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Travel Mgt Config

Travel Mgt Config

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EHP4 for SAP ERP 6.

0 June 2010 English

Travel Management (191)
Building Block Configuration Guide

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Travel Management (191): Configuration Guide

Copyright
© 2010 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, Clear Enterprise, SAP BusinessObjects Explorer, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP France in the United States and in other countries. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

© SAP AG

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SAP Best Practices

Travel Management (191): Configuration Guide

Icons
Icon Meaning Caution Example Note Recommendation Syntax

Typographic Conventions
Type Style Description Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text EXAMPLE TEXT Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. on the keyboard, for example, function keys (such as
F2)

Example text

EXAMPLE TEXT Keys

or the ENTER key.

Example text <Example text>

Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

© SAP AG

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SAP Best Practices

Travel Management (191): Configuration Guide

Content
1 Purpose........................................................................................................................................ 6 2 Preparation.................................................................................................................................. 6 2.1 Prerequisites......................................................................................................................... 6 3 Configuration................................................................................................................................ 7 3.1 Maintaining General Settings................................................................................................ 7 3.1.1 Number Ranges.............................................................................................................. 7 3.1.1.1 Number Ranges for Trip Numbers...........................................................................7 3.1.1.1.1 Number Ranges for Posting Runs..................................................................8

3.1.1.1.1.1 Number Ranges for Trip Transfer Documents..............................8
3.1.2 Travel Management Presetting.......................................................................................9 3.1.2.1 Define/Delete/Restore Trip Provision Variants.........................................................9 3.1.2.2 Assign Organizational Areas to Trip Provision Variants via Feature TRVCT..........10 3.1.2.3 Global Settings....................................................................................................... 10 3.1.3 Control Parameters from Travel Privileges...................................................................11 3.1.3.1 Define Statutory M/A Reimbursement Groups.......................................................11 3.1.3.2 Define Enterprise-Specific M/A Reimbursement Groups........................................12 3.1.3.3 Define Employee Grouping for Travel Expense Types...........................................12 3.1.3.4 Define Employee Grouping for Travel Management..............................................13 3.1.3.5 Define Vehicle Types............................................................................................. 14 3.1.3.6 Define Reimbursement Groups for Travel Costs....................................................14 3.1.3.7 Define Vehicle Classes..........................................................................................15 3.1.4 Control Parameters from Trip Data...............................................................................15 3.1.4.1 Define Trip Areas................................................................................................... 15 3.1.4.2 Define Statutory Trip Types....................................................................................25 3.1.4.3 Define Enterprise-Specific Trip Type......................................................................25 3.1.4.4 Define Trip Activity Type (Travel Expenses Accounting)........................................26 3.1.5 Travel Expense Types.................................................................................................. 27 3.1.5.1 Travel Expense Types for Individual Receipts........................................................27 3.1.5.2 Create Travel Expense Types for Per Diems/Flat Rates........................................27 3.1.6 Trip Reimbursement Amounts......................................................................................28 3.1.6.1 Define Flat Rates for Travel Costs.........................................................................28 3.1.6.2 Define Period Parameters......................................................................................29 3.1.6.3 Influence of Control Parameters: Accommodation.................................................29 3.1.6.4 Influence of Control Parameters: Meals.................................................................30 3.1.6.5 Define Per Diems for Meals....................................................................................31

© SAP AG

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.......10.......................................12..............................................................1 Create Employee for Travel............................1.11 Integration...............1 Assign Wage Types to Travel Expense Types for Individual Receipt...40 3...Travel Expenses........................................1..................8 Travel Expense Control............1............7....................43 3..........1........1................2 Deactivate Integration of Travel Planning .....................2 Assign Substitute Cost Center.........1.............................10 Transfer to Accounting..................1........1...........................1 Define Schema and Individual Field Control...................12 Master Data for Travel Management......................................1.............1...............................7.......................................................2 Assign Wage Types to Travel Expense Types for Per Diems/Flat Rates...............38 3....................................................................1 Activate Request/Plan/Expense Report in Travel Manager..11...........................................1..8..1.........12........................................1 Conversion of Symbolic Account to Expense Account.35 3...........1.......37 3...1...............7......................42 3..................43 3..36 3..........................44 © SAP AG Page 5 of 45 ...........34 3..40 3.....7..........................................4 Variable Layout for Account Assignment Objects.......32 3..................................................36 3...................9.1......9.......................1..........................35 3..............3 Set up Field Control for Account Assignment Object via TRVCO.......................2 Travel Expenses Control (Expert View).........1 Posting of Paid Individual Receipts...........39 3......9 Wage Types...... 37 3.2 Default Values for the Dialog.............................................7 Dialog Control......41 3..........SAP Best Practices Travel Management (191): Configuration Guide 3.........................................43 3..8..........10.........................1..................9......36 3..............1...................................................................2 Create Vendor for Travel..................1.............................1......... 32 3...........................1......11..3 Assignment of Wage Type to Symbolic Account............. 42 3....

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools. 2 Preparation 2. Travel Management Extension © SAP AG Page 6 of 45 . located on the SAP Note. see the Building Block Prerequisite Matrix for Baseline. you must install prerequisite building blocks. Access the activity as follows: IMG Menu Transaction Code Activate SAP ECC Extensions SPRO 2. 3. refer to the SAP Best Practices Quick Guide. select the checkbox in the Active column for: EA-TRV 4. Choose Save. In the table displayed.1 Prerequisites Before you start installing this building block. The matrix (an Excel file) is linked on the solution's DVD/website in one of the following two locations: • • Content Library Site Map 1. Confirm the message Caution: The table is cross-client by choosing Continue. For more information.SAP Best Practices Travel Management (191): Configuration Guide Travel: Configuration Guide 1 Purpose This configuration guide provides you with the information you need to set up the configuration of this building block manually.

you define number ranges and number range intervals for assigning trip numbers. the system automatically assigns the trip numbers within the defined interval. Access the activity using the following navigation options: IMG Menu Transaction Code Financial Accounting(New)  Travel Management  Set Up Trip Number Ranges PR10 2. Field Overview/Data Record Overview NRIV (number range intervals) Field name OBJECT SUBOBJECT NRRANGENR FROMNUMBER TONUMBER NRLEVEL EXTERNIND Description Object Name Subobject Value Number Range Number From Number To Number Current Number Int. Number Ranges Number Ranges for Trip Numbers Procedure 1.1.SAP Best Practices Travel Management (191): Configuration Guide 3 Configuration 3.1 Maintaining General Settings 3.1 3. In the case of the settings you make in this activity for internal number assignment.1 Use In this IMG activity.1. You do so for each personnel area individually.1. User action and values RP_REINR 1000 / 1100 01 0000000001 0999999999 0000000000 Notes Field name OBJECT SUBOBJECT NRRANGENR FROMNUMBER TONUMBER NRLEVEL Description Object Name Subobject Value Number Range Number From Number To Number Current Number User action and values RP_REINR 1000 / 1100 02 1000000001 1999999999 0000000000 Notes © SAP AG Page 7 of 45 .

1. Access the activity using the following navigation options: IMG Menu Transaction Code Financial Accounting(New)  Travel Management  Travel Expenses  Transfer to Accounting  Set Up Number Ranges for Posting Runs PR12 2.1. Procedure 1.1 Use Number Ranges for Trip Transfer Documents The number ranges required for trip transfer documents are created with a number range interval from 0000000001 to 9999999999. User action and values Structure HR_PEVAL2 TR 01 0000000001 0999999999 0000000000 Notes Do not change these default values! 3.1. Access the activity using the following navigation options: © SAP AG Page 8 of 45 .1.1.1.1. Travel Management (191): Configuration Guide X Do not change these default values! 3.SAP Best Practices EXTERNIND Ext. The run type for posting runs is TR (Posting Travel Costs).1 Use Number Ranges for Posting Runs The number ranges required for posting runs are created with a number range interval from 0000000001 to 9999999999. Field Overview/Data Record Overview NRIV (number range intervals): Field name OBJECT SUBOBJECT NRRANGENR FROMNUMBER TONUMBER NRLEVEL EXTERNIND Description Object Name Subobject Value Number Range Number From Number To Number Current Number Int. Procedure 1.

SAP Best Practices IMG Menu Travel Management (191): Configuration Guide Financial Accounting(New)  Travel Management  Travel Expenses  Transfer to Accounting  Set Up Number Ranges for Trip Transfer Documents PR11 Transaction Code 2. Select Define trip provision variants 3. you make the basic entry for a new trip provision variant with all the rules for determining the reimbursement of trip expenses and their treatment regarding taxation.1 Use Travel Management Presetting Define/Delete/Restore Trip Provision Variants In this IMG activity. User action and values HRTR_PDOC TRV_POSTING_DOCS 01 0000000001 0999999999 0000000000 Notes Do not change these default values! 3.Variant YB Name Service Provider © SAP AG Page 9 of 45 .1. Field Overview NRIV (number range intervals): Field name OBJECT SUBOBJECT NRRANGENR FROMNUMBER TONUMBER NRLEVEL EXTERNIND Description Object Name Subobject Value Number Range Number From Number To Number Current Number Int.1. Procedure 1. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Define/Delete/Restore Trip Provision Variants SPRO Transaction Code 2. Create a new entry: TrProv.2.2 3.

to trip destination. Insert a new line below 10 USA (which is under the decision on MOLGA Country Grouping): Select 10 USA line and Select icon Create 3. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Assign Organizational Areas to Trip Provision Variants via Feature TRVCT PE03 Transaction Code 2.1.SAP Best Practices Travel Management (191): Configuration Guide 3. Access the activity using the following navigation options: © SAP AG Page 10 of 45 . (Default value for input tax = blank) Procedure 1.2 Use Assign Organizational Areas to Trip Provision Variants via Feature TRVCT The feature TRVCT determines the possible trip provision variant depending on the employee's organizational assignment. you define the following settings: • • • • Country grouping for the wage types recorded in the expense types Trip currency in which the trip costs are reimbursed Settings for the input tax Methods for converting the receipt currencies to the trip currency The Input tax default value for internet receipts is set to Set acc.1. Select PERSK Employee Subgroup that you just created and Create 6.2. Select PERSK Employee Subgroup and Transfer 5. Select YB Service Provider from the list and double click to adopt it Choose to Activate the feature 3. Procedure 1. Choose Field for decision operation and Continue 4.3 Use Global Settings In this IMG activity. Enter Y1 Salaried FT-Exempt and Transfer 7. Select Y1 Salaried FT-Exempt that you just created and Create 8. Choose Return Value 9.2.

1 Use Control Parameters from Travel Privileges Define Statutory M/A Reimbursement Groups © SAP AG Page 11 of 45 .3.SAP Best Practices IMG Menu Travel Management (191): Configuration Guide Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Define Global Settings SPRO Transaction Code 2.1.3 3. Field Overview/Data Record Overview V_706D_B: Note: No configuration change is required as this is a standard configuration.1. Field name MOREI MOLGA WAERSKZ WAERS HCURR PAUVS MWSKZ LAND1 MWAUS READ706M DEFMWSKZ DEFLNDFR LTEXT KURST Description Trip Provision Variant Country Grouping Currency Indicator Currency Settlement of Foreign Currency Receipts Input Tax With Input Tax Code Country 0% Input Tax Read Table ‘Input Tax for International per Diems’ Input Tax Default Value for Internet. Receipts No Default Value for Country of Receipt Unit for Distance Exchange Rate Type X M Kilometers Standard translation at average rate X Set According to Receipt Currency US V0 (No value in the system) No tax procedure X In trip currency No input tax User action and values YB 10 1 Notes Service Provider USA Currency is determined from company code 3.

Variant YB Name Service Provider Name Name All Employees 3. Procedure 1. Make the following entry: TrProv. Make the following entry: TrProv.Variant YB Name Service Provider Name Name All Employees 3. reimbursement rates for meals/accommodations can be reproduced for groups of employees (For Example.3.1. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Travel Privileges  Define Statutory M/A Reimbursement Groups 2. classification of employees according to wage groups).SAP Best Practices Travel Management (191): Configuration Guide Via the statutory reimbursement group for meals/accommodations indicator. Procedure 1.3.1. the statutory reimbursement groups for meals/accommodations can be further distinguished.3 Use Define Employee Grouping for Travel Expense Types © SAP AG Page 12 of 45 . Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Travel Privileges  Define Enterprise-Specific M/A Reimbursement Groups SPRO Transaction Code 2.2 Use Define Enterprise-Specific M/A Reimbursement Groups Via the enterprise-specific reimbursement group for meals/ accommodation indicator.

the permitted entry values for employee groupings for Travel Management and you store a corresponding long name. Procedure 1.3. you can reproduce an enterprise-specific classification of employees in the system. Make the following entry: EE Grp. Enter Trip Provision Variant: YB 3. In this IMG activity. Procedure 1. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Travel Privileges  Define Employee Grouping for Travel Expense Types SPRO Transaction Code 2.Variant YB Name Service Provider EE Group Trav Name All Employees © SAP AG Page 13 of 45 .4 Use Define Employee Grouping for Travel Management Via the employee grouping for Travel Management.SAP Best Practices Travel Management (191): Configuration Guide An employee grouping for trip expense type is a classification of employees for whom the same trip expense types are valid. Make the following entry: TrProv. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Travel Privileges  Define Employee Grouping for Travel Management SPRO Transaction Code 2. In this IMG activity the employee grouping for trip expense type is defined depending on trip provision variant via a one-place alphanumeric key and a long name.1. you define. Ex 1 Name Group 1 3. depending on trip provision variant.

1. cars). In this IMG activity. you will define. motorcycle.Variant Name RGrp TravelCost Name © SAP AG Page 14 of 45 . In this IMG activity.3.5 Use Define Vehicle Types Trip costs accounting offers the option to differentiate reimbursement rates for travel costs according to vehicle types (for example. they can be stored via the reimbursement group for travel costs. Procedure 1. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Travel Privileges  Define Vehicle Types SPRO Transaction Code 2. you define the permitted input values for the reimbursement groups for travel costs depending on the trip provision variant and store the corresponding long names. the allowed entry values for vehicle type and store the corresponding long names. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Travel Privileges  Define Reimbursement Groups for Travel Costs SPRO Transaction Code 2.3. depending on the trip provision variant. Make the following entry: TrProv.1. Procedure 1. Make the following entry: TrProv.Variant YB Name Service Provider VeTyp Name Car 3.6 Use Define Reimbursement Groups for Travel Costs If a company wants to reproduce different trip provisions for travel costs (For Example. mile/kilometer rates) for different groups of employees.SAP Best Practices Travel Management (191): Configuration Guide 3. bicycle.

1. you can reproduce enterprise-specific reimbursement rates for travel costs for vehicle classes. different trip expense reimbursement rates for travel costs. In this IMG activity. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Trip Data  Define Trip Areas SPRO Transaction Code © SAP AG Page 15 of 45 . Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Travel Privileges  Define Vehicle Classes SPRO Transaction Code 2.4 3.3. Procedure 1. Procedure 1. For each employee.Variant YB Name Service Provider RGrp TravelCost Name All Vehicle Classes 3. depending on trip provision variant.1.7 Use Define Vehicle Classes Via Vehicle class. For these trip areas. Make the following entry: TrProv.1.SAP Best Practices YB Travel Management (191): Configuration Guide Service Provider All Employees 3. the vehicle class can be stored in the info type Travel Privileges (0017). you define the permitted entry values for the vehicle class and store a corresponding long name.1 Use Control Parameters from Trip Data Define Trip Areas Many countries specify different trip expense reimbursement amounts for different trip areas in their business trip provisions.4. accommodations and meals must be stored in the system.

Barbados Bangladesh Belgium Burkina Faso Bulgaria Bahrain Burundi Benin Bermuda Brunei Daruss. American Austria Austria.Arab Emir.Arab Emir.SAP Best Practices 2. Make the following entries: Trip Country Name Travel Management (191): Configuration Guide RegionTrip Trip Country No Distinction AD AE AE AF AG AI AL AM AO AQ AR AS AT AT AU AU AW AZ BA BB BD BE BF BG BH BI BJ BM BN BO BR Andorra Utd. Enter Trip Provision Variant: YB 3. Canberra Aruba Azerbaijan Bosnia-Herzegovina Barbados Bangladesh Belgium Burkina Faso Bulgaria Bahrain Burundi Benin Bermuda Brunei (Darussalam) Bolivia Brazil © SAP AG Page 16 of 45 . Vienna Australia Australia. Afghanistan Antigua/Barbuda Anguilla Albania Armenia Angola Antarctica Argentina Samoa. Utd. America Austria Austria Australia Australia Aruba Azerbaijan Bosnia-Herz. Bolivia Brazil CABRA WIEN DUBAI Andorra United Arab Emirates United Arab Emirate.Dubai Afghanistan Antigua/Barbuda Anguilla Albania Armenia Angola Antarctica Argentina Samoa.

Cuba Cape Verde Cyprus Czech Republic Germany Djibouti Denmark Denmark Dominica Travel Management (191): Configuration Guide RegionTrip RECIF RIO SPAUL Trip Country Brazil. Copenhagen Dominica © SAP AG Page 17 of 45 . Rep. Hong Kong China. Recife Brazil.SAP Best Practices Trip Country BR BR BR BS BT BW BY BZ CA CD CF CG CH CI CL CM CM CN CN CN CN CN CO CR CS CU CV CY CZ DE DJ DK DK DM Name Brazil Brazil Brazil Bahamas Bhutan Botswana Belarus Belize Canada Dem.of Congo Switzerland Cote d'Ivoire Chile Cameroon Cameroon China China China China China Colombia Costa Rica Serbia/Monten. Canton China. Shanghai Colombia Costa Rica Serbia and Montenegro Cuba Cape Verde Cyprus Czech Republic Germany Djibouti Denmark KOPEN Denmark. Rio de Janeiro Brazil. Sao Paulo Bahamas Bhutan Botswana Belarus Belize Canada Republic of the Congo Central African Republic Congo Switzerland Ivory Coast Chile Cameroon DUALA Cameroon. Congo CAR Rep. Beijing China. Douala China HKONG KANTO PEKIN SHANG China.

Canary Islands Spain. Barcelona Spain. Bordeaux France.SAP Best Practices Trip Country DO DZ EC EE EG EG ER ES ES ES ES ES ET FI FJ FM FO FR FR FR FR FR GA GB GB GB GB GD GE GF GH GL GM GN Name Dominican Rep. Madrid Spain. Paris France. London Great Britain. Manchester Grenada Georgia French Guinea Ghana Greenland Gambia Guinea © SAP AG Page 18 of 45 . Algeria Ecuador Estonia Egypt Egypt Eritrea Spain Spain Spain Spain Spain Ethiopia Finland Fiji Micronesia Faroe Islands France France France France France Gabon United Kingdom United Kingdom United Kingdom United Kingdom Grenada Georgia French Guayana Ghana Greenland Gambia Guinea Travel Management (191): Configuration Guide RegionTrip Trip Country Dominican Republic Algeria Ecuador Estonia Egypt KAIRO Egypt. Cairo Eritrea Spain BARCE KANAR MADRI MALLE Spain. Edinburgh Great Britain. Strasbourg Gabon Great Britain EDIN LONDO MANCH Great Britain. Lyons France. Palma de Mallorca Ethiopia Finland Fiji Micronesia Faroe Islands France BORDX LYON PARIS STRAS France.

Sikkim. Tokyo Kenya Kirghizia Cambodia © SAP AG Page 19 of 45 . Sikkim Calcutta Iraq Iran Iceland Italy MAILA ROM Italy.Bombay India. Tel Aviv India. Athens Guatemala Guam Guinea-Bissau Guyana Hong Kong Honduras Croatia Haiti Hungary Indonesia Ireland Israel TELAV Israel.New Delhi India w.Sikkim.SAP Best Practices Trip Country GP GQ GR GR GT GU GW GY HK HN HR HT HU ID IE IL IL IN IN IN IN IQ IR IS IT IT IT JM JO JP JP KE KG KH Name Guadeloupe Equatorial Guin Greece Greece Guatemala Guam Guinea-Bissau Guyana Hong Kong Honduras Croatia Haiti Hungary Indonesia Ireland Israel Israel India India India India Iraq Iran Iceland Italy Italy Italy Jamaica Jordan Japan Japan Kenya Kyrgyzstan Cambodia Travel Management (191): Configuration Guide RegionTrip Trip Country Guadeloupe Equatorial Guinea Greece ATHEN Greece. Rome Jamaica Jordan Japan TOKIO Japan. Milan Italy. Sikkim prov. BOMBA DEHLI KALKU India.

Nevis North Korea South Korea Kuwait Cayman Islands Kazakhstan Lao People's Democ. Republic Madagascar Marshall Islands Macedonia Mali Myanmar Mongolia Macau Martinique Mauritania Montserrat Malta Mauritius © SAP AG Page 20 of 45 . Lucia Liechtenstein Sri Lanka Liberia Lesotho Lithuania Luxembourg Latvia Libya Morocco Monaco Moldova Madagascar Marshall Islnds Macedonia Mali Burma Mongolia Macau Martinique Mauretania Montserrat Malta Mauritius Travel Management (191): Configuration Guide RegionTrip Trip Country Kiribati Comoros St.SAP Best Practices Trip Country KI KM KN KP KR KW KY KZ LA LB LC LI LK LR LS LT LU LV LY MA MC MD MG MH MK ML MM MN MO MQ MR MS MT MU Name Kiribati Comoros St Kitts&Nevis North Korea South Korea Kuwait Cayman Islands Kazakhstan Laos Lebanon St. Lebanon St. Christopher. Rep. Lucia Liechtenstein Sri Lanka Liberia Lesotho Lithuania Luxembourg Latvia Libya Morocco Monaco Moldavia.

SAP Best Practices Trip Country MV MW MX MY MZ NA NC NE NG NG NI NL NO NP NR NZ OM PA PE PG PH PK PK PL PL PL PL PL PR PT PT PY QA RE Name Maldives Malawi Mexico Malaysia Mozambique Namibia New Caledonia Niger Nigeria Nigeria Nicaragua Netherlands Norway Nepal Nauru New Zealand Oman Panama Peru Pap. Krakow Poland. New Guinea Philippines Pakistan Pakistan Poland Poland Poland Poland Poland Puerto Rico Portugal Portugal Paraguay Qatar Reunion Travel Management (191): Configuration Guide RegionTrip Trip Country Maldives Malawi Mexico Malaysia Mozambique Namibia New Caledonia Niger Nigeria LAGOS Nigeria. Lisbon Paraguay Qatar Reunion © SAP AG Page 21 of 45 . Warsaw Puerto Rico Portugal LISBO Portugal. Gdansk Poland. Lagos Nicaragua Netherlands Norway Nepal Nauru New Zealand Oman Panama Peru Papua New Guinea Philippines Pakistan ISLMB Pakistan. Islamabad Poland BRESL DANZI KRAKA WARSC Poland. Wroclaw Poland.

PE Russian Federation. Rwanda Saudi Arabia Saudi Arabia Solomon Islands Seychelles Sudan Sweden Singapore Saint Helena Slovenia Slovakia Sierra Leone San Marino Senegal Somalia Suriname S. St. Novosibirsk Russian Fed. Fed.. Bucharest Russian Federation MOSKA NOWOS SARAT ST. Saratov Russ.Tome. Riyadh Solomon Islands Seychelles Sudan Sweden Singapore St. Russian Fed.Petersburg Rwanda Saudi Arabia RIAD Saudi Arabia.Principe El Salvador Syria Swaziland Chad Togo Thailand Tajikistan East Timor Turkmenistan Tunisia Travel Management (191): Configuration Guide RegionTrip Trip Country Romania BUKAR Romania. Russian Fed.Moscow Russian Fed.SAP Best Practices Trip Country RO RO RU RU RU RU RU RW SA SA SB SC SD SE SG SH SI SK SL SM SN SO SR ST SV SY SZ TD TG TH TJ TL TM TN Name Romania Romania Russian Fed. Helena Slovenia Slovakia Sierra Leone San Marino Senegal Somalia Suriname Sao Tome and Principe El Salvador Syria Swaziland Chad Togo Thailand Tajikistan East Timor Turkmenistan Tunisia © SAP AG Page 22 of 45 . Russian Fed.. Russian Fed..

Ankara Turkey.SAP Best Practices Trip Country TO TR TR TR TR TT TV TW TZ UA UG US US US US US US US US US US UY UZ VA VC VE VN VN VU WS XM YE YT YU Yemen Mayotte Name Tonga Turkey Turkey Turkey Turkey Trinidad. New York State USA. Washington Uruguay Uzbekistan Vatican City St. Ho Chi Minh City Vanuatu Western Samoa Country Group XM Yemen Mayotte Yugoslavia © SAP AG Page 23 of 45 . Miami USA. Asiatic Turkey.Tobago Tuvalu Taiwan Tanzania Ukraine Uganda USA USA USA USA USA USA USA USA USA USA Uruguay Uzbekistan Vatican City St. New York USA Seattle San Francisco USA. Izmir Trinidad and Tobago Tuvalu Taiwan Tanzania Ukraine Uganda USA ATLAN BOSTO HOUST LOSAN MIAMI NY NYC SFRAN WADC USA. Vincent and the Grena Venezuela Vietnam HOCHI Vietnam. Houston USA. Los Angeles USA. Vincent Venezuela Vietnam Vietnam Vanuatu Samoa Travel Management (191): Configuration Guide RegionTrip Trip Country Tonga Turkey ANKAR ASIEN IZMIR Turkey. Boston USA. Atlanta USA.

SAP Best Practices Trip Country ZA ZM ZW Name South Africa Zambia Zimbabwe Travel Management (191): Configuration Guide RegionTrip Trip Country South Africa Zambia Zimbabwe © SAP AG Page 24 of 45 .

you define the allowed entry values for the statutory trip types and store the corresponding long texts. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Trip Data  Define Statutory Trip Types SPRO Transaction Code 2.4. Field Overview V_T706X: Field name Description User action and values Notes © SAP AG Page 25 of 45 . Procedure 1.2 Use Define Statutory Trip Types Via statutory trip type. For the Best Practices scenario.1. you can use the enterprise-specific trip type to classify employees’ trips according to enterprise-specific criteria (such as trips between plants or private stopovers). depending on trip provision variant.SAP Best Practices Travel Management (191): Configuration Guide 3.Variant YB Name Service Provider Trip Type Name Business Trip 3. trip costs accounting offers the option to differentiate employees' trips according to statutory/pay scale rules. Procedure 1. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Trip Data  Define Enterprise-Specific Trip Types SPRO Transaction Code 2.3 Use Define Enterprise-Specific Trip Type Within Travel Expenses.1. In this IMG activity. Make the following entry: TrProv. only one Trip Type is defined (Blank= Business Trip).4.

Procedure 1.Variant YB Name Service Provider Activity Name All Trips © SAP AG Page 26 of 45 .4 Use Define Trip Activity Type (Travel Expenses Accounting) Since most enterprises use the reason for the trip (for example. other reasons) for evaluations. K = Customer visit and S = Other reasons).4.Variant YB Name Service Provider Trip Type Name All Trips 3.SAP Best Practices MOREI BEREI TEXT_BEREI Travel Management (191): Configuration Guide Trip Provision Variant Trip Type: Enterprise-Specific Name for Enterprise-Specific Trip Type All Trips YB 3. However. education and training. for this scenario only one trip activity type is defined. Field Overview V_T706R: Field name MOREI KZTKT TKTXT Description Trip Provision Variant Trip Activity Type Name for Trip Activity Type All Trips User action and values YB Notes 3. Data Record Overview V_T706X: TrProv. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Control Parameters for Travel Expenses  Control Parameters from Trip Data  Define Trip Activity Types SPRO Transaction Code 2. Data Record Overview V_T706R: TrProv.: A = Education and training.1. different trip activity types can be defined (For Example.

2 Use Create Travel Expense Types for Per Diems/Flat Rates In this IMG activity. Make the following entries: Travel Expense Type GAS HOTL RCAR Name of Exp. Each receipt is saved in the system with a travel expense type. S(F) U S H C Provider Category Ex. N (P) F (G) M (0) X Allow Wizard f.Type Gasoline Hotel Car Rental Start Date 01/01/<current FY> 01/01/<current FY> 01/01/<current FY> End Date 12/31/9999 12/31/9999 12/31/9999 4.1 Use Travel Expense Types Travel Expense Types for Individual Receipts In Travel Expenses. an amount and an issue date. Exp. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Travel Expense Types  Create Travel Expense Types for Individual Receipts SPRO Transaction Code 2.Ty. you define the trip expense types for per diems/ flat rates and store the corresponding names. Procedure 1.Permissibility Amounts are 1 1 1 Usage Pos.Type 123456789 123456789 123456789 3. In Weekly Rep.1.SAP Best Practices Travel Management (191): Configuration Guide 3.5. © SAP AG Page 27 of 45 . Fill in the Details for each expense type: Travel Expense Type GAS HOTL RCAR Travel Expense Cat. Enter Trip Provision Variant: YB 3.5 3.1.5. Travel expense types are valid for all reimbursement groups.1. individual statements for travel costs are created on the basis of receipts.

Enter Trip Provision Variant: YB 3.SAP Best Practices Travel Management (191): Configuration Guide Procedure 1.6 3.6. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Trip Reimbursement Amounts  Reimbursement Amounts Travel Costs  Define Flat Rates for Travel Costs SPRO Transaction Code 2.1 Use Trip Reimbursement Amounts Define Flat Rates for Travel Costs In Travel Management Travel Accounting. Procedure 1. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Master Data  Travel Expense Types  Create Travel Expense Types for Per Diems/Flat Rates SPRO Transaction Code 2.Type Meals per Diem Start Date 01/01/<current FY> End Date 12/31/9999 Travel Expense Cat. The reimbursement amounts for business trips are in line with tax regulations. you can account travel costs by flat rate. Make the following entry: Field Vehicle Type Start End Vehicle Class GRrp Travel 01/01/<current FY> 12/31/9999 All Vehicle Classes All Employees Value Description Car © SAP AG Page 28 of 45 . V 3. Enter Trip Provision Variant: YB 3.1.1. Make the following entry: Travel Expense Type VERP Name of Exp.

30 ( blank) 0.6. which you defined in master data. © SAP AG Page 29 of 45 .3 Use Influence of Control Parameters: Accommodation Different control parameters apply for accommodations per diems. Mile/Km Limit Trip Country Trip Region Trip Type S Trip Type E Activity Currency Tax-Free Amount Reimbursement Amount Customer Amount 0 Travel Management (191): Configuration Guide No Cumulation No Distinction Business Trip All Trips All Trips USD 0.1.2 Use Define Period Parameters In this IMG activity. Enter Trip Provision Variant: YB 3. Make the following entry: TrProv. Procedure 1. The following parameters.1. depending on trip provision variant. can also be used for accommodations per diems. you define the permitted entry values for period parameter kilometer cumulation and you store the corresponding long names.30 ( blank) US Dollars 3.30 ( blank) 0. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Trip Reimbursement Amounts  Reimbursement Amounts Travel Costs  Miles/Km Cumulation  Define Period Parameters SPRO Transaction Code 2.6.SAP Best Practices Period Param.Variant YB Name Service Provider Period Par Name No Cumulation 3.

1.SAP Best Practices Travel Management (191): Configuration Guide Procedure 1. can also be used for meals per diems. Choose the following entries: Field Group Trip Type Statutory Trip Activity Type Reimbursement Group M/A Statutory Reimbursement Group M/A Enterprise Specific Value Copy from Trip Copy from Trip Copy from Infotype 0017 (Travel Privileges) Copy from Infotype 0017 (Travel Privileges) User Action Choose entry Choose entry Choose entry Choose entry 3. Choose Trip Provision Variant: YB 3. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Trip Reimbursement Amounts  Reimbursement Amounts for Meals Define Influence of Control Parameters: Meals SPRO Transaction Code 2. which you defined in master data.6. Choose the following entries: Field Group Value User Action © SAP AG Page 30 of 45 . Choose Trip Provision Variant: YB 3.4 Use Influence of Control Parameters: Meals Different control parameters apply for meals per diems. The following parameters. Procedure 1. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Trip Reimbursement Amounts  Reimbursement Amounts for Accommodations Define Influence of Control Parameters: Accommodation SPRO Transaction Code 2.

Enter Trip Provision Variant: YB 3. For each trip provision variant.SAP Best Practices Trip Type Statutory Trip Activity Type Reimbursement Group M/A Statutory Travel Management (191): Configuration Guide Copy from Trip Copy from Trip Copy from Info type 0017 (Travel Privileges) Copy from Info type 0017 (Travel Privileges) Choose entry Choose entry Choose entry Choose entry Reimbursement Group M/A Enterprise Specific 3. Entry US 4. Entry US 3. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Trip Reimbursement Amounts  Reimbursement Amounts for Meals Reimbursement Amounts for Meals/Hours  Per Diems for Meals (MPD)  Define Per Diems for Meals SPRO Transaction Code 2. Make the following entries: Field Trip Country Trip Region Begin 01/01/ <current FY> 12/31/9999 01/01/ <current FY> 12/31/9999 01/01/ <current FY> 12/31/9999 01/01/ <current FY> 12/31/9999 Business Trip All Trips All Trips All Employees 1.6. you can decide how the control parameters influence the determination of reimbursement rates for meals per diems.1. Entry US 2.5 Use Define Per Diems for Meals Travel Accounting allows you to account expenses incurred for meals by per diem. © SAP AG Page 31 of 45 . Entry US Description USA USA End Trip Type S Trip Type E Activity RGrp M/A Stat. Procedure 1.

00 12. Entry 4.00 6. Number of Days Number of Hours Currency Tax-Free Amount Reimbursement Amount Customer Amount 99 7 USD 99 13 1.00 12. Entry 3. or preset with specific values.00 6. Field Overview/Data Record Overview T706T: Field name SPRAS Description Language Key User action and values EN Notes © SAP AG Page 32 of 45 . Entry Travel Management (191): Configuration Guide 2. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Dialog and Travel Expenses Control  Dialog Control  Define Schema and Individual Field Control SPRO Transaction Code 2. Per-Diem Accounting for Accommodations. This field is not ready for input.SAP Best Practices Field RGrp M/A Stat. the trip schema WV (trip between plants) has been created especially for the enterprise-specific trip type W (trip between plants).1 Use Dialog Control Define Schema and Individual Field Control Trip schemas enable you to simplify travel expense data entry for users in your enterprise. Per-Diem Accounting for Meals.00 3. Specific input templates are available for each trip schema. The Trip Type: Enterprise-Specific field is visible. and is preset with the default value W / Trip between plants.1.1.00 US Dollars USD 6.7.00 24.00 24. Special features of schema WV (trip between plants): The following fields are hidden: Trip Activity Type.7 3.00 99 24 USD 24. In order to define the screen control and default values accordingly. Certain fields are either hidden. Entry Description All Employees 99 23 USD 12. Procedure 1.

Weekly Report. Travel Calendar. Travel Planning.SAP Best Practices MOREI SCHEM STEXT Trip Provision Variant Trip Schema Name for Trip Schema YB Travel Management (191): Configuration Guide 01. SP. VS Business Trip. 99. Field Overview/Data Record Overview T706S: Field name MOREI SCHEM NUMRV INAUS ANKUN EINME STEXT RLAND RGION KZREA BEREI KZTKT MSGID MSGNO VERPF UEPKZ ADDR_DEST D1600 KFZVE ADDR_Mileage COMPUTE_DIST D1500 D9999 D1950 Description Trip Provision Variant Trip Schema Number Assignment for Trip Number Domestic/International Domestic Departure Multi-day Trip Overlapping Trips Allowed Trip Country Trip Country/Trip Country Group/Trip Region Trip Type: Statutory Trip Type: Enterprise-Specific Trip Activity Type Application Area System Message Number Per-Diem Meals Checkbox Set Per-Diem for Accommodations Checkbox Set Enter Addresses for Destinations Additional Destinations Trip Segments Enter Addresses for Legs of Trips Calculate Distance Advances User Data of Trip History of Trip X X X X X Business Trip All Trips All Trips US USA USA X User action and values YB 01 I B Internal number assignment No Distinction Suppressed Notes © SAP AG Page 33 of 45 . Trip Advances 3. PL.

7. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Dialog and Travel Expenses Control  Dialog Control  Store Default Values for Dialog SPRO Transaction Code 2. This default value is independent of the trip schema.SAP Best Practices Field name D1709 D1700 D1702 D1701 D1703 D1960 D1310 ADDINFO_KM D1400 FRUEH ESBON D1400_UNTER Description Cost Assignment Overview Travel Management (191): Configuration Guide User action and values X X X X X X X X Notes Costs Assignment Entire Trip Cost Assignment Stopover Cost Assignment Indiv.1.2 Use Default Values for the Dialog This IMG activity for Travel Management enables you to save a default value for the vehicle type for per-diem and flat-rate settlements. Procedure 1.Receipt Cost Assignment Miles/Kms Additional Info Entire Trip Additional Receipt Info Additional Trip Segment Information Deductions Deductions Deduction Breakfast Deduction Meal Coupon Deduction Accommodations X X 3. Field Overview/Data Record Overview: © SAP AG Page 34 of 45 .

Enter BP and Transfer 7. trip segment distribution. you can enter a cost assignment specification for trips.SAP Best Practices Field name MOREI KZPMF FZTXT Description Travel Management (191): Configuration Guide User action and values YB Blank Car Notes Trip Provision Variant Vehicle Type 3. stopovers or receipts.3 Use Set up Field Control for Account Assignment Object via TRVCO In the travel expenses accounting dialog. © SAP AG Page 35 of 45 . The feature TRVCO. or any receipts. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Dialog and Travel Expenses Control  Dialog Control  Set Up Field Control for Account Assignment Object via TRVCO SPRO or PE03 Transaction Code 2.7. it is possible to record a cost assignment specification for the complete trip. Select TRVUG User group and Transfer 5. only cost centers should be entered as additional account assignment objects.1.1. Select USERGROUP_01 from the list and double click to adopt it 10. or using the function enhanced cost assignments. is available for this purpose. additional destinations (stopovers). At present. Select BP that you just created and Create 8.7. The user can do this either using the entry area Alternative cost assignment in the travel expenses dialog.4 Use Variable Layout for Account Assignment Objects In the dialog for travel expense data entry. Choose Return Value 9. Select TRVUG User group that you just created and Create 6. Insert a new line below otherwise (which is under the decision on MOLGA Country Grouping): Select otherwise line and Select icon Create 3. Procedure 1. Choose Field for decision operation and Continue 4. Choose to Activate the feature 3. whose return value is used as a variable key for screen layout of the account assignment object.

3.SAP Best Practices Travel Management (191): Configuration Guide Procedure 1.8. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Dialog and Travel Expenses Control ->Dialog Control  Set Up Variable Layout for Account Assignment Objects SPRO Transaction Code Changes are not necessary and not recommended.1.1 Use Travel Expense Control Posting of Paid Individual Receipts Paid receipts are recorded in a trip for documentation purposes only.8 3. Access the activity using the following navigation options: IMG Menu Financial Accounting(New)  Travel Management  Travel Expenses  Dialog and Travel Expenses Control  Travel Expenses Control  Define Posting of Paid Individual Receipts SPRO Transaction Code 2. Documents are posted independently of Travel Management.1. Procedure 1.2 Use Travel Expenses Control (Expert View) In this IMG activity. • The settings have been paid for the standard US solution as per the screen print below. Field Overview/Data Record Overview V_T702N_K: Field name MOREI R01 Description Trip Provision Variant Posting of Receipts Paid by Company User action and values YB Paid receipts are not posted (Paid receipts are posted in travel requests and with trip) Notes 3.1. you can edit the matrix of accounting rules. Procedure © SAP AG Page 36 of 45 .8.

1. Access the activity using the following navigation options: Transaction Code SPRO © SAP AG Page 37 of 45 . Sector settlement 0 0 2 0 2 0 2 2 2 3 1 0 0 0 4 0 0 0 0 5 0 0 0 2 6 0 0 0 0 7 0 0 0 0 8 1 1 1 0 9 0 1 1 0 0 0 1 1 0 1 2 0 0 1 0 1 0 0 0 3 0 0 0 0 4 0 0 0 0 5 0 0 0 0 6 0 0 0 0 7 0 1 0 0 8 0 2 0 0 9 0 1 0 0 0 0 2 0 0 1 2 0 0 0 0 0 0 0 0 3 0 0 0 0 4 0 0 0 0 5 0 0 0 0 6 0 0 0 0 3 0 1 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 3. settlement Travel cost settlement Other settlement Pub. Field Overview/Data Record Overview V_T702N_A.9 3. Prerequisites Travel expense types have been created. 3.9. Procedure 1.1 Use Wage Types Assign Wage Types to Travel Expense Types for Individual Receipt Each expense type is assigned a wage type which reflects the relevant input tax indicators as determined by the tax law.1.SAP Best Practices Travel Management (191): Configuration Guide 1. The standard settings correspond to typical terms and conditions. Accounting Control in Expert View: US Accounting 1 Receipt settlement Meals settlement Accommd. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Financial Accounting  Travel Management  Travel Expenses  Dialog and Travel Expenses Control  Travel Expenses Control  Travel Expenses Control (Expert View) 2.

9. Prerequisites Travel expense types have been created.2 Use Assign Wage Types to Travel Expense Types for Per Diems/Flat Rates Each expense type is assigned a wage type which reflects the relevant input tax indicators as determined by the tax law. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Financial Accounting(New)  Travel Management  Integration of Travel Management and Payroll  Wage Types  Assign Wage Types to Travel Expense Types for Per Diems / Flat Rates 2. Procedure 1. Field Overview/Data Record Overview V_T706B4: Field name MOREI SPKZL ENDDA BEGDA PAYOT PTKXX LGARL LGARH Description Trip Provision Variant Travel Expense Type End Date Start Date Service Provider Amounts are First Wage Type Second Wage Type 1 MJ30 1 MJ10 1 MJ30 Entry 1 YB GAS 12/31/9999 01/01/<current FY> Entry 2 YB HOTL 12/31/9999 01/01/<current FY> Entry 3 YB RCAR 12/31/9999 (01/01/<current FY>) 3.1. Field Overview/Data Record Overview V_T706B4: Field name Description Entry 1 © SAP AG Page 38 of 45 .SAP Best Practices IMG Menu Travel Management (191): Configuration Guide Financial Accounting(New)  Travel Management  Integration of Travel Management and Payroll  Wage Types  Assign Wage Types to Travel Expense Types for Indiv. Receipts 2. The standard settings correspond to typical terms and conditions.

For this process. Prerequisites The appropriate wage types have been assigned to the travel expense types. a symbolic account for offsetting entry.9. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Financial Accounting(New)  Travel Management  Integration of Travel Management and Payroll  Wage Types  Define Assignment of Wage Type to Symbolic Account 2. Procedure 1. a second symbolic account ‘clearing’ (especially in the case of paid receipts). and if necessary. you assign the following data to each wage type that you assigned in the travel expense types for individual receipts and per diems: A symbolic account ‘expenses’.SAP Best Practices MOREI SPKZL ENDDA BEGDA PAYOT LGARL LGARH LGARP Trip Provision Variant Travel Expense Type End Date Start Date Service Provider TxFr Wage Type Travel Management (191): Configuration Guide YB VERP 12/31/9999 01/01/<current FY> MJ20 MJ21 MJ80 ( Could not find this in system) Wage Type Add. The initial account assignment determines the posting accounts and controls the accounts side (debits/credits). Field Overview V_T706K: Trip Provision Variant YB YB YB Wage Type MJ10 MJ20 MJ21 Variable Key End Date Start Date Symbolic Account Assignment +10 +20 +20 12/31/9999 12/31/9999 12/31/9999 01/01/<current FY> 01/01/<current FY> 01/01/<current FY> © SAP AG Page 39 of 45 .Type Flate-Rate Tax 3.1. Amount W.3 Use Assignment of Wage Type to Symbolic Account Travel Management enables you to structure the interface to Financial Accounting flexibly using the so-called initial account assignment.

Enter Chart of Accounts: 0010: General m 1RR 4. No provision is made for posting to clearing accounts.SAP Best Practices YB YB ( This line not there in the system) MJ30 MJ80 Travel Management (191): Configuration Guide 12/31/9999 12/31/9999 01/01/<current FY> 01/01/<current FY> +30 +80 3. 3.10 3. Select Rules Debit / Credit General Modification X Credit 31 Account *KP © SAP AG Page 40 of 45 .10.1 Use Transfer to Accounting Conversion of Symbolic Account to Expense Account The incurred trip costs are posted to different expense accounts.1.1. dependent on their travel expense type. Select Procedure: Customer/vendor trip costs postings – Transaction HRP. The offsetting entry is made in the employee’s customer/vendor account that is linked to their personnel number. Select Posting Key Debit 21 5. Procedure 1. The standard chart of accounts is 0001. Prerequisites The appropriate G/L accounts have been created in the standard chart of accounts 0001 (U06_Core_FI). Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Financial Accounting(New)  Travel Management  Travel Expenses  Transfer to Accounting  Conversion of Symbolic Account to Expense Account 2.

you can enter a cost assignment specification for trips. General m 110 120 130 140 150 160 180 190 195 1BS 7. Select Rules. the cost center 1101 has been defined in table TKA3G.10. When you create the posting run.SAP Best Practices Travel Management (191): Configuration Guide 6. ensure the Replace incorrect CO object field is active. Select Posting Key. only cost centers should be entered as additional account assignment objects. Debit 40 8. Select Procedure: Trip costs postings. The system documents all substitutions in the trip transfer documents in the posting run.1. If this cost center is not postable. To ensure that a warning and not an error message is issued when the account assignment is checked. Debit / Credit General Modification X Credit 50 610060 Account 610030 610040 610070 610080 610060 3. At present. The transfer report enables you to substitute non-postable CO objects with the cost center that is currently valid in Travel Privileges (infotype 0017). © SAP AG Page 41 of 45 . expense accounts – Transaction HRT. Prerequisites Cost centers have been created (BB30_CostProfitCenter). stopovers or receipts. This means you can reassign these substitutions manually at a later stage. the system substitutes the original CO object with a substitute cost center from table TKA3G.2 Use Assign Substitute Cost Center In the dialog for travel expense data entry.

Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Financial Accounting(New)  Travel Management  Integration of Travel Planning and Travel Expenses  Settings for Travel Manager  Activate Request/Plan/Expense Report in Travel Manager and for Web Dynpro 2.SAP Best Practices Travel Management (191): Configuration Guide Procedure 1. you must activate the components for editing travel requests and travel expense reports. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Payroll  Payroll: USA  Posting to Financial Accounting  Activities in the AC System  Set up Substitute Cost Centers 2.11. Edit Travel Plans. Field Overview/Data Record Overview TKA3G: Field name BUKRS GSBER KOSTL Description Company Code Business Area Cost Center User action and values 1000 0001 0000001101 Notes 3. User action and values YB checked checked checked Notes © SAP AG Page 42 of 45 . Edit Travel Expense Reports.1. Field Overview/Data Record Overview V_T702N_O: Field name MOREI R14 R15 R16 Description Trip Provision Variant Edit Travel Requests.1 Activate Request/Plan/Expense Report in Travel Manager Use In order to use the Travel Manager (transaction TRIP) for inputting travel expenses.11 Integration 3.1. Procedure 1.

Procedure 1. the integration of Travel Planning to Travel Expenses is deactivated.Travel Expenses Use Since only the Travel Expenses component is in use.SAP Best Practices Travel Management (191): Configuration Guide 3. field. enter 999401. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Financial Accounting(New)  Travel Management  Integration of Travel Planning and Travel Expenses  Activate Integration: Travel Planning .1.12 3.1.Travel Expenses 2.12. In the From field. 5. maintain the data as shown in the table below: Personnel number 999401 Position Employee Group 1 Personnel Area 1000 Employee Subgroup Y1 © SAP AG Page 43 of 45 . enter 01/01/<current FY> and in the Personnel no. Field Overview/Data Record Overview: Field name MOREI INTPL Description Trip Provision Variant Integration of Travel Planning User action and values YB Deselect the checkbox Notes 3. Access the activity using one of the following navigation options: Transaction Code SAP Menu PA40 Human Resources → Personnel Management → Administration → HR Master Data → Personnel Actions 2. 3. 4. you create an employee for the travel management scenario.1 Use Master Data for Travel Management Create Employee for Travel In this step.11. Select action type Hire Mini Master Record. Choose Execute. On the Create Actions screen. Procedure 1.2 Deactivate Integration of Travel Planning .1.

10. Save your entries. On the Create Organizational Assignment screen. Access the transaction choosing one of the following navigation options: © SAP AG Page 44 of 45 . 16. 15. Save your entries. maintain the data as shown in the table below: Personnel number 999401 21. On the Create Personnel Data screen. 7. Choose Enter.12. Choose Enter. maintain the data as shown in the table below: Personnel number 999401 9. 11. 18. On Create Travel Privileges screen. enter Work schedule rule YB00. Save your entries. Procedure 1. Choose Enter. 19. 17. Save your entries. Choose Enter. 8.2 Create Vendor for Travel Use The service scenarios require a vendor for commercial traveler. Save your entries.SAP Best Practices Travel Management (191): Configuration Guide 6. 20. Choose Enter. maintain the data as shown in the table below: PersNo 999401 Last Name Berger First Name Kevin SSN Birth Date 123-559875 12/19/1952 Language EN Nationality US Citizen Cost Center 1101 Personnel Subarea 1010 Payroll Area YB 12. Controlling Area 1000 Cost Center 1101 Activity Type blank 3. On Create Planned Work Time screen. Save your entries. set Flag Changes Permitted to Trip in area Company Code Changes. 14. On Create Time Sheet Defaults screen.1. 13.

enter the following values: Vendor YB999401 Ctry US Bank Key 011000390 Bank Account 123456790 5. On the Create Vendor : Address screen. (F8). Sort Key and Personnel number. Region. enter vendor. Country. Fax. enter Payt Terms and Payment methods. then choose Next Screen. Payt Terms 0001 Payment Methods 1 Result The vendor master data for the employee has been created. Vendor YB999401 Name Kevin Berger Search Term employee City X Country US Language EN 4. Then choose Enter. then choose Next Screen (F8). enter Recon. company code and Account group with values from the table below. On the Create Vendor: Payment transactions accounting screen. Choose Save. enter Name. On the Create Vendor: Accounting information accounting screen. Select Create vendor: On the initial Screen. Vendor YB999401 Name Kevin Berger Company Code 1000 Account Group YREI 3. City. Telephone. account. Postal code. © SAP AG Page 45 of 45 . Street. Vendor YB999401 7. Time Zone.SAP Best Practices Transaction code SAP Menu XK01 Travel Management (191): Configuration Guide Accounting → Financial Accounting → Vendors → Master Records → Central Maintenance → Create 2. Search term 1. account 211050 Sort Key 009 (Ext. then choose Next Screen (F8). House number. Vendor YB999401 Recon.doc number) Personnel number 999401 6. On the Create Vendor: Payment transactions screen. Tax jurisdiction code .

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