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Table of Contents 1) Diplomatic protocol: definitions. aims and application 2) Important elements of diplomatic protocol: a) Ceremony b) Etiquette c) Titles d) Correspondence e) Savoir-vivre f) Wardrobe g) Dinning 3) Literature 2 .
After all it’s most important components such as Courtesy. But what is the diplomatic protocol? The Macquarie Dictionary defines it as. visits. However the foremost aim is the communication between the diplomats therefore the number of differences is not that big as one may thing in the first place. Courtesy. Tip: See your country’s diplomatic protocol written by your Ministry of Foreign Affairs. Once we compare different protocols a person may find certain differences for instance based on the cultural differences. It will help you to get into a role of a diplomat. The aims of the diplomatic protocol are vast but the Protocol Queensland defines them in a best way: ‘the principal role of diplomats and the diplomatic corps is to foster mutually beneficial relations between nation states. The protocol is used as a tool for the mutual communication in order to make at least diplomatic blunders as possible. “the customs and regulations dealing with the ceremonies and etiquette of the diplomatic corps”. Professionalism and Respect are important concepts in different spheres of our lives.1. Diplomatic protocol: definitions. Surprisingly it is not only used in diplomacy but also in other areas such in the world of large multinational companies. socially and culturally accepted and expected by the parties involved. Respect and Professionalism are most important components of a diplomatic protocolTomasz Orłowski 3 . meetings and functions are planned and conducted in accordance with a set of rules that are formally.’ For practical purposes protocol is about following correct procedures. It is the art of ensuring that official (and unofficial) occasions. Protocol is therefore about building relationships and facilitating positive outcomes for the parties involved. aims and application It is important to notice that each Ministry of Foreign Affairs writes its own diplomatic protocol.
Elements of the diplomatic protocol a) Ceremony A ceremony (fr. presentation of awards and ceremonies and so on. superiors and representatives of institutions 4. With each ceremony there is a master of ceremony who makes sure that the ceremony ends in the way it is expected. Treat other people the way you would like to be treated 2. public officials. state funerals. in other countries like in France the most important guest speaks at the very end to give him honors. cérémonie) is the official public act or religious rite with official character which progresses with the previously established rules and procedures. 4 . There are various forms of ceremonies such as public state ceremonies. The rules of giving a speech during a ceremony are only few. c) Titles The usage of right title is one of the most important codes in the diplomatic protocol. There are few elements of etiquette.e. which are worth mentioning in this protocol: 1. We title a person depending on the function he or she is presenting (royalty and vice-regal. His or her speech is very short and its aim is to welcome the guests and show the aim of the event. for the smooth functioning of the society. meritorious individuals. Only one person speaks for one institution. b) Etiquette An etiquette or savoir-vivre is a set of rules which are accepted by everyone. Be tolerant and discrete to other individual 5. At the beginning it is a host who gives a voice. In some countries like in Poland the first honorary guest speech is delivered by a person who has highest office. women.2. When following etiquette one should basically express the values a person believes in: politeness and respectfulness. The approximate number of honorary guests is two to three. After that there is an order of the office held by the honorary guests. Respect other people’s privacy and do not comment or impose on others your tastes and liking 3. opening up a building or unveiling a plaque. Respect people based on seniority i. government and parliament. Be punctual. During ceremonies the representatives may need to hand in a speech for instance during the opening ceremony of an important anniversary. Each delegate is expected to act based on basic rules of etiquette. when singing an anthem.
We encourage the formal language and style. when writing a message to other delegate you may want to start your message with ‘Dear Sir. For more details on different titles please see Protocol Queensland on page 45 (Attachment 1). d) Correspondence The correspondence used during the Model NATO Youth Summit between the delegates should be formal. Remember: if you are entering a room full of people waiting for you. When ending the message. look back behind you to see if there is someone following. If for instance you want to invite another delegate to a meeting outside schedule or during a break. diplomatic and consular corps. 4. employers and seniors. The order of greetings: the younger greets the older. If there is a group waiting outside.women and an employee.women and an employeeemployer. The used form during a greeting should be used again during farewell. a man . The order of leaving room/life: same as above. The title ‘his/her Excellency’ will be also used to refer to the High Commissioner. a man .it is a good manner to keep a door open to a person behind you. Dear Madam’ or by referring to his or her title. we first allow people to leave a room and then a new group may enter the place. 5 . Write your message in a clear manner.judiciary. For instance when we talk to Ambassador of our own country we would address him ‘Ambassador…’ and when writing an invitation we would write ‘His/Her Excellency [Initial] [Surname]’. In European culture the greeting form include such words like ‘Good morning’ or ‘Good evening’. military and religious) and depending on the occasion. 2. When entering yourself a room. write at what time and where you want to meet him or her. In farewell the order is vice versa. e) Savoir-vivre There are few elements of savoir vivre.the younger greets the older. The order of greeting: to put is simply. local government. Greetings: it is both form of salute and a show of respect. end with such words like ‘Your faithfully’ or ‘Respectfully’ and by ending it with your full name and the title and a country you are representing. a bow or a handshake (determined but not bone crashing). which are worth mentioning: 1. The order of entering a room/lift: similar like with a greeting. 3. For example. we first allow to enter a woman.employer. However it is a woman who greets a man first if he is older than her or his occupation has higher status. In more informal environment there can be used a kiss in both cheeks. you greet them first no matter of the gender or your employment status.
but dress to please others’. Introduction and conversation: we use the same rule of order when we introduce two people. In Muslim culture a man cannot handshake with a woman. 2. earrings. Each situation requires a different set of a dress code. We are also getting away from a custom of kissing a women’s hand. unless the latter one is a family ring. it is used commonly in the United States. Going to a high level conference would ask you to wear something else what you wear for the university classes or during family annual dinner meetings. rings. The dark clothes and long dress are used for the evening ceremonies or galas after 20 o’clock. Gift giving: it is always a symbol of sympathy and respect. men should not wear any bracelet or rings. Diligence and carefulness. necklace. 7. a suit with a combination with matching trousers or a skirt. Make sure that the length of your trousers match. If either a man or a woman has long hair they are both advised to pull them together at the end of their neck. However she is advised to use moderation so the accessories will not make her look too extravagant. The extravagant (those who caught people’s attention) clothes use for another occasion. shoes are clean and the colors are discordant. The basic rules of an elegant wardrobe are simplicity and moderation. Hand grip: remember that representatives some cultures may feel uncomfortable when greeting with you in hand. 6 . e) Wardrobe Benjamin Franklin has said ‘Eat to please thyself. Dress elegantly. A man should wear a suit and cravat and a woman should wear either a dress (not long). a handbag. We introduce a man to a woman. just follow her wish. For the working meetings both men and women should dress as described as business dress. The more official ceremony is the attire should be darker and decorative. A man is allowed of a watch and clasp cufflinks and he should wear a tie. In the diplomatic protocol gift giving should be as discrete as possible. simply say ‘introduce yourself’ to both of them. The handshake is less used also in Japan and Britain (with some difference to business groups) yet. In terms of accessories. 6. the clothes are ironed. However if you are not sure the name of one of your guests. there are just few factors for both men and women themselves about diplomatic protocol dress code: 1. bracelet. A woman is allowed of more accessories: a watch. If she does not want to.5. Therefore. the younger to senior and the employee to employer.
However if your neighbor will tell it to you.foodservicewarehouse. In some cultures people wish themselves a good meal (in French bon appetite) however in the formal setting we do not say that. It is a host or hostess who gives a sign to start and to end a meal. Have a moment to look the order of the meals and which cutlery to use at the given time.f) Dinning When dining the basic rule is according to one of the English advices: a mouse on back. 1 http://www.com/ 7 . The picture1 above shows the formal setting of table. Wait for his or her signal. It means that one should sit straight to press the back to the chair and also having a space between himself and a dining table. simply answer in the same manner. On your lap put a napkin and while eating resist an urge to lean on a table. a cat on lap.
American Ambassadors in a Troubled World: Interviews with Senior Diplomats 8 . Paul. 2011. Literature Bibliography: Queenland Government. Tomasz. Protocol Handbook Orlowski. Charles W. Kennedy. Charles Stuart. 1999. Ann Marie.3. Dayton. Protokół dyplomatyczny. 2010. Sabath. Harry W. The Diplomat's Dictionary McCaffree. Additional literature: Freeman. Innis. Official and Social Usage. Protocol – The Complete Handbook of Diplomatic. Career Diplomacy: Life and Work in the US Foreign Service Mak. International Business Etiquette Kopp. Mary Jane. 2002.