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11/08/2015

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Bank reconciliation is a process whereby you are matching your accounting records with the bank record.

At aparticular point in time, your accounting record may or may not match the bank record. This is due to the time difference between recording transactions in the company’s books of account and the bank’s transaction postings. At the end of the month or at a particula r time interval agreed to with the bank, the bank sends a bank statement to the company. The company compares the bank statement with the transactions recorded in its books of account. This process may bring up the true balance with the bank, a transaction the company failed to record, or a transaction recorded by the bank that does not pertain to the company. Because of these differences the bank account as per the books ofaccounts may not exactly match with the bank statement.

When the company passes these entries, the main bank account balance will agree with the bank balance as per bank. Important acronyms BRS is Bank REconciliation Statement. MBS Manual Bank Reconciliation Statement EBRS is Electronic Bank Statement BRS and MBS are one and same, these terms are used synonymously. In this document we are going to cover BRS/MBS but not EBS. In case if bank provides the bank statement manually or physical copy, we use manual bank reconciliation. Here we need to do the reconciliation for each transact ion by transaction manually. In case if bank provides the bank statement in electronic form, we use Electronic bank statement. In this case we can directly uploaded the statement in SAP and reconciliation happens automatically based on the configuration andpredefined parameters. Prerequisites: Before configuring Bank reconciliation statement/Manual Bank Statement, we need GL Accounts, House Bank and Check lots

Configuration
1.2 Define posting keys and posting rules for check deposit
Via Menus Via Transaction Code Provide Chart of Accounts IMG-->Financial accounting-->Bank accounting-->Business transactions--> Check deposit -->Define posting keys and posting rules for check deposit

SPRO

Click on Save Double click on "Assign Accounts to Account symbols" Click on New Entries and update below details and press Enter

Alternatively, you can mask the GL accounts (e.g +++++0 for main bank account ) Click on Save Double click on "Create Keys for Posting Rules" Click on New Entries update below details and press Enter

Double click on "Define Posting rules" Click on New Entries update below details and press Enter

Click on Right Arrow and update below information

Click on Right Arrow and update below information Click on Right Arrow and update below information .

Click Save 1.4 Define Variants for Check deposit Via Menus IMG--> Financial Accounting --> Bank Accounting -->Business Transaction --> Check Deposit --> Define Variant for Check Deposit .3 Create and assign Business Transactions Via Menus IMG--> Financial Accounting --> Bank Accountingà Business Transaction --> Check Deposit -> Create and assign Business Transactions Via Transaction Code Click on New Entries update below details OT53 Click on Save 1.

Via Transaction Code OT45 Place the cursor on Standard and click on Copy And give Variant name as 1009 Click on 3-digit check number and click on Delete. delete 8-digit bank key and invoiced amount Double click on “10-digit check number” under “Possible fields” as below And change the length to 06 Variant will look like one below: Click Save and change description as below Click Save and Click on activate Variant 1. Similarly.5 Create and assign Business Transactions Via Menus Via Transaction Code IMG--> Financial Accounting -->Bank Accounting--> Business Transaction --> Payment Transactions-->Manual Bank Statement -->Create and assign Business Transactions OT52 Click on New Entries update below details .

The interpretation algorithm determines whether (and with which algorithms) the system should search for clearing information. it is a cash receipt. 1. a "-" sign represents a cash disbursement. likewise.6 Create Variants for Manual Bank Statement Via Menus Via Transaction Code IMG--> Financial Accounting --> Bank Accounting --> Business Transaction --> Payment Transactions --> Manual Bank Statement--> Create and assign Business Transactions OT43 Place the cursor on Standard and click on Copy .sign You can further differentiate external transactions by setting "" or "-" signs for them. Interpretation algorithm In addition to specifying posting rules. you must also specify which interpretation algorithm should be used.Click on Save Note the following when assigning the business transactions: The +/. If the external transaction code has a "+" sign in front of it.

Change the description Click Save and Click on Activate Variant. 2 Check Deposit Process Flow 2.1 Sales invoice posting Via Menus Via Transaction Code Accounting --> Financial Accounting -> Customers --> Document Entry --> Invoice FB70 .

2 Manual Check Deposit Via Menus Accounting-->Financial Accounting --> Banks -->Incomings --> Check Deposit --> Manual Entry Via Transaction Code Select Settings-->Specifications and provide details FF68 Press Enter and provide below details .2.

Press Enter Click on Save Executing Batch Input Go to Batch input session (SM35) as below .

Select your Session name and click on "Process" Select and Click on "Display Errors Only" . then select exist session Go to FBL5N and see whether Customer open item is cleared Double click on Document type DZ to see document 2.3 Manual Bank Statement Via Menus Via Transaction Code Accounting -->Financial Accounting --> Banks -->Incomings --> Bank Statement Entry --> Manual FF67 Select Settings --> Specifications and provide below details .

Press Enter and provide below details .

Press Enter Click on Save System Message : Statement/List Saved Click on Save again System Message : Statement/List Posted Executing Batch Input Go to Batch input session (SM35) as below .

then click on Exist session Go to FBL3N and see the posting with Document type SA Double Click on SA document type to see document posted 3 Check Payment Transactions flow 3. and click on Process .1 Vendor Invoice Posting Via Menus Accounting --> Financial Accounting --> Accounts Payables -->Document Entry --> Invoice .Select Session name and click on Process Select and Click on "Display Errors Only".

2 Vendor Outgoing Payment Via Menus Via Transaction Code Accounting --> Financial Accounting --> Accounts Payable --> Outgoing Payment --> Post F-58 or F110 Check number 100502 issued to Vendor . then go to FCH5 and issues Check manually.4 Manual Statement Via Menus Accounting-->Financial Accounting -->BanksàIncomings --> Bank Statement --> Manual Entry Via Transaction Code Go to Settings --> Specifications and Provide below information FF67 .Via Transaction Code FB60 3. 3. If you use F-53.

Press Enter and provide below details .

Press Enter Click on Save System Message : Statement/List Saved Click on Save again System Message : Statement/List Posted Executing Batch Input Session (SM35) as below: Select Session name and click on Process .

. you are going to get an error while procession the bank charges. So closing balance will be 45000-43500=1500. In this example. we want to post 1500 as bank charges.5 Posting Bank Charges Via Menus Accounting -->Financial Accounting --> Banks-->Incomings --> Bank Statement --> Manual Entry Via Transaction Code Note: Make sure that the status of text field for Bank charges account as optional. then select exist session Go to FBL3N and Observe that Citibank Check issue account is cleared Double click on Document type SA and see below document 3. if it is mandatory.Select "Display errors Only"and Click on Process. FF67 Click on New Statement Opening balance will be defaulted by the system and fill the closing balance.

Click on Save Executing Batch Input Session as below .Press Enter and provide below details Note that Bank charges amount should be entered with –(minus) sign.

Note2: In case if you not sure about the opening balance of the statement to be entered in FF67. The closing balance of last statement becomes opening balance of the current statement. you can use transaction FEBA or FEBAN. then select exist session Go to FBL3N/FS10N and observe document posting in Bank charges account Double Click on document and select overview to see document Note1: To understand what are errors encountered during the bank statement procession.Checks Issues but not cleared xxxxxx Book Balance xxxxxxxx .Select Session name and click on Process Select "Display Errors Only" and Click on Process. Note3: There are no standard reports available on BRS in SAP similar to one given below: Bank Statement balance xxxxxxxxx + Checks Deposited but not cleared xxxxxx . you can go to FEBA/FEBAN and see what was the closing balance of last statement.

manual. Products: SAP ERP Financials Topics: Enterprise Resource Planning 2611 Views Tags: reconciliation. bank. ebs. you may have to develop this report using ABAP development. statement.  If you want a report like this. brs Average User Rating (2 ratings) inShare omments  10 Comments  .

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