Project title: Employee and Payroll System
INTRODUCTION: Objective: The “Employee and Payroll System’s “ objective is to provide a system which manages the employee details, the Payroll activity done in a company depending upon the employees attendance and its calculation which is very huge. The users will consume less amount of time through computerised system rather than working manually. The system will take care of all the payroll activities like managing each employee’s attendance, the number of leaves taken by that particular employee and calculation in a very quick manner and it avoids Data storing is easier. Paper work will be reduced and the company staffs spend more time on monitoring the progress. The system is user friendly and easy to use. All the important data’s will be stored in the database and it avoids any miscalculation. Scope: This project is helpful in maintaining the employee’s record, calculating the salary for each employee and it also focuses on each employee’s attendance and the no of leaves taken per month/year. There is also a possibility of checking salary report at any time so that it doesn’t lead t o any miscalculation. PROJECT CATEGORY: Stand Alone Application PROJECT DESCRIPTION: The “Employee and Payroll System “is based on maintaining each employee records and calculating his/her salary depending on the workdays. The first activity is based on saving the employees details where each employee will be given a unique Employee ID. Now based on the no of days an employee attended per month, salary will be calculated by checking the no of workdays of a company and his/her basic salary and a separate salary slip will be provided for reference. Admin has the authority to add employee details. And he also has the right to edit or delete employee information to/from the list. Admin provides a unique username and password for each employee through which he can login all the information’s are being saved in the database.

Modules:  Account Configuration:  Employee: When a new employee joins the company, his record is saved in the database.  Workdays: the Admin has the authority to add the no of workdays of a company per month.  Salary Calculation: Here salary is calculated for each employee based on their attendance. As soon as the salary is paid to an employee, a salary slip will be generated.  Salary Report: Here the user can look through the salary given to an employee for a particular month and year.  Registration: As soon as the employee joins the company, the admin provides unique username and password to him.

Display: A user can view information regarding employees working in that company, products, dealers and a demand sheet to be submitted to the manufacturers. Logout: This module allows the user to Logout the application. Further operations cannot be performed after user exits

month, year, no of workdays

month, year, no of workdays


empid, name, contact, gender, email, designation, basic salary Maintenance Of Employee Details

empid, name, contact, gender, email, designation, basic salary

tbl_emp empid

year, month, workdays


empid, name, basic salary Days attended

year, month

empid,name, bs, month, no of workdays, days attended empid empid

tbl_days attended

Salary Calculation
empid,name, bs, month, no of workdays, days attended

empid, name, bs, netsalary


empid,name,days attended, netsalary

HARDWARE REQUIREMENTS:  Processor: Intel dual core or above  Processor Speed:1.0GHZ or above  RAM: 1 GB RAM or above  Hard Disk: 20 GB hard disk or above SOFTWARE REQUIREMENTS:  Language: Visual Basic 6.0  Database: Microsoft SQL server 2008

CONCLUSION: “Employee and Payroll System” software developed for a company has been designed to achieve maximum efficiency and reduce the time taken to handle the Payroll activity. It is designed to replace an existing manual record system thereby reducing time taken for calculations and for storing data. The system uses Vb.Net as front end and Microsoft SQL as a backend for the database. The system is strong enough to withstand regressive daily operations under conditions where the database is maintained and cleared over a certain time of span. The implementation of the system in the organization will considerably reduce data entry, time and also provide readily calculated reports. BIBILIOGRAPHY: Books  “An Integrated Approach to Software Engineering”- Pankaj Jalote  “Database Management System”- Elmasri and Navathe Websites  http:// www. 

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