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OF THE DEGREE OF BACHELOR OF BUSINESS ADMINISTRATION (BANKING & INSURANCE) 2008-2011
UNDER THE GUIDANCE OF Ms. Priyanka (FACULTY,MAIMS )
HASHEEN ARORA Roll No-0331471808 BBA(B&I) 6th SEM
Maharaja Agrasen Institute of Management Studies
(Affiliated to Guru Gobind Singh Indraprastha University, Delhi PSP Area, Plot No. 1, Sector 22, Rohini Delhi 110086)
TABLE OF CONTENTS Page no. Student declaration………………………….………………………….…..4 Certificate from Company/Organization …….……………………………5 Certificate from Guide……….…………………………………………….6 Acknowledgement………….……………………………………………...7 Preface…………………….………………………………………...……...8 Executive Summary………………………………………………………..9 Chapter Scheme………………………………………………..…………10 CHAPTER INTRODUCTION 1.1 Purpose of the study……………………………………………..……11 1.2 Research Objectives of the study…………………………..…………11 1.3 Research Methodology of the study………………………..…………12 1.3.1 1.3.2 1.3.3 Research Design………………………………..…………………12 Data Collection ……………………………...……………………12 Research design……………………………………………………12
188.8.131.52 Sample size……………………………………………………......13 184.108.40.206 Sampling technique…………………………………….……….….13 1.3.4 Method of data collection………………………………………….13
220.127.116.11 Instrument for data collection…………..……………………..…...13 CHAPTER -2 About the Organization Profile………………….……………………17 Company Profile……………………………………………………….34 CHAPTER -3 Findings and Analysis……………………………….…………………44 CHAPTER -4 Suggestions………………………….…………………………………54 CHAPTER -5 Conclusion and Limitation……….……………………………………57 Bibliography Annexures Miscellaneous Evaluation Attendance Sheet Schedule for Project Completion.
Priyanka in partial fulfillment of the requirement for the award of degree of Bachelor of Business Administration at Maharaja Agrasen Institute of Management Studies. HASHEEN ARORA . Delhi. This is an original piece of work & I have not submitted it earlier elsewhere.STUDENT UNDERTAKING This is to certify that I have completed the Final Project Report titled “CONSUMER PERCEPTION TOWARDS EVENT MANAGEMENT IN DELHI” under the guidance of Ms.
Delhi. Priyanka ACKNOWLEDGEMENT .CERTIFICATE This is to certify that the project titled “CONSUMER PERCEPTION TOWARDS EVENT MANAGEMENT COMPANIES IN DELHI” is an academic work done by HASHEEN ARORA submitted in the partial fulfillment of the requirement for the award of the degree of Bachelor Of Business Administration from Maharaja Agrasen Institute of Management Studies. Ms. To the best of my knowledge and belief the data & information presented by him/her in the project has not been submitted earlier. under my guidance & direction.
N. MAIMS).K. I feel overwhelmed to express my gratitude to all those who extended their consistent support. Kakkar (Director General. Last but not the least I would like to thanks Dr. – 0331471808 Executive Summary . The feeling of gratitude when expressed in words is only a fraction of acknowledgement. guidance and encouragement to complete this task. HASHEEN ARORA MAIMS BBA (B&I). First of all I would like to thanks Ms. 6rd Semester Enrollment No. Priyanka (faculty. for providing me with all the help and advice to me in completing my project. MAIMS) as she proved to be constant source of inspiration and provided timely support at crucial stages of this project work despite the time and work constraints.My project would be incomplete if at this juncture. I did not Acknowledge those who steered my project work in the right direction.
promotion. Along with this the growing gathering in the fashion shows and musical concerts is also remarkable. Right now the condition of event management in Delhi is not very good. CHAPTER SCHEME . The existing companies should mould their service according to the taste and preference of the people. organizing or presentation of any arts. The concept needs to be popularized. Currently the main target segment of these partial or complete service providers are the defense class people or the high class people have accepted these concepts much widely then any other community. In many cases newspapers work in collaboration with private parties to organize some event.As per clause (34). As per our findings and the calculations the results are not very encouraging at present. The findings of the project clearly states that the future of event management is very bright in the city although presently its in nascent stage but the people of Delhi have started accepting such events in the main line. The current condition of the event management companies in the city is not very well they are waiting for the response of the people so that in future they can encash it. The response of people has not been that good that it can attract any event management company here as a full fledged service provider. entertainment. But the projections help us to draw a conclusion that there is a scope for event management companies in near future. Some such events are like theme based marriages and “Ladies Sangeet” in the marriages. sports or any other event and includes any consultation provided in this regard. it will take some time to pick up nicely. “Event Management” means any service provided in relation to planning. business. In fact right now the role of event management companies is being played by either the hotels or the amusement parks or the community centers. The scope of event management companies in Delhi is not very good. It is expected that event management industry will gear up in Delhi in near future. by proper media coverage.
I hereby accept the opportunity to study and work on Event Management and its consumer perception in Delhi. This research will also help to learn and execute more effective researches in the near future. For the purpose of analyzing the data collected for this project, the report has been divided into the following parts:-
Chapter 1 which covers the overview of textile and apparel industry India and the major players in this industry. Chapter 2 which covers brief introduction of the Raymond group,i.e, the company profile followed by the group companies of Raymond, joint ventures, different leading brands, manufacturing process and the financial report of the company. Chapter 3 dealing with the research methodology and the research objective Chapter 4 which includes the swot analysis and findings and suggestions. Chapter 5 which bibliography. covers conclusion of topics discussed, recommendations and
This is how the following project research has been executed .
“We GENERATE Quality Business Leads We ENHANCE Your Profile We CREATE New Business Opportunities Everyone Knows Us as EVENTS”
Event management is growing at a rate of three times that of traditional advertising. Though relatively small compared to the major components of the marketing communications mix-advertising, sales promotions and P-O-P communicationsexpenditures on event sponsorship are increasing. Corporate sponsorships in India in 2001 were estimated at $3.9 billion-with 65% of this total going to sports events and most of the remainder spent on sponsoring entertainment tours or festival and fairs. Thousands of companies invest in some form of event sponsorship.
Event marketing is a form of brand promotion that ties a brand to a meaningful athletic, entertainment, cultural, social or other type of high-interest public activity. Event marketing is distinct from advertising, sales promotion, point-of-purchase merchandising, or public relations, but it generally incorporates elements from all of these promotional tools. Event promotions have an opportunity to achieve success because, unlike other forms of marketing communications, events reach people when they are receptive to marketing messages and capture people in a relaxed atmosphere.
Event mangement is growing rapidly because it provides companies alternatives to the cluttered mass media, an ability to segment on a local or regional basis, and opportunities for reaching narrow lifestyle groups whose consumption behavior can be linked with the local event. MasterCard invested an estimated $25 million in sponsoring the nine-city
World Cup soccer championship in the United States in 1994 and will likely sponsor other big events in many countries as well. Event marketing is a lucrative game of “what’s in a name”, as consumers purchase tickets and expose themselves to everything. The world of event marketing is a fast growing, high profile industry worth over $20 billion annually, and one of the most successful marketing strategies. Event management integrates the corporate sponsorship of an event with a whole range of marketing elements such as advertising, sales promotion, and public relations. Corporations both large and small have grown this industry at a rate of 17 percent per year, and they have achieved a high level of success.
OBJECTIVES OF THE STUDY
Size of the industry in Delhi. Research Methodology . Study the problems faced by the event management companies. Study the type of events which are taking place.The main purpose of this project is to study the Consumer perception towards Event Management in Delhi. This includes :• • • • Identify the scope in terms of the service provided by them to consumers. Secondary Objective The secondary objective of the research is to find the image of the event companies in minds of consumer & how the company is working for entertainment source among the customers.
sales promotions and publicity. the Corporate and the customer Primary Sources The methodology followed for the research: Primary data is a data that is collected for the first time in the processing of the analysis. The secondary information was gathered from various marketing journals and books on event management. Secondary Sources . information gathered was by personal interactions for the purpose of analyzing the awareness of Event Management Companies in Delhi. Subsequent additions were made to the interview schedule to suit the specific events under study. It reveled certain issues in event management which need further attention and some suggestions have been given to make this industry more effective in order to utilize its full potential and be mutually beneficial for the Event Management agency.The methodology followed for the research: Primary research detailed discussions with event management firms and customers attending corporate events. The information gathered was studied and analyzed. Apart from this. We have adopted the contact questionnaire for the purpose of collecting Primary data.
com www. Reports in newspaper etc . was of great help.uxevents.r2sevents.eventmanagement.juliasilvers. Advertising & Marketing.ysevents.in www. sales promotions and publicity.in www. which have already been collected and being processed through the statistical process.in Other sites such as Search engine of Google www.yahoo. Website material on : Official website of companies www. The secondary information was gathered from various marketing journals and books on event marketing.com/embok.htm & other sites Search engine of Google Magazines such as Events in India. .The Secondary data are those.in www. Along with it.
It is the simplest type of research and is more specific. About 100 samples were collected from New Delhi city and most of the respondents were . The study design is descriptive in nature. thus the name “convenience”. The study is intended to find the investors preference towards various investment avenues.DESCRIPTIVE RESEARCH Descriptive study is a fact-finding investigation with adequate interpretation.RESEARCH DESIGN A Research design is purely and simply the framework of plan for a study that guides the collection and analysis of data. SAMPLING DESIGN Selection of study area: The study area is in New Delhi Selection of the sample size: 100 SAMPLING METHOD Convenience method of sampling is used to collect the data from the respondents. customers coming in to corporate and personal events. Mainly designed to gather descriptive information and provides information for formulating more sophisticated studies. Researchers or field workers have the freedom to choose whomever they find. TYPE OF RESEARCH.
Event Management .
The industry is highly concentrated. The future of this sector is very bright and its expected that it will grow with a growth rate of 15% to 25% and will touch the turnover of Rs. The size of this sector was mere Rs. Keys to successful events: Organization & Co-operation Event Management in India is in nascent condition till date it has achieved only a stature of sector. Still it’s treated as a part of entertainment industry. The top three players are: YS Events & Promos UX Events & Media R2S Events & Solutions . 1400 Cr in financial year 2010. Not only do events enhance the quality of our life. thereby achieving the clients objectives and justifying their needs for associating with events. 2000 Cr in year 2012.“Events are occurrence designed for marketing interests. a range of skills. Events can bring community together for purpose of fundraising.” Philip Kotler Event management generally means conceptualizing. any Indian player has not achieved such size and proficiency. It is a set plan involving networking of a multimedia package. change a town or city’s image. the top four players occupies as much as 95% of market share. Events require a high degree of planning. they can provide significant economic benefits. stimulate its economy. meticulous planning. organizing and finally executing an event. help companies to market and introduce its product and also for the entertainment of society. The top four players are big MNCs. expand its trade. a lot of energy and funds.
Corporate Events Conferences Corporate Celebrations Glamour Events Celebrity Appearance Fashion Shows Music Concerts and entertainment shows Brand Events Promotion and management of Brands Televised Events Events specially created for television channels Sports Events Focused around a sporting event .
Dance Parties Activities in Event Management Pre-Event Activities .Concept Events (Theme Based Events) Concept conceived by Event Management Company Hybrid Events Mixture of two or more of the above Others Talent Banks High Profile Weddings.
responsibilities are assigned to the relevant staff members in the team for the Event. etc. At this time day-by-day tracking of timing and finance with a feedback on possible changes i. Keeping the feasibility in mind physical design are finalized and contractors begin work. The overall coordinator along with the sales and marketing team should ensure the completion of overall design. The coordinator. the legalities of drawing up the contract. etc. External agencies such as architects and engineering contractors may be consulted at this stage to understand feasibility of planned concepts. Most event management companies have experienced production managers who understand the feasibility of planned concepts. a budget statement and arranges budget allocation for the event. Then the project manager draws up a cash flow statement. with graphics included by the creative team within the prescribed deadlines and make a researched concept presentation to the clients. road. arranging transportations of material. Thus. Here fire.Events typically have a team based environment and a project type of organization structure. Coordination of arrangements required is divided among the team members. Then the Project manager prepares a thorough schedule after understanding the critical steps ad issues involved in that particular event. models of stages. Once the preliminary discussions are over. brochures. visuals. A joint team of the concept creator and the main contractors then need to check out the special-effects equipments and arrangements.e. Based upon the project requirements critical dates or deadlines are drawn up and the best possible solution among alternatives to achieve these deadlines is chosen. safety and insurance issues need to be taken care of. agreements and finalization by signing of contracts between the event managers and clients becomes a necessity. Logistics in events essentially involves booking of hotels. sales and marketing team then think about production of advertising promotions. . the very first step creative conceptualizes works on the designing. Logistics is another important area that needs to be given priority attention by event coordinators. posters. and the final concept sold to the client. At this stage. increase or decrease in expenditure on various items. and rail transport for the participants and event managers. air.
The conceptualisers’ efforts should be appreciated at . seating. furniture (tables. it is important to pass on all credit to supervisors. missing orders or items. The last stage in the first section involves resolution of on-site wrangles of delivery. The overall coordinator has to continue in touch with the client with reference to the PR. and radio along with the public relations team. These have to be tolerated and controlled to avoid any adverse fallout. Final visit for quality checks and control need to be made to the networking components to ensure and confirm understanding. passes and tickets to the event. It is essential that the entire briefing and interaction take place before the event begins. press releases. softer aspects come into the focus. Event managers should look humble and be available to the clients to call on. The project manager handles the progress report and gets contingency plans drawn up. and promotion on TV. The overall coordinator along with the other team members needs to then arrange for a briefing of site supervising staff depending on category and type of event. Damage control due to artists’ tantrums is yet another aspect typical of this field that the PR team needs to contend with. security. barricading etc. organizing the reception for the press with uniforms for the hospitality hostesses/hosts or staff at the reception is also a major responsibility for the PR team in the preparatory stages leading up to the event. Once the event gets started the clients and the contractors’ staff need to be kept away from interfering with the execution by the production manager and the event coordinators. objects. and artists. Controlling the panic reactions due to invariable last minute troubles and final tying up of all loose ends is a very important penultimate task. décor (flowers). Arranging for a press conference for the clients. close attention to construction of sets--asking whether it was done correctly. These typically include inspection of dimensions of stage and other critical near finished models for accuracy by the production manager.Finalization of cleaning. During-Event Activities During the event. and other service hire contracts (couriers) also take up the production manager’s time at this stage. giving out invitations. permission. publicity.). supervision of installation of special effects. communication (telephone). For overall coordinator.
Recording the photographs taken of the event in the form of a photo-documentary helps a lot. Photographs and other multimedia recording arrangements if so desired also need to be taken from strategic locations. Letters should go out to clients thanking them and these should include a post-event questionnaire seeking to measure client satisfaction. organizing. We term this activity as Carrying-out the Event. At the same time. Thus monitoring is the gist of the during-event execution activity that is involved. the most important part of Event Management is the execution of the Event as planned. The team needs to carry out a postmortem analysis on the event and conduct an event evaluation. Preparation is the key to a successful event. Staging an event takes more than a wish or dream. . it is to denote the production of an Event. there should be a constant surveillances of the specially effects. when we use Event Management. improvements and adjustments required should be worked upon. leading and controlling. Therefore.least during the event. the overall coordinator should do the formality of thanking all involved for the wholehearted and extra efforts provided. Post-Event Activities Beginning with the physical task of dismantling of the sets. Performance evaluation of the coordinators during the event should be carried out immediately so that weak points after the event can be used for learning. This theory states that the function of management can be classified into planning. Based on this feedback. Final accounts setting (bills to be paid on receipt) is accompanied by explanations for overspends. Finally. staffing. post-event activity also run into accounting and other such works. display objects and the food and beverages. Finally.
He expects you to change that hazy idea into a reality. When a client first approaches you for assigning a task. So you first need to strike a good rapport with him. Keep in mind the fact that the client has a very hazy idea of what he wants. The Organizing Committee It should comprise of experts in the following streams: Financial Determine the sources of revenue Expected level of expenditure Time gap of expenditure and revenue . Key Factors in Planning an Event Check the feasibility Is the event a good idea Are we in the right community Who would be the spectators About the venue About the media of advertising Fund stream Timing Full time should be devoted to implementation of plans. sit with him and find out what he wants and how he wants it. Once you know his expectations you can start giving your inputs.Event Planning The first and foremost thing to do while planning an event is to know about the client's expectations. Since you are a professional event planner he is bound to believe that you have a better knowledge about these things and will respect your judgment. Make sure your event does not clash with other events.
To host press conferences. Establish a system of financial accounting and control Marketing To attract best possible audiences Get sponsorship and best support possible Operational Guide overall operation of event Managing the technologies require Legal Make appropriate contracts involved in managing an event Handle lawsuits that may arise Public Relations Teams To handle the celebrities. This team is required to take decisions from conceptualization to completion of the event. Facilities offered Programs Awards Transport Catering Safety and Security Entertainment Anchoring and announcement Music and Sound system . if invited in the event.
Companies can benefit tremendously from the deeper event marketing touch points that promote nurturing such as proprietary conferences that provide a controlled environment for delivering messages and closing business. the event marketing industry has seen great growth in the last five years and has consistently been one of the most effective tools that marketing professionals have at their disposal in terms of making a tangible connection to current and potential customers. marketing and specifically event marketing professionals cannot lose sight of the fact that the sales cycle only begins at lead generation and that current and prospective customers must also be nurtured even beyond purchase. savvy event marketing professionals are therefore focusing the majority of their efforts and budgetary spend on lead generation tactics such as trade shows. Not surprisingly. The nurturing process will allow the customers to more effectively be funneled into the subsequent stages of the sales cycle thus creating greater opportunities to develop into repeat customers. While it is important to garner leads. The increasing competitive pressures brought on by globalization are forcing business professionals to find new ways to engage customers. Licensing Publicity Promotion EVOLUTION OF EVENT MARKETING From its origins in event planning. EVENT MARKETING .
An event is a live multimedia package with a preconceived concept. keeping the brand values and target audience in mind. Marketing plays an important role in pricing and negotiations as well as identifying opportunities to define . reach and live interaction between the target audience and the client to achieve the desired impact. From the model it is evident that an event is a package so organized has to provide. customized or modified to achieve the clients objective of reaching out and suitably influencing the sharply defined. Event marketing involves canvassing for clients and arranging feedback for the creative concepts during and after the concept initiation so as to arrive at a customized package for the client. specially gathered target audience by providing a complete sensual experience and an avenue for two-way interaction. EVENT S REACH LIVE INTERACTION Right Communication WITH Live Audience CREATES Desired Impact from the client Fig: Events Definition In-Short This is a diagrammatic representation of the above definition.
If your have a technical product. PUBLICITY AND PROMOTION If one knows how to organize an event he should also know how to market it. identifying the target audience and liaison with the creative conceptualizes to create an event for a prefect mesh with the brand’s personality. artistic events could suit you better. AIDS research is another one. to name three. science-type sponsorships would be possibilities and if your main aim is to be seen as a good corporate citizen. timing etc. Effort is taken to ensure that people sit up and take notice of the event. The Children’s Hospital. If your product is an up market one. If. the Red Cross or the environment. In fact. ideally event marketing involves simultaneous canvassing and studying the brand prints. If there is something very peculiar or special about the event then that main point has to be highlighted. Sometimes it could be an event like an award ceremony. sports sponsorship may be the avenue for you.and retain event properties by gathering marketing intelligence with regard to pricing. for example. In that case the product is advertised through banners and media and even door to door canvassing. you are looking for reach and you are selling a low cost product with wide general appeal. understanding what the brand stands for. . This is the way publicity and promotions work. its positioning and values. A product launch for example requires a sales promotion campaign either before or after the launch. which is to be shown on television and different companies make a beeline for sponsoring their respective products in the due course of the programme. Match the Event to Your Market Choose the kind of event that appeals to your target market suits your product’s image and fits your marketing objectives. put your sponsorship money into good causes.
WHY EVENTS 1. It is a commercial relationship and the entire better for it. such as retail outlets. really. etc get released periodically. and build strong relationship with various channels of distribution. of launches also leads to need to overcome the “ooh-yet-anotherproduct” syndrome.The meteoric history of event marketing is based in sports marketing. This tends to create clutter of product launches. Similarly innumerable new music albums. and the businesses need promotions. films. and tangible pitch to consumers. It also gives companies the opportunity to cross-promote (promote with other companies that have related products or services). Event marketing provides a cost-effective approach to making a more hard-hitting. The need to therefore catch the attention of the target audience at the time of launch becomes very important. Presentation of brand description to highlight the added features of product/services Sometimes technological changes pave the way for manufactures or service providers to augment their products. Charities need funds. Meticulously planned events for the launch of a product/brand seldom fail to catch the attention of the target audience. Brand Building Creating awareness about the launch of new products/brand Enormous nos. of brand/product are launched every month. Charities go out of their way to meet both their own fund-raising needs and the profit requirements of the firms they team up with. offer sample products (give-always). music and arts represents a combined 35 percent of event spending as compared 45 percent for sports-related events. emotional. The large no. which show their worth in extra profit. Event marketing also continues to thrive as traditional advertising rate skyrocket and. In fact. To convey this via traditional modes of communication to the . fail to provide any guarantee of reaching a targeted audience.
other premium brands would like to associate themselves with the same audience so as to benefit from the rub-off effect. the Industrial Machine Tools Exhibition. In other words. And events offer the best medium for such a focused approach. Hence. events can be designed to assist in changing beliefs about firms/products/services. Helping in communicating the repositioning of brands/products Events help in repositioning exercises to be carried out successfully. small merchandisers get to do business with the Citibank customers. IMTEX. Creating and maintaining brand identity Australia-based Foster’s Brewing Group’s Asian subsidiary in its plan to launch its bear brand Foster’s Lager in India choose the game of cricket – in which the Aussies are . while at the same time maintaining the customer base is felt. Special service camps of exhibitions are the perfect events that provide the opportunity for a two way interaction and error free communication. Here Citibank acts as the event organizer and small merchandiser’s acts as participants so that they can associate the personality of their products with the personality of Citibank customers. For Example. By the time the product reaches its maturity/decline stage. as well as build and maintain a premium image for themselves. Helping in rejuvenating brands during the different stages of product life cycle The massive amount of money that is spent during the introduction stage of products gets drastically reduced over time. Associating the brand personality of clients with the personality of target market Citibank is an elite bank where people do banking with pride. is an event used by most machine tool manufactures to explain and highlight the new and improved features of their product. the need for cutting down the budgets associated with the media campaigns.existing and potential customer base may sometimes be futile. An exhibition-cum-sale event organized exclusively for Citibank credit card holders. It helps in generating feelings of brand loyalty in the products’ end user by treating them as royally as possible.
Marketing Manager for Coors Light (Beer Company) explains that in order to increase awareness and personality of the brand. are an attempt to build a specific image of not only the corporate. Rennie Solomito. to let owners experience the thrill of four wheel driving. 2. but also the product. events such as The Great Escape conceived by Mahindra and Mahindra. M&M charts out an off beat route that emphasizes the difference between normal and four wheel driving. exclusively for the owners of their four wheelers. By becoming the official sponsors of Australian cricket team on its India tour. one feels when steering and navigating an Armada. Coors Light tries to find the distinguishing “look of the leader” in each market. standard of excellence and fun. the rationale behind this is similar values and ideologies: International peace. Image Building Over and above the brand identity that a company encourages. and lets the participant experience the high. Coke is associated with Olympics since 1928. the Armada. Foster’s hoped to achieve its goal of brand identity building and positioning itself at the premium end of the market. Coors Light select events that are fast paced and young minded. Coors Light Silver Bullet Concert Series featuring artists like Bryan Adams and Celin Dion.known as the best team in the world. brotherhood. . for example.
Example: Bang!Linux2000. Femina Miss India. For example. Focusing the Target Market Helping in avoidance of clutter Even though some events do get congested with too many advertisements. .Fig : Constructing the Brand Value Chain 3. Auto Expo. Lux Zee Cine Awards. They also provide a foundation for exchange and sharing of knowledge between professionals. Title sponsorship of a major event provides the sponsor immense benefit since the sponsors name is mentioned along with the event like Hero Cup. events still provide and effective means of being spotted. Unparalleled footwear company NIKE ensures that it sponsors those events which will give it a chance to create an emotional tie with the participants through onsite brand usage and product presentation. Enabling interactive mode of communication Events generally provide an opportunity for buyers and sellers to interact.
Enabling sales promotion . marketing events that the Frito-Lay Company used before it launched its WOW! brand of potato chips. cosponsored by McDonald’s is a combined effect in increasing the customer traffic as well as increasing the awareness among the upper class of the existence of new McD’s outlets. For example.4. Enabling focused sales and communication to a captive audience In an event the audience is more or less bound to witnessing one particular event. Nescafe 3-in-1 treasure hunt. Burger King received onsite signage and distribution of bounce back coupons. In such a situation it is very favorable for sellers to put forth their presentations without any diversions. Increasing customer traffic in stores Events can be conceptualized to increase customer traffic. Burger King wanted to reach a young demographic in the New York area. For example. They can be customized to make available. EMG (Event Marketing Company) helped them to create a 30-concert series at the New York Palladium. concepts ranging from retail store specific events to mega events like one day international cricket tournament. The seller can identify exactly the traits and other characteristics that are desired. thereby creating opportunity for test marketing of products for authentic feedback. Implementation of Marketing Plan Enabling authentic test marketing Events bring the target audience together. For example. Such a situation is very valuable given the ineffectiveness of traditional modes of communication in holding on to the attention of the audience.
. the Olympics give the company the opportunity to identify its product with the foremost special event in the world. As coke does business in over 200 countries. For Example. Coke is sponsoring the Olympic since 1928. Help in relation building and PR activities Practitioners of this marketing function believe that event marketing campaigns have the ability to create long lasting relationships with closely targeted market segments. Generate immediate sales Most events let firms install and exclusive boot and give the permission to exploit the opportunity to merchandise. Events such as the annual limited period discount sales from Wrangler and Van Heusen are authentic stock clearance and seconds sales aimed at generating immediate sales. This is especially popular amongst pharmaceutical and other FMCG companies. Motivating the sales team The need for interaction is not restricted to external customers only and end consumers are not always the focus of live media exercises. is an annual technological festival held by NSCIT (Dwarka) has helped the sponsors in establishing their relationship with the Institute and ensuring that an image of being interested is created and nurtured. This resulted in conversion of almost all of its employees into sales person. during the cricket world cup held in England HSBC introduced a unique pattern of motivating the sales force by awarding them runs instead of the traditional points system.Weekly events conducted by Crossword Bookstore helps in generating more revenue during the weekends as compared to the revenue generated in the weekdays. For example: Moksh organized by Ys Events & UX Events. Relationship building is not restricted to end user customers but also targeted at enhancing new distributors and sales representative relations.
Events have the ability to bring together sharply defined participants since the capacity for a particular event is usually limited. This leads to lowering of the media networking budgets and focused . The e-commerce start up Half. The database can be used to track various marketing trends. ADVANTAGES OFFERED BY EVENTS As is clear from the preceding section. maintenance and updating By keeping track of the reach and its effectiveness as well as interacting with the audience that actually turns up for the event. event sponsors can assimilate and authentic database. Generating instant publicity An event can be designed to generate instant publicity upon the implementation of marketing strategy. Movies and Games over the internet was up against major and strong competition. use of events as a marketing communication tool not only take care of the problems associated with traditional media but also offer certain advantages because of which events are gaining importance over them. Since the audience is actively targeted. which wanted to sell products such as CDs. A specific no. Events can then help in maintaining and updating the database. Books. 2. Some of the advantages are detailed below: 1. of the target audience could be invited of enticed to buy tickets for a show especially created for a particular profile of the target audience.com. Enabling market database assimilation. The result of this publicity stunt started the ball rolling towards getting this company purchased by eBay for more than $300 million. the option of control reach can be exercised and ideal audience for narrow-casting of information can be gathered.
The word-of-mouth publicity that this generates is an advantage that lingers on a long time after the event is actually been carried out. 7. For such reports there is no extra cost to be borne – neither by the sponsor nor by the event organizer. Thus. the localization of events is very easy. Live media also enables interactive communication. Being a live media. 4. Events can be designed such that the audience is actively involved in every part of the event and made to feel good. it is undoubtedly a thrilling situation. Thus. Live media communication is a complete sensual experience as compared to a press advertisement or TV/Radio commercial. Easily customizable nature of events. The advantage in terms of post-event publicity that events can offer over and above the paid or bartered media is the benefit associated with reports of the event in the newspaper and news on the electronic media. Live media scores over conventional advertising in terms of reach. 8. it is possible to feel and deduce the reactions of the audience to the aim or objective that the event was conceived for. impact and tangible immediacy of measurement. This is . mean that specific traits of the local inhabitants can be incorporated in the big picture to ensure that the event is socially and culturally in tune with the local culture. This provides an advantage of higher brand recall to the client. For the audience. The high recall value of live media communication is also a major factor. This is so because of press ad is basically a flat piece of paper and a commercial is just an audiovisual experience. 6. An event carried out professionally and cleanly is invariably a memorable experience. The audience that has been specially invited invariably is an ideal audience. No other media can boast of the ability to provide such massive collection of feed back instantly as events. events as a live media offer a certain amount of immediacy to the experience – of being there while it‘s happening. 5. The involvement of all the senses in experiencing the event is one of the greatest advantages that events can offer.communication with the specially gathered audience. 3.
however. and perhaps scheduling maintenance or repairs. There are generally two types of customer expectations. Strong customer service helps an organization to reach upto customers expectations. There is a growing market for services and increasing dominance of services in economies worldwide. It should not. then the same is also reported impartially. Yet there is hard evidence that consumers perceive lower quality of service overall and are less satisfied. Customer Service most often includes answering questions. in case the event is not up to the mark or is dogged y controversies. Quality customer service is essential to building customer relationships. Typically there is no charge for customer service. Such software become products by themselves and can be used profitability in the future.a double edged sword because. WHAT IS CUSTOMER PERCEPTION? Customer Perception is an important component of an organization’s relationship with their customers. often staffed around the clock. dealing with billing issues. handling complaints. Many companies operate customer service call centers. taking orders. Services tend to be more intangible than manufactured products. Customer Service can occur on site. Customer Perception on Service: Customer Service is the service provided in support of a company’s core products. or it can occur over the phone or via the internet. The highest can be termed as desired service: the level of service the customer hopes to receive. Possible reasons may be: • With more companies offering tiered service based on the calculated profitability of . 9. Customer satisfaction is a mental state which results from the customers comparison of expectations prior to a purchase with performance perception after a purchase. be confused with the services provided for sale by a company. The threshold level of acceptable service which the customers will accept is adequate service. The conversion of good events into television software for future use either by the sponsors for their commercials or by media house for programming is also a unique benefit that events offer.
and support needed to actually deliver quality service. high-quality service is not easy.need to be closed. Thus they expect the same from all and are frequently disappointed. strategies. shown below are the underlying causes behind the customer gap: Gap 1: Not knowing what customers expect. yet many companies promise it. compensation. and decisions in services marketing in a manner that begins with the customer and builds the organization’s tasks around what is needed to close the gap between customer expectations and perceptions. • Customer expectations are higher because of the excellent service they receive from some companies. The following four provider gaps. Gap 2: Not selecting the right service designs and standards. the difference between customer expectations and perceptions. The central focus of the gaps model is the customer gap. • Delivering consistent. but they fail to provide the training . • The intensely competitive job market results in less skilled people working in frontline service jobs. Firms need to close this gap. • Organizations have cut costs to the extent that they are too lean and are too understaffed to provide quality service. many customers are in fact getting less service than they have in past. • Increasing use by companies of self-service and technology-based service is perceived as less service because no human interaction or human personalization is provided. the model suggests that four gapsthe provider gaps. • Many companies give lip service to customer focus and service quality.different market segments. To close this all important customer gap. talented workers soon get promoted or leave for better opportunities. Gap 3: Not delivering to service standards. Gap 4: Not matching performance to promises.between what customers expect and receive – in order to satisfy their customers and build long term relationships with them. . The gaps model positions the key concepts.
The high profile events organized in city are basically managed by companies working in Delhi. As such very few recognized event management companies exists here. into two categories: . Pune and Mumbai. The most common events organized here are: Utasav Décor India Handicrafts Mela Different Corporate Meetings Fashion Shows Musical Concerts Dandiya Raas Nightlife parties Concerts & shows Fest & live shows Event Management can be classified on the basis of service provided.Event Management in Delhi Event Management in Delhi is not so old concept.
New Year Parties. They deal at both micro and macro level there parties are starting from few thousands to as high as 35 lakhs. but below mentioned organizations are acting as partial or complete service providers. but then the budget will touch 12-15 lakhs figure. marriages and fashion shows which are mainly for entertainment or fun purpose. There is no full. The events that they normally organize are: Dandiya Nights. Dance Parties.fledged event Management Company working in the city. The biggest event which they have managed was a show worth 25 lakhs in 2009 year.Complete: It covers all the aspects from conceptualization to execution till client satisfaction feedback. Partial: They provide partial services like a combination of few for example lights and catering or music. Club Parties. Concerts & Shows. Farm Parties. venue and celebrities. Wedding Parties. Event Management Companies YS EVENTS & Promos UX Events & Media R2S EVENTS & Solutions They organize birthday parties. Event Management is still at a personal level. If required they can call celebrities also. .
YS Events & Promotions has a substantial reputation built over the period of Five years in serving the national and international clients with quality of work and total commitment to satisfy each and every client. Past accolades have pushed them to move further expanding horizons towards higher goals. the name behind many successful open air events. gala weddings. conferences. The management skills are much appreciated by the Industry and make them even more focused for newer challenges. Parties. gigs and events all over India. Artist's Performances.Company’s Profile YS EVENTS & PROMOS YS Events & Promotions. Hospitality & Media. Models. They are the finest of there kinds with an impressive list of over 116 artist night per year. Actors and Singers. Have alliances with practically all performing and nonperforming artists . DJs. Massive Productions. Club Events. PROGRESS OF YS EVENTS &PROMOS The Y. The Company was formed to become a one stop solution for Events. Performers. there hospitality division has successfully launched a night club cum restro bar “Club 7” and another European .S entertainment is India's leading events and artist Management Company with a syndicate of more than 145 Artists. There partnerships with night clubs and super clubs have put them in the frontline of event promoters and organizers of our order and have done numerous shows.Of the past year. It is there constant endeavour to serve better through path breaking concepts and better ideas.
Cuisine restaurant “ Grapes”. where they regularly host parties at. Blue Frog. Enigma. This management company has interest in following areas :** Events (Club/Open air) ** Promotions ** Road Shows ** Van Promotions ** Canopies Display ** Fun Games ** Music ** Films ** Entertainment ** Club Openings ** Theme parties ** Innovative Ideas ** Trade Shows ** Exhibitions ** Product Launches ** Conferences ** Dealers Meet ** Business Meets ** Corporate Events ** Press Conferences . Live Media. They also have an impressive list of Clubs..Bangalore to name a few. They have now ventured into television and are successfully producing television for Channels like NDTV. Spinn.Mumbai.New Delhi.Mumbai.New Delhi. Dublin.Mumbai. Poison.New Delhi. Urban Edge.Bangalore. These include clubs like Club Elevate. Capitol.
technical. This is a Delhi based Event Management Company. UX Events & Media UX Events is famous and known for complete solution. The events they organize are: Concerts & Shows Annual Dance Competition Fashion Shows . This is a five member team.Satish Singh. Identity and a Vision with true professionalism to chart the roads of informative & entertaining events. Our goal is to give each & every event a different Meaning.** Showroom Opening ** Ramp Show ** Fashion Shows ** Fairs & Carnivals ** Public Events & Sponsorships ** Birthday Celebrations ** Decorations ** Workshops They properly deal in Artist Management & they have recently done few fest of colleges. enthusiastic and dynamic professionals with a sparkling stream of ideas having vast experience in the field of Events & Entertainments. It was established two years back by Mr. The UX Events team combines a mix of creative. It's a team of young. creative. The size of their events depends upon the customer needs and requirement. Till now they use to provide complete service but now on they are planning to provide partial services. commercial and management expertise with a passion for delivering creative and innovative event solutions.
Because of the lack of awareness Delhi people are not looking at the event management companies as a facilitator they think its waste of money. In a span of 10 years. Annual Functions and Cultural Evenings of Schools and Colleges Celebrity Show Football Battlefield Club Promotions Exhibitions Night life parties Many more Recently they have done few events Atif Aslam at Pragati Maidan Baisakhi Carnival In D-Mall at Pitampura Aqu Regia in Farm no-2 at Gittorni Many other events The biggest problems which they are facing are security system in Delhi and entrance of the daily newspapers in the event management arena. the goal is to provide Top of the line Weddings / Destination weddings / Corporate Events / Private Extravanganza in India and Abroad. R2S Events . R2S Events & Solutions Launched in 2000. with 100 + people working with them.
India. R2S Events is well known for its unusually beautiful décor and themes. . Its passion lies in providing Quality service and care to its Clients and filling their planning stage with just as much joy and excitement as the big day itself. With the world tweeting away night and day. design. With In-house designers and fabrication unit. And this change is not limited to the World Wide Web either. Based out of New Delhi. As the gadgetry world over goes through a makeshift each day. lights. R2S Events is well known for “People’s” company. R2S Events prides itself for being a leader to the industry and being able to offer something most other companies forget about – “Compassion. Personal touch and Creativity” for creating Weddings / Events of your dreams. there is no doubt that technology has changed our life completely.has added many feathers in the cap – from high end destination wedding of Rakheja’s in Jaipur to Khetan’s in Udaipur to Agarwals in Jodhpur. fabrication and execution Entertainment Management Services for all events requiring Artist management and DJ management • • Technical requirements like sound. care. What they offer: • • • • Event management services Wedding planning and management Theme concept. affection and sincerity and has come out with flying colors. we have done it all with lot of love. RECENT TRENDS IN EVENT MANAGEMENT INDUSTRY Now the event attendees can ask questions to the speaker via tweets or Facebook comments real time during an event. laser and Projection systems Other allied services They are specialized in club & nightlife parties. it is fast percolating to the other activities and business spheres as well.
The advancements though. Live Meetings The barriers have been stomped down and the walls have fallen. Nowadays. there are numerous ways to announce your event to the world. And more . Planners and event managers are going all out to accommodate their eager attendees. staging and lighting instruments have made sure that you need to make your event stand out. No more can you pass off an event with just a great speaker. Here we have a look at some of the technological trends and innovations that are changing the way we think about events and event management. wherever they may be. you ‘tweet’ and ‘poke’ your way around the events. you need to upgrade the stage show to make sure that the attendees are left wonder struck. the next time you are planning an event. The Social Explosion Social networking sites like Facebook and Twitter have completely altered the way we think about event promotion. The webinars and live meetings are the newest venues for events the world over. From creating a fan page to a social group. Technology has made sure that geographical impediments no more stop you from attending an event half way round the world. Even with the best of the content and ingredients.so do the businesses associated. The Stage Show The drastic improvements in the Audio-Video equipments. make sure that you ‘light’ out the event. So. Letters are antiquated and emails outdated. An event application speaks volumes about the planner’s commitment to the event and excites the attendees equally. have made sure that this does not become a Herculean task.
send email invitations and manage cancellations in one place. the better it will be for our business. smart phone applications have become the next-gen platform for event management. Online Event Registration Apps – Just for you!! Recently – online registration for events has taken the center stage with a lot of small players like Eventzilla.importantly. highlights and all that excites you even before the event takes place. promote on Facebook. The sooner we realize the future role of smart phone apps. Androids and Blackberrys. Event attendees can register online and make secure online payments. It is simple to setup custom registration forms. you get to reach out to your target audience around the world in real time. . you can do it all on your mobile. From charting an event to locating it on the map. Mobiles Applications With the advent of the iPhones. like everything else. Mobile Apps nowadays have become advanced enough to take care of almost all your needs and it was time you acknowledged this. Discuss the event.
FINDINGS & ANALYSIS .
Analysis & Interpretation Q1. Age group 25-35 36-45 46-55 Above 55 No. Age group of people interested in event management. . of results 17% 14% 25-35 36-45 23% 46% 46-55 Above 55 Figure 1: Age group of consumers Interpretation We may conclude that people interested in event management are of age group 36-45 yrs. of results 14 46 23 17 No.
of results 31 12 57 No.Q2. of results 31% Personal Arrangement Hiring Management Company Outsourcing 57% 12% Figure 2: Organising an event Interpretation People in Delhi prefer outsourcing the events to local and hotel organisers than personal arrangement or hiring a event company . Which of these do you prefer while organizing an event? Preferences Personal Arrangement Hiring Management Company Outsourcing No. .
of Results 11 26 42 21 No. of Results They are willing to let people try them out They understand people’s interests and needs 21% 11% 26% 42% They are reliable and can organize events better They are a waste of time and money Figure 3: Consumer Perception about Event sponsers Interpretation We may conclude that most of the people rely on event management companies and think that they can organize better.Q3. What are your feelings about a company that creates or sponsors events? Preferences They are willing to let people try them out They understand people’s interests and needs They are reliable and can organize events better They are a waste of time and money No. .
. Have you ever been to events organized by event or theme planner ? Preferences Yes No No. of Results 37 63 Yes No Figure 4: Customers been to events organised by Event Planner Interpretation We can conclude that only 37% of people have been to event organized by event or theme planners. of Results 37 63 70 60 50 40 30 20 10 0 No.Q4.
If yes.Q5. coordination and services. Which of these events did you attend? . how satisfied were you with the event? Preferences Very satisfied Somewhat satisfied Neutral Somewhat dissatisfied Very dissatisfied No of results 35 22 17 16 11 35 30 25 20 15 10 5 0 35 22 17 15 11 Very satisfied Somewhat satisfied Neutral Somewhat dissatisfied Very dissatisfied No of results Figure 5: Graph showing Satisfaction level of costumers Interpretation The above graph shows that if hiring an event management company. Q6. people are satisfied with its theme planning.
Preferences Wedding Trade Fair Corporate event Live Shows Sports Events Product Launch Club No. of Result 25 18 11 18 14 5 9 No. What are the specific highlights of the event that impressed you the most? Preferences Decoration No. Other events have their own taste & preferred by peoples. of results 19 . Q7. of Result 5% 14% 9% 25% Wedding Trade Fair Corporate event Live Shows Sports Events 18% 11% 18% Product Launch Club Figure 6: Events consumers attended Interpretation From above diagram we conclude that every event has its own segment & wedding is the biggest segment people do attend this event time to time since marriages are on regular basis.
of results Decoration Catering 8% 6% 4% 19% Venue Staging of the program 12% Theme Security measures 21% 11% 19% Customer support Others Figure 7:Elements that impressed a customer the most in an event Interpretation From the above pie chart we may conclude that consumers notice the decoration and theme the most.Catering Venue Staging of the program Theme Security measures Customer support Others 12 11 19 21 6 8 4 No. Do you think event management as a profession/business will be a success in your City? . Q8. Even catering is considered as an important highlight for the wedding event apart from decoration and theme.
of results 87 13 No.Preferences Yes No No. of results 90 80 70 60 50 40 30 20 10 0 87 No. of results 13 Yes No Figure 8: Success rate of event management as a profession/business in Delhi .
Preferred marketing medium? (as a consumer)* Preferences Through print media Roadside banners Television / visual media Radio Website Social networking sites 20 10 21 9 17 23 No. Since it has potential. of Results .Interpretation Most of people said event management as a business/profession will be a success in the city. Q9.
Q10.25 20 15 10 5 0 10 9 20 21 17 23 Through print media Roadside banners Television / visual media Radio Website Social networking sites No. of results 28 18 11 13 16 14 . consumers prefer social networking sites and television to attract them and and as a marketing medium. of Results Figure 9: Preferred marketing medium Interpretation According to the above graph. Why would you NOT use an event management company? Prefernces Expensive Availability Reliability Quality of work Limited choice Less choice No.
Proper security measures not available. Lack of proper marketing and advertising by existing companies. of results Figure 10: Reasons for not hiring an event management company Interpretation From the above graph.30 25 20 15 10 5 0 28 18 13 11 Expensive 16 Availability 14 Reliability Quality of work Limited choice Less choice No. . Conservative mentality doesn’t allow people to accept major changes. Key Problems Low awareness among the people. we may conclude that hiring an event management company is a costly affair and that is why people do not prefer using an event management company.
Performance of existing companies is doubtful. . Mumbai and Delhi. this will help them gain proficiency in their field. Due to poor response and lack of cooperation from public the companies are not interested in expansion. hire event management companies from Delhi. therefore big players are not interested to enter this city. localities that organize events. Cost factor influences people to take partial services from event management companies. Economies of scale not available to companies. that is the reason. Recommendations Companies need to focus on some particular kind of events that they will organize. ultimately leading to cost saving. People should be made aware about the concept through proper media coverage telling them about the successful events and the benefits. Service Portfolio of companies is very wide for the city.
People should be made aware about the fact that hiring an event management company would help them save time. but generally companies are charging around Rs. Questionnaire I will be thankful to the respondents.140 per plate. if you will spare 4-5 minutes from your valuable time to answer this questionnaire . Rather then looking at the press people as their competitor they must join hand with them to share the cost and benefits also. Similarly the other services’ charges must also be reduced up to a viable extent. The charges for complete services should be reduced. Due to innovative marketing tools the traditional marketing tools are redundant so Delhi‘s business class must also know that its time to switch over to the new tools like trade fares and road shows rather then press advertising. As an example for catering services the general market price is around Rs. Press people can get better exposure and provide the companies advertisements on a lesser cost.75 per plate. efforts and cost.
Name : ……………………………………………… 1. Income Level: Rs.Rs 25000 Above Rs. 15001. Age: 25-35 yrs 36-45 yrs 46-55 yrs Above 55yrs 2. Gender: Male Female 3. 5000 – Rs. 25001. 35000 . Educational Qualification: School UG PG 4.Rs. Occupation: Student Service Business Pensioner House-wife 5.15000 Rs. 35000 Rs.
Which of these do you prefer while organizing an event? Personal arrangement Hiring event management companies Outsourcing Q2. What are your feelings about a company that creates or sponsors events? They are willing to let people try them out They understand people’s interests and needs They are reliable and can organize events better They are a waste of time and money Q3. how satisfied were you with the event? Very satisfied Somewhat satisfied Neutral .ON EVENTS Q1. Have you ever been to events organized by event or theme planner ? Yes No Q4. If yes.
Somewhat dissatisfi ed Very dissatisfied Q5. Do you think event management as a profession/business will be a success in your city Yes . What are the specific highlights of the event that impressed you the most? Decoration Catering Venue Staging of the program Theme Security measures Customer Support Other. Which of the following events do you attend? Wedding Trade fare Corporate events Live shows Sports events Product launch Club Q6. Please Specify Q7.
etc ) Q9. Please provide comments on your overall experience with Event Management including ideas to improve service …………………………………………………………………………………. . Why would you NOT use an event management company? Expensive Availability Reliability Quality of work Limited choice Less flexible Q10. No Q8.. Preferred marketing medium? (as a consumer)* Through print media Roadside banners Television / Visual media Radio Website Social networking sites ( facebook. My Space.
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