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NAP National Form 2012 1. NAME OF OFFICE: Imelda Elementary School 2. DEPARTMENT/DIVISION: DepED 3. SECTION/UNIT: Principal's Office 6.

ADDRESS: Santol St.Brgy.Sto.Nino Tugbok District, Davao City 7. PERSON-IN-CHARGE OF FILES: DIONESIO B.LACERNA JR.
EMAIL ADDRESS: 1melsch@yahoo.com

2951249

NATIONAL ARCHIVES OF THE PHILIPPINES


Pambansang Sinumpan ng Pilipinas NATIONAL RECORDS INVENTORY

DATE PREPARED: 6/14/2013

9. RECORDS SERIES TITLE AND DESCRIPTION 01. ACTION/DEVELOPMENT PLAN 1.1 School Improvement Plan 1.2 Annual Procurement Plan 1.3 Annual Improvement Plan 1.4 Supervisory/Inst. Plan 02. ANNUAL ACCOMP. REPORT 2.1 Regular 2.1.1 English 2.1.2 Math 2.1.3 Science 2.1.4 Filipino 2.1.5 MAKABAYAN 2.2 SSES 2.3 SPED 2.4 K to 12 03. ACHIEVEMENT 3.1 NAT MPS Score 3.2 Periodical Tests 04. ADMISSION TESTS 4.1 ECCD 4.2 SREA 4.3 SPED Assessment

10. PERIOD COVERED INCLUSIVE DATES

11. VOLUME 0.048 cubic meter

12. RECORDS MEDIUM/

FREQUENCY OF USE

13. RESTRICTION/S UTILITY VALUE

14. LOCATION OF RECORDS

DUPLICATION

15. TIME VALUE

16. RETENTION PERIOD

17. REMARKS

2010 to present

Admin. CD (Soft Copy/ Hard Copy CD (Soft Copy/ Hard Copy CD (Soft Copy/ Hard Copy Hard Copy Hard Copy/ USB ANA Admin. Admin.

DFB 1 1.1 - 1.4

Permanent Permanent Permanent Permanent Permanent Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary

0.096 cubic meter

2010 to present 2010 to present

0.024 cubic meter

0.036 cubic meter

Legend: DFB - Data Filer Box

Admin. Admin. Annually Admin. DFB 2 Admin. 2.1 - 2.4 Admin. Admin. Admin. Admin. Admin. Admin. Admin. Admin. Hard Copy/ ANA Admin. DFB 3 USB Admin. 3.1 - 3.2 Admin. Hard Copy Annually Admin. DFB 4 Admin. 4.1 - 4.3 Admin. Admin. Formula: Volume of DFBL== 40 m W = 12 m H = 25 m Volume = L x W x H = 0.012 cubic meter per Date Filer Box

Guidance Guidance Guidance

2 yrs. 2 yrs. 2 yrs. 2 yrs. 2 yrs. 2 yrs. 2 yrs. 2 yrs. 2 yrs. 2 yrs. 2 yrs. 3 yrs. 3 yrs. 3 yrs. 3 yrs.

NAP National Form 2012

9. RECORDS SERIES TITLE AND DESCRIPTION

10. PERIOD COVERED INCLUSIVE DATES

11. VOLUME

12. RECORDS MEDIUM/ FREQUENCY OF USE

13. RESTRICTION/S

14. LOCATION OF RECORDS

DUPLICATION

15. TIME VALUE

16. RETENTION PERIOD

17. REMARKS

PREPARED BY: _________________________________ Name and Position EVALUATED BY: __________________________________ Name and Position

TO BE ACCOMPLISHED BY THE CONCERNED GOVERNMENT AGENCY APPROVED BY: ___________________________________ Chief of the Department/Division TO BE ACCOMPLISHED BY THE NATIONAL ARCHIVES OF THE PHILIPPINES NOTED BY: ____________________________________ RMSD Chief

9. RECORDS SERIES TITLE AND DESCRIPTION

10. PERIOD COVERED INCLUSIVE DATES

11. VOLUME

12. RECORDS MEDIUM/

FREQUENCY OF USE

13. RESTRICTION/S UTILITY VALUE

14. LOCATION OF RECORDS

DUPLICATION

15. TIME VALUE

16. RETENTION PERIOD

17. REMARKS

05 ASSIGNMENT LETTER 06 APPOINTMENT 07 ACCREDITATIONS 7.1 SPED Recognition 7.2 School Site Titling 08 ATTENDANCE SHEETS/REPORTS 8.1 Form 2 8.2 Form 3 8.3 Form 48 8.4 Log Book/Sheet 09 BASIC SCHOOL MANAGEMENT COURSE 9.1 Term Papers 9.2 DepED Scholars/Study Grants 010 BULLETIN OF INFORMATION 011 CALENDAR OF ACTIVITIES 11.1 School 11.2 National 11.3 SPED 11.4 BSP 11.5 GSP 11.6 Sports 012 CASES/FEASIBILTY STUDIES/RESEARCHES 013 CERTIFICATION 13.1 Good Moral/Ranking 13.2 Transfer

2010 to present 2010 to present 2010 to present

0.012 cubic meter 0.012 cubic meter 0.024 cubic meter

2010 to present

0.048 cubic meter

2010 to present 2010 to present 2010 to present

0.024 cubic meter

Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy Hard Copy

Annually ANA ANA

Daily Daily Daily Daily Daily ANA

0.012 cubic meter 0.072 cubic meter

Hard Copy

Annual/Monthly/Weekly

Archive Archive Archive Archive Archive Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin

DFB 5 DFB 6 DFB 7 7.1 7.2 DFB 8 8.1 - 8.4

Guidance

DFB 9 9.1 - 9.2 DFB 10 DFB 11 11.1 - 11.6

Temporary Permanent Temporary Permanent Permanent Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Permanent Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary

2 yrs 3 yrs After granted/approved

2 yrs. 2 yrs. 2 yrs. 2 yrs. 2 yrs. 5 yrs. After granted

1 yr 1 yr 1 yr 1 yr 1 yr 1 yr 1 yr 2 yrs 2 yrs 2 yrs

2010 to present

0.024 cubic meter

Hard Copy soft copy soft copy

ANA

Adm

DFB 13

9. RECORDS SERIES TITLE AND DESCRIPTION

10. PERIOD COVERED INCLUSIVE DATES

11. VOLUME

12. RECORDS MEDIUM/

FREQUENCY OF USE

13. RESTRICTION/S 14. LOCATION UTILITY VALUE OF RECORDS

DUPLICATION

15. TIME VALUE

16. RETENTION PERIOD

17. REMARKS

014 COMMUNICATION 14.1 School Memoranda 14.2 District Memoranda 14.3 Division Memoranda 14.4 Region 14.5 National 14.6 BSP 14.7 GSP 14.8 PTA 14.9 SGC 14.10 SPG 14.11 Other Inst/Agencies/ Guidance 015 CLASS RECORDS 15.1 Admission Test
15.2 Anecdotal Records of Pupils
15.3 School Register (Form 1) 15.4 Attendance Sheet (Form 2) 15.5 Narrative Report (Form 138-E) 15.6 SPR (Form 137-E) 15.7 Prom. Reports 18-E/18-E1

2008-present

0.132 cubic meter

Hard Copy USB Hard Copy hard copy

ANA

Admin.

DFB 14 14.1 - 14.9

Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary Temporary

3 yrs

After disseminated

2010 to present

0.180 cubic meter

Hard Copy

15.8 Grading Sheets/Records 15.9 Ranking of Honors 15.10 List of Honors


15.11 Class Program/Sched (Form 30)

15.12 Class Values Chart 15.13 Health Card 15.14 Nutritional Report 15.15 STS/CFSS 15.16 Reading Reports 15.16.1 MTB 15.16.2 Phil-IRI

ANA ANA Annually ANA Daily Monthly Quarterly Quarterly Annually Quarterly Annually Annually Annually Weekly Annually Quarterly Annually

0.024 cubic meter

Pre/Post

Legal Legal Legal Legal Legal Legal Legal Legal Legal Legal Legal Admin Legal/Admin Legal/Admin Admin Admin Admin Admin Admin Admin

DFB 15 15.1 - 15.17

Guidance Temporary Temporary Permanent Temporary Permanent Permanent Permanent Temporary Temporary Temporary Permanent Temporary Temporary Temporary Permanent Temporary Temporary Temporary 3 yrs 5 yrs 2 yrs After admitted After Graduated

1 yr 6 yrs 2 yrs 1 yr 1 yr 1 yr

after graduated

9. RECORDS SERIES TITLE AND DESCRIPTION

10. PERIOD COVERED INCLUSIVE DATES

11. VOLUME

12. RECORDS MEDIUM/

FREQUENCY OF USE

13. RESTRICTION/S UTILITY VALUE

14. LOCATION OF RECORDS

DUPLICATION

15. TIME VALUE

16. RETENTION PERIOD

17. REMARKS

15.17 Performance Indicators 15.17.1 Drop-outs 15.17.2 Repeaters 15.17.3 Completion 15.17.4 Balik-aral 15.17.5 Transferred in/out 016 CURRICULUM GUIDE (REF/Module/Budget) 16.1 BEC 16.2 K TO 12 16.3 SSES 16.4 SPED 017 CLASS AND TEACHERS PROGRAMS 17.1 Class Programs (Form 29) 17.2 Summaries of Info of Teach
(Form 31)

2010 to present

0.060 cubic meter

Hard Copy

Annually

Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin DFB 16 16.1 - 16.4

Guidance

Temporary Temporary Temporary Temporary Temporary Temporary Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent

1 yr

after submitted

2010 to present

0.048 cubic meter

Hard copy

ANA

2010 to present

0.048 cubic meter Hard Copy/

ANA

Soft Copy

DFB 17 17.1 - 17.4

Guidance

17.3 Teachers' Program (Form 30) 17.4 Consolidated Data of Teaching/


Non Teaching Personnel (Form 31)

018 DIPLOMA 019 GUIDELINES 020 LISTS 20.1 Enrollment Lists 20.2 Graduates/Honor Graduates 20.3 School Personnel and Officials 021 Lesson Plans/Log Plan 21.1 Learning Plan/IEP

2010 to present 2010 to pre0

2010 to present

0.012 cubic meter 0.012 cubic meter 0.036 cubic meter

Hard Copy Hard copy Hard Copy

Annually Annually Annually Annually/ Quarterly Annually Daily Annually

Admin Legal Admin Admin Admin Admin Admin Admin Admin

DFB 18 DFB 19 DFB 20 20.1 - 20.3

Permanent Permanent Permanent Temaporary Permanent Temporary Temporary Permanent 3 yr 1 yr After retirement 1 yr after admitted

2010 to present

0.012 cubic meter

Hard Copy

DFB 21 21.1

9. RECORDS SERIES TITLE AND DESCRIPTION

10. PERIOD COVERED INCLUSIVE DATES

11. VOLUME 0.060 cubic meter

12. RECORDS MEDIUM/

FREQUENCY OF USE

13. RESTRICTION/S UTILITY VALUE

14. LOCATION OF RECORDS

DUPLICATION

15. TIME VALUE

16. RETENTION PERIOD

17. REMARKS

022 LIBRARY 22.1 Log book/Log sheet 22.2 List of Books 22.3 Borrower's Cards 22.4 Catalogue Cards 22.5 Book Cards 023 PERMITS 23.1 Permit to Study 23.2 SPED Recognition 024 PROFILES 24.1 School 24.2 Socio-Economic of Pupils 24.3 Teachers 025 PROPOSED ORG OF CLASSES 25.1 DepEd-MTAP 25.2 Quiz Bee 25.3 Science Quiz Bee 25.4 Nutri Quiz 25.5 BSP/GSP/Red Cross 026 PERFORMANCE 26.1 PAST 26.2 PASSA 027 REQUESTS 27.1 Additional Teachers
27.2 Buildings/Classrooms/Repairs

2010 to present

Hard Copy

ANA

2010 to present 2008 to present 2010 to present

0.024 cubic meter

Hard Copy

ANA

0.036 cubic meter

Hard Copy USB

Annually

0.060 cubic meter

Hard Copy

Annually

2008 to present 2010 to present

0.024 cubic meter

Hard Copy

Annually

0.072 cubic meter

Hard Copy

ANA

27.3 Transfer of Assignment 27.4 Swapping 27.5 Promotion 27.6 Inclusion in the Enrolment Lists

Archive Archive Archive Archive Archive Archive Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Admin Legal Legal Legal Legal Legal Legal Legal Legal Legal Legal

DFB 22 Librarian 22.1 -22.5

DFB 23 23.1 - 23.2 DFB 24 24.1 - 24.3 Guidance

DFB 25 Subject 25.1 - 25.5 Coordinator

DFB 26 26.1 - 26.2 DFB 27 27.1 - 27.6

Teacher Guidance

Permanent Temporary Permanent Temporary Permanent Permanent Permanent Temporary Permanent Permanent Permanent Temporary Temporary Permanent Temporary Temporary Temporary Temporary Temporary Permanent Permanent Permanent Permanent Temporary Temporary Temporary Temporary Temporary Temporary

3 yrs 1 yr

2 yrs

2 yrs 2 yrs 2 yrs 2 yrs 2 yrs

If implemented disposed after 3 years

3 yrs

After granted / approved

9. RECORDS SERIES TITLE AND DESCRIPTION

10. PERIOD COVERED INCLUSIVE DATES

11. VOLUME 0.036 cubic meter

12. RECORDS MEDIUM/

FREQUENCY OF USE

13. RESTRICTION/S UTILITY VALUE

14. LOCATION OF RECORDS

DUPLICATION

15. TIME VALUE

16. RETENTION PERIOD

17. REMARKS

028 Ranking 28.1 Teachers Applicants 28.2 Teachers' Promotions 28.3 Honor Pupils 029 TEST QUESTIONS 030 TEACHER INDUCTION PROGRAM 031 TIME ALLOTMENT PER SUBJ AREA 032 TEST RESULTS 033 SCHOOL PAPER 034 SCHOOL FINANCIAL REPORT 34.1 MOOE 34.2 SSES 34.3 SPED 34.4 SBM 035 SCHOOL PHYSICAL INVENTORY OF RECORD

2010 to present 2012


2010 to present 2010 to present

Hard Copy/ Soft Copy

ANA

0.012 cubic meter 0.012 cubic meter 0.012 cubic meter 0.012 cubic meter 0.012 cubic meter 0.048 cubic meter

2012 2010 to present

Quarterly Annually Hard Copy Annually Hard Copy Annually Hard Copy Annually Hard Copy/ Monthly Soft Copy

Hard Copy

Legal Legal Legal Legal Admin Legal Legal Legal Archive Fiscal Fiscal Fiscal Fiscal Fiscal

DFB 28 28.1 - 28.3

Guidance

DFB 29 DFB 30 DFB 31 DFB 32 DFB 33 DFB 34 34.1 - 34.4

Guidance

Members of Inspectorate Team

Permanent Temporary Temporary Temporary Temporary Permanent Permanent Temporary Permanent Permanent Permanent Permanent Permanent Permanent

1 yr

after updated

2 yrs 1 yr

after graduated

2 yrs

2010 to present

0.012 cubic meter

hard Copy USB

Archive

DFB 35

School Property Costudian

Permanent

PREPARED BY: DIONESIO B. LACERNA JR. Name and Position EVALUATED BY:

TO BE ACCOMPLISHED BY THE CONCERNED GOVERNMENT AGENCY ASSISTED BY: NOTED BY: CARMELA O. MEJIAS ADELINE I. GO, Ed.D. School Guidance District supervisor TO BE ACCOMPLISHED BY THE NATIONAL ARCHIVES OF THE PHILIPPINES NOTED BY:

APPROVED BY: HELEN D. PAGUICAN, Ph.D Schools DIvision Superintendent

__________________________________ Name and Position

____________________________________ RMSD Chief

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