Groove Pictures Tool

Add a Groove Pictures Tool to a workspace to display and share picture files in JPEG (.jpg) or bitmap
(.bmp) format.

What do you want to do?

 Add or view pictures

 Edit pictures

 Create links to pictures

 Manage pictures
 Change Pictures tool permissions

 Use keyboard shortcuts

Adding or viewing pictures

Click to see a list of the picture files that you (or other members of the workspace) have added to the
Pictures tool. The list provides status information about picture files, such as their size, type, modified
date, and last editor.

Adding pictures

Do one of the following to add pictures:

 Click Add Pictures... to open the Open Picture File dialog box, select the picture file you want, and
click Open.

 Drag and drop picture files onto the picture viewing area or into the list.

 Copy and paste pictures into the list.

When you add a new picture using the Open Picture File dialog box, it automatically displays in the
picture viewing area. Likewise, if you drag and drop a picture file in the list, the new picture automatically
displays and the file is added to the end of the list. If you add multiple pictures, the last selected picture
added is displayed.

Note: The Pictures tool automatically scales all pictures you add to fit the current size of the picture viewer
window.

Viewing pictures

To view pictures, click the Previous or Next buttons to move sequentially among pictures or select a
picture in the list.

Go to top

Groove Pictures Tool 11/8/2008
Editing pictures
You can edit pictures in the Pictures tool if your computer has a picture editing program installed that
supports the selected file type. For example, if you open a JPEG (.jpg) file and you don't have a program
that supports editing this type of file, it will open for display in your Web browser or in a picture viewer.
On most computers, bitmap (.bmp) files will open into Microsoft Paint.

To open one or more picture files into a graphics editing program, right-click them in the list and select
Open. Depending on the graphic program and the operating system, a new window may open for each
file.

When you edit and save a picture, and then return to Groove, you're prompted to save the picture back to
Groove now.

Click Yes to save your changes back to Groove now and send them to all other members of the space.
Click No if you don't want to save changes back to Groove yet, and perhaps want to continue editing the
picture. Note, however, that if you click No after closing the picture in its editor, you will lose your
changes.

Renaming pictures

To rename a selected picture, click in the title box above the picture and type in a new name.

Go to top

Creating links to pictures

As with other workspace tools, you can create a link that selects the tool. In addition, you can create links
that go to specific pictures.

1. Right-click the picture file you want to be the target for the link, and select Copy as Link.
2. Select the tool in which you want to paste the link.
3. Right-click the rich text location where you want to paste the link and select Paste.

The link displays with the name of the selected picture file.

Go to top

Exporting pictures
You can export any picture in the Pictures tool to disk.

1. Select the picture file in the list.

2. Click File-Export.
3. In the Save Picture As... dialog box, select a location in which to save the picture and click Save.

Go to top

Copying pictures

Groove Pictures Tool 11/8/2008
You can copy pictures from a Pictures tool into another Pictures tool or into a picture editing program.

1. Select the picture you want to copy in the list and click the Copy icon.
2. Open the program in which you want to paste the picture image and use its Paste command.

If you paste the picture into the same Pictures tool (for example, by selecting Edit-Paste or by clicking the
Paste icon in the toolbar), the picture appear in the list under the name "Copy of <picturename>".
However, you can paste the picture into another Pictures tool and it will appear under its original file
name.

Go to top

Cutting or deleting pictures

To delete one or more pictures, select the pictures in the list, and press DELETE.

To cut a picture but place a copy of the image on the clipboard, select it and click the Cut icon. You can
then paste the image as a bitmap into another program or into another Pictures tool.

Go to top

Changing Pictures tool permissions

To see the permissions currently assigned to member roles, select File-Properties-Tool and click the
Permissions tab.

By default, all members except for Guests have permission to add or rename pictures, but only Managers
have permission to delete pictures.

See Change permissions for workspace tools for information on modifying the default permissions for a
tool.

Go to top

Using keyboard shortcuts

Most standard Windows keyboard shortcuts work in the Pictures tool. For example, use
CTRL+X/CTRL+C/CTRL+V to do Cut/Copy/Paste activities, CTRL+A to select all picture files, and
CTRL+Z/CTRL+Y to undo/redo actions. The table below lists additional keyboard shortcuts.

To Press
Add one or more picture to the list CTRL+O
Export a picture CTRL+E
Copy the selected picture as a link CTRL+L

Go to top

Microsoft Office Groove 2007 Privacy Policy Copyright © 2006 Microsoft Corporation. All rights reserved.

Groove Pictures Tool 11/8/2008