P. 1
SAP FI Accounts Payable (AP): Step by Step End User Guide

SAP FI Accounts Payable (AP): Step by Step End User Guide

|Views: 502|Likes:
Published by yzmercan
http://sapdocs.info/sap/fico/step-by-step-end-user-guide-to-accounts-payable-in-sap-fi/

This document provides step by step instructions for SAP FI Accounts Payable related transactions, processes with screenshots.

http://sapdocs.info/sap/fico/step-by-step-end-user-guide-to-accounts-payable-in-sap-fi/

This document provides step by step instructions for SAP FI Accounts Payable related transactions, processes with screenshots.

More info:

Published by: yzmercan on Jun 07, 2013
Copyright:Attribution Non-commercial

Availability:

Read on Scribd mobile: iPhone, iPad and Android.
See more
See less

03/11/2015

1kI-SUkL-LU 1kG Manua| (1kG]ISCM]Ak]1.2) - 002 kev.

000

Þage 1 of 119


Þro[ect: M|ss|on SUkL
(SAÞ Upgrade, ke[uvenat|on & Lxpans|on)


llnanclal Supply Chaln ManagemenL
(lSCM)



Document No: 1kI-SUkL-LU 1kG Manua| (1kI]ISCM]1.2) - 001 kev. 00



Lnd User 1ra|n|ng Manua|

Ior

SAÞ ISCM - Account Þayab|e


Þrocess name: AccounLs Þayable

Þrocess No: 1kI]ISCM]1.2


ConLrol Copy no: 18l/lSCM/1.2



Document Change Contro|
Doc Vers|on Descr|pt|on Þrepared by Date kev|ewed by Approved by
00 Crlglnal Shlvkumar 8 k 23.12.2009
San[ay 1hakur


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 2 of 119



Introduct|on


llnanclal Supply Chaln ManagemenL process ln 18l has Lhe followlng buslness processes.

S|. No. 1kI Lnterpr|se Þrocess No. Þrocess Name
1 18l/lSCM/1.1 AccounLs 8ecelvable

2 1kI]ISCM]1.2 Accounts Þayab|e

3 18l/lSCM/1.3 AsseL AccounLlng
lor each of Lhe above processes, Lhere are separaLe Lnd user 1ralnlng Manuals are avallable

1hls documenL covers sl. no. 2. Cf Lhe above llsL, LhaL ls Accounts Þayab|e process.

1hls Lnd user 1ralnlng manual on AccounLs Þayable Þrocess conslsLs of Lhe followlng sequence of sub-
processes
1. vendor noLed lLem: Peader uaLa - 1ranscaLlon Code: l-57
2. lnvolce verlflcaLlon - 1ranscaLlon Code: MlkO
3. ÞosL vendor lnvolce - 1ranscaLlon Code: l860
4. 1uS Chalan - 1ranscaLlon Code: I1lNcnlN
3. LnLer 8ank Chalan - 1ranscaLlon Code: I1lN8ANk
6. ÞrlnL CerLlflcaLe - 1ranscaLlon Code: I1lNcík1
7. Þark lnvolce - 1ranscaLlon Code: l-63
8. ÞosL/ueleLe a parked uocumenL - 1ranscaLlon Code: lv60
9. Þark/LdlL CredlL Memo - 1ranscaLlon Code: l-66
10. ÞosL vendor lnvolce - 1ranscaLlon Code: l-4J
11. uown ÞaymenL 8equesL - 1ranscaLlon Code: l-47
12. ÞosL uown ÞaymenL - 1ranscaLlon Code: l-48
13. ÞosL CuLgolng ÞaymenL - 1ranscaLlon Code: l-5J
14. Clear vendor down ÞaymenL - 1ranscaLlon Code: l-54
13. vendor CredlL Memo - 1ranscaLlon Code: l-41
16. ÞosL CredlL Memo - 1ranscaLlon Code: l865
17. ÞaymenL wlLh ÞrlnLouL - 1ranscaLlon Code: l-58
18. AuLomaLlc ÞaymenL 8un Þrocess - 1ranscaLlon Code: l110
19. vendor Llne lLem ulsplay - 1ranscaLlon Code: l8l1N
20. ulsplay vendor 8alances - 1ranscaLlon Code: lk10N
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 3 of 119


Table of Contents

1. Þurpose of AÞ Lnd user 1ralnlng documenL ...................................................................... 3
2. AccounLs Þayable Þrocess ................................................... Lrror! 8ookmark not def|ned.
2 AccounLs Þayable Þrocess ................................................... Lrror! 8ookmark not def|ned.
3. AccounLs Þayable Þrocess - ÞrerequlslLes .......................................................................... 6
l. ÞaymenL MeLhod ............................................................................................................ 7
ll. uocumenL 1ype ............................................................................................................... 7
lll. ÞosLlng keys................................................................................................................. 8
lv. ÞaymenL 8lock ............................................................................................................. 8
v. AuLomaLlc CuLgolng ÞaymenL Þrocesslng ...................................................................... 9
vl. WlLh Poldlng 1ax ......................................................................................................... 9
vll. Slu8l vendor ÞaymenL .............................................................................................. 10
vlll. 8ank CuaranLee ......................................................................................................... 10
4. vendor noLed lLem: Peader uaLa - l-37 ......................................................................... 11
3. lnvolce verlflcaLlon - Ml8C ............................................................................................... 13
6. ÞosL vendor lnvolce - l860 .............................................................................................. 22
lx. 1uS Chalan - !1lnCPLn ............................................................................................. 26
x. LnLer 8ank Chalan - !1ln8Ank ...................................................................................... 31
xl. ÞrlnL CerLlflcaLe - !1lnCL81 ...................................................................................... 34
7. Þark lnvolce - l-63 ............................................................................................................ 38
8. ÞosL/ueleLe a parked uocumenL - lv60 .......................................................................... 42
xll. ueleLe uocumenL ...................................................................................................... 43
9. Þark/LdlL CredlL Memo - l-66 .......................................................................................... 46
10. ÞosL vendor lnvolce - l-43 ........................................................................................... 31
11. uown ÞaymenL 8equesL - l-47 ..................................................................................... 36
12. ÞosL uown ÞaymenL - l-48 ........................................................................................... 60
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 4 of 119


13. ÞosL CuLgolng ÞaymenL - l-33 ...................................................................................... 64
14. Clear vendor down ÞaymenL - l-34 ............................................................................. 68
13. vendor CredlL Memo - l-41 ......................................................................................... 72
16. ÞosL CredlL Memo - l863 ............................................................................................. 76
17. ÞaymenL wlLh ÞrlnLouL - l-38 ........................................................................................ 80
18. AuLomaLlc ÞaymenL 8un Þrocess - l110 ...................................................................... 89
19. vendor Llne lLem ulsplay - l8L1n ............................................................................... 104
20. ulsplay vendor 8alances - lk10n .............................................................................. 107
21. Clossary ....................................................................................................................... 112
22. Ceneral lcons across SAÞ ............................................................................................ 113

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S of 119



1. Puipose of AP Enu 0sei Tiaining uocument

1hls Lralnlng wlll focus on how SAÞ AccounLs Þayable module manages vendor LransacLlons and acLlvlLles, and
how vendor MasLer 8ecord relaLes Lo LransacLlonal processes and Lherecordlng of accounLlng LransacLlons
such as expenses, ad[usLmenLs and also asslsL ln areas of lnLernal and exLernal reporLlng.

MasLer records flelds and Lhelr lmpacL on LransacLlonal processlng wlll also be under focus, ln areas of:
parklng, posLlng, documenL changlng, accounLs clearlng, documenL reversals, reporLlng and processlng of
lnvolces for paymenL uslng varlous meLhods paymenLs namely Cheque, Ll1's ( elecLronlc funds Lransfers) and
Lransfers

1he SAÞ sysLem allows for Lhe vlewlng of documenLs aL each sLage of processlng whlch makes lL easy Lo Lrack a
LransacLlon from Lhe beglnnlng Lo Lhe end and also make lL easy Lo analyze Lhe relaLed documenLs as you can
navlgaLe from Lhe lnlLlal documenL golng backwards. 1hls ls due Lo lnLegraLlon of modules ln Lhe SAÞ sysLem

Accounts Þayab|e records all accounLlng LransacLlons for deallngs wlLh suppllers. Much of lLs daLa ls obLalned
from procuremenL (Mater|a|s Management).
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 6 of 119




When you creaLe a masLer recorded for a buslness parLner, you musL enLer an accounL group, Lhe AccounL
group deLermlnes:

Whlch screens and flelds are necessary for enLerlng masLer daLa, wheLher you can or musL make an enLry
ln Lhese flelds, how masLer record numbers are asslgned (lnLernally by Lhe sysLem) and Lhe number range from
whlch Lhey are asslgned, whlch parLner funcLlons are valld, wheLher Lhe buslness parLner ls a one-Llme cusLomer or
one-Llme vendor. A unlque number ls asslgned Lo each buslness parLner masLer record. ?ou can use Lhls number Lo
access Lhe masLer record, or Lo refer Lo Lhe buslness parLner when processlng buslness LransacLlons.

vendor AccounL group uescrlpLlon
number
group
number
8ange (lrom)
number
8ange (1o)
uomesLlc Suppllers uomesLlc Suppllers 01 100000 199999
lorelgn Suppllers lorelgn Suppllers 02 300000 399999
Sub-ConLracLors Sub-ConLracLors 03 400000 499999
8ank / Slu8l 8ank / Slu8l 04 300000 399999
Þre-LnllsLed Þre-LnllsLed 03 600000 699999
Lmployee Lmployee 06 700000 799999
CuL-Cver CuL-Cver 07(LxLernal)

2. Accounts Payable Piocess - Pieiequisites
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 7 of 119



l. Poyment HetboJ

lL ls a medlum Lhrough whlch vendor paymenLs wlll be made. 1he fleld paymenL meLhod conLrols Lhe
paymenL program. 1hls fleld ls used Lo speclfy Lhe form or paymenL medlum (such as check, bank Lransfers, bllls of
exchange or dlrecL deblL) of paymenL for a llne lLem. lf you do noL enLer a paymenL meLhod, Lhe paymenL program
selecLs one based on Lhe paymenL meLhod deflned ln Lhe masLer recorded and on Lhe parameLers enLered onllne
for Lhe paymenL program
1he followlng seLLlng for Country Þayment Methods are recommended for 18l

ÞaymenL
MeLhod
uescrlpLlon
8 8ank 1ransfer
C Cheque
u Lu - CusLomers
L Cash ÞaymenL
L Lu vendors
8 8eLenLlon Money - CusLomers
1 Salary - P8 (ulrecL ÞaymenLs)
S LlecLronlc Clearlng SysLem - LCS
u Salary - P8 (8eglonal Cfflce)
v Salary - P8 (SlLes)
x 8eLenLlon Money - vendors
C 8ank CuaranLee 8eLenLlon
? Lu 8ecovery
C CLher 8eLenLlon / ueducLlon


ll. Bocument Type

uocumenL Lype ls a key LhaL ls used Lo classlfy accounLlng documenLs and dlsLlngulsh beLween buslness
LransacLlons Lo be posLed. 1he documenL Lype ls enLered ln Lhe documenL header and applles Lo Lhe whole
documenL
1he documenL Lype has Lhe followlng funcLlons:-
ulfferenLlaLlng beLween buslness LransacLlon
1he uocumenL Lype Lells you lnsLanLly whaL sorL of buslness LransacLlon ls ln quesLlon. 1hls ls useful, for
example, when dlsplaylng llne lLems for an accounL

8eason uescrlpLlon
01 8eversal ln currenL perlod
02 8eversal ln closed perlod
03 AcLual reversal ln currenL perlod
04 AcLual reversal ln closed perlod
03 Accrual / ueferral posLlng

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 8 of 119


lll. Postinq Keys

1he posLlng key descrlbes Lhe Lype of LransacLlon, whlch ls enLered ln a llne lLem. ÞosLlng key conLrols documenL
enLry. 1he lmporLanL properLles whlch are derlved from Lhe posLlng key are:-
1he accounL Lype
1he allocaLlon Lo Lhe deblLs or credlLs slde
1he posslble or necessary speclflcaLlons whlch are Lo be enLered ln Lhe llne lLem

ÞosLlng key uescrlpLlon ueblL / CredlL AccounL 1ype
21 CredlL Memo ueblL vendor
23 ueblL Memo ueblL vendor
22 8eversal lnvolce ueblL vendor
24 CLher 8ecelvables ueblL vendor
23 CuLgolng ÞaymenLs ueblL vendor
26 ÞaymenL ulfference ueblL vendor
27 Clearlng ueblL vendor
28 ÞaymenL ulfference ueblL vendor
29 Speclal C/L deblL ueblL vendor
31 lnvolce CredlL vendor
32 8eversal CredlL Memo CredlL vendor
34 CLher payables CredlL vendor
33 lncomlng ÞaymenLs CredlL vendor
36 ÞaymenL dlfference CredlL vendor
37 CLher clearlng CredlL vendor
38 ÞaymenL Clearlng CredlL vendor
39 Speclal C/L credlL CredlL vendor


lv. Poyment Block

ÞaymenL block reasons are used Lo dlfferenLlaLe why lnvolces are Lo be blocked for paymenL. WlLhln
AccounLs Þayable, user can block a vendor accounL for posLlng. 1he user has Lo block a vendor masLer record
before you can mark lL for deleLlon. 1he user can also block a vendor LhaL use only as an alLernaLlve paymenL
reclplenL, so LhaL nobody can posL Lo lL by mlsLake. 1hese are several flelds ln Lhe vendor masLer record avallable
Lo Lhe user. ?ou can seL Lhe followlng blocks are recommended for 18l:

8lock
lndlcaLor
LxplanaLlon
Change ln ÞaymenL
Þroposal
Manual ÞaymenL
8lock
noL
Changeable
lree for paymenL x
* Sklp AccounL x
A 8locked for paymenL x
Þ ÞaymenL 8equesL x
8 lnvolce verlflcaLlon x
v ÞaymenL Clearlng x x


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 9 of 119


v. Automotic 0utqoinq Poyment Processinq

SAÞ uses documenL prlnclple Lo sLore LransacLlon enLrles. ln Lhe case of vendor, LransacLlon of lnvolces wlll be
sLored as open lLems. Cpen lLems are ln facL ouLsLandlng LransacLlons.

1he open lLems of an accounL can only be cleared when an ldenLlcal offseLLlng amounL Lo Lhe accounL ls posLed.
1he balance resulLlng from Lhe lLems allocaLed Lo each oLher musL Lherefore be zero. Correspondlngly, Lhe
offseLLlng enLry here represenLs ouLgolng paymenL Lo vendor (bank).

When Lhe volume of paymenLs ls large and frequency depends more on Lhe due daLes, lL ls recommended Lhen Lo
uLlllze SAÞ auLomaLlc ouLgolng paymenL funcLlon by glvlng a check conLrol on avallable amounLs/funds ln Lhe
house bank. ln Lhls manner, offseLLlng enLrles l.e. ouLgolng paymenLs (bank) are auLomaLlcally posLed.
SubsequenLly, open lLems are auLomaLlcally cleared.


vl. Witb EolJinq Tox

LxLended WlLh holdlng Lax (LW1) funcLlonallLy wlll be made appllcable. 1he ma[or advanLage of LW1 ls LhaL lL
enables Lhe asslgnmenL of more Lhan one wlLhholdlng Lax Lype Lo a buslness parLner.

1he wlLhholdlng Lax Lype conLrols Lhe essenLlal calculaLlon opLlons for exLended wlLhholdlng Lax, whlle Lhe
wlLhholdlng Lax code only conLrols Lhe percenLage raLe of Lhe wlLhholdlng Lax.
Sap faclllLaLes Lhe LW1 soluLlon wlLh speclal funcLlons for:

AuLomaLlcally calculaLlng surcharges and Lax due daLes when vendor lnvolces are posLed
Clearlng lnvolces agalnsL down paymenLs so LhaL any Lax wlLh held on Lhe down paymenL ls seLoff agalnsL
Lhe Lax requlred Lo be wlLh held on Lhe lnvolce
Clearlng Lhe Lax wlLhheld on lnvolces agalnsL Lhe Lax wlLh held on LransacLlons ln clearlng accounLs
8ecordlng wlLh holdlng Lax cerLlflcaLes LhaL vendors have submlLLed as proof of Lax LhaL Lhey have
wlLhheld on paymenLs
CorrecLlng errors LhaL mlghL occur whlle posLlng a vendor lnvolce - or down paymenL or credlL memo - by
maklng a [ournal voucher (!v) enLry. As far as perlodlc processlng ls concerned, SAÞ offers a number of
reporLs Lo cope wlLh local feaLures such as:
o usage of remlLLance Chalan when wlLhholdlng Lax (boLh for when you deposlL Lhe Lax aL a bank
and for conflrmaLlons of recelpL of such deposlLs, as senL Lo user by bank) ls remlLLed
o ÞrlnLouL of wlLhholdlng Lax cerLlflcaLes wlLh mulLlple llne lLems for vendors
o ÞrlnLouL of wlLhholdlng Lax cerLlflcaLes for lnLeresL paymenLs Lo vendors
ldenLlfylng vendors LhaL have noL yeL senL a wlLhholdlng Lax cerLlflcaLe for Lax LhaL Lhey have wlLhheld.

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 10 of 119



vll. SlBBl venJor Poyment

vendor enrolled wlLh Slu8l wlll geL Lhelr paymenL wlLhln 30 days from Lhe daLe of challan, dlrecLly from
Slu8l on presenLaLlon of accepLed Punul by 18l.
All Lhe vendors for whom Punul has been accepLed by 18l Lo be deblLed, by credlLlng Slu8l CL code. Cn
90
Lh
day from Chalan daLe paymenL Lo be remlLLed Lo Slu8l
1he credlL llmlL wlLh Slu8l ls separaLe and Lhe uLlllzaLlon and avallablllLy Lo be monlLored separaLely



vlll. Bonk 6uorontee

1he 8ank CuaranLee from vendors recelved from 8ank / S8u's Lo be recorded by l&A wlLh all deLalls such
as vendor name, Address, ÞC number & daLe, 8ank CuaranLee daLe, ÞroflL cenLre, AmounL, valldlLy daLe,
clalm daLe, naLure of 8ank CuaranLee (l.e. Advance, Þerformance, SecurlLy and / or CorporaLe CuaranLee)

1he sysLem should alarm 30 days before Lhe explry of valldlLy perlod of 8ank CuaranLee

8emlnder leLLer for exLenslon / LncashmenL Lo be generaLed 20 days before Lhe explry of valldlLy perlod
as per Lhe prescrlbed formaL

lf vendor does noL exLend Lhe valldlLy daLe Lhen 2
nd
remlnder Lhen 3
rd
remlnder leLLer Lo be generaLed as
per prescrlbed formaL

ueLall reporL of 8ank CuaranLee Lo be avallable ln SAÞ





















Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 11 of 119



S. venuoi Noteu Item: Beauei Bata - F-S7

1hese can be used for recordlng 8ank CuaranLee or any oLher enLrles whlch we don'L wanL Lo posL ln Lhe cusLomer
AccounL and Lhe Ceneral ledger A/c. lL wlll be worklng as slngle slded enLry.

1hese enLrles wlll have no effecL on Lhe llnanclal 8ooks. We use Lhem only for Lhe record purpose and afLer Lhe
purpose ls over we can reverse Lhe same

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng ÷ I|nanc|a| Account|ng ÷ Accounts kece|vab|e ÷
Document entry ÷ Cther I-S7 - Noted Items
1ransacLlon code I-S7




LnLer Lhe LransacLlon code l-37 ln
command LexL fleld
C8
lollow Lhe ÞosL noLed enLrles
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 12 of 119


2. updaLe Lhe requlred and opLlonal flelds,

lleld name uescrlpLlon values
uocumenL uaLe 1he documenL daLe ls Lhe daLe on whlch Lhe orlglnal
documenL was lssued.
Lxample: Loday's daLe
Company code number of Lhe company code LhaL Lhe CusLomer belongs Lo Lxample: 1000
Currency Currency code Lxample: ln8
8eference 1he documenL descrlpLlon Lxample : 8ank CuaranLee
ÞosLlng key Lxample: 29
Speclal C/L lnd lndlcaLor whlch ldenLlfles speclal g/l LransacLlon. Speclal
C/L lncludes bllls of exchange and down paymenLs. 1he
sysLem deLermlnes a speclal screen and Lhe reconclllaLlon
accounL ln Lhe C/L
Lxample: C
AccounL AccounL for reference, Lhls ls [usL a slngle slded enLry Lxample: 100006
AmounL lncomlng paymenL amounL Lxample : 100000
uue llll ln Lhe 8ank CuaranLee uue uaLes so LhaL on Lhe
MaLurlLy uaLe we can reverse Lhe same.
Lxample: 31.12.2009
AsslgnmenL ls an addlLlonal lnformaLlon reference fleld ln Lhe llne lLem Lxample: 8MPL
1exL LxplanaLory LexL on Lhe llne lLem.
As Lhere ls no opLlon Lo save Lhe ÞC/WC, lL ls suggesLed Lo
updaLe Lhe ÞC/WC here for fuLure reference
Lxample: ÞC # 123436789





nC1L: 1hls wlll be slngle screen enLry and slmulaLlon ls noL Lhere as lL doesn'L affecL Lhe flnance 8ooks.

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 13 of 119



3. Cllck on Lhe Save buLLon or press Ctr| + S Lo posL Lhe documenL.

4. 1he sysLem wlll dlsplay Lhe number of Lhe documenL generaLed by Lhls lnvolce, record Lhls below.

3. 8ecord Lhe documenL generaLed by Lhls lnvolce, record Lhls below.




Note. 1be messoqe bot Jlsploys ´uocomeot 4709000001 wos posteJ lo compooy coJe 1000.

6. Cllck on Lhe Lx|t buLLon or press Sh|ft + I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe


Lnd of document - on 1-code I-S7
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 14 of 119



lX. lmporteJ Hoteriol - HF2SN

lor lmporLed maLerlal, 18l ll user has Lo verlfy lf Lhe maLerlal has been caLegorlzed under lMÞC81Lu lLems by
uslng Lhe 1 Code ML23n










18l ll user has Lo verlfy lf Lhls fleld has been updaLed
approprlaLely for lMÞC81Lu CCCuS. lf no, he has Lo send lL Lo
approprlaLe deparLmenL for verlflcaLlon/correcLlon.
Cllck on uellvery 1ab
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 1S of 119



4. Invoice veiification - NIR0




1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu SLA Log|st|cs Mater|a|s Management Log|st|cs Invo|ce
Ver|f|cat|on Document Lntry MIkC - Lnter Invo|ce
1ransacLlon code MIkC





LnLer Lhe LransacLlon code Ml8C ln
command LexL fleld
C8
lollow Lhe paLh Lo LnLer lnvolce
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 16 of 119




2. Cn Lhe maln screen updaLe Lhe followlng requ|red and opLlonal flelds:

lleld name uescrlpLlon values
lnvolce uaLe Speclfles Lhe lssue daLe of Lhe documenL Lxample: 21.12.2009
AmounL uocumenL AmounL Lxample: 4096.00
8eference uocumenL
CaLegory
Speclfles Lhe documenL caLegory Lo whlch Lhe
lnvolce refers
Lxample: Þurchase
Crder/Schedullng AgreemenL
vendor ulsplays Lhe name and number of Lhe vendor Lxample: 4100000064





3. Cllck on Lhe Lnter buLLon Lo conflrm Lhe enLrles.


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 17 of 119



4. Cllck on ÞaymenLs Lab



3. Cllck on Lhe 1ax Lab



LnLer Lhe basellne daLe (Lhls ls Lhe
daLe Lo whlch Lhe perlods for Lhe
cash dlscounL deadllne and Lhe due
daLe for Lhe neL paymenL refer
SelecL Lhe check box for CalculaLe
1ax. 8y selecLlng Lhls opLlon, Lhe
sysLem auLomaLlcally calculaLes
Lhe Laxes durlng slmulaLlon or
posLlng
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 18 of 119




6. Co Lo AmounL SpllL 1ab or Lhe user can cllck on Lhe shorLcuL lcon as shown ln Lhe below screen shoL



7. LnLer Lhe amounL and selecL Lhe approprlaLe paymenL meLhod from Lhe drop down, as shown ln Lhe
below screen shoL


Cllck on Lhls Lab and a llsL of all Labs ls dlsplayed, cllck on AmounL SpllL

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 19 of 119




8. Þress enLer and Lhe sysLem auLo calculaLes Lhe amounLs deducLed and dlsplays Lhe flnal amounL aL Lhe
boLLom of llsL

noLe: lf Lhls lcon ls acLlve and showlng red buLLon alerL, lL means LhaL Lhere are slll
some open lLems, Lhe same have Lo be resolved/closed. lf Lhere are no open lLems Lhen Lhe buLLon wlll
be lnacLlve



noLe: Cnce all Lhe amounLs and ÞaymenL meLhods are enLered, Lhe sysLem auLomaLlcally deducLs all
and dlsplays Lhe flnal amounL (ln Lhe above screen shoL, Lhe lnvolce amounL was ln8 23000, ln8 100 has
been enLered Lowards x,L,C,C each, Lhe sysLem has auLo calculaLed and ls showlng Lhe amounL as
24,600)


9. Cllck on Lhe S|mu|ate buLLon Lo repllcaLe an overvlew of a documenL before posLlng.

noLe: 1he below 2 screen shoLs (1. SlmulaLlon and 2. uocumenL Saved message) have been Laken from
anoLher LransacLlon, buL once Lhe user slmulaLes a slmllar screen wlLh Lhe deLalls relevanL Lo LhaL vendor
LransacLlon wlll be dlsplayed


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 20 of 119



Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 21 of 119






10. Cllck on Lhe Save buLLon or press Ctr| + S Lo posL Lhe lnvolce.

11. 1he sysLem wlll dlsplay Lhe number of Lhe documenL creaLed, record Lhls below.


12. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.

Lnd of document - on 1-code MIkC
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 22 of 119



S. Post venuoi Invoice - FB6u

1hls LransacLlon allows you Lo enLer vendor lnvolces. lL creaLes posLlngs ln AccounLs Þayable Sub Ledger and
updaLes also Lhe relevanL CL AccounLs (e.g. reconclllaLlon accounL). ?ou can use Lhls LransacLlon Lo posL Lhe
lnvolces LhaL do noL pass Lhrough Þurchaslng ueparLmenL. lnsLances of when a vendor lnvolce wlll be posLed by AÞ
wlll be paymenLs for elecLrlclLy bllls, Lelephone charges eLc. ln Lhls exerclse you wlll enLer and posL vendor lnvolce.

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - Document
entry - I860 - Invo|ce
1ransacLlon code I860




2. Cllck on Lhe buLLon and LnLer Company code 1000 ln Lhe fleld.


LnLer Lhe LransacLlon code l860 ln
command LexL fleld
C8
lollow Lhe paLh Lo enLer vendor
lnvolce
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 23 of 119


3. updaLe Lhe followlng requ|red and opLlonal flelds for 1sL llne lLem



1he llghL nexL Lo Lhe Labs reflecLs Lhe balance ln Lhe documenL currency:

8alance does noL equal zero (posLlng ls noL posslble)
unchecked sLaLus (lnlLlal sLaLus, posLlng noL yeL carrled ouL)
8alance equals zero (posLlng carrled ouL)

lleld name uescrlpLlon values
vendor Code ldenLlfylng Lhe vendor accounL Lxample: 400002
lnvolce uaLe lnvolce daLe Lxample: Loday's daLe
8eference AddlLlonal documenL descrlpLlon Lxample: lnvolce
AmounL lnvolce AmounL Lxample: 23000
1exL uescrlpLlon of llne lLem Lxample: vendor lnvolce for
SLaLlonery
C/L AccounL 1he AccounL 8elng Charged or ueblLed Lxample: 3004034
u/C Code ldenLlfylng wheLher llne lLem ls a deblL
or a credlL
Lxample: ueblL
AmounL ln uoc Curr AmounL Lo be posLed for Lhe llne lLem Lxample : 23000 or *
1exL uescrlpLlon of llne lLem Lxample : puL a + slgn
CosL CenLer CosL CenLer Lxample: 1306

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 24 of 119


4. Þress LnLer 1wlce, Lhe flelds wlll be auLomaLlcally be populaLed, refer Lhe screen below



3. Cllck on Lhe buLLon Lo repllcaLe an overvlew of a documenL before posLlng C8 Cllck on
uocumenL ln Lhe menu bar


6. Cllck on Lhe Save buLLon or press Ctr| + S Lo posL Lhe lnvolce.
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 2S of 119



7. 1he sysLem wlll dlsplay Lhe number of Lhe documenL generaLed by Lhls lnvolce, record Lhls below.



8. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.


Note: lleose cotty oot oll tbese steps ooce oqolo lo otJet to cteote oootbet lovolce.


Lnd of document - on 1-code I860
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 26 of 119



X. TBS Cbolon - }1lNCElN

1hls procedure Lo creaLe and prlnL Chalan would be Lhe same


1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - W|thho|d|ng
tax - Ind|a - Lxtended W|thho|d|ng 1ax kem|ttance of Lxtended
w|thho|d|ng tax I1INCnLN - Create kem|ttance Cha||an
1ransacLlon code I1INCnLN





LnLer Lhe LransacLlon code
!1lnCPLn ln command LexL fleld
C8
lollow Lhe paLh Lo CreaLe
8emlLLance Chalan
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 27 of 119



2. Cn Lhe maln screen updaLe Lhe followlng requ|red and opLlonal flelds:

lleld uescrlpLlon values
Company Code CrganlzaLlonal unlL Lxample: 1000
llscal year Lxample: 2009
8uslness Þlace/SecLlon
Code
Speclfles SecLlon code Lxample: 8MPL
uocumenL numbers 8elevanL area of Lhe documenL numbers ls
deLermlned ln Lhls company code
Lxample: 1 Lo 99999999
SecLlon WlLhholdlng Lax code Lxample: 194A
8eclplenL 1ypes used Lo group vendors Lxample: CC
uocumenL uaLe Lxample: 17.12.2009
ÞosLlng uaLe Lxample: 17.12.2009
8ank AccounL Lxample: 1001000

1he above values whlch have been used are generlc and Lhe user needs Lo updaLe Lhe



3. Cllck on Lxecute buLLon
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 28 of 119



4. 1he followlng Choose selecLlon CrlLerlon pop up wlndow ls dlsplayed



3. Þress enLer, Lhe user wlll be prompLed wlLh Lhe nexL screen



6. Þlace Lhe cursor on Lhe llne lLem and cllck on Cverv|ew 8uLLon, Lhe followlng screen wlll be dlsplayed
SelecL Lhe approprlaLe
radlo buLLon, here ln
Lhls example, ÞC has
been selecLed
Þlace Lhe cursor on Lhe
llne lLem and cllck on
Cvervlew buLLon
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 29 of 119





7. uouble cllck on Lhe llne lLem



8. Change Lhe amounL and Cllck on Lhe Save buLLon or press CLrl + S Lo posL Lhe lnvolce.
Change Lhe amounL as per Lhe
lnvolce amounL and save
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 30 of 119


9. 1he followlng screen wlll be dlsplayed



10. 1he sysLem wlll dlsplay Lhe number of Lhe documenL generaLed by Lhls ln Lhe sLaLus bar, record Lhls
below.

uocumenL number: 1009000083 was posLed ln Company Code 1000

11. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.
Lnd of document - on 1-code I1INCnLN
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 31 of 119



Xl. Fnter Bonk Cbolon - }1lNBANK

LnLer Lhe bank Chalan ln Lhe below procedure

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - W|thho|d|ng
tax - Ind|a - Lxtended W|thho|d|ng 1ax kem|ttance of Lxtended
w|thho|d|ng tax I1INCnLN - Create kem|ttance Cha||an
1ransacLlon code I1INCnLN





LnLer Lhe LransacLlon code
!1ln8Ank ln command LexL fleld
C8
lollow Lhe paLh Lo LnLer 8ank
Chalan
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 32 of 119



2. Cn Lhe maln screen updaLe Lhe followlng requ|red and opLlonal flelds:

lleld uescrlpLlon values
Company Code CrganlzaLlonal unlL Lxample: 1000
llscal year Lxample: 2009
Chalan Clearlng number 1he documenL number ls Lhe key Lhe sysLem uses Lo
access Lhe accounLlng documenL
Lxample: 100900084
lnLernal Chalan number 1he number of remlLLance Chalan or Lhe 8ank
Chalan
Lxample: 001709000003
lnLernal Chalan uaLe uaLe on whlch remlLLance Chalan was posLed Lxample: 17.12.2009
8ank Chalan number Chalan number Lxample: 1009000124
8ank Chalan uaLe Chalan daLe Lxample: 17.12.2009
8ank key Code ldenLlfylng Lhe bank code Lxample: 8C8!8

1he above values whlch have been used are generlc and Lhe user needs Lo updaLe Lhe



3. Cllck on Lxecute buLLon
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 33 of 119








4. 1he sysLem wlll dlsplay Lhe below message ln Lhe sLaLus bar, record Lhls below.

uocumenL number: Challans were updaLed

3. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.
Lnd of document - on 1-code I1IN8ANk
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 34 of 119



Xll. Print Certificote - }1lNCFRT

lollow Lhe procedure Lo prlnL 8ank Chalan cerLlflcaLe

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - W|thho|d|ng
tax - Ind|a - Lxtended W|thho|d|ng 1ax kem|ttance of Lxtended
w|thho|d|ng tax I1INCnLN - Create kem|ttance Cha||an
1ransacLlon code I1INCnLN




LnLer Lhe LransacLlon code
!1lnCL81 ln command LexL fleld
C8
lollow Lhe paLh Lo ÞrlnL Chalan
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 3S of 119



2. Cn Lhe maln screen updaLe Lhe followlng requ|red and opLlonal flelds:

lleld uescrlpLlon values
Company Code CrganlzaLlonal unlL Lxample: 1000
llscal year Lxample: 2009
8uslness
Þlace/SecLlon Code
Speclfles SecLlon code Lxample: 8MPL
uocumenL
numbers
8elevanL area of Lhe documenL numbers ls
deLermlned ln Lhls company code
Lxample: 1 Lo 99999999
SecLlon WlLhholdlng Lax code Lxample: 194A
ÞosLlng uaLes uaLe when Lhe documenL ls enLered ln
flnanclal accounLlng
Lxample: 17.12.2009
8ank Chalan uaLes Chalan daLe ls Lhe daLe of paymenL of Lax
wlLhheld Lo governmenL
Lxample: 17.12.2009
CerLlflcaLe uaLes uaLe when wlLhholdlng Lax cerLlflcaLe was
lssued
Lxample: 31.03.2010
SlgnaLory Þerson responslble Lxample: LAkshay
ueslgnaLlon ueslgnaLlon of Lhe person responslble Lxample: CCnS
Þlace of ÞrlnLlng Þlace from where Lhe Chalan ls prlnLed Lxample: !S8
Conslder Þrovlslons Lxample:


1he above values whlch have been used are generlc and Lhe user needs Lo updaLe Lhe


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 36 of 119



3. Cllck on Lxecute buLLon, Lhe followlng ÞrlnL pop up wlndow wlll be dlsplayed



4. updaLe Lhe ÞrlnLer name and cllck on ÞrlnL Þrevlew buLLon Lo vlew Lhe cerLlflcaLe Lo
be prlnLed, Lhe followlng ÞrlnL prevlew screen wlll be dlsplayed wlLh Lhe cerLlflcaLe deLalls



Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 37 of 119





1he user can prlnL Lhe same now

3. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.
Lnd of document - on 1-code I1INCLk1
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 38 of 119



6. Paik Invoice - F-6S

uslng Lhls sLandard accounLlng funcLlon, you can enLer lnvolce ln Lhe sysLem wlLhouL posLlng Lhe AccounLs Þayable
sub ledger. 1he ÞA8kLu lnvolce ls subsequenLly checked, approved and posLed Lo AccounLs Þayable. ?ou can park
an lncompleLe documenL.

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e- Document
Lntry - Document Þark|ng - I-63- Invo|ce Þark|ng - Genera|
1ransacLlon code I-63



LnLer Lhe LransacLlon code l-63 ln
command LexL fleld
C8
lollow Lhe paLh Lo Þark lnvolce -
Ceneral
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 39 of 119


2. updaLe Lhe followlng requ|red and opLlonal flelds,



lleld name uescrlpLlon values
uocumenL uaLe uaLe of Lhe lnvolce 1oday's daLe
Company Code 1he company code ls an organlzaLlonal unlL wlLhln flnanclal
accounLlng.
Lxample : 1000
ÞosLlng uaLe uaLe for posLlng Lo Ledger Lxample: 1oday's uaLe
Currency lnvolce currency Lxample: ln8
8eference vendor lnvolce number Lxample: lnvolce # 123
ÞosLlng key ln Lhls fleld, Lhe posLlng key wlLh whlch Lhe nexL documenL
llne lLem should be enLered ls speclfled.
Lxample : 31
vendor vendor # Lxample: 200000

3. Cllck Lhe Lnter buLLon Lo conflrm Lhe enLrles

• LnLer 8s S8S000 ln Lhe amounL fleld for Lhe I|rst Item.

• LnLer 1ext LhaL descrlbes Lhe LransacLlon ln Lhe LexL fleld.

• LnLer ÞosLlng key 40 ln Lhe Þstgkey fleld.

• LnLer Ceneral Ledger AccounL 300002 belng charged/ deblLed ln Lhe account fleld.
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 40 of 119




4. Cllck Lhe Lnter buLLon Lo conflrm Lhe enLrles , Lhe followlng screen wlll appear



3. LnLer a * (sLar) ln Lhe Amount fleld for Lhe Second Item Lhen press LnLer Lo adopL Lhe amounL from Lhe
flrsL llne lLem.

6. LnLer IA ln Lhe 1ax code lleld.

7. LnLer 1100 ln cosL cenLre fleld.

8. + (plus) ln Lhe 1exL flled Lhen press Lnter Lo adopL Lhe LexL from Lhe flrsL llne lLem.

9. Cllck on Lhe Document overv|ew buLLon, Lhe followlng screen wlll appear
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 41 of 119




10. Cllck on Lhe Save buLLon or press Ctr| + S Lo park Lhe lnvolce.

11. 1he sysLem wlll dlsplay a message aL Lhe sLaLus bar: "Document Number 1909000027 1000 was parked".




12. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe
Lnd of document - on 1-code I-63
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 42 of 119



7. Post¡Belete a paikeu Bocument - Fv6u

A vendors' lnvolce was parked Lwlce for Lhe same servlce however lL was plcked before lL was posLed. ln Lhe SAÞ
sysLem a parked documenL can be deleLed buL once a documenL ls posLed lL cannoL be deleLed. lL wlll only be
regularlzed by enLerlng a reversal documenL.

?ou can choose Lo posL Lhe parked documenL ln Lhls envlronmenL or choose Lo deleLe lL. ueleLe Lhe parked
documenL.

1. 1o posL/deleLe a parked documenL follow Lhe menu paLh or use LransacLlon code IV60:

Account|ng - I|nanc|a| Account|ng - Accounts Þayab|es - Document - Þarked Documents -IV60 -
Þost]De|ete



2. ?ou can choose from Lhe menu Document- Se|ect parked document
LnLer Lhe LransacLlon code lv60 ln
command LexL fleld
C8
lollow Lhe paLh Lo posL/deleLe
parked documenL
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 43 of 119




3. updaLe Lhe followlng requ|red and opLlonal flelds,

lleld name uescrlpLlon values
Company code Code ldenLlfylng a separaLe legal enLlLy Lxample: 1000
uocumenL
number
1he parked documenL number Lxample: 1909000026
llscal ?ear 1he flscal year ln whlch Lhe parked documenL Lxample : 2009




Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 44 of 119



4. Cllck on Lhe ConLlnue buLLon, Lhe followlng screen wlll appear



3. SelecL from menu Document- Þost parked documenL



6. Cllck on Lhe Lnter buLLon. 1he documenL ls posLed Lo Lhe approprlaLe CL accounL

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 4S of 119



Xlll. Belete Bocument

7. SelecL from menu Document- De|ete parked documenL.


8. Cllck on Lhe Lnter buLLon



9. Cllck ?es Lo conflrm deleLe, Lhe followlng message ºÞarked uocumenL 1909000026 1000 2009 deleLed"
wlll be dlsplayed ln Lhe sLaLus bar



10. 1o exlL Lhls LransacLlon, cllck on Lhe Lx|t buLLon or press SnII1-I3 unLll Lhe SAÞ Lasy Access screen ls
dlsplayed.

1he sysLem Lask ls compleLe.

Lnd of document - on 1-code IV60
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 46 of 119



8. Paik¡Euit Cieuit Nemo - F-66

uslng Lhls sLandard accounLlng funcLlon, you can enLer a credlL memo ln Lhe sysLem wlLhouL posLlng Lhe AccounLs
Þayable sub ledger. 1he Þarked credlL memo ls subsequenLly checked, approved and posLed Lo AccounLs Þayable.

CredlL memos have Lhe effecL have reduclng our llablllLles under Lhe vendor's accounLs. vendors normally lssues
credlL noLes when we reLurn purchased goods or lf we had overpald Lhem.

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e- Document
Lntry -Document Þark|ng - I-66- Cred|t Memo park|ng - genera|
1ransacLlon code I-66





LnLer Lhe LransacLlon code l-66 ln
command LexL fleld
C8
lollow Lhe paLh Lo Þark/LdlL CredlL
Memo - Ceneral
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 47 of 119



2. updaLe Lhe followlng requ|red and opLlonal flelds,

lleld name uescrlpLlon values
uocumenL uaLe uaLe Lxample: 1oday's daLe
uocumenL 1ype 1he documenL Lype conLrols many Lhlngs, lncludlng Lhe Lype
of accounL LhaL can be posLed Lo, Lhe number range asslgned
Lo lL, and requlred documenL header flelds
Lxample: kZ
Company Code Code ldenLlfylng a separaLe legal enLlLy Lxample: 1000
ÞosLlng uaLe uaLe LhaL Lhe buslness LransacLlon occurred Lxample: 1oday's uaLe
Currency Memo currency Lxample: ln8
8eference vendor CredlL noLe number Lxamp|e: CM 123
uoc Peader 1exL 1he documenL header LexL conLalns explanaLlons or noLes
whlch apply Lo Lhe document as a whole, LhaL ls, noL only for
cerLaln ||ne |tems
Lxample : voucher 1/2009
ÞsLky ln Lhls fleld, Lhe post|ng key wlLh whlch Lhe nexL documenL
||ne |tem should be enLered, ls speclfled
Lxample: 21
AccounL vendor AccounL # Lxample: 100003




3. Cllck Lhe Lnter buLLon Lo conflrm Lhe enLrles
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 48 of 119


4. LnLer 18S0 ln Lhe amounL fleld.
LnLer 1ext LhaL descrlbes Lhe LransacLlon ln Lhe LexL fleld.
LnLer ÞosLlng key S0 ln Lhe Þstg key fleld.
LnLer Ceneral Ledger AccounL 3000002 belng charged/ deblLed ln Lhe account fleld.
3. Cllck Lhe Lnter buLLon Lo conflrm Lhe enLrles




6. LnLer * a sLar ln Lhe Amount fleld.
LnLer Lhe approprlaLe cosL cenLre Lxample: 1100 |n cost centre fleld
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 49 of 119






7. Cllck on Lhe Document overv|ew buLLon.



8. Cllck on Lhe Save buLLon or press Ctr| + S Lo park Lhe lnvolce.

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S0 of 119



9. 1he sysLem wlll dlsplay Lhe number of Lhe documenL generaLed by Lhls lnvolce, record Lhls below.

uocumenL number: 2200000xxx was parked ln Company Code



10. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.


Lnd of document - on 1-code I-66

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S1 of 119




9. Post venuoi Invoice - F-4S

1hls LransacLlon allows you Lo enLer vendor lnvolces. lL creaLes posLlngs ln AccounLs Þayable Sub Ledger and
updaLes also Lhe relevanL CL AccounLs (e.g. reconclllaLlon accounL). ?ou can use Lhls LransacLlon Lo posL Lhe
lnvolces LhaL do noL pass Lhrough Þurchaslng ueparLmenL. lnsLances of when a vendor lnvolce wlll be posLed by AÞ
wlll be paymenLs for elecLrlclLy bllls, Lelephone charges eLc. ln Lhls exerclse you wlll enLer and posL vendor lnvolce.

1. 1o posL vendor lnvolce follow Lhe Menu paLh or use LransacLlon code I-43:

Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - Document entry - I-43 - Invo|ce - Genera|




LnLer Lhe LransacLlon code l-43 ln
command LexL fleld
C8
lollow Lhe paLh Lo enLer Ceneral
lnvolce
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S2 of 119


2. updaLe Lhe followlng requ|red and opLlonal flelds:

lleld name uescrlpLlon values
uocumenL uaLe uaLe Lxample: 1oday's daLe
uocumenL 1ype 1he documenL Lype conLrols many Lhlngs, lncludlng Lhe Lype
of accounL LhaL can be posLed Lo, Lhe number range asslgned
Lo lL, and requlred documenL header flelds
Lxample: kZ
Company Code Code ldenLlfylng a separaLe legal enLlLy Lxample: 1000
ÞosLlng uaLe uaLe LhaL Lhe buslness LransacLlon occurred Lxample: 1oday's uaLe
ÞsLky ÞosLlng key 23 ls deblL for vendor
ÞosLlng key 31 ls credlL for vendor
Lxample: 31
AccounL vendor AccounL # Lxample: 400002












3. Cllck Lhe Lnter buLLon Lo conflrm your enLrles and conLlnue, Lhe followlng screen wlll appear


4. updaLe Lhe followlng requ|red and opLlonal flelds:
noLe:
uoc 1ype no 8ange uescrlpLlon
k8 19 vendor lnvolce
kZ 13 vendor ÞaymenL
AA 17 vendor uocumenL
kC 17 vendor CredlL Memo
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S3 of 119



lleld name uescrlpLlon values
AmounL lnvolce AmounL Lxample: 13000
1exL 8rlef descrlpLlon Lxample: vendor lnvolce
ÞsLky 1hls key deLermlnes wheLher Lhe accounL ls Lo be credlL
or deblLed
Lxample: 40
AccounL AccounL Lo be credlLed Lxample: vendor A/C -
3004034




3. Cllck Lhe Lnter buLLon Lo conflrm your enLrles and conLlnue, Lhe followlng screen wlll appear
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S4 of 119






6. updaLe Lhe requ|red and opLlonal flelds:

a. LnLer * ln Lhe amounL fleld and selecL an approprlaLe cosL cenLer(1306) and

7. Þress enLer or Cllck Lhe Lnter tw|ce Lo conflrm your enLrles C8 uocumenL SlmulaLe




1he followlng screen ls dlsplayed
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage SS of 119






8. 1he followlng screen wlll appear, Cllck Lhe Save buLLon C8 press Ctr| + S

9. A message wlll appear on Lhe sLaLus bar: Changes have been made



10. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.



Lnd of document - on 1-code I-43
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S6 of 119



1u. Bown Payment Request - F-47

uown paymenL requesL funcLlon does noL creaLe posLlng buL only sLores lnformaLlon ln Lhe sysLems LhaL can be
used laLer Lo posL a ºnormal" down paymenL manually or uslng Lhe auLomaLlc paymenL program.

ln Lhls exerclse you need Lo creaLe a down paymenL requesL.

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - Document
entry - Down payment - I-47 -kequest
1ransacLlon code I-47




LnLer Lhe LransacLlon code l-47 ln
command LexL fleld
C8
lollow Lhe paLh Lo make down
paymenL requesL
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S7 of 119



2. updaLe Lhe followlng requ|red and opLlonal flelds:

lleld name uescrlpLlon values
uocumenL daLe uaLe Lhe LransacLlon occurred Lxample: Loday's daLe
1ype uocumenL Lype Lxample: kA
Company code Code ldenLlfylng a separaLe legal enLlLy. Lxample: 1000
ÞosLlng daLe uaLe LhaL Lhe buslness LransacLlon occurred Lxample: Loday's daLe
Currency/raLe Code ldenLlfylng Lhe currency used ln Lhe LransacLlon Lxample: ln8
8eference uoc. uescrlpLlon Lxample: down paymenL
AccounL Code ldenLlfylng Lhe vendor accounL Lxample: 1000xxx
1rg.sp.C/L lnd. Speclal CL LransacLlon code. ?ou deLermlne Lhe speclal C/L
lndlcaLor for a down paymenL requesL ln Lhls fleld wlLh whlch
Lhe correspondlng down paymenL ls Lo be posLed laLer.
Lxample:
SelecL Lhe approprlaLe
lndlcaLor l.e.
8=ÞCS & ConLracLs=SecurlLy
ueposlLs/CuaranLees,
1=ÞeLLy Cash
8e-lmbursemenL=ÞaymenL
requesL
A= lnlLlal Adv CredlLors



3. Cllck Lhe New |tem buLLon Lo enLer uown ÞaymenL llne lLem, Lhe followlng screen wlll
appear
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S8 of 119



4. updaLe Lhe followlng requ|red and opLlonal flelds:

lleld name uescrlpLlon values
AmounL AmounL of Lhe llne lLem Lxample: 8300
CalculaLe 1ax 1he sysLem calculaLes Lhe Lax auLomaLlcally

uue Cn uaLe when Lhe down paymenL ls due Lxample : 1oday's daLe




3. Cllck Lhe Lnter buLLon Lo conflrm your enLrles.
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage S9 of 119



6. Cllck Lhe Cverv|ew buLLon Lo dlsplay a documenL before posLlng:



7. Cllck Lhe Save buLLon Lo posL Lhe down paymenL requesL.

8. A message wlll appear on Lhe sLaLus bar lnformlng you LhaL ºuocumenL 1709000018 was posLed ln
company code 1000"



9. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.

Lnd of document - on 1-code I-47
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 60 of 119



11. Post Bown Payment - F-48

A down paymenL ls an advance paymenL for a servlce or goods and down ÞaymenL ls a funcLlon LhaL allows you Lo
posL Lhe documenL Lo an alLernaLlve CL accounL lnsLead of ºnormal" vendor's reconclllaLlon accounL.
ln Lhls exerclse you need Lo posL a vendor down paymenL

1. 1o posL a down paymenL for vendor follow Lhe Menu paLh or LransacLlon code I-48:

Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - Document entry - Down payment - I-48 - Down
payment


LnLer Lhe LransacLlon code l-48 ln
command LexL fleld
C8
lollow Lhe paLh Lo make down
paymenL
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 61 of 119


2. updaLe Lhe followlng requ|red and opLlonal flelds

lleld name uescrlpLlon values
uocumenL daLe uaLe Lhe LransacLlon occurred Lxample: 07.12.2009
1ype uocumenL Lype Lxample: kZ
Company code Code ldenLlfylng a separaLe legal enLlLy. Lxample: 1000
ÞosLlng daLe uaLe LhaL Lhe buslness LransacLlon occurred Lxample: 07.12.2009
Currency/raLe Code ldenLlfylng Lhe currency used ln Lhe LransacLlon Lxample: ln8
8eference uescrlpLlon of Lhe 8eference. Lxample: uown
ÞaymenL
AccounL Code ldenLlfylng Lhe vendor accounL Lxample: 100001
Speclal C/L lnd LnLer here requlred speclal CL LransacLlon code Lxample: A
AccounL 8ank accounL number Lxample: 1001001
AmounL AmounL of Lhe llne lLem Lxample: 23000
ÞroflL CenLer
A proflL cenLer ls a managemenL-orlenLed organlzaLlonal unlL
used for lnLernal conLrolllng purposes.
ulvldlng your company up lnLo proflL cenLers allows you Lo
analyze areas of responslblllLy and Lo delegaLe
responslblllLy Lo decenLrallzed unlLs, Lhus LreaLlng Lhem as
"companles wlLhln Lhe company"
Lxample: 8MPL




Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 62 of 119


3. Cllck on New Item buLLon or press I8, updaLed Lhe requlred flelds as shown ln Lhe below
screen shoL



4. Cllck on Lhe D|sp|ay Cverv|ew buLLon. 1he sysLem wlll dlsplay a documenL overvlew


Pere an amounL (neL) ls enLered or
you may enLer "*" so LhaL Lhe
value ls defaulLed by Lhe sysLem
LnLer Þurchase order number agalnsL whlch
Lhe advance has been glven Lo vendor. As per
pollcy no advance has Lo be glven Lo any
vendor wlLhouL ÞC (approved) so Lhls fleld ls
mandaLory
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 63 of 119



3. Cllck on Lhe Save buLLon Lo posL Lhe down paymenL.

6. 1he message bar dlsplays ºuocumenL 1709000020 was posLed ln company code 1000"



7. Cllck on Lhe Lx|t button or press ShlfL+l3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.




Lnd of document - on 1-code I-48
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 64 of 119



12. Post 0utgoing Payment - F-SS

1hls funcLlonallLy ls used Lo process ouLgolng vendor paymenL buL can only process slngle vendor accounLs aL any
glven Llme.

A requesL has been made for Lhe processlng of an urgenL paymenL whlch cannoL walL for Lhe normal paymenL run
process. lnvolces have been parked checked and approved (posLed) process Lhe paymenL.

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e- Document
Lntry - other - Cutgo|ng payment - I-S3- post
1ransacLlon code I-S3




LnLer Lhe LransacLlon code l-33 ln
command LexL fleld
C8
lollow Lhe paLh Lo ÞosL a documenL
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 6S of 119


2. updaLe Lhe followlng requ|red and opLlonal flelds

lleld name uescrlpLlon values
uocumenL uaLe uaLe of Lhe lnvolce 1oday's daLe
Company Code 1he company code ls an organlzaLlonal unlL wlLhln flnanclal
accounLlng.
Lxample : 1000
ÞosLlng uaLe uaLe for posLlng Lo Ledger 1oday's uaLe
Currency lnvolce currency Lxample: ln8
8eference vendor CredlL noLe number Lxample: lnvolce 12
uoc Peader 1exL 1he documenL header LexL conLalns explanaLlons or noLes
whlch apply Lo Lhe documenL as a whole, LhaL ls, noL only for
cerLaln llne lLems
Lxample : voucher 3/2009
Clearlng 1exL 1hls LexL ls copled lnLo all clearlng enLrles whlch are creaLed
wlLhln Lhe currenL processlng
Lxample : lnvolce ÞmL
updaLe Lhe followlng flelds under bank daLa box
AccounL AccounL Lo be posLed Lo Lxample: 1001001
AmounL AmounL Lo be pald ln LoLal Lxample : 3000
value uaLe 1he value daLe ls used ln bank accounLs and bank sub-
accounLs. 1hls ls a daLe aL whlch Lhe paymenLs wlll be
honored by Lhe bank
1oday's uaLe
updaLe Lhe followlng requlred and opLlonal flelds under box.
AccounL vendor AccounL Lo be cleared Lxample:400002
AccounL 1ype 1he accounL Lype deLermlnes wheLher Lhe general ledger or
one of Lhe sub ledgers ls used.
Lxample: k ( defaulL value)



Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 66 of 119



Þress enLer Lo move Lo Lhe nexL screen
3. Cllck on Lhe Þrocess Cpen Items buLLon.
4. All open lLems are selecLed by defaulL. 1o deselecL Lhe lLems flrsL cllck Lhe Se|ect a|| buLLon.

3. 1hen cllck Deact|vate Items buLLon. All Lhe open lLems are now deacLlvaLed (Lhey are no
longer hlghllghLed ln blue).

noLe: 1he user can double cllck on any of Lhe llne lLems Lo vlew Lhe deLalls of Lhe LransacLlon, Lhe followlng screen
wlll be dlsplayed. Lxample: uouble cllck Lhe llne lLem wlLh documenL number 190900003S



Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 67 of 119



6. 1o posL your enLrles, cllck Lhe Save buLLon.

7. 1he message bar dlsplays: ºuocumenL 1309000012 was posLed ln company code 1000"
- record Lhls number below




8. Cllck on Lhe Lx|t buLLon or press Sh|ft + I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.


1he sysLem Lask ls compleLe.


Lnd of document - on 1-code I-S3
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 68 of 119


1S. Cleai venuoi uown Payment - F-S4

1hls funcLlon allows you Lo posL a clearlng documenL manually. ?ou can use lL e.g. Lo clear a down paymenL
(posLed wlLh speclal CL LransacLlon) wlLh anoLher vendor documenL (e.g. vendor lnvolce).
ln Lhls exerclse you need Lo clear vendor down paymenL wlLh an lnvolce.
1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - Document
Lntry - down Þayment - I-S4 C|ear|ng
1ransacLlon code I-S4




LnLer Lhe LransacLlon code l-34 ln
command LexL fleld
C8
lollow Lhe paLh for clearlng Lhe
down paymenL
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 69 of 119


1. updaLe Lhe followlng requ|red and opLlonal flelds:

lleld name uescrlpLlon values
uocumenL daLe uaLe Lhe LransacLlon occurred Lxample: Loday's daLe
1ype uocumenL Lype Lxample: kA
Company code Code ldenLlfylng a separaLe legal enLlLy. Lxample: 1000
ÞosLlng daLe uaLe LhaL Lhe buslness LransacLlon occurred Lxample: Loday's daLe
Currency/raLe Code ldenLlfylng Lhe currency used ln Lhe LransacLlon Lxample: ln8
8eference uescrlpLlon of Lhe 8eference. Lxample: Clearlng uÞ
AccounL Code ldenLlfylng Lhe vendor accounL Lxample: 400002
lnvolce
LnLer here an lnvolce number you wanL clear a down
paymenL wlLh
Lxample:

llscal year llscal year number Lxample: 2009







Note: lf yoo Joo´t koow tbe veoJot lovolce oombet, yoo coo opeo oootbet 5Al sessloo (Press creote New 5ession bottoo)
ooJ Jlsploy tbe veoJot opeo ltems - ttoosoctloo coJe l8l1N.

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 70 of 119


2. Cllck on Lhe buLLon Lo process down paymenLs.

3. SelecL Lhe Down payment request number, by selecLlng Lhe row conLalnlng Lhe documenL number llke
and by cllcklng anywhere on LhaL row.



4. Cllck Lhe Lnter buLLon Lo conflrm your enLrles. 1he sysLem wlll enLer Lhe amounL ln Lhe fleld 1ransfer
post|ng. (Slde scroll Lo Lhe rlghL Lo see Lhls enLry)

3. Cllck Lhe Save buLLon Lo posL a clearlng documenL.

6. Llne lLem 002 ls hlghllghLed ln blue. Some addlLlonal daLa musL be enLered. uouble cllck on Lhls llne



Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 71 of 119


7. LnLer 1ext descrlblng Lhe down paymenL.




8. Cllck Lhe Lnter buLLon Lo conflrm your enLrles

9. Cllck Lhe Save buLLon. (Þlease conflrm Lhe lnformaLlon message LhaL appears on Lhe sLaLus bar wlLh
enLer)

10. 1he message bar dlsplays ºuocumenL 47090000003 was posLed ln company code 1000"




11. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.




Lnd of document - on 1-code I-S4

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 72 of 119



14. venuoi Cieuit Nemo - F-41
?ou can creaLe a credlL memo requesL lf cusLomers are charged Loo much, or a defecLlve producL ls reLurned, or a
complalnL ls made abouL a servlce performed.
AfLer a deLalled check, you can elLher release or re[ecL Lhe credlL memo requesL. lf Lhe credlL memo ls released, Lhe
cusLomer recelves a credlL memo for Lhe full amounL Lo be credlLed.
1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng- Accounts Þayab|e Document
Lntry I-41 - Cred|t Memo - Genera|
1ransacLlon code I-41



LnLer Lhe LransacLlon code l-41 ln
command LexL fleld
C8
lollow Lhe paLh Lo LnLer CredlL
Memo
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 73 of 119



2. Cn screen "Acqu|s|t|on from purchase w|th Vendor Screen", enLer lnformaLlon ln Lhe flelds as speclfled ln
Lhe Lable below: Þage 43 dlsplayed Lhe Lable lnformaLlon

lleld name uescrlpLlon 8/C/C values
uoc. daLe Source documenL daLe. 8 Lxample: 11.12.2009
uocumenL 1ype 1he defaulL documenL Lype for Lhls screen ls
k8. uo noL Change lL
8 Lxample: kC
Company Code LnLer your Company Code 8 Lxample: 1000
ÞosLlng uaLe uaLe for posLlng a documenL Lo flnanclal accounLlng. 1hls
wlll deLermlne whlch flscal perlod (also known as posLlng
perlod) Lhe LransacLlon ls recognlzed
8 Lxample: 09.12.2009
8eference Cne of Lhe key flelds LhaL can be used Lo search for
documenLs aL a laLer reLrleval daLe. Any user-deflned
LexL.
8 Lxample: CM
Llne lLem lnformaLlon
ÞosLlng key ÞosLlng keys represenL ueblL or CredlL enLry of any
accounL Lype
8 Lxample: 21
AccounL LnLer Lhe vendor accounL number 8 Lxample: 400002








Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 74 of 119


3. Þress <LnLer> or cllck on Lhe lcon , you wlll be prompLed wlLh Lhe followlng screen

lleld name uescrlpLlon 8/C/C values
AmounL LnLer Lhe posLlng key Lo deblL AsseL 8 Lxample: 33000
ÞosLlng key LnLer Lhe posLlng key Lo deblL AsseL 8 Lxample: 30
AccounL Þurchase a/c or expense accounL 8 Lxample: 3004034


4. Þress LnLer or cllck on Ln1L8 buLLon, Lhe followlng screen wlll be dlsplayed

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 7S of 119



3. Cllck on Lhe D|sp|ay Document Cverv|ew buLLon Lo repllcaLe an overvlew of a documenL before
posLlng.



6. 1o posL your enLrles, cllck Lhe Save buLLon.

7. 1he message bar dlsplays: ºuocumenL 4709000004 was posLed ln company code 1000" - record Lhls
number below.





8. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.


Lnd of document - on 1-code I-41
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 76 of 119



1S. Post Cieuit Nemo - FB6S

1he vendor lnvolce you've posLed ln Lhe prevlous exerclse conLalns an lncorrecL amounL. 1he vendor was lnvolced
for an excess amounL. ?ou've asked Lhe vendor Lo lssue a credlL memo Lo correcL Lhls mlsLake. ln Lhls exerclse you
need Lo posL Lhe recelved vendor credlL memo.

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - Document
entry - I86S - Cred|t memo
1ransacLlon code I86S



2. Cllck on Lhe buLLon and LnLer Company code 1000 ln Lhe fleld.

LnLer Lhe LransacLlon code l863 ln
command LexL fleld
C8
lollow Lhe paLh Lo enLer CredlL
Memo
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 77 of 119



3. Cn Lhe maln screen updaLe Lhe followlng requ|red and opLlonal flelds:

lleld name uescrlpLlon values
vendor Code ldenLlfylng Lhe vendor accounL Lxample: 200000
uocumenL daLe CredlL noLe daLe. Lxample: Loday's daLe
ÞosLlng daLe uaLe LhaL Lhe buslness LransacLlon occurred Lxample: Loday's daLe
8eference CredlL noLe number.
Lxample: CredlL Memo
300
AmounL AmounL Lo be posLed Lo Lxample: 130000
CalculaLe 1ax lndlcaLor wheLher Lax ls Lo be calculaLed

1ax Code 8epresenLs Lhe Lax chargeable l0
1exL uescrlpLlon of llne lLem CredlL Memo
C/L AccounL 1he AccounL 8elng Charged or ueblLed Lxample: 3026111
u/C Code ldenLlfylng wheLher llne lLem ls a deblL or a credlL Lxample: credlL
AmounL doc.curr.
uocumenL currency. 8y defaulL sysLem proposes Lhe
Company Code currency, buL a user can change lL.
Lxample: 130000
1exL uescrlpLlon of llne lLem Lxample : puL a + slgn
ÞroflL CenLer ÞroflL CenLer Lxample : 8MPL




4. Cllck on Lhe Lnter buLLon Lo conflrm Lhe enLrles.

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 78 of 119


3. Cllck on Lhe Þayment 1ab and updaLe Lhe followlng requ|red and opLlonal flelds:

lleld name uescrlpLlon values
lnv. 8ef (lnvolce)
LnLer Lhe uocumenL number whlch refers Lo a orlglnal
lnvolce. LnLerlng Lhe orlglnal lnvolce wlll copy Lhe lnvolce
deLalls from Lhe orlglnal lnvolce.
lmp noLe:-1hls wlll faclllLaLe ln clearlng Lhe vendor accounL aL
a laLer polnL ln Llme.
Lxample: 23000xxx
CreaLed ln
posLlng exerclse
lnv. 8ef (llscal
?ear)
1he flscal year Lhe lnvolce was creaLed ln Lxample: 2009



6. Cllck on Lhe Lnter buLLon Lo conflrm Lhe enLrles.

7. A message wlll appear on Lhe sLaLus bar LhaL uaLa was copled.

8. Cllck on Lhe S|mu|ate buLLon Lo repllcaLe an overvlew of a documenL before posLlng.


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 79 of 119


9. Cllck on Lhe Save buLLon or press Ctr| + S Lo posL Lhe lnvolce.

10. 1he sysLem wlll dlsplay Lhe number of Lhe documenL generaLed by Lhls lnvolce, record Lhls below.

ºuocumenL number: 4709000000 was posLed ln Company Code 1000"



11. Cllck on Lhe Lx|t buLLon or press Sh|ft + I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.

Lnd of document - on 1-code I86S



Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 80 of 119



16. Payment with Piintout - F-S8


AfLer posLlng Lhe paymenLs, you musL prlnL Lhe paymenL medla. Slnce you have speclfled dlfferenL paymenL
meLhods ln Lhe paymenL parameLers, Lhe prlnL program requlres prlnL varlanLs for Lhe paymenL medla and Lhe
paymenL advlce noLes


1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - Document
Lntry- Cutgo|ng Þayment - I-S8 - Þost + Þr|nt forms
1ransacLlon code I-S8

LnLer Lhe LransacLlon code l-38 ln
command LexL fleld
C8
lollow Lhe paLh Lo ÞosL/ÞrlnL lorms
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 81 of 119



2. Cn Lhe maln screen updaLe Lhe followlng requ|red and opLlonal flelds:

lleld name uescrlpLlon 8/C/C values
Company Code CrganlsaLlon unlL 8 Lxample: 1000
ÞaymenL meLhod ÞaymenL meLhod used Lo seLLle open lLems 8 Lxample: C (Cheque)
Pouse 8ank 8ank Lhrough whlch Lhe accounL wlll be seLLled 8 Lxample: CAn!8
Check loL number 8aLch of consecuLlvely pre-numbered cheques, or
serves as a number lnLerval lf Lhe cheque number
glven ls dlfferenL Lo Lhe paymenL documenL number
8 Lxample: 12
ÞrlnLer for forms Speclfy Lhe prlnLer on whlch Lhe paymenL forms are
Lo be prlnLed. 1hls lnformaLlon ls necessary for
edlLlng Lhe forms
8 Lxample: LÞ01




3. Cllck on Lnter Þayments buLLon, Lhe followlng page wlll be dlsplayed


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 82 of 119



4. updaLes Lhe followlng flelds as below

lleld name uescrlpLlon 8/C/C values
uocumenL uaLe 1he documenL daLe ls Lhe daLe on whlch Lhe orlglnal
documenL was lssued.
8 Lxample: Loday's daLe
Company code number of Lhe company code LhaL Lhe CusLomer
belongs Lo
8 Lxample: 1000
Currency Currency code 8 Lxample: ln8
8eference 1he documenL number of Lhe cusLomer C Lxample : lncomlng pmL
AmounL ÞaymenL amounL 8 Lxample: 11000
value uaLe 8 Lxample: 13.12.2009
vendor 8 Lxample: 100083
Þald lLems 8 Lxample:





Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 83 of 119


3. Cllck on Lhe Þrocess Cpen Items buLLon.
6. All open lLems are selecLed by defaulL. 1o deselecL Lhe lLems flrsL cllck Lhe Se|ect a|| buLLon.
7. 1hen cllck Deact|vate Items buLLon. All Lhe open lLems are now deacLlvaLed (Lhey are no
longer hlghllghLed ln blue).

noLe: 1he user can double cllck on any of Lhe llne lLems Lo vlew Lhe deLalls of Lhe LransacLlon, Lhe followlng screen
wlll be dlsplayed. Lxample: uouble cllck Lhe llne lLem wlLh documenL number S109000004


lf Lhe amounL ls equal Lo Lhe cusLomer lnvolce, Lhen
double cllck on Lhe llne lLem and Lhe amounL wlll
auLomaLlcally geL populaLed ln Lhe dlfferenLlal
posLlng fleld below.
ln Lhe currenL example only an amounL of 8s11000
ls belng pald, Lhe user has Lo cllck on ÞarLlal pmL Lab
Lo make Lhe paymenL. 8efer Lhe screen below
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 84 of 119



8. Cllck on ÞarLlal ÞmL Lab




uouble cllck on Lhe llne lLem and enLer
Lhe lncomlng cusLomer amounL. l.e. ln
Lhls case lL ls 11000
Note. 1be system wlll blqbllqbt tbese ltems lo bloe.
wbeo tbe voloe of tbe flelJ oot osslqoeJ ls epool 0 ooJ
yoo coo cleot opeo ltems.
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 8S of 119


9. ?ou can check your documenL before posLlngs. SelecL Document - S|mu|ate or Cllck on S|mu|ate
buLLon, Lhe below screen wlll be dlsplayed




10. 1o posL your enLrles, cllck Lhe Save buLLon.


11. 1he message bar dlsplays: ºuocumenL 1309000004 was posLed ln company code 1000" - record Lhls
number below


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 86 of 119


12. Þress enLer or cllck on buLLon, Lhe below screen wlll be dlsplayed

13. uouble cllck on Lhe llne lLem for whlch check ls Lo be generaLed (ln Lhls case only one lLem ls avallable for
Lhls vendor, hence double cllck on Lhe llne lLem)
1he followlng screen wlll be dlsplayed


14. Cllck on ulsplay LexL buLLon Lo vlew Lhe check Lo be prlnLed and Lhe followlng LemplaLe screen wlll be
dlsplayed. Pere Lhe user can vlew Lhe deLalls of Lhe leLLer and Lhe check deLalls LhaL wlll be senL Lo Lhe
vendor
uouble cllck on Lhe llne
lLem for whlch check ls Lo
be generaLed
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 87 of 119






13. Cllck on Lhe 8ack buLLon Lo Lhe ouLpuL conLroller screen
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 88 of 119



16. SelecL Lhe cheque Lo be prlnLed by cllcklng Lhe check box



17. Cllck on Lhe ÞrlnL buLLon, Lhe same wlll be senL Lo Lhe prlnL spool




18. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.


Lnd of document - of 1-code I-S8
Cllck on Lhe check box Lo
selecL for prlnLlng Lhe
cheque
noLe: 1he cheque can be prlnLed only
lf Lhe LlLle bar has Cheque menLloned,
else Lhe user has Lo walL unLll Lhe
same ls processed
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 89 of 119



Sett|ement of Vendor:

17. Automatic Payment Run Piocess - F11u

1hls SAÞ funcLlonallLy allows for Lhe clearlng of vendors' AccounL llne lLems LhaL are due for paymenL. 1he process
lnvolves posLlng Lo relevanL sub ledgers and Lhe general ledger buL Lhls happens Lhrough an auLomaLed process
whlch lnvolves selecLlon of vendors wlLh open lLems LhaL are due, revlewlng and edlLlng paymenL proposal and
execuLlon of Lhe acLual paymenL run.

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:
SAÞ 8/3 menu Account|ng - f|nanc|a| account|ng - Accounts Þayab|e - Þer|od|c
process|ng - I110 - Þayments
1ransacLlon code I110





LnLer Lhe LransacLlon code l110 ln
command LexL fleld
C8
lollow Lhe paLh Lo execuLe a
paymenL
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 90 of 119


2. updaLe Lhe followlng requ|red and opLlonal flelds.

lleld name uescrlpLlon values
8un uaLe 1he run daLe ls used for ldenLlfylng Lhe parameLers Lxample: 1oday's uaLe
ldenLlflcaLlon lreely deflnable Lhe ldenLlflcaLlon Lo dlsLlngulsh
beLween several runs wlLh Lhe same run daLe
Lxample: 18l





3. Cllck on Lhe Lab and updaLe Lhe requlred flelds

I|e|d Name Descr|pt|on Va|ues
ÞosLlng uaLe uaLe whlch ls used when enLerlng Lhe document ln
llnanclal AccounLlng
Lxample : 1hls wlll be
auLomaLlcally populaLed
uocs enLered up
Lo
1hls speclfles Lhe daLe up Lo whlch open lLems are
Laken lnLo accounL durlng processlng
Lxample: 1hls wlll be
auLomaLlcally populaLed
Company Codes Company code whlch are Lo be processed Lxample: 1000
ÞaymenL
MeLhods
LlsL of payment methods LhaL should be used ln Lhe
paymenL run
Lxample: C
nexL Þ/uaLe 1he daLe when Lhe nexL paymenL run ls scheduled. Lxample: 31.12.2009
vendor vendor accounLs Lo pald 100083

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 91 of 119




1nL SCkLLN SnC1 8LLCW IS USLD ICk kLILkLNCL ÞUkÞCSL CNL¥ AND IS NC1 kLLA1LD 1C 1nIS VLNDCk AND
ÞA¥MLN1 kUN. 1nIS nAS 8LLN USLD 1C SnCWCASL nCW 1C SLLLC1 1nL ÞA¥MLN1 ML1nCDS


1nIS SCkLLN SnC1 IS ICk kLILkNCL CNL¥: 1o SLLLC1 1nL ÞA¥MLN1 ML1nCDS




SelecL Lhe mode/s of
paymenL from Lhe llsL
and add Lhem Lo Lhe lefL
hand slde of Lhe screen
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 92 of 119




1. Cllck on Lhe Add|t|ona| Log Lab.

2. Cllck ln Lhe ÞaymenL MeLhod check box and cllck ln Lhe Llne
lLems check box.



3. Cllck on save and Lhen cllck on SLaLus Lab, Lhe followlng pop up wlndow wlll be dlsplayed



4. Cllck on yes Lo conflrm
lndlcaLor, LhaL Lhe selecLlon of Lhe
paymenL meLhod and Lhe bank ls recorded
ln Lhe log. 1hls lndlcaLor ls usually seL
durlng bench LesLs of Lhe paymenL
program
lndlcaLor, LhaL all Lhe posLed documenLs ln
Lhe log are prlnLed wlLh your lLems. 1he
documenLs are prlnLed for paymenL
proposal, whlch are generaLed durlng Lhe
paymenL
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 93 of 119






3. Cllck on Þroposal buLLon, ln Lhe followlng pop up wlndow cllck SLarL lmmedlaLely check
box



1he sysLem dlsplays Lhe followlng message ln Lhe
sLaLus bar
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 94 of 119



6. LnLer Lhrlce, noLe Lhe changes ln Lhe sLaLus screen








7. Cllck on Ld|t Þroposa| buLLon, Lhe followlng pop up wlndow wlll appear, cllck enLer

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 9S of 119




8. Cllck LnLer

9. 1he followlng screen wlll be dlsplayed

uouble cllck on Lhe llne lLem
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 96 of 119



10. uouble cllck on Lhe llne lLem, Lhe followlng edlL paymenL proposal screen wlll be dlsplayed




11. uouble cllck on Lhe relevanL llne lLem and Lhe followlng pop wlndow wlll be dlsplayed



12. Cllck on 8eallocaLe buLLon, anoLher pop up wlndow wlll be dlsplayed

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 97 of 119




13. updaLe Lhe paymenL meLhod and house bank and press enLer




14. Cllck on Lhe Save buLLon and cllck on 8ack buLLon

noLlce Lhe llne lLem ls now ln blue fonL
colour
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 98 of 119




13. Cllck on Lhe sLaLus Lab and noLe Lhe sLaLus


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 99 of 119



16. now cllck on Þr|ntout data]med|um Lab



17. Cllck on Ma|nta|n var|ants buLLon
Þlace Lhe cursor ln Lhe varlanL fleld and cllck on
MalnLaln varlanLs
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 100 of 119




18. Cllck on Lhe Save buLLon and cllck on 8ack buLLon


19. Cllck on sLaLus Lab and Lhe followlng pop wlndow ls dlsplayed, cllck yes


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 101 of 119



20. Cllck on ÞrlnL ouL buLLon and change Lhe [ob name accordlngly (refer Lhe Lwo screen shoLs
below)
8efore change After Change


21. 1he sysLem wlll dlsplay a message sLaLlng LhaL Lhe proposal run has been scheduled


Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 102 of 119



22. Co Lo SysLem Cwn Spool 8equesLs



23. Cllck on dlsplay conLenLs buLLon, Lhe followlng screen wlll be dlsplayed. 1he screen glves a leLLer

Þlace Lhe cursor on Lhe
relevanL llne lLem and cllck
on dlsplay buLLon
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 103 of 119




24. 1he followlng leLLer wlLh Lhe cheque wlll be dlsplayed





noLe: 1he above screen shoL does noL conLaln Lhe enLlre leLLer and Lhe cheque, Lhe user can scroll down on
Lhe screen Lo vlew Lhe enLlre leLLer LemplaLe


23. Cllck on Lhe Lx|t buLLon or press Sh|ft+I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.

Lnd of document - of 1-code I110
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 104 of 119



18. venuoi Line Item Bisplay - FBL1N

1he dlsplay/change llne lLem of vendor LransacLlonal reporL offers a dlfferenL vlew of vendor documenLs, also
allow Lhe user Lo vlew and analyze Lhe sLaLus of each vendor documenLs.

1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng > II > AÞ > Account > I8L1N (D|sp|ay ] Change L|ne Items)
1ransacLlon code I8L1N



2. updaLe Lhe requlred and opLlonal flelds wlLh Lhe requlred daLa:

lleld name uescrlpLlon values
vendor accounL 1he vendor number Lxample: 200000
Company code Code ldenLlfylng a separaLe legal enLlLy Lxample:1000
LnLer Lhe LransacLlon code l8L1n ln
command LexL fleld
C8
lollow Lhe paLh Lo ulsplay/Change
Llne lLems
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 10S of 119


3. Cllck on Lhe buLLon.
4. Cllck on Lhe Check box.
3. Cllck on Lhe Lxecute buLLon Lo sLarL Lhe process. And Lhe below reporL wlll be dlsplayed.





Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 106 of 119




6. uouble cllck on any one llne lLem and see where lL wlll Lake you.

7. Lach documenL ls caLegorlzed dependlng on lLs currenL sLaLus :



8. CusLomer uocumenLs are also updaLed wlLh neL uue daLe symbols and Lhese are derlved from paymenL
Lerms enLered on Lhe documenL durlng capLurlng.




9. 1he reporL dlsplayed above can be prlnLed senL by e-mall, downloaded Lo varlous ÞC appllcaLlons

10. Cllck on Lhe Lx|t buLLon or press Sh|ft + I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

1he sysLem Lask ls compleLe.

Lnd of document - on 1-code I8L1N
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 107 of 119



19. Bisplay venuoi Balances - FK1uN

1hls funcLlon allows you Lo dlsplay vendor balances (boLh per monLh and cumulaLlve). ?ou can also dlsplay
balances for more Lhan one vendor accounL cross-company code ln a llsL. ln Lhls exerclse you need Lo: ulsplay
balances on Lhe vendor accounL


1. Access Lhe LransacLlon chooslng one of Lhe followlng navlgaLlon opLlons:

SAÞ 8/3 menu Account|ng - I|nanc|a| Account|ng - Accounts Þayab|e - Account -
Ik10N- D|sp|ay 8a|ances
1ransacLlon code Ik10N



LnLer Lhe LransacLlon code lk10n
ln command LexL fleld
C8
lollow Lhe paLh Lo ulsplay vendor
8alances
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 108 of 119



2. updaLe Lhe followlng requ|red and opLlonal flelds ln Lhe followlng screen:

lleld name uescrlpLlon values
vendor Code ldenLlfylng Lhe vendor accounL Lxample: 200000
Company code Code ldenLlfylng a separaLe legal enLlLy. Lxample: 1000
llscal year llscal year number Lxample: 2009



3. Cllck Lhe Lxecute buLLon Lo dlsplay a reporL, Lhe followlng screen wlll be dlsplayed



4. ?ou can dlsplay Lhe llne lLems or even parLlcular documenL dlrecLly from Lhls reporL. lor lnsLance, Lo
dlsplay all Lhe documenLs for Þerlod 8 mark Lhls row on Lhe reporL screen (lL wlll be hlghllghLed ln yellow)
and cllck Lhe Ca|| up ||ne |tem report buLLon. ?ou can now see all Lhe documenLs posLed ln Þerlod 8.
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 109 of 119




3. 1o dlsplay Lhe deLalls of a parLlcular llne lLem slmply double-cllck on any llsLed documenL Lhe sysLem wlll
dlsplay Lhls llne lLem.




6. Cllck Lhe 8ack buLLon Lo reLurn.

Cr
uouble cllck on
Lhe llne, Lhe
sysLem wlll
dlsplay Lhe llne
lLem
uouble cllck on
Lhe llne, Lhe
sysLem wlll
dlsplay Lhe deLalls
of a parLlcular llne
LxÞC81:
1o download Lhe flle locally
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 110 of 119



7. lf you Lhere ls need, you can change some of Lhe flelds. Cllck Lhe D|sp|ay -> Change buLLon. 1he flelds
LhaL can be changed are hlghllghLed ln red or Lhey wlll be whlLe. lor lnsLance you can add Lhe descrlpLlon
of Lhe fleld º1ext", Lhe followlng screen wlll appear for edlLlng




8. Cllck Lhe Save buLLon Lo updaLe Lhls documenL

9. 1he user can also exporL Lhe accounL balance Lo a local flle. Cllck on Lxport buLLon



Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 111 of 119


10. SelecL Lhe Spreadsheet radlo buLLon and cllck Lhe Cont|nue buLLon Lo conLlnue.



11. Cllck on Lhe Match code buLLon Lo selecL Lhe locaLlon Lo save Lhe flle.

12. SelecL Lhe Desktop as Lhe locaLlon and updaLe Lhe followlng requ|red fleld:

lleld name uescrlpLlon values
ulrecLory LnLer Lhe paLh where you would llke Lo save flle C:\uocumenLs and
SeLLlngs\................
llle name LnLer here Lhe name of your flle Lxample: vendor
8alances.xls

13. Cllck on Lhe Generate buLLon Lo begln exporL.



14. 1he message bar dlsplays º1.234 8yLes Lransferred".



13. Cllck on Lhe Lx|t buLLon or press Sh|ft + I3 Lo reLurn Lo Lhe SAÞ Lasy Access screen.

16. Co Lo Lhe deskLop envlronmenL of your look for Lhe flle Vendors 8a|ances you exporLed from SAÞ.

17. uouble cllck on lL, you can formaL Lhls flle Lhe way you llke.

1he sysLem Lask ls compleLe.

Lnd of document - on 1-code Ik10N
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 112 of 119



2u. ulossaiy


1ermlnology Meanlng
SAÞ SofLware belng used for buslness processes : SysLem
AppllcaLlon ÞroducLs
Þarklng CapLurlng /lnLroduclng a vendor lnvolce, CredlL noLes lnLo Lhe SAÞ sysLem
ÞosLlng Approval of AccounLlng uocumenLs
vendor CredlLors (Lhose who provlde us wlLh servlces/goods)
voldlng CancellaLlon
































Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 113 of 119



21. ueneial Icons acioss SAP

Icons Descr|pt|on

LnLer

8ack (l3)

ConLlnue (LnLer)

Cancel (l12)

ÞosL (CLrl + S)

SelecL All

Log off or LxlL

Cancel

urop down llsL

All SelecLlons (ShlfL + l7)

CreaLes a new sesslon

CeneraLes a shorLcuL

Pelp (l1)

CusLomlzlng of Local LayouL (AlL + l12)

ulsplay Þrevlous lLem (ShlfL + l6)

ulsplay nexL lLem (ShlfL + l7)

ÞrlnL (CLrl + Þ)

llnd (CLrl + l)

llnd nexL (CLrl + C)

llrsL Þage (CLrl + Þage up)

Þrevlous Þage

nexL Þage

LasL Þage (CLrl + Þage down)

urop down llsL (l4)

SlmulaLe
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 114 of 119



LxecuLe (l8)

1echnlcal lnformaLlon (CLrl + ShlfL + l7)

Message Long 1exL (CLrl + ShlfL + l6)

1ermlnaLlons (ShlfL + l4)

lllLer

SeL ln Ascendlng Crder

SeL ln uescendlng Crder







Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 11S of 119



8emarks/noLes
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 116 of 119


8emarks/noLes

Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 117 of 119


8emarks/noLes
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 118 of 119


8emarks/noLes
Þro[ect: M|ss|on SUkL


1kI-SUkL-LU 1kG Manua| (1kG]ISCM]AÞ]1.2) - 002 kev.000

Þage 119 of 119


8emarks/noLes



































Lnd of document - 1kI-SUkL-LU 1kG Manua| (1kG]ISCM]Ak]1.2) - 002 kev.000

You're Reading a Free Preview

Download
scribd
/*********** DO NOT ALTER ANYTHING BELOW THIS LINE ! ************/ var s_code=s.t();if(s_code)document.write(s_code)//-->