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Lesson Notes Author: Pamela Schmidt

Round Function

=ROUND(cell,number of digits to round)

i.e. cell D2 = 45.256 =round(d2,1) would return 45.3 =round(d2,2) would return 45.26 =round(d2,-1) would return 50 =round(d2,-2) would return 0 Using the format of a number to round only changes it for display and printing it does not change it for calculations.

To round a number for calculations, use the round function.

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MS Excel: Level 2

total number of payments.future value. Note: be sure interest for year is divided by 12 Note: PMT function should be preceded by a minus to display a positive number. COUNTIF(range.type) Type is a 0 or 1 indicting when the payment is due.principal.MS Excel: Advanced Functions Payment Function =PMT(interest rate. Countif Function The countif function will count how many cells within a range meet the criteria or test.criteria) Range = range to check Criteria = test 2 . 0 or omitted = At the end of the period 1 = At the beginning of the period Future value and type are optional arguments.

3 .MS Excel: Advanced Functions If Function A simple If function will allow a cell to change depending on a conditional test. what to do if it is false) Put quotes around any text to be displayed. or greater than zero) then: if the quantity on hand in column F is less than zero display the statement “customer back order” displays nothing. what to do if it is true. =IF(test. In the example test if true (quantity on hand in column F is greater than zero) then: if false (quantity on hand in column F is equal to.

what to do if it is false)) In the example test if true (quantity on hand in column F is greater than zero) then: if false (quantity on hand in column F is equal to.MS Excel: Advanced Functions Embedded If Function An embedded If function will allow a cell to change depending on multiple conditional tests. =IF(test. what to do if it is true. or greater than zero) then: if the quantity on hand in column F is less than zero display the statement “customer back order” test if the quantity on hand in column F is less than or equal to column I display the statement “level low” displays nothing if true if false 4 . IF(test. what to do if it is true.

Value refers to any error value (#N/A. #REF!. Function ISBLANK(value) ISERR(value) ISERROR(value) ISLOGICAL(value) ISNA(value) ISNONTEXT(value) ISNUMBER(value) ISREF(value) ISTEXT(value) Returns TRUE if Value refers to an empty cell. such as a division by zero. The ISERROR function can be used in conjunction with the IF function. ISERROR Errors can occur in a cell for several reasons. Value refers to the #N/A (value not available) error value. Value refers to text. Value refers to any item that is not text.MS Excel: Advanced Functions IS Functions IS functions test the value of a cell. 5 . #NAME?. The ISERROR function tests for an error. #NUM!. #DIV/0!. or #NULL!). (Note that this function returns TRUE if value refers to a blank cell. Value refers to a logical value. Value refers to any error value except #N/A. Value refers to a reference. #VALUE!.) Value refers to a number.

a user could enter a part number on one sheet and it would pull the description and cost from another sheet. LOOKUP(lookup_value. i.e.lookup_vector. be sure to use absolute referencing where needed. Lookup vector = range of cells on second sheet in which the function should look for the cell referenced on the first sheet.result_vector) Lookup value = cell on first sheet to be looked upon the second sheet.) Result vector = range of cells on second sheet that holds the information to be pulled into the first sheet. Note: if the formula is to be copied. 6 . (Note: the lookup numbers must be in alphabetical order.MS Excel: Advanced Functions Lookup The Lookup Function can be used to pull information from one worksheet into another worksheet. There are two types of Lookup Functions: vector and array.

Array = range of cells holding both the value being looked up and the cells to be pulled. The lookup numbers must be in alphabetical order.array) Lookup value = cell on first sheet to be looked upon the second sheet. (Note: it defaults to looking at the first column or row and pulling from the last column or row. 7 . be sure to use absolute referencing where needed.MS Excel: Advanced Functions LOOKUP(lookup_value.) Note: if the formula is to be copied.

Pivot_table: the cell with the calculation function If no other arguments are entered..) Pulls a specific piece of information from the data area of a pivot table if the information is showing. Item1: the desired data within the field If only one set of optional arguments is entered..MS Excel: Advanced Functions Pivot Table Function GETPIVOTDATA(data_field.field1.field2.. the function will return the grand total of the whole pivot table. Note: a faster way to create the GETPIVOTDATA function is to enter an equal sign in the cell to hold the pulled information. The function wizard can be used to create the function. The two mandatory arguments are: Data_field: the name of the field used in the data area. the function will return either the sum of the row or column. The optional arguments are entered in sets of two: Field1: the field name that was used for either the row or column.pivot_table. 8 . then click on the cell to be pulled.item1.item2.

A1:F2) DPRODUCT(A4:E10."Yield"."Profit"."Profit". (2.A1:A2) DSUM(A4:E10.A4:E10) DSTDEV(A4:E10."Yield". (2. (140) The average yield of apple trees over 10 feet in height.A1:A3) DSTDEVP(A4:E10.8 45 Description (Result) This function looks at the records of apple trees between a height of 10 and 16 and counts how many of the Age fields in those records contain numbers. Examples from Microsoft Excel Help Tree Apple Pear Tree Apple Pear Cherry Apple Pear Apple Results 1 1 105 75 225 75 140 12 13 2. Note: Named ranges can be used instead of cell addresses.A1:B2) DSUM(A4:E10.A1:A3) DVARP(A4:E10.65) The estimated variance in the yield of apple and pear trees if the data in the database is only a sample of the total orchard population.A1:A3) DVAR(A4:E10."Yield"."Profit". ( 7. (1) This function looks at the records of apple trees between a height of 10 and 16 and counts how many of the Profit fields in those records are not blank.04 Height >10 Height 18 12 13 14 9 8 Age Yield Profit Height <16 Age 20 12 14 15 8 9 Formula Yield 14 10 9 10 8 6 Profit 105 96 105 75 76.field.A1:F2) DMAX(A4:E10.97) The true standard deviation in the yield of apple and pear trees if the data in the database is the entire population.8) The true variance in the yield of apple and pear trees if the data in the database is the entire orchard population.A1:B2) DAVERAGE(A4:E10. All of the database functions have the same arguments.A1:F2) DCOUNTA(A4:E10."Yield".A1:B2) DAVERAGE(A4:E10.(database.6533 8."Profit". (225) The total profit from apple trees with a height between 10 and 16. (105) The minimum profit of apple trees over 10 in height. Use the field name in quotes or the field number (count from left to right ie column D would be field number 4) Criteria: the cells that hold the condition on which the values should be averaged."Profit". (8. (12) The average age of all trees in the database.A1:A3) DMIN(A4:E10."Yield"."Yield".A1:A3) 9 . (75) The total profit from apple trees.8 7. (13) The estimated standard deviation in the yield of apple and pear trees if the data in the database is only a sample of the total orchard population.966479 2.MS Excel: Advanced Functions Database Functions MS Excel has functions built in for specific use with a database."Age".3. (1) The maximum profit of apple and pear trees.04) DCOUNT(A4:E10. (75) The product of the yields from apple trees with a height greater than 10.criteria) Database: the range of your data including the field names (column headings) Field: the field (column) that holds the values to be averaged.

“value” is a field name in quotes) 10 .MS Excel: Advanced Functions DAVERAGE(database.field.criteria) Averages the values in a column of a list or database that match conditions you specify. This dialog box is an example of using named ranges (Sales and CriteriaCells are named ranges. Example The following will return the average value of all the fords on the list.

criteria) Counts the cells that contain numbers in a column of a list or database that match conditions you specify. the function will return #num If there are more than one mazda on the list.criteria) Extracts a single value from a column of a list or database that matches conditions you specify. Example Returns the count of all the fords on the list that have an amount in the value column.field. Example The following will return the value of the only mazda on the list If there had been NO mazda’s on the list. DGET(database.MS Excel: Advanced Functions DCOUNT(database. the function will return #value 11 .field.

etc. Monday = 2.0. minutes. etc.0) Add 2 hours to the time above (12:35:00 PM) =A3+TIME(0. and seconds given as numbers to an actual time A Time 10:35:00 AM 10:35:00 AM 10:35:00 AM Formula B Description Hours Minutes Seconds Description (Result) C Amount 2 10 30 =A2+TIME(C2.second) The Time Function converts separate hours. Monday = 1. etc.return_type) The Weekday function returns a number to correspond to the day of the week for a specific date. . Tuesday = 2.C4) Add 30 seconds to the time above (10:35:30 AM) Weekday WEEKDAY(serial_number.MS Excel: Advanced Functions Time TIME(hour.C3.return type) Serial Number return type cell with date to evaluate 1 2 3 12 Sunday = 1. Monday = 1. Sunday = 0.0) Add 10 minutes to the time above (10:45:00 AM) =A4+TIME(0.minute. =WEEKDAY(serial number.0.

MS Excel: Advanced Functions Conditional Formatting . 13 . Select cell(s) for Conditional Formatting. the formatting will change. Key in the desired formula. use the drop do wn box to choose “Formula Is”. From the menu choose Format. In the dialog box that appears. Conditional Formatting.Formulas Conditional Formatting is used to change the format of a cell based on a criteria. When the condition is met.

MS Excel: Advanced Functions Notes/Comments To add a comment to a cell. A small triangle will appear in the upper right corner of the cell. from the menu choose Insert. The comment might be an explanation of a formula. Note: the default information in the comment box is pulled from the user name on the general tab in the options dialog box. Type in any notes or comments pertaining to the cell. Comment. or directions for the user. 14 . A box will appear allowing the entry of text.

To change the comment.MS Excel: Advanced Functions Deleting or Changing a Comment To delete the comment. or turn on the Reviewing Toolbar and choose the Edit Comment tool The comment box will open up to allow changes. Edit Comment Previous Comment Next Comment Show/Hide Comment toggle Show/Hide All Comments toggle Delete Comment 15 . Reviewing Toolbar The reviewing toolbar has several comment tools. and choose edit comment from the pop up menu. right click on the cell with the comment. and choose delete comment from the pop up menu. right click on the cell with the comment.

Enter the cell address of the constant that the system is allowed to change. Set cell To value By changing cell Enter the cell address of the containing the formula. Enter the value to which the answer should be set. To use Goal Seek. 16 . then from the menu choose Tools. After choosing the OK button. a dialog box will pop up indicating that the solution was found. This works by allowing the system to change a cell containing a constant used in the formula. the system will calculate the changes. If the goal can be achieved. A dialog box will appear. Goal Seek.MS Excel: Advanced Functions Goal Seek Goal Seek allows the user to dictate an answer to a formula. click on a formula.

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