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HPCL

SUPPLY OF WEIGH BRIDGE

HINDUSTAN PETROLEUM CORPORATION LIMITED,


E & P DEPTT, 2nd FLOOR, Gresham assurance bldg, Sir P.M.Road, Fort, MUMBAI-1

TENDER DOCUMENT FOR SUPPLY OF WEIGH BRIDGE TO KADAPA PROJECT SITE ANDHRA PRADESH

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SUPPLY OF WEIGH BRIDGE

TABLE OFCONTENTS

CHAPTER NO. DESCRIPTION

PAGE NO

SCOPE OF SUPPLY

II

TECHNICAL SPECIFICATIONS

III

QUALITY ASSURANCE PLAN

17

IV

SCHEDULE OF QUANTITIES

21

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SUPPLY OF WEIGH BRIDGE

CHAPTER I

SCOPE OF SUPPLY

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INTRODUCTION&SCOPE OF SUPPLY
Hindustan Petroleum Corporation Limited, a Government of India Enterprise, is a Global Fortune 500 Energy Company involved in the business of Refining and Marketing of Petroleum Products. SCOPEOFSUPPLY: This tender envisages procurement of weigh bridge and its installation at Kadapa project Site in the state of Andhra Pradesh. Scope of supply is as under : Design, engineering, manufacturing, testing, inspection, supply, erection, commissioning and stamping of 60 MT Pit-less Type Electronic Road Weighbridge complete with Kit, Indicator, Load Cells, Platform, LED display, P.C., Printer, UPS etc. with Manufacturers Test certificates and Third party Inspection as per the technical specification and technical data sheet . The scope shall also include integration of entire weighbridge with TAS and providing suitable software for the same. The entire job is to be undertaken on Turnkey basis covering mechanical, civil & electrical works including supply of all required material for civil construction & electrical works. Bidder shall possess the requisite manufacturing & testing facilities and experience & expertise to manufacture and supply the weigh bridge. Address of location where materials are to be supplied is as under: Hindustan Petroleum Corporation Ltd
KADAPA Depot Project Site Village Peddapalli, Nr. BAKRAPET Siddhout Mandal Kadapa-Rajampet Road YSR District Andhra Pradesh Contact: Chf Manager-E&P, B Ramakrishna, +919920825874, Exe.Proj-Engr- M S Rao - +919997035560

DELIVERY PERIOD: Delivery period shall be as under: Within 06 (six) months from date of Fax of Intent on FOR destination basis.

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SUPPLY OF WEIGH BRIDGE

CHAPTER II TECHNICAL SPECIFICATIONS FOR WEIGH BRIDGE

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SUPPLY OF WEIGH BRIDGE

TECHNICALSPECIFICATIONSFORWEIGHBRIDGE
1.0 GENERAL

1.1 VENDOR SHALL SUPPLY WEIGH BRIDGE IN ACCORDANCE WITH THE WEIGH BRIDGE SPECIFICATION SHEETS ALONG WITH AUXILIARIES, IF ANY , WHEREVER SPECIFIED IN THE SPECIFICATION SHEETS, SUBJECT NOTES AND OTHER ENCLOSURE TO THE REQUISITION. 1.2 VENDOR SHALL QUOTE IN STRICT ACCORDANCE WITH THE WEIGH BRIDGE TECHNICAL SPECIFICATIONS AND ALL OTHER ENCLOSURES TO THE REQUISITIONS. DEVIATIONS TO THE SPECIFICATIONS AND OTHER ENCLOSURES OF THE REQUISITIONS, IF ANY, SHALL BE SOUGHT BY THE VENDOR AS EXPLAINED IN CLAUSE 2.0. 1.3 ALL CODES AND STANDARDS FOR MANUFACTURE, TESTING, INSPECTION ETC. SHALL BE OF LATEST EDITIONS. 2.0 DOCUMENTATION

2.1.1 VENDOR SHALL SUBMIT WITH THE OFFER THE FOLLOWING: 2.1.2 MANUFACTURERS COMPLETE DESCRIPTIVE AND ILLUSTRATIVE CATALOGUE/LITERATURE. 2.1.3 DETAILED DIMENSIONED, CROSS SECTION DRAWING WITH PARTS/MATERIAL LIST, WEIGHT ETC. FOR THE WEIGH BRIDGE TO MANUFACTURERS STANDARD. 2.1.4 DRAWINGS FOR WEIGH BRIDGE WITH ACCESSORIES LIKE LOAD CELLS, PLATFORM GIVING MAJOR SALIENT DIMENSIONS. 2.1.5 ONE COPY OF THE ENTIRE SPECIFICATIONS OF THIS SPECIFICATIONS FOR WEIGH BRIDGE SIGNED AS ACCEPTED BY THE MANUFACTURER WITH ALL DEVIATIONS MARKED CLEARLY. 2.1.5 IF THE WEIGH BRIDGE SPECIFICATION IS REGRETTED OR HAS NO DEVIATION, VENDOR HAS TO MENTION AS REGRET OR NO DEVIATION RESPECTIVELY. ACCORDINGLY, THE MANUFACTURER SHALL WRITE CLEARLY ON WEIGH BRIDGE SPECIFICATION SHEETS AS: REGRET OR NO DEVIATION. 2.1.6 FOR SUBJECT NOTES, IF THERE IS ANY DEVIATION THE SAME SHALL BE QUALIFIED CLAUSE WISE, EVEN CLAUSES WHICH ARE ACCEPTABLE SHALL BE CATEGORICALLY CONFIRMED AS ACCEPTED. 2.1.7 UPON FAILURE TO SUBMIT DOCUMENT AS SPECIFIED IN CLAUSES 2.1.3 TO 2.1.5 ABOVE, THE OFFER IS LIKELY TO BE REJECTED. 2.1.8 SUBMISSION OF QAP/ITP AS INDICATED IN CH.III 2.2 UPON PLACEMENT OF FOI/ PURCHASE ORDER, WHICHEVER IS EARLIER, VENDOR SHALL

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SUPPLY OF WEIGH BRIDGE

SUBMIT DRAWINGS FOR APPROVAL MENTIONED IN ITEM NO 2.1.3 AND 2.1.4BEFORE MANUFACTURE.

START

OF

2.3.1 TEST REPORTS SHALL BE PREPARED & PROVIDED FOR ALL MANDATORY TESTS AS PER THE APPLICABLE CODE AND QAP/ITP DULY APPROVED BY HPCL. 2.3.2 MATERIAL TEST CERTIFICATES (PHYSICAL PROPERTIES, CHEMICAL COMPOSITION & HEAT TREATMENT REPORT) PARTS SHALL BE FURNISHED IN ADHERENCE TO APPLICABLE CODES/ STANDARDS AND QAP/ITP DULY APPROVED BY HPCL FOR THE WEIGH BRIDGE SUPPLIED. MATERIAL TEST CERTIFICATES FOR THE OTHER PARTS SHALL ALSO BE FURNISHED FOR VERIFICATION IN ACCORDANCE WITH HPCL APPROVED QAP/ITP DURING THIRD PARTY INSPECTION. 3.0 DESIGN AND CONSTRUCTION

3.1 WEIGH BRIDGE SHALL BE DESIGNED, MANUFACTURED, TESTED INSPECTED AND MARKED AS PER THE MANUFACTURING STANDARD, DESIGN CODE AND STANDARDS (LATEST EDITION) INDICATED IN THE WEIGH BRIDGE SPECIFICATION SHEETS. ANY CONFLICT BETWEEN THE REQUISITION, ENCLOSURE, SPECIFICATION SHEETS AND REFERRED STANDARD CODES SHALL BE BROUGHT TO THE NOTICE OF THE PURCHASER FOR CLARIFICATION, BUT GENERALLY SPEC SHEETS AND ENCLOSURES OF THE REQUISITION INCLUDING SUBJECT NOTES SHALL GOVERN. NO DEVIATION TO SPECIFICATION / STDS SHALL BE PERMITTED THROUGH VENDOR DRAWING APPROVAL. APPROVAL OF DRAWING SHALL BE VALID ONLY FOR DESIGN FEATURES. 3.2 TECHNICAL SPECIFICATION OF ELECTRICALLY OPERATED WEIGH BRIDGE (AUTOMATION TYPE)

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SUPPLY OF WEIGH BRIDGE

TECHNICAL DATA SHEET PRECISION LOAD CELL


CAPACITY MINIMUM NO. OF LOAD CELL EXCITATION INPUT RESISTANCE OUTPUT RESISTANCE RATED OUTPUT ZERO BALANCE COMBINED ERROR REPEATABILITY RETURN TO ZERO AFTER 30 MINUTE CREEP PREIOD AT RATED OUTPUT TEMPERATURE EFFECT ON RATED OUTPUT (-100C to +550C) MINIMUM 20 TONS MINIMUM 6 (SIX) NOS DIGITAL:10-12 AC/DC , ANALOG-5V DC 560-620 OHM 480 OHM NOMINAL 1.75mV/V to 2mV/V 1% OF RATED OUTPUT 0.02% OF RATED OUTPUT 0.010% OF RATED OUTPUT 0.015% OF RATED OUTPUT 0.0010% / 0C OF RATED OUTPUT

TEMPRATURE EFFECT ON ZERO BALANCE (-100C 0.0009% / 0C OF RATED OUTPUT to +550C) INSULATION RESISTANCE (MINIMUM ) OVERLOAD RATING WITHOUT AFFECTING PERFORMANCE OVERLOAD RATING(ULTIMATE) RESISTANCE TO DIRT &MOISTURE 5000 MEGA OHMS 150% OF RATED CAPACITY

>225% RATED OUTPUT HERMETICALLY SEALED CONFORMS TO IP 68,69, WELDED , FILLED WITH INERT GAS

MATERIAL NON-LINEARITY HYSTERESIS

STAINLESS STEEL < 0.01 < 0.0165

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3.4

TECHNICAL SPECIFICATIONS WEIGH BRIDGE INDICATOR

Microprocessor based system Display Type Blue backlit LED, graphics up to 64x240 pixels, display upto 8 digits, minimum character size 17mm x 10mm Annunciators Balance (Gross zero),Motion Preset Tare , Semi-automatic Tare , Net, Kg., print,3 off Trip indicators , Minus (below net zero) , Scale 1,Scale 2 ,Peak, Print, OP1,OP2,OP3 count Unit of Measure Kg, T Tare > 100% subtractive > Semi- auto (push button )tare > Pre-set( key board) tare > Stored tare Keypad

> 28 keys addressing with tactile feedback > Five soft function keys and dedicated function key and operational key(Zero, Tare, Slect, Print, Units, Totals, Scale, PLU,Stand by ,enter, escape ,clear, text) Real time clock

Battery backup, real time clock Connection 6 core technique Serial interface

Two bi-directional asynchronous serial interface card(RS 232 /485/ 422 or RS 232/ 20mA current loop) for remote display, RTU modbus.

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Parallel Port Parallel data interface for printer connection.

Trips Upto 16 input & output trips rated at TLL level & 240 V and 2 A resply. Digital input Connects to load cells, require junction box and digital option card IP Rating IP 67rated stainless steel housing Housing Panel type(front panel) or stainless steel housing Mounting Wall/desk Electrical power input 110V AC / 230V +10%-15% @ 460mA,50/60 Hz Operating temperature (-)10C to + 40C Analog Input Range 0 mV to 20 mV Analog to Digital converter

> Type -delta sigma > Rate -120 per second > Display update -1,2,5,10 second Filter > Programmable FIR &Dynamic Filtering > Harmonizer digital filter Balance/zero > Setting - Keyboard push button > Range - Normally 2 % upto 100%

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> Zero Tracking- Configurable > Motion detection - Configurable Calibration > Full digital ten point calibration Performance > Internal Resolution:-16,777,216 > Repeatability +/-0.01% of full scale > Span drift +/-50ppm / year max. +/-4ppm/C typical > Warm up time: immediate > Self diagnostics: Graphic display Keys, PS/2 keyboard A2D(x2) Serial test (3) Network inter face Ethernet port BCD Out Analogue out Pulse in Memory - back up of 6 months Tally roll Internal I/O - fully configurable External I/O - fully configurable Digital optional card to provide additional serial port Modbus/profibus/device net/control net interface Ethernet 10/100TCP /IP interface for data transfer

Analogue option card to provide second analogue scale input &two analogue output 4-20mA.

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3.5

TECHNICAL SPECIFICATION WEIGH BRIDGE

a. Weighbridge Type: PITLESS, fully Electronic Road Weigh Bridge b. Capacity: 60 MT. c. Least count: 10 Kg.

d. Platform Size: 16 m x 4m e. Platform Construction: Fully welded module type M.S. structure to meet Indian Standard IS: 800, 2062 comprising of RS joists, transoms and plates for example main beam ISMB 500 - 2 Nos., Cross beam ISMB- 250 Across wheel path - 4 Nos., ISMB-200.No joint to be used in the beams to avoid sagging of the structure. 12mm thick antiskid to be provided. M.S. checkered plate on top. f. Painting of structure: EPOXY to meet IS:2074.

g. Load Cell : Up to 10 Nos. as per attached data sheet. Hermetically Sealed Unit, Capacity - 20 Tons. each, Ambient temp. - 55oC max. Safe load - 125% of capacity. Ultimate Load 300% of capacity. Destructive Load - 500% of capacity h. Indicator: as per attached data sheet for same i. Junction Box & Cable: Stainless steel with IP65 protected and required length of steel breaded, 6 Core, Load Cell Cable from power panel and load cells to Junction Box & Junction Box to Indicator. j. Computer: 1 No. PC, P-IV, 1 GB RAM, 160 GB HDD,DVD COMBO/WRITER, 22 Colour LCD Monitor With Windows Xp operating system, Key board(Recent edition) & cordless Mouse. Make -HP, COMPAQ or as approved by EIC. k. Printer : 2 Nos. Model LX 300 +, Type Dot Matrix with 80 Columns, one for Indicator & other for P.C. Make - HP l. UPS : 1 No. 1000 VA, with 2.00 Hr. battery backup, Make - Exide.

m. Software for Weighbridge Management: Complete weighbridge management user friendly Software for processing data date wise, truck wise, challan wise, shift wise, customer wise etc. for generation of daily / Weekly & monthly report. Preparing Transport Permit, Invoice etc. as per our requirement. All the required information for developing the Software shall be provided by us. Provision for connecting with other weighbridges /server computer by LAN & sharing the common data base. The software should be compatible for integrating with Terminal Automation System software and migration of data.

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SUPPLY OF WEIGH BRIDGE

n. Civil Job : Civil job shall include total civil foundation with M-25 RCC as per the drawing for the platform, approach Ramps and other equipments. Construction of Weigh House is excluded from the Scope of Work. o. Electrical Job : All electrical connection from weigh bridge to our automation control room or as adviced by EIC HPCL and laying of the cables for complete integration of the Weighbridge. Providing all required socket, switch, cable, junction box of good quality to be used for weigh bridge. p. Earthing :Providing earthing as per IS-3043. q. Supervision of erection,Stamping & Commissioning of the Weighbridge: Supervision & execution of civil work, erection and Commissioning, liaisoning with the inspector of Legal metrology department (Weight and Measure Deptt), Govt. of Jharkhand for verification and Stamping of Weigh Bridge and also paying the required fee to Legal Metrology of WM department. r. Drawings and Manual: The supplier must provide three sets each of the following manuals and drawings along with soft copies in pen drives and CDs. i. Operation Manual: Three sets of operation manual must be provided by the supplier which must cover, interalia, the principal features of the machine, the control philosophy used, prestarting checks, starting procedures, operation procedure, DOs and DONTs, trouble shooting, emergency procedures, safety trips etc. ii. Maintenance Manual : Three sets of maintenance Manual must be provided by the Supplier which include maintenanceprocedure, preventive maintenance schedule and tolerance limit etc.The maintenance manual should contain dismantling and assembling procedures. iii. Spare parts Manuals: The manual must contain, interalia, spare part details such as drawing no., part no. and technical specification of all the mechanical and electronic equipments. iv. Threesets of drawings showing foundation details and general arrangement should be supplied within 15 days of LOI .

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SCOPE OF THIRD PARTY INSPECTION INSPECTION AND TESTING EVERY WEIGH BRIDGE, ITS COMPONENTS AND AUXILIARIES SHALL BE SUBJECTED BY THE MANUFACTURER TO ALL THE MANDATORY TESTS AND CHECKS CALLED FOR IN THE RESPECTIVE CODES/SPECIFICATIONS AND HPCL APPROVED QUALITY ASSURANCE PLAN (TO BE SUBMITTED BY THE MANUFACTURER AFTER AWARD OF PO). THOUGH THE EXTENT OF INSPECTION BY PURCHASER OR HIS AUTHORISED REPRESENTATIVE SHALL BE AS UNDER BUT THE EXACT EXTENT OF HOLD POINTS SHALL BE MUTUALLY DECIDED BY THE PURCHASER OR MANUFACTURER AND RECORDED IN THE INSPECTION TEST PLAN (TO BE SUBMITTED BY THE MANUFACTURER AFTER AWARD OF PO): THE SCOPE OF THIRD PARTY INSPECTION SHALL INCLUDE THE FOLLOWING REQUIREMENTS. ALL THE BELOW TESTS SHALL BE WITNESSED BY TPI-100% : THE LIST OF SUCH TESTS SHALL INCLUDE THE FOLLOWING AS A MINIMUM : 1.0 PHYSICAL & VISUAL INSPECTION OF ALL COMPONENTS & PARTS OF WEIGH BRIDGE - 100 % 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 DIMENSIONAL INSPECTION OF WEIGH BRDIGE - 100 % ALL WEIGH BRIDGE SHALL BE TESTED AS PER TECHNICAL SPECIFICATIONS. PHYSICAL CHECKING OF OPERATION OF THE WEIGH BRIDGE. OPERATION TIME. VERIFYING THE TEST CERTIFICATES. READINGS OF LOAD IN DISPLAY UNIT & MEMORY BACK UP IN PC. MEASUREMENT OF PLATFORM LENGTH OPERATION OF LOAD CELLS AS A MINIMUM

10.0 OPERATIONS OF THE WEIGH BRIDGE 11.0 THICKNESS OF SHEET USED FOR CONTROL PANEL 12.0 CONTROL PANEL WIRING WITH STANDARD WIRING 13.0 REVIEW OF ROUTINE TEST REPORT OF SUPPLIER. 14.0 REVIEW OF MANUFACTURERS TEST CERTIFICATES FOR THE LOAD CELLS. 15.0 AFTER ASSEMBLY, THE WEIGH BRIDGE SHALL BE SUBJECT TO THE FOLLOWING TESTS: a. PERFORMANCE /FUNCTIONAL TEST:

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ON APPLICATION OF LOAD ON THE PLATFORM & TRANSMISSION TO LOAD CELLS IN THE FOLLOWING SEQUENCE: 100% OF CAPACITY 125% OF CAPACITY 300% OF CAPACITY QUANTUM OF CHECK :100 % b. MANUFACTURER TEST CERTIFICATE OF THE WEIGH BRIDGE & ITS VARIOUS COMPONENTS, INDICATING DETAILS OF MATERIALS FOR INDIVIDUAL ITEMS & SCOPE OF INSPECTION INDICATED ABOVE , SHALL BE PROVIDED ALONG WITH SUPPLIES.ALSO VERIFICATION OF MATERIAL OF CONSTRUCTION (THROUGH MILL TEST REPORT ) QUANTUM OF CHECK :100 % c. CYCLIC LOAD TEST ON LOAD CELLS & STRESS /FATIGUE ANALYSIS OF EACH TYPE SHALL BE DONE WHICH WILL BE WITNESSED BY TPIA & THE CERTIFICATES SHALL BE OFFERED FOR VERIFICATION DURING INSPECTION. QUANTUM OF CHECK :100% d. BENDING MOMENT TEST FOR PLATFORM SHALL BE DONE & WITNESSED BY TPIA.THE CERTIFICATES SHALL BE OFFERED FOR VERIFICATION DURING INSPECTION QUANTUM OF CHECK : 100%. e. CERTIFICATE FOR CHEMICAL ANALYSIS OF LOAD CELLS & PLATFORM MATERIALS QUANTUM OF CHECK : 100% g. ANY OTHER MANDATORY OR SUPPLEMENTRY TESTS 16.0 THIRDPARTYINSPECTION AGENCIES 16.1 PURCHASERS AUTHORISED REPRESENTATIVE (THIRD PARTY INSPECTION AGENCY) 16.2 ANY ONE OF THE FOLLOWING AGENCIES CAN BE SELECTED AND SHALL BE EITHER OF THE FOLLOWING : (i) IRS (II) DNV (III) LLYODS (IV) BV (V) SGS (VI) CEIL 17.0 OPERATION:ALL THE OPERATIONAL CHECKS TO BE SATISFACTORILY DONE AT FACTORY AND SITE. 18.0 SUPERVISION OFINSTALLATION ANDCOMMISSIONING: THE VENDOR TO SEND THEIR TECHNICAL EXPERT DURING INSTALLATION AND COMMISSIONING OF

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WEIGH BRIDGE WITHIN 48 HOURS OF INTIMATION FROM HPCL ON READINESS OF SITE. VENDOR WILL SUBMIT 4 COPIES OF ALL THE TEST CERTIFICATES AS FOLLOWS: 2 COPIES - MATERIAL DESPATCH LOCATION WITH ORIGINAL COPY OF TEST REPORT 1 COPY - TO HPCL E&P DEPARTMENT, 2ND FLOOR ,GRESHAM HOUSE. 1 COPY - TO BE SUBMITTED TO COMMERCIAL DEPARTMENT,GRESHAM HOUSE ALONG WITH BILLS. 19.0 SPAREPARTS RECOMMENDED SPARE PARTS SHALL BE LISTED SEPARATELY. 20.0 GAURANTEE SUPPLIER SHALL PROVIDE FULL GUARANTEE AGAINST ANY MANUFACTURING DEFECTS / POOR WORK MANSHIP / INFERIOR DESIGN OR QUALITY ETC. FOR A PERIOD OF 12 MONTHS FROM THE DATE OF COMMISSIONING OR 18 MONTHS FROM THE DATE OF DELIVERY WHICHEVER IS EARLIER.DURING THIS PERIOD , SUPPLIER WILL ARRANGE TO REPAIR / REPLACE ANY DEFECTIVE PART FREE OF COST OR REPLACE COMPLETE ITEM AS REQUIRED . SUPPLIER SHALL GUARANTEE THAT ALL THE MATERIALS SHALL BE SUPPLIED IN BRAND NEW CONDITION. 21.0 DESPATCH 21.1 WEIGH BRIDGE SHALL BE DRY, CLEAN AND FREE FROM MOISTURE, DIRT AND LOOSE FOREIGN MATERIALS OF ANY KIND. 21.2 WEIGH BRIDGE SHALL BE PROTECTED FROM RUST,CORROSION AND ANY MECHANICAL DAMAGE DURING TRANSORTATION, SHIPMENT AND STORAGE. 23.0 NOTE: THE SUCCESSFUL BIDDER IS REQUIRED TO SUBMIT THE CONSTRUCTION DRAWINGS AS PER THE ABOVE SPECIFICATIONS FOR H.P.C.LS APPROVAL WITHIN 10 DAYS OF PLACEMENT OF LOI/PO.THE DRAWINGS SHALL BE APPROVED BY HPCL WITHIN ONE WEEK OF THE SUBMISSION OF THE DRAWINGS BY THE PARTY.

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CHAPTER III
QUALITY ASSURANCE PLAN
1.1] 1.2] 1.3] 1.4] 1.5] 1.6] 1.7] 1.8] 1.9] QA PLAN ITP DRAWING SCHEDULE PROGRESS REPORT AND SCHEDULE WAIVER AND DEVIATION PROCUREMENT OF BOUGHT OUT MATERIALS CALIBRATION RECORDS INSPECTION TEST STATUS QUALITY RECORDS

1.10] IDENTIFICATION AND TRACEABILITY 1.11] VENDOR DOCUMENT FOR REVIEW AND RECORDS 1.12] DOCUMENTS UNDER REVIEW CATEGORY. 1.13] FINAL DOCUMENTS

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QUALITY ASSURANCE REQUIREMENTS


1.1] QA PLAN

PLAN

AND

INSPECTION &

TESTING

PLAN

VENDOR DURING BIDDING STAGE SHALL SUBMIT HIS QUALITY ASSURANCE PLANS (QAP) CONSISTING OF RELEVANT PROCEDURES COVERING VARIOUS ACTIVITIES LIKE DESIGN AND ENGINEERING, MATERIAL PROCUREMENT , MANUFACTURE INSPECTION AND TESTING, DOCUMENTATION, DISPATCH TO SITE , ERECTION AND COMMISSIONING WHEREVER APPLICABLE AND MAINTENANCE OF QUALITY RECORDS IN THE POST ORDER STAGE. THE VENDOR SHALL SUBMIT THE QAP TO THE SITE ENGINEER FOR APPROVAL WITHIN 2 WEEKS FROM THE DATE OF RECEIPT OF LOI/PO WHICHEVER IS EARLIER. THE QAP SHALL BE APPROVED BY THE AUTHORIZED REPRESENTATIVE OF HPCL WITHIN A WEEK OF SUBMISSION 1.2] ITP

VENDOR SHALL SUBMIT INSPECTION AND TEST PLAN FOR APPROVAL WITHIN 2 WEEKS OF LOI/PO AND BEFORE COMMENCEMENT OF MANUFACTURE TO THE SITE ENGINEER AS WELL AS TO THE THIRD PARTY INSPECTION AGENCY (TPIA) THAT THE VENDOR WISHES TO APPOINT FOR CARRYING OUT INSPECTION AND TESTING. THIS DOCUMENT SHOULD CLEARLY SPECIFY THE NAME, DESIGNATION OF THE PERSON CONCERNED (WITH TELEPHONE/MOBILE NO AND EMAIL) AND COMMUNICATION ADDRESS OF THE TPI. 1.3] DRAWING SCHEDULE

VENDOR SHALL SUBMIT A TOTAL INDEX OF DRAWINGS AND DOCUMENTS REQUIRED FOR APPROVAL/REVIEW/RECORDS ALONG WITH THE SCHEDULED DATE OF SUBMISSION OF EACH DRAWING/DOCUMENT WITHIN 2 WEEKS FROM DATE OF ISSUE OF LOI/ PO WHICHEVER IS EARLIER. 1.4] PROGRESS REPORT AND SCHEDULE

VENDOR SHALL SUBMIT MONTHLY PROGRESS REPORT AND UPDATE PROCUREMENT ENGINEERING AND MANUFACTURING SCHEDULE EVERY MONTH STARTING FROM 2 WEEKS FROM DATE OF ISSUE OF FOI/PO WHICHEVER IS EARLIER. 1.5] WAIVER AND DEVIATION VENDOR SHALL STRICTLY COMPLY WITH THE PO STIPULATIONS AND NO DEVIATIONS SHALL BE PERMITTED. 1.6] PROCUREMENT OF BOUGHT OUT MATERIALS ALL CRITICAL MATERIALS SUCH AS CASTING, FORGING, FITTING, PRESSURE HOLDING PARTS ELECTRICAL AND INSTRUMENT ACCESSORIES ETC. SHALL BE PURCHASED BY THE VENDOR FROM SUB- VENDORS HAVING BV, LRIS OR CEIL APPROVAL. VENDOR SHALL SUBMIT A LIST OF BOUGHT OUT MATERIALS FOR HPCL APPROVAL WITHIN 2WEEKS FROM THE DATE OF ISSUE OF FOI/PO WHICHEVER IS EARLIER.

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1.7]

CALIBRATION RECORDS

VENDOR SHALL USE ONLY CALIBRATED MEASURING AND TEST INSTRUMENTS AND MAINTAIN CALIBRATION RECORDS. VENDOR SHALL FURNISH RECORDS OF CALIBRATION OF MEASURING AND TEST INSTRUMENTS INCLUDING RECALIBRATION RECORDS TO THIRD PARTY INSPECTION AGENCY ON DEMAND. 1.8] INSPECTION TEST STATUS

INSPECTION AND TEST STATUS OF PRODUCTS SHALL BE IDENTIFIED BY USING MARKINGS. AUTHORIZED STAMPS, TAGS, ROUTE CARDS, INSPECTION CARDS ETC. DURING THE COURSE OF MANUFACTURE TO CLEARLY INDICATE ACCEPTANCE/ REJECTION OF TESTS/STAGES OF INSPECTION PERFORMED DURING ITS MANUFACTURING CYCLE. THE IDENTIFICATION OF TEST STATUS SHALL BE MAINTAINED AND RECORDS SUBMITTED AS AND WHEN DEMANDED BY HPCL/TPIA. 1.9] QUALITY RECORDS

VENDOR SHALL MAINTAIN QUALITY RECORDS AS PER HIS PROCEDURES. INSPECTION REPORTS & TEST RECORDS COPIES SHALL BE FURNISHED TO HPCL/TPIA. 1.10] IDENTIFICATION AND TRACEABILITY VENDOR SHALL ESTABLISH AND MAINTAIN A STANDARD WRITTEN PROCEDURE FOR IDENTIFYING THE PRODUCTS FROM APPLICABLE DRAWING SPECIFICATIONS OR OTHER DOCUMENTS DURING ALL STAGES OF PRODUCTION DELIVERY AND INSTALLATION. A COPY OF THIS STANDARD PROCEDURE SHALL BE MADE AVAILABLE TO HPCL/TPIA. THE VENDOR SHALL ENSURE THAT EACH PRODUCT WHICH IS GOING IN THE PROCESS OF FABRICATION / MANUFACTURE / CONSTRUCTION / ERECTION HAS PROPER IDENTIFICATION THROUGHOUT THE PROCESS INCLUDING THE FINAL OUTPUT. 1.11] VENDOR DOCUMENT FOR REVIEW AND RECORDS GENERAL 1] ALL DOCUMENTS SHALL BE IN ENGLISH LANGUAGE AND SI SYSTEM OF UNITS.

2] REVIEW OF THE VENDOR DRAWING BY THIRD PARTY INSPECTION AGENCY / HPCL WOULD BE ONLY TO REVIEW THE COMPATIBILITY WITH BASIC DESIGN AND CONCEPTS AND IN NO WAY ABSOLVE THE VENDOR OF HIS RESPONSIBILITY TO COMPLY WITH PO REQUIREMENTS, APPLICABLE CODES, SPECIFICATIONS AND STATUTORY RULES/REGULATIONS. 3] SUBMISSION OF DOCUMENTS FOR REVIEW/RECORDS SHALL COMMENCE WITHIN 2 WEEKS FROM THE DATE OF ISSUE OF FOI/PO 4] THE VENDOR SHALL SUBMIT ALL DRAWINGS AND DOCUMENTS IN THREE COPIES AS

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STIPULATED IN THE VENDOR DATA REQUIREMENT ALONG WITH DOCUMENTS INDEX. THE DOCUMENTS SHALL ALSO BE SUBMITTED IN SOFT COPIES TO EXPEDITE THE PROCESS OF APPROVAL/REVIEW. VENDOR SHALL ENSURE THAT EACH DRAWING SHALL CONTAIN THE FOLLOWING INFORMATION: PO NO NAME OF EQUIPMENT, TAG NO., NAME OF PROJECT, CLIENT, DRAWING/DOCUMENT TITLE, DRAWING NO., REVISION AND DATE. THE DRAWING DOCUMENT SHALL BE CHECKED APPROVED AND DULY SIGNED STAMPED BY THE VENDOR REVISIONS AND DATE. 1.12] DOCUMENTS UNDER REVIEW CATEGORY. FOLLOWING REVIEW CODES SHALL BE USED FOR REVIEW OF VENDOR DOCUMENTS / DRAWINGS. AFI: APPROVED FOR INSPECTION

AFM: APPROVED FOR MANUFACTURING / FABRICATION AS PER COMMENTS VENDOR SHALL RESUBMIT THE SAME AFTER INCORPORATING THE COMMENTS BEFORE CARRYING OUT FINAL INSPECTION BY TPIA AND DESPATCH. NOT APPROVED: RESUBMISSION REQUIRED IN CASES OF MAJOR NON- CONFORMITIES WITH RESPECT TO PO SPECIFICATIONS. 1.13] FINAL DOCUMENTS FINAL DRAWINGS/DOCUMENTS CONSISTING OF TECHNICAL DATA MANUAL AS A COMPILATION OF AS-BUILT CERTIFIED DRAWING AND MANUFACTURING DATA AND TEST RECORDS DULY CERTIFIED BY HPCL/TPIA SHOULD BE SUBMITTED IN THREE SETS ALONG WITH SOFT COPY OF THE SAME WITH THE ORIGINAL COPY OF REPORTS TO SITE. INSTALLATION, OPERATING AND MAINTENANCE INSTRUCTIONS OF THE MATERIAL/EQUIPMENTS (WHEREVER APPLICABLE) SHALL ALSO BE SUBMITTED IN THREE SETS AND IN SOFT FORMAT.

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CHAPTER IV

SCHEDULE OF QUANTITIES

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SCHEDULE OF QUANTITIES

ITEM NO. 1.

DESCRIPTION SUPPLY OF 16m x 4m OF 60MT PITLESS TYPE ELECTRONIC ROAD WEIGHBRIDGE COMPLETE WITH REQUIRED COMPONENTS NAMELY, KIT, INDICATOR, LOAD CELLS, PLATFORM, LED DISPLAY, P.C.PRINTER, UPS ETC AS PER ATTACHED TECHNICAL SPECIFICATIONS & SCOPE OF SUPPLY SUPERVISION,CONSTRUCTION OF FOUNDATION, INSTALLATION, CALIBRATION, STAMPING & COMMISSIONING OF WEIGH BRIDGE

QTY
1

UNIT EACH

2.

EACH

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