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Selection Process

Selection Process

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Published by Mae Bruzola

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Published by: Mae Bruzola on Jul 05, 2013
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Selection Process Selection process is one of the tasks in the library which requires you to understand the principal

reason why a collection must be built. The principal reason is to meet the user’s wants and needs. Collection development isn’t about buying new books; it is about mixing new releases with standard titles. It is about weeding and maintaining, not just ordering everything on (a “best of”) list. It requires a balancing act between quality and popularity, single copies and multiples, old and new. (Patrick Jones) Process of Selection 1. Identification of the collection needs in terms of subjects and specific types of materials. 2. Determining how much money is available for collection development and allocating a specific amount for each category or subject 3. Allocation of fund for specific discipline and type of materials to be acquired. 4. Finding what, where, and how to acquire the desired materials. 4 Related Terms in Selection and Acquisition Work. Standing Order – is normally placed for a series (e.g., Routledge’s Literary Criticism and Cultural Theory series). Blanket Order – is placed for a subject field, grade level, or country’s publications (e.g., all books about politics in Latin America, all books for undergraduates, or all books published in Finnish in Finland). Approval Plan – allow the library to examine items before deciding to buy. They are not firm orders, which are legal contracts. Till Forbidden – to indicate that the publisher or supplier of a journal should automatically renew a subscription without any further approval from the library. This system saves time and money for both the library and publisher or supplier by reducing the amount of paperwork required to maintain subscriptions. Different Types of Selection Environment Academic Libraries Cover a very broad range of collections largely devoted to instruction, study, recreation and research in general and specific disciplines and with levels ranging from undergraduate, masteral, doctoral and even post doctoral degrees. Support of the curriculum is the primary objective of the academic library collection. In big university libraries, subject or area studies librarians are employed to act as selectors, thus reducing the involvement of faculty members in the selection process. The professional librarians in academic libraries are more involve in the selection of reference works.



the professional librarian becomes the sole selector who after all is trained in this job. collections do not grow and deselection is a must. On the whole. (Clayton and Gorman 2001 : 85) The librarian tends to be a subject specialist and heavily rely his selection to the recommendations and suggestions of the users and not so much with standard selection tools. Scope  What does the work set out to do?  Does it achieve this?  Is it meant to be a detailed analysis of the subject addressed. The chief librarian does all the selecting. items in the working collection of a special library tend to be no older than 25-30 years. and is it known as a producer of works in the particular field? 2. Previewing is very important in the selection process because school libraries acquire more non-print materials. industrial enterprises and government agencies. - - Criteria for Selection 1. curriculum support dominates school library media center collection management. Also a high proportion of collection is devoted to serials with as much as 80% of these titles have scientific or technical orientation. and has he or she written other works in the same area?  What is the author’s reputation as indicated in the reception of his or her other publications?  How reputable is the publisher. - Special Libraries One general characteristic of special libraries is small space usually in a single room of a commercial firm. cultural. Materials acquired are devoted to teaching requirements and teachers are actively involved in the selection process. corporate body. Because of lack of space.Public Libraries Diversity is the primary characteristics of public libraries’ selection process. School Libraries Similar to academic libraries. scientific and technical organizations. The collection of special library is more current. Treatment and level  Who according to the author is most likely to read the work? 2 . Authority of creators  What are the author’s qualifications. Customers of public libraries differ in terms of social. The nature of the collection is highly specialized and usually focuses on a narrower subject. and economic status. Teacher librarians rely mostly on recommendations and evaluations by teachers. Materials to be selected must reflect and cater to this diversity. or is it meant to present a broad overview?  Is it meant to be exhaustive or selective in its coverage? 3.

Arrangement  How logically does the author present a case? As a selector. Format Two major formats  print-based media  digital media     Has the material been produced to a high standard physically. and index. negotiation with them is not a problem. chronological. best. and is likely to stand up to substantial use? Are the illustrations appropriate and produced to a high standard? Is the typeface clear and appropriate to the text? Is the quality of sound and visual imagery clear and appropriately expressive? 6. and subscription agents to make sure that if you accidentally committed an error in selection. 3. Procedures for selection 1. The first task is to check your existing collection first before deciding to purchase a particular item that was recommended for acquisitions. suppliers. suitable to the subject and access through table of contents. To be accurate. and core collection lists Subject bibliographies Standard Guides Guides in Non-Print and Electronic Media Guides to Periodicals and Reference Materials 3 . Flyers and announcements Current Review Sources Bibliographic Data Bases Recommended. Categories of Selection Aids          Current sources of In-Print Books Catalogs. This task is called Bibliographic searching or verification 2. etc. Third task is to check the format of the material. The information in material can be arranged in a topical. bibliographic references. The second task is to check the price and the date of publication. The final procedure to attain effective selection is maintaining good relation with book dealers. you should look at the organization of content by paying attention to both content and format.4. 5. Special features This criterion insists that you should look for something special or star quality that will give the material some positive benefit to the readers. biographical. a complete check of bibliographic citation is needed. 4.

census.Another storage format in one sense. CD-ROM systems were developed for end-users services. The primary user was the professional librarian. or text without graphics. Numeric Data Bases . Traditional Reference Materials . if a library has a website. 4.Electronic Materials .computing services that are most likely to maintain the collection of educational application. Formats: Online DVD Rom CD Microform 2. Types of Electronic Materials 1. 6. abstracts and other materials that is traditional. Full text . digitized data does allow compact storage of large quantities of information History of Electronic Resources            it began with the development of computer assisted typesetting and printing magnetic tape was created magnetic tapes and punch cards process the queries so slowly any typographical errors in the query required redoing the entire search Magnetic tape was replaced by much faster disk cracks. Music . as tapes that were mounted on mainframes. people who use search systems to internet with databases directly without the assistance of an intermediary are termed end-users End users are unwillingly to commit the time and energy required to learn the command language. everything must be up on the web. Institutional Repositories (IR) .legal recordings and variety of music 3.online bibliographies. Software . 5. indexes. these development provided the first truly online searching. Each vendor has developed powerful search language to support fast and precise retrieval of citations.set of services that a university offers to the members of the community for the management and dissemination of digital materials created by the institution and its community members. 4 .most challenging and replete with options.

Tools in search systems: Database . the other term. laughing etc. This process can also be called a "wildcard" search or stemming. It creates a set of items that meet the condition A and then removes from the set those items that also meet condition B. and is named after mathematician George Boole. and will increase the number of search results found. Allows you to combine words and phrases into search statements to retrieve documents from searchable databases. Example: If the truncation symbols is *. and updated. Truncation     Refers to shortening a word or eliminating some characters from a longer term to pick up variants. the more results we will retrieve. will search for results containing laugh. laughter. Boolean Logic Refers to the logical relationship among search items. Truncation enables different forms of a word to a searched for simultaneously.  Collates the results to retrieve all the unique records containing one term. OR Logic  used to create a set by making an item eligible for inclusions if it meets at least one of the stated criteria  Most commonly used to search for synonymous terms or concepts. The computer is told to put into a single set all those items that share a common sequence of characters.  The more terms or concepts we combine in a search with AND logic. 5 . then the truncated word. NOT Logic  Used to make more restrictive set.  The more terms or concepts we combine in a search with OR logic. laugh*.is any collection of information with an internal structure that is organized so that its contents can easily be accessed. or both of them. managed. the fewer results we will retrieve. even if they do not share all the same characters. Boolean logic consists of three logical operators: AND Logic  used to make more restrictive set by requiring that a criteria meet by the conditions stated to be included in the final set. Truncation is a searching technique used in databases in which a word ending is replaced by a symbol.

6 . One final item on the list of content consideration is whether the product offers some value added advantage over existing print versions. the first question is:  How much initial and ongoing library staff training is necessary to provide customer support?  Is the telephone number of the vendor’s customer service open 24 hours to answer queries on technical problems? 4.Can be helpful to see both the past and the present as preludes to discerning possible routes to the future. accuracy. and currency of data are factors that you will consider. Access  One aspect of access is availability of materials. especially : a book of words and their synonyms  a list of subject headings or descriptors usually with a cross-reference system for use in the organization of a collection of documents for reference and retrieval Positional Searching  Allows great precision in identifying material. Content  Aspects like quality. 2.computer retrieval systems that allow a searcher to specify a particular  The end-user's information has expanded from a tidy solar system in an immense and expanding galaxy. 3. such as saved charges. is built on an alphabetical basis  Without the inverted index. 4 categories of criteria in selecting electronic materials: 1.  a book of words or of information about a particular field or set of concepts. Another concern is the type of search engine or interface used by the product. the computer would have to scan the entire database. Cost  The most obvious costs are the initial cost of the product and ongoing charges for updates.  Proximity . Support During selection process. . Check whether the library has in its collection. called the "inverted index". authoritativeness. optional features. Additional costs may include connection and telecommunication charges. print charges. titles of journals cited in the abstracting and indexing services that the library subscribes in the net. Reference Collection .Displaying Index  a primary index. and charges for management reports or software.It's a distinct set of print and electronic resources selected and required by reference librarians and made available within a recognizable space to local user communities. downloading charges. Thesaurus  The function of the term is made explicit.

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