By Step (SBS) Group Theme Base sustainability Use building systems equipment and controls with the highest energy efficiency. lighting etc. Waste Enhance windows glazing and replacement to insulated double wall curtain wall. Limit storm water run-off. limit or eliminate use of potable water for irrigation.

Pinus patula) and Cypress (Cupressus lusitanica) and from on-farm forestry. Meru Oak (Vitex Keniensis). equity in the distribution of resources. etc. easy to reuse. More specific guidelines on the supply of goods and provision of services are indicated below. Paper and Paper Products: 31 . quality. Elgon Teak (Olea capensis). Materials should be easily recyclable using locally available facilities and have minimum impact on the release of greenhouse gases. (A) Supply of Goods Furniture and wood products: Durable furniture with minimal impact on the environment (i. labor conditions and human rights) is described separately in the “Fair Pack“. Methyl Bromide. Purchase of new furniture will be considered only as older material becomes obsolete. those products relating to pharmaceuticals and chemicals containing substances that are on the “Consolidated List of Products Whose Consumption and/or Sale Have Been Banned. Untreated wood is preferred because while beautiful. in particular: Mahogany. Withdrawn. The “UNON supplier sustainable procurement guidelines” is part of a UNON global effort called the “UNON – sustainable procurement policy” that is intended to act as a driver for reducing the environmental and social impact of all procurement decisions and maximizing the positive effects. such as Pine (Pinus radiata.WASTE MANAGEMENT Report –Step By Step (SBS) Group 6. products that are harmful to the environment shall not be used in the provision of services or supply of goods. functionality. effective competition. the provisions stated below: In general. Energy sources that have minimal impact on global warming / greenhouse gases must be used. UNON expects its suppliers to work actively to improve the environment and pursue any initiatives that bring about that improvement. Equipment that contains ozone-depleting substances (ODSs) that are controlled by the Montreal Protocol (eg. Camphor (Ocotea usambarensis). The entire lifecycle of products. In compliance with the 1986 Presidential Ban on the Exploitation of Indigenous Forests in Kenya. Other important factors considered in sustainable procurement are: Environmental aspects ("green procurement": the effects on the environment that the product and/or service has over its whole lifecycle.). products made from any indigenous woods will not be considered.e. UNON supplier sustainable procurement guidelines The sustainable procurement guidelines form part of the contractual conditions in all contracts signed between the United Nations Office at Nairobi (UNON) and companies providing such goods and services. All wood used should be from plantation forests. shall not be considered at all. but is not limited to. ozone-depleting gases and on ecological balance. Before any contract is awarded. The social aspect (issues such as poverty eradication. E. it is also recyclable. It is UNON’s policy to purchase products and services by taking into account four main procurement principles: the best value for money (price. Cedar (Juniperus procera). In particular. availability. Wild Olive (Olea europaea). Podo (Podocarpus latifolius) and East African Rosewood (Hagenia abyssinica). fairness. as part of the overall UNON effort towards sustainable procurement. integrity and transparency. use and disposal. such as Blue Gum (Eucalyptus camaldulensis. CFC gases and Persistent Organic Pollutants (POPs)) will not be considered at all. salinga and others). during production. recyclable) will be considered above all. Severely Restricted or not Approved by Governments”. from cradle (production) to grave (elimination)). the contractors will be required to submit evidence of compliance with the “UNON supplier sustainable procurement guidelines” General Guidelines for Suppliers The environmental aspects or “green procurement” and the lifecycle of product aspect or “sustainable principle” covers all. Grevillea (Grevillea robusta) and Neem (Azadirachta indica). yearly updated and edited by the United Nations. and the interest of the UN.

recycled. chlorine. light. Other: Carpets should be manufactured from natural fibers. Provision of Staff Goods and Services Lifecycle costs should be minimized through resource management. Provision of Services Contractors engaged by UNON to provide services should ensure that harmful substances are not used. Fixtures and appliances must be designed with low-water use operation. waste management. or those containing PVC. Organic and locally or regionally sourced products should be given priority. Chemicals. Paper products must be chlorine free. water conservation and energy efficiency should be considered at all times. Equipment that has too long of a lifecycle (plastic bags. a low toxicity product should be selected. Land preservation. and should take into account the following: Resource consumption (energy. If a toxic chemical is still required to address a persistent problem. while not detracting from a comfortable and safe work environment. recharged or reused will be given priority. green batteries. heavy metal and ODSs) will not be purchased. Fair trade products: Drinks (tea. The creation of healthy environments by improving the indoor air. equipment and systems designs that are properly monitored. Emphasis on reduction of waste at source in facility planning. Increased equipment and systems efficiency: efficient lighting. Max Havelaar.e. tuned / maintained. textiles should be free of hazardous fire preventive chemicals. organic. Containers containing chemicals must be clearly labeled. noise. construction and operation. energy efficient printers with double-sided printing facilities) and equipment that can be refilled. such as the International Association of Paper Merchants. water and materials) should be minimized. design. detergents and other cleaning materials: The contractor must provide a list of such chemicals to UNON specifying their chemical composition. Fairtrade) produced in an environmentally friendly manufacturing process. (the term recycled paper means that the paper products contains at least 75% recycled paper in the product). etc. coffee) and food should be registered fair trade products (eg. which must be of non-toxic nature and environmentally friendly. Asbestos must not be used and guidelines for the removal of asbestos should be followed. Fertilizers and Pesticides: All fertilizers and pesticides used should be non-toxic. 32 . Natural and organic fertilizers and pesticides should be used in preference to chemical alternatives. Equipment: Durable equipment that has minimal impact on the environment (i. environmentally friendly and where possible. temperature and humidity without major energy loss. and must be approved by recognized Environmental Standards bodies.WASTE MANAGEMENT Report –Step By Step (SBS) Group Paper products.

To do this we suggest that all staff implement the following measures. then “Print” and then “Properties” to select different printing options. We would like to encourage you to consider an environmentally friendly approach to the use of paper. Facts about the consumption of A4 paper on the UN compound: • Did you know that it is almost exclusively white paper (raw material from Brazilian tree plantation) that is consumed on the UN compound (less than 1% brown recycled paper is used)? • Did you know that approximately 85% of A4 paper found in the garbage bins is printed on one side only? • Did you know that we consume 800 kg of paper each day at the compound? 33 . In both cases requests the our provider of stationary in your organization to buy recycled paper only (it can be ordered easily) • Separating waste paper from other waste in your office rubbish bin. go to “File”. This paper is recycled after it leaves your office. based on three core principles. known as the “3 R’s”: (1) reduce. (2) reuse and (3) recycle. which could otherwise be recycled in rendered un-recyclable when mixed with and contaminated by organic waste. • Find out if you can install an online printer that has the option of printing on both sides. • Being aware that much of the good quality waste paper. Important tips for printing: • See if your printer can print on both sides (many copy machine printers do). • Try to print two pages side-by-side on one A4 if you are able to read smaller print. In Microsoft Word.WASTE MANAGEMENT Report –Step By Step (SBS) Group Annex 4 – Waste paper public awareness handout Dear staff member. use the one that can print on both sides. (1) Reduce usage of paper by: • Sending documents electronically (email and CTS) rather than in hard copy • Not printing out documents unnecessarily if you can read them clearly on the computer screen (2) Reuse paper by: • Using only scrap or previously used paper for your handwritten notes and sketches • Using both side of the paper! Reuse paper by re-printing on the unused side or by using it as your draft paper (3) Recycle by: • Using white paper for external correspondence only and using gray paper for internal communication. • If you have several printers to choose from.

O.or. Store UNON.kuria@itdg. Facilities Management and Transport Section UNON.Eastern Africa Name David Kuria Programme Manager. 00623 Nairobi. Rep Denis Ruysschaert Matthew Woods Isabella Marras Bass Deleuw Name Peter Kiintu Urs Ringler Mrs Wariithi Parrin K. Documentation Unit UNON. Along State House Crescent. Water and Environmental Sanitation Unit Address gbm@wananchi. Kenya AAYMCA Building. Procurement. Chief of the Office of the Director General UN-Habitat Human Settlement Officer Infrastructure UNDP Sanitation Programme (Sustainability/ Energy and Environment Unit) UNEP. DPDL/DEPI Ste-by-Step waste management UNEP. Off State House Avenue Tel: +254 020 2713540 / 2715299 / 2719313 / 2719413 Fax: +254 020 710083 Email: david. Ass Res. DTIE Production and Consumption Branch Contractors Professional Clean Care Rentokil Diani Flowers Inter-Continental Multiple Wastepaper Collectors Pegant Chandaria BINS Parapet Cleaning Services Name William Kaveke Henry Hunt Josie Villamin Barnaby Jones Jack Howard Paul Akiwumi Graham Alabaster Dr. Travel and Shipping Section UNON.ke 34 . Box 39493.Waste management contact list Institution UNON. Shah (director) Arvind Sharma (mill manager) Michael Njeru Malline Ndambiri G-204 R-205 M-134 Q-332 T-328 T-219 Room X-basement DP-51 W-243 Tel 20-62-3539 20-62-2518 20-62-3584 20-62-3901 20-62-1075 20-62-3177 20-62-3054 20-62-4458 20-62-3594 20-62-4629 +33 1 44 37 14 39 Room Gardeners Shed Tel 20-62-2570 552300 20-62-2640 512219 or 0733 668553 540471 802252 533088 20-62-2503 20-62-2570 Other stakeholders Green Belt Movement Intermediate Technology Development Group . Chris Gakahu.com Tel: 20 57 3057/1523 P.WASTE MANAGEMENT Report –Step By Step (SBS) Group Annex 5 . Building and Grounds Management Unit UNON.

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