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Permit to Work Standard

AUTHORITY FOR ISSUE

Issue of this document is authorised by GASCO, Senior Vice President (Operations)

Name:

Cyrilles Huijsmans

SVP(O)

Signature:

Date:

June 2009

This document has been produced and approved by HSE Division. Any enquiries relating to the document should be addressed to HSE Vice President (HSE)

This controlled document has been issued to your position and is NOT a personal copy. Please ensure it that it is either passed to your successor or returned to HSE Division should you accountabilities change.

GASCO - Health, Safety and Environmental Division

Permit to Work Standard

GASCO Health, Safety and Environment Management System


Controlled Copy

Permit to Work System Manual


Number:

Policy & Strategic Objectives

Organisation, Resources & Competence

Risk Evaluation & Management Leadership and Commitment

Planning, Standards & Procedures

Corrective Actions

Implementation & Monitoring

Audit

Management
Continuous Improvement

GASCO - Health, Safety and Environmental Division

CONTROLLED COPY NUMBER:

CONTROLLED MANUAL DISTRIBUTION LIST


LOCATION Head Ofce AUTHORISED HOLDER SVP (O) HSE HSE/2 CONTROLLED COPY N0. 1 2 3

Habshan/Bab Plant Division

HBS MCR (Habshan) MCR (Bab)

4 5 6

Asab Plant Division

OAZ MCR

7 8

Bu Hasa Plant Division

OHS MCR

9 10

Ruwais Plant Division

ORS MCR

11 12

Pipelines Division

PLS MCR (Maqta)

13 14

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CONTENTS

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MANUAL CONTENTS LIST (THIS PAGE)

AUTHORITY FOR AMENDMENT AND REVISION HISTORY

GLOSSARY OF TERMS AND DEFINITIONS

CHAPTER

CHAPTER - 1 CHAPTER - 2 CHAPTER - 3 CHAPTER - 4 CHAPTER - 5 CHAPTER - 6 CHAPTER - 7 CHAPTER - 8 CHAPTER - 9 CHAPTER - 10

OBJECTIVES OF THE PTW SYSTEM AND ITS CUSTODIANSHIP ORGANISATION FRAMEWORK OF THE PTW SYSTEM WORKSITE PREPARATIONS COMPLETION OF PERMITS AND CERTIFICATES ACTIVITY SEQUENCE CONTROL FORM TOOLBOX TALKS PERMIT CONTROL FACILITY AND ADMINISTRATION OF PTW PERMIT TO WORK SYSTEM AUDITING AND REVIEW AUTHORISED DEVIATIONS FROM PERMIT TO WORK SYSTEM

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AUTHORITY FOR AMENDMENT AND REVISION HISTORY

DATE

REVISION NUMBER

CHANGE

Reference Section(s)

Reason for Change

Signed Authority for Issue AGM(O) N/A

11/12/02

First Issue of new PTW System Manual - for Pilot Trial at Bu Hasa Update and issue of the new PTW System Manual as a controlled document Update of Manual Holders and Glossary of Terms

All Sections

14/06/03

1.0

All Sections

Introduction of new GASCO PTW System Introduction of new GASCO PTW System

30/11/03

1.01

Increased Preliminary numbers of Section (this section) Controlled Copies of PTW Manual. Glossary updated with additional denitions for terms used in the Hazard Management process. To provide a process for approving work of a low risk nature adjacent to Pipelines.

Authorisation to Work Form and procedures; Activity Risk Assessment revised for ALARP explanation and how to demonstrate ALARP.

Chapter 3, Section 3.3.1.2, 3.4.1 3.4.1.4.1

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AUTHORITY FOR AMENDMENT AND REVISION HISTORY


DATE REVISION NUMBER CHANGE Reference Section(s) Reason for Change Signed Authority for Issue AGM(O)

30/11/03

1.01

Paragraph on the routing of copies of Gas Test Certicate included.

Chapter 5, Section 5.2

To clarify requirements for distribution of copies of the Gas Test Certicate New Form and procedures for low risk Pipeline work. Improved management of isolations Review of pipeline procedure

New Authorisation to Work form (ATW) together with accompanying Procedure.

Chapter 5, Section 5.9

June 2009

1.02

Introduction of Isolation Conrmation Certicate Revision of ATW owchart

Chapter 5

Chapter 3 (App G)

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AMENDMENT RECORD

The signature of each amendment indicates that the Page Status was correct and checked before the amendment was incorporated, and that the amendment was correctly incorporated in accordance with the Amendment Instruction Sheet.
AMENDMENT NUMBER PERSON INCORPORATING AMENDMENT INTO MANUAL DATE AMENDED

NAME

SIGNATURE

DESIGNATION

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GLOSSARY OF TERMS AND DEFINITIONS Accepted Permit A Work Permit that has been accepted by the Accepting Authority but has yet to be endorsed by the Area Authority (AA)

Acceptor.

The person appointed by the Plant or Pipeline Vice-President who signs the Acceptance box of the Permit or Certicate Activity Risk Assessment (ARA) The process of identifying the hazards associated with the work to be done (Activity) and specifying the controls required to reduce the risk to a level "As Low as Reasonably Practical" (ALARP) Alarm & Trip Defeat Register The formal record of all authorised inhibits of alarms and/or overrides of executive trip functions on equipment and/or systems. The Register is kept in the Main Control Room under the control of the shift supervision

As Low As Reasonably Practical To reduce a risk to a level which is as low as reasonably (ALARP) practicable involves balancing the reduction in risk against the time, trouble, difculty and cost of achieving it. This level represents the point, objectively assessed, at which the time, trouble, difculty and cost of further reduction measures become disproportionate to the additional risk reduction obtained The person responsible for monitoring the safety of Area Authority (AA) an area and the assets within it, and authorising work in that area at any particular time. In Operations Department, this will normally be the Area Operator. For non-operational areas, the Area Authority is appointed by the Asset Holder for that particular area (Maintenance, Engineering or Construction). The Area Authority endorses Permits for each shift in order to authorise work to proceed. He has the authority to:


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Control the entry and presence of all personnel within that area. Stop any person(s) from working if they are not acting in a safe manner. Stop any work that could adversely affect his area

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GLOSSARY OF TERMS AND DEFINITIONS

Area Engineer (AE)

The Mechanical, Electrical, Control/Instrument, Civil or Inspection Engineer for a designated area

Activity Sequence Control (ASC) Form A control document used for those tasks /activities which must be carried out in a nominated sequence Asset Holder (AH) The Senior Representative of a Department, responsible and accountable to the Asset Owner for the integrity and safe condition of the structure, system and equipment allocated to him, and is dened separately at each Site or Project

The principle Asset Holders are: The Operations Superintendent The Shift Superintendent (Habshan) The Maintenance Superintendent The Technical (Ruwais) Services Superintendent

The HSE Superintendent The Construction Manager (for major construction sites not yet handed over)

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GLOSSARY OF TERMS AND DEFINITIONS Asset Operator (AO) The person responsible and accountable to the Asset Holder for the integrity and safe condition of the structure, system and equipment allocated to him, and is dened separately at each Site or Project. The principle Asset Operators, for Restricted and Unrestricted (Operational Areas), are:


Asset Owner

The Operations Co-ordinator (Permit Validation) The Shift Controller (Issuing Authority) The Assistant Shift Controller (Endorsements) The Pipeline Operations Supervisor The principle Asset Operators, for Unrestricted (non-Operational) Areas, are: The Maintenance, Engineering Authority The Safety Ofcer The Laboratory Authority The Construction Engineering Authority

The Plant/ Pipeline Vice-President who is responsible and accountable to the Senior Vice-President Operations (SVP (O)), for the integrity and safe condition of the structure, system and equipment allocated to him A Gas Tester authorised in writing by the Plant or Pipeline Vice-President, or his nominated deputy, to undertake gas testing, following satisfactory completion of training and assessment of competence The documented isolations, which effectively isolate a section of process plant and/ or equipment from other sections of the plant and/ or equipment

Authorised Gas Tester (AGT)

Boundary Isolations

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GLOSSARY OF TERMS AND DEFINITIONS

Certied Person by (Electrical)

The Electrical, Mechanical, Instrument or Operations person, authorised by the Senior Electrical Engineer to carry out specic functions for electrical isolation purposes or for access to Electrical Sub-stations or Switch rooms A Permit, which has been closed by a signature because the job is complete or exceeded its validity period. The Permit is then no longer valid for work Work which will not involve the use of naked ames nor produce any source of ignition A person who has, through training or experience, the skills and knowledge to undertake a task, and who is authorised by the Plant or Pipeline Vice-President to carry out the task as required by the Permit to Work System Work activities, which, if carried out concurrently, could give rise to an unsafe condition Any area that has limited access or egress, or which is sufciently conned to permit the accumulation of ammable or toxic gases or vapours, or where an oxygen deciency or enrichment could occur An event that results from the release of a hazard Prevention of hazard being released (including elimination or avoidance of the hazard) or containment of the hazardous event

Closed Permit

Cold Work Competent

Conicting Activities

Conned Space

Consequence Control

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GLOSSARY OF TERMS AND DEFINITIONS Custodians The Permit to Work System has custodians, who are responsible for: Authorisation for Change, (SVP (O)) Development and Co-ordination (VP HSE) Implementation ( Plant and Pipeline VP). Any activity that requires the installation, repair, removal, replacement, modication, extension or cleaning of any component part associated with electrical equipment. It does not include electrical isolations (switching) in support of mechanical work unless they involve physical disconnection of cables or earthing down of equipment A valid Permit carrying an Endorsement signature for the current shift period of the Asset Operator and Area Authority Personnel signing Permits in the role of Endorser are those who, on a shift-by-shift basis, conrm that it is safe for a job to be carried out. In effect, they are directly responsible for the safety of an area and the assets within it, and for control of work underway in that area at any particular time An increase in the consequences of a hazardous event The Permit that has to be issued whenever any digging, excavation or boring has to be done, irrespective of whether it is in a Restricted or Unrestricted Area Any isolation, which remains in place, where, for example, work has commenced on equipment but has had to be suspended whilst spares are awaited or if the isolation remains in place after the associated main work permit closed The PTW document which is used to detail the Gas Test requirements associated with carrying out a particular task on the Location, and to record the results of the test(s). This document is integrated into the Permit to Work and is located on the back of the Work Permit GASCO Permit to Work Standard
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Electrical Work

Endorsed Permit

Endorser

Escalation Excavation Permit

Extended Period Isolation

Gas Test Certicate

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GLOSSARY OF TERMS AND DEFINITIONS Hazard The potential to cause harm (including ill health and injury) damage to property, products, the environment or reputation Refers to both quantitative processes (such as QRA) and qualitative processes, which produce information about the hazard and its potential consequences The structured hazard analysis methodology involving Hazard Identication, Risk Assessment, Control and Recovery measures. To completely manage a hazard requires all four steps being executed and recorded An event in which the potential of a hazard to cause harm is realized Plant area with a hazardous area classication (Zone 0, 1 or 2) as dened in Institute of Petroleum CoP 15 as: A three-dimensional space in which a ammable atmosphere may be expected to be present at such frequencies as to require special precautions for the control of potential ignition sources including xed electrical equipment. Plant area which is not classied as a hazardous area as dened in Institute of Petroleum CoP 15. Work that involves a continuous or potential source of ignition. This is divided into:

Hazard Assessment

Hazard Management Process

Hazardous Event

Hazardous Area

Non-Hazardous Area

Hot Work

Hot Work Category 1 Work involving a continuous source of ignition Hot Work Category 2 Work involving a potential source of ignition

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GLOSSARY OF TERMS AND DEFINITIONS H2S Zone An area of the operational plant or pipeline, within a restricted area, where there is, or there is potential for, high levels of H2S (>500ppm mole) to be present in the process stream. Whenever work involves breaking into the operating envelope in an H2S zone, then the area measuring 10 to 15 metres, horizontal and vertical, shall be termed the H2S Sterile Area and persons entering this H2S sterile area shall wear a BA set and a personal monitor. Physically separated from all energy sources or hazardous materials in such a manner that inadvertent re-energisation or de-isolation is excluded A Permit that has been signed by the Asset Operator to signify that work may proceed, subject to PICW acceptance and subsequent endorsement

Isolated

Issue of a Permit

Maintenance/ Engineering Authority The persons formally appointed by the Plant or Pipeline Vice-President to undertake the duties of Permit Signatory under the GASCO PTW System. These may be of any discipline (including Construction) and include those employed as contractors Master Isolation A Master Isolation is one that establishes isolation boundaries for major tasks that encompass more than one process system and/ or piece of equipment A more detailed description of the sequence of Maintenance/ Engineering and/ or Operations tasks required to complete the specied work The person appointed by the Plant or Pipeline Vice-President, who applies for a Permit and completes the Permit for approval by the appropriate Validator subject to the risk assessment outcome, GASCO Permit to Work Standard
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Method Statement
(Maintenance/ Engineering or Operations)

Originator

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GLOSSARY OF TERMS AND DEFINITIONS

Permit

In the context of the GASCO PTW System, this means the Work Permit together with any supporting Permits or Certicates a formally appointed person for a particular Location, who is authorised to sign a particular section of the Permit to Work and supporting permits/certicates A person who performs work controlled by a Permit to Work and by default belongs to the same organization as the Originator

Permit Signatory

Permit User

Person in Charge of the Worksite The person appointed by the Maintenance or Engineering Authority to be in charge of a (PICW). Worksite. The PICW is responsible for accepting permitry issued to the Maintenance/Engineering Authority by Operations, understanding the requirements of the permitry and ensuring that the people performing any work covered by a Permit comply with the requirements of the Permit to Work System

Permit Control Facility (PCF)

The physical location at which Permits are issued and their status displayed Actions taken (either automatically by systems, or by personnel) in response to a hazardous event in order to eliminate or reduce its consequences

Recovery Measures

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GLOSSARY OF TERMS AND DEFINITIONS Remedial Action Plan (RAP) Restricted Area An agreed action plan to address the ndings of PTW Audits An area of the plant or pipeline, dened by the Plant or Pipeline Vice-President, under control of the duty operations shift or pipeline operations staff, which has restrictions on the access of personnel, and which requires the application of the GASCO PTW System for dened work activities The product of the potential consequence resulting from the release of a hazard and the probability of the consequence occurring (Risk = Consequence x Probability) Refers to the objective process that produces information about the risks The process by which the results of a risk analysis are considered against judgment, standards and criteria, to show that measures in place are adequate The matrix, which GASCO employs as tool to help categorise the extent of a risk, based on its consequence and probability of occurrence An individual who is trained and authorised to undertake duties of a stand-by nature, e.g. re and safety back-up for Hot Work Permit, Category 1 or Conned Space Entry, where there is a specied requirement for a stand by person as a worksite control under the Permit Systems provided to mitigate the consequences arising from the release of a hazard. The following are examples of Safety/ Emergency Systems:

Risk

Risk Analysis Risk Assessment

Risk Assessment Matrix (RAM)

Stand-by Person

Safety/Emergency Systems.


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Fire and Explosion Protection Systems, Safeguarding Systems, Fire and Gas Detections Systems, Fire Control Systems, Emergency Escape Systems, Internal and External Communications System

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GLOSSARY OF TERMS AND DEFINITIONS Threat Unrestricted (Operational) Area A possible cause that will potentially release a hazard and produce an incident An area of the plant or pipeline, under control of the duty operations shift or pipeline personnel, which does not normally require the application of the GASCO PTW System, other than for specic, identied higher risk activities. See Chapter 3. The appointed Operations Asset Operator, where required, issues the Permit

Unrestricted (Non-Operational) Area An area of the plant or pipeline, not under the control of the duty operations shift or pipeline staff, which does not normally require the application of the GASCO PTW System, other than for specic, identied higher risk activities. See Chapter 3. The appointed Asset Operator, normally Maintenance/ Engineering, where required, issues the Permit Validator The Appointed Authority who is responsible for:

Reviewing the submitted Permit, together with supporting documentation; agreeing the required worksite precautions and controls; Identifying any specic worksite preparation requirements;

In Restricted (Operational) areas, the person (normally) undertaking this task is the Operations Co-coordinator, it can however also be the duty Shift Controller. In Unrestricted (Non-Operational) areas it is the appointed Asset Operator Validated Permit A Permit that has been accepted by the Asset Operator such that worksite preparations can be made prior to the issuing of the Permit.

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CHAPTER 1

HSE POLICY, OBJECTIVES OF THE PTW SYSTEM AND ITS CUSTODIANSHIP CONTENTS Section Page

1.1 1.2

GASCO HSE POLICY LEGAL REQUIREMENTS

2 2

1.3

OBJECTIVE OF THE PERMIT TO WORK SYSTEM

1.4

PURPOSE AND SCOPE

1.5

CUSTODIANSHIP OF THE PTW SYSTEM

1.6

DEVIATIONS FROM THE PTW SYSTEM

1.7

CONTROL OF THE PERMIT TO WORK STANDARD

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HSE POLICY, OBJECTIVES OF THE PTW SYSTEM AND ITS CUSTODIANSHIP

CHAPTER 1

HSE POLICY, OBJECTIVES OF THE PTW SYSTEM AND CUSTODIANSHIP 1.1 GASCO HSE POLICY The GASCO HSE Policy includes the statement that GASCO shall conduct activities in a manner designed to minimise HSE risk to a level which is As Low As Reasonably Practicable (ALARP). Amongst its activities, GASCO requires to carry out work, which may be in Operational or Non-Operational Areas of Plant facilities or Pipelines. In order to manage the potential risks associated with this activity to ALARP, GASCO has developed a Management System of Control, called the GASCO Permit to Work (PTW) System. The GASCO Permit to Work System is described in this Manual. 1.2 LEGAL REQUIREMENTS The United Arab Emirates Law No. 8, for year 1980, on Conservation of Petroleum Resources Chapter V, Articles 91 & 92, and Ministerial Order No. 32 for year 1982, Protection of Employees Against Occupational Hazards Article-1, state that: Every employer shall provide adequate preventative equipment to protect workers against the dangers of employment accidents and occupational diseases that may occur during the work and also against re hazards that may result from the use of machines and other equipment. He shall also adopt all other preventative methods ordered by the Ministry of Labour and Social Affairs. Every worker shall use the protective equipment and the clothing supplied to him for this purpose, shall comply with all the instructions given by the employer to protect him against hazards and shall not take any action liable to hamper compliance with such instructions. Every employer shall display detailed instructions in a conspicuous position at the work place indicating the measures to be taken to prevent re and protect the workers against the hazards to which they may be exposed while performing their work. The GASCO PTW system is a key part of the measures implemented by GASCO to comply with these legal requirements.

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1.3 OBJECTIVE OF THE PERMIT TO WORK SYSTEM The prime objective of the GASCO PTW system is to ensure that potentially hazardous work is properly controlled and co-ordinated. It is the means of providing written instructions and authorisation to people carrying out such work. It is a key part of the measures taken to safeguard people doing the work, others who may be affected by the work, and the facilities themselves. It uses documents to dene the work, the associated hazards and the precautions to be taken for those hazards, and includes a system of authorised signatories for the preparation of the documents. It denes the roles and responsibilities of persons in the GASCO Organisation, and those of Contractor management, with respect to the GASCO PTW System.

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1.4 PURPOSE AND SCOPE The purpose of the GASCO PTW System is to ensure that a safe working environment is achieved by providing management control over the various work activities, which may be potentially hazardous. The PTW System provides a formal and controlled process that identies and communicates hazards and risks associated with planned work and ensures that appropriate precautions and control measures are implemented so that the work can proceed and be completed safely. It is important to note that a Permit to Work is not a permission to carry out hazardous work. It is an essential part of a procedure that provides instructions on how to carry out any potentially hazardous work safely and in a managed, controlled way. The PTW System has the following key features:

It allows personnel to be aware of the potentially hazardous activities being undertaken under PTW by providing a systematic overview. The specic arrangement for the display of Permits allows identication of potentially conicting work tasks, both on a geographical and time basis; It denes the controls required to prevent threats from releasing hazards during the work as well, as the recovery controls that will mitigate the effects should a hazard be released; It sets limits to the duration and extent of the work; It encourages formal and careful attention to safe systems of working by requiring the signature of specied individuals, who must conrm satisfactory completion of the various stages of the Permit lifecycle, viz: o o o o Hazard Assessment and Risk Assessment Precautions and Controls Worksite Preparations Handover and Handback

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1.5 CUSTODIANSHIP OF THE PTW SYSTEM The GASCO PTW System requires that appropriate Custodians within the GASCO Organisation undertake responsibility for the PTW System. The Principle Custodian, responsible for authorising all changes to the GASCO PTW System, is the Senior Vice-President Operations, (SVP (O)). The Custodian responsible for the development of the PTW System and the co-ordination across GASCO is the GASCO HSE Vice-President (HSE). Custodians responsible for the implementation of the PTW System are the Plant and Pipeline Vice-Presidents (the Asset Owners).

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1.6 DEVIATIONS FROM THE PTW SYSTEM Deviation from the PTW System may be necessary in special circumstances, but the safety of personnel, the protection of the environment and assets must not be jeopardised. Once the situation is normalised, the PTW System must be re-applied. If anybody involved in the PTW System is unsure of a course of action, he must consult a higher authority and not take risks. Any planned deviations from the procedures contained in this document must be requested by the Plant or Pipeline Vice-President, in writing, to the Senior Vice-President Operations (SVP (O)). Approved derogations will be issued as a Supplementary PTW procedure, authorised by SVP (O) and approved for issue by the Plant or Pipeline Division Manager for subsequent inclusion in Chapter 10 of the PTW System Manual. The PTW Supplementary procedure will normally only apply to the location that has requested derogation from the procedure. The Supplementary PTW procedure will inculde a description of the deviation and the expiry and is to be issued, by the Plant or Pipeline Division Manager, to all registered holders of the PTW System Manual at that location. During the validity period of the authorised derogation, the PTW Suppliementary procedure is to be led in the Deviation Chapter of the PTW System Manual by each respective manual holder. The required validity period of any PTW Supplementary procedure is to be agreed with SVP (O). Upon reaching the expiry date, unless further approval is obtained in writing from the SVP (O) for an extension to the original expiry date, the PTW Supplementary procedure is to be rescinded and copies removed by the registered holder of each controlled copy of the PTW System Procedures Manual at that location.

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1.7 CONTROL OF PTW SYSTEM MANUAL Only controlled copies of the PTW System Manual are to be used. The latest revision of the PTW System Manual will be available on the GASCO Intranet for all staff. To ensure that the PTW Manuals in circulation are current the following document management procedure is to be complied with:

Hard copies of the PTW Manual will be circulated to registered holders only. Each copy of the PTW Manual will have a unique number and will be registered as a controlled copy. No uncontrolled copies of Manuals, or sections of Manuals, should be made; The PTW Manual is designed in Sections to allow easy revision and update without the need for reissue of the complete manual. Each section will have a revision number and effective issue date; Only the register holders of the PTW Procedures Manual will be issued with updates; A transmittal note will accompany original manuals, and subsequent revisions to manuals, to each holder of the controlled copy of the manual The holder of the controlled copy of the manual has the responsibility for:

Inserting revisions, Removing and destroying superseded pages, Updating the history page at the front of the controlled manual; Completing the amendment record; Completing the return section of the transmittal note to HSE/S; Advising all his staff who are users of the PTW System with regard to the changes.

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ORGANISATION

CHAPTER 2

ORGANISATION CONTENTS

Section 2.1 MANAGEMENT OF THE PTW SYSTEM 2.1 Roles and Responsibilities 2.1.1 Senior Vice-President Operations (SVP (O)) 2.1.2 HSE Vice President (VP HSE) 2.1.3 Plant and Pipeline Vice Presidents 2.1.4 Department Superintendent 2.1.5 HSE Superintendents COMPETENCIES and RESPONSIBILITIES OF SIGNATORIES FOR PERMIT AND SUPPORTING PERMITS AND CERTIFICATES, INCLUDING DEPUTIES 2.2.1 Personnel who sign Permits and Certicates and their Responsibilities 2.2.1. ORIGINATOR 2.2.2 MAINTENANCE/ENGINEERING REVIEWER 2.2.3 VALIDATOR 2.2.4 ISSUER 2.2.5 ACCEPTOR 2.2.6 ENDORSER 2.2.7 PERSON IN CHARGE OF THE WORKSITE (PICWS) 2.2.8 PERSONS WHO SIGN FOR ISOLATION/DE-ISOLATIONS ON THE ICC 2.2.9 AUTHORISED GAS TESTER (AGT)

Page 2 2 2 2 2 3 4

2.2

5 5 5 6 7 8

9 10

2.3 2.4 2.5 2.6

CONTRACTOR MANAGEMENT REPONSIBILITIES TRANSFER OF RESPONSIBILITIES SHIFT HANDOVER TRAINING TO SUPPORT THE PTW SYSTEM AUTHORISATION OF PTW SIGNATORIES

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CHAPTER 2

ORGANISATION MANAGEMENT OF THE PTW SYSTEM The GASCO PTW System is managed through the line under the principles of custodianship. 2.1 Roles and Responsibilities 2.1.1 2.1.1 Senior Vice-President (Operations) (SVP (O)) SVP (O) is the principal custodian of the PTW System and is responsible for: Authorizing all changes to the PTW System Manual Derogation for deviations to the PTW procedures An annual review of the implementation of PTW System

2.1.2 Vice President HSE (VP HSE) VP HSE is the custodian of the standards specied in the PTW System Manual and responsible for: (i) (ii) (iii) Providing advice in GASCO on all aspects of the PTW System. Conducting Level 2 Audits of the PTW System (see Chapter 9, Sect. 9.3.3). An annual review of the PTW System and proposing any necessary changes to SVP (O) for authorisation.

2.1.3 Plant and Pipeline Vice-Presidents Responsibilities as Site Custodians The Plant or Pipeline Vice-President, who is the Asset Owner, is responsible for: (i) The effective implementation and compliance of the PTW System on that Plant or Pipeline. Preparation of Drawings are to identify Restricted Areas, Unrestricted Areas, Hazardous Areas (Electrical classication zones) and H2S Zones;

(ii)

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(iii)

Providing a comprehensive training programme for all users, PICWS and Permit signatories is in place and that competence standards are both established and maintained as dened in Chapter 2 Appointing persons who are required to sign Permits, with their responsibilities and limits of authority clearly dened in writing; Ensuring that the planning and administration of Permitry is properly coordinated; Ensuring that the audit programme for the PTW System is carried out as per plan and that corrective actions resulting from audit ndings are carried out;

(iv) (v) (vi)

(vii) Ensuring that Activity Risk Assessments (ARA) and the associated Activity Sequence Control (ASC) for activities in the High Risk categories (see Chapter 3, Section 3.5.1) are reviewed and approved (viii) Requesting any deviations from the manual, in writing to the SVP (O) (ix) (x) Dening the PTW Manual Holders and identifying the copy number and registration of the holder Complying with the PTW Audit requirements dened in Chapter 9

2.1.4 The Department Superintendent The Senior Representative of a Department, who is the Asset Holder, is responsible and accountable to the Asset Owner for the integrity and safe condition of the systems and equipment allocated. Under the PTW System, their duties include, but are not limited to: (i) (ii) (iii) (iv) (v) (vi) Assisting the Plant or Pipeline Vice-President with the implementation and administration of work under the PTW System; Deputising for the Plant or Pipeline Vice-President as the Asset Owner when authorised and appointed in writing to do so; Reviewing and issuing Permits requiring the higher level authorisation of the Asset Holder; Reviewing and approving Activity Risk Assessments within his sphere of responsibility. Implementing the layout of the Permit Control Facility as stated in Chapter 8 of the Permit Manual. Complying with the PTW Audit requirements dened in Chapter 9 GASCO Permit to Work Standard
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2.1.5 HSE Superintendents The HSE Superintendents fulls an important advisory role to the Operations and Engineering Line. Their responsibilities include:

Provision of expert advice to the Operations and Maintenance/ Engineering Line for jobs being executed under a Work Permit, particularly when the risk is judged high or medium using the Risk Assessment Matrix (RAM); Provision of resource, including training and HSE personnel so that the HSE controls identied in Permitry can be monitored and assured; Support to the Plant or Pipeline Vice-President in maintaining standards, and monitoring adherence to standards, by audit and follow-up; Maintaining records of all Level 1 audits and the updating of status in the Remedial Action Plan (RAP). Acting as focal point for all communications relating the PTW and maintaining the register of any approved derogations from the PTW System; Keeping a register, for PTW purposes, of all personnel trained and authorised by the Plant or Pipeline Vice-President;

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2.2 COMPETENCIES AND RESPONSIBILITIES OF SIGNATORIES FOR PERMITS AND SUPPORTING PERMITS AND CERTIFICATES, INCLUDING DEPUTIES 2. 2.1. ORIGINATOR 2.2.1.1 Competence The Originator must demonstrate to the Plant/Pipeline Vice-President (or his nominated deputy) that he is competent to: (i) Adequately describe any work to be undertaken on the Permit and on Supporting Permits (ii) Participate in Risk Assessments for any work he may originate including the necessary controls (iii) Identify those risk assessments which require higher level signature (iv) Updating ARA when required (v) Signing the Work Permit agreeing with the statement on BOX 6 of the Work Permit (vi) Identify what supporting permits/certicates are included in the PTW System and explain when they are required (vii) Explain the PTW process after origination 2.2.1.2 Responsibilities (i) Describing on the Permit and on Supporting Permits the work to be undertaken, the hazards associated with the work, and the necessary controls in boxes 1 to 6 inclusive (ii) Where the work is complex, it may be necessary to support the permitry with a Maintenance or Engineering Method Statement, or Activity Sequence Control form (ASC) or both. In such cases the Originator should include these in the permitry package (iii) Discussing and agreeing the work scope, equipment to be used and Permitry details with the Authorised Maintenance/ Engineering Authority who will then present the Permitry at the daily PTW Meeting for validation by the Asset Operator. NB. The Permit Originator may, in some cases, also be the Maintenance/ Engineering Authority. 2.2.2 MAINTENANCE/ENGINEERING REVIEWER 2.2.2.1 Competence The Maintenance/Engineering Reviewer must demonstrate to the Plant/Pipeline Vice-President (or his nominated deputy) that he is competent to: (i) (ii) (iii) Review and approve various work scopes dened by the Permit Originator on Work Permits and other Permitry Participate in Risk Assessments Identify those risk assessments which require higher level signature GASCO Permit to Work Standard
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(iv) Explain the purpose of the Daily PTW Planning Meeting (v) Explain the PTW process after origination

2.2.2.2 Responsibilities (i) (ii) (iii) Reviewing and approving various work scope dened by the Permit Originator Agreeing with the associated risk assessment Certifying that the equipment to be used during the work has been inspected and is suitable for use Maintaining overall responsibility for the work being done whilst delegating worksite responsibilities to Permit Acceptors

(iv) Presenting the PTW to the Daily PTW Planning Meeting (v)

(vi) Informing the Permit Originator of any changes made to the Permitry 2.2.3 VALIDATOR 2.2.3.1 Competence This is the Asset Operator. In Operations it is normally (for planned work during normal ofce hours) the Operations Co-ordinator. In the absence of the Operations Co-ordinator, the Shift Controller may also validate Permits, where the work is of an urgent or unplanned nature, or where Permits are submitted outside of normal ofce hours, e.g. at weekends. (For Pipelines Division the Validator will be the Operations Coordinator/Supervisor) The Validator must demonstrate to the Plant/Pipeline Vice-President (or his nominated deputy) that he is competent to: (i) Participate in Risk Assessments for any work he may have to review as part of the validation process, including the necessary controls Identify those risk assessments which require higher level signature Explain the purpose of the Daily PTW Planning Meeting

(ii)

(iii)

(iv) Explain the PTW process after validation GASCO Permit to Work Standard
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(v) 2.2.3.2 (i)

Chair the Daily PTW Planning Meeting and explain its purpose Responsibilities Chairing the daily PTW Meeting and agreeing the permitry requirements with the Maintenance/ Engineering Authority; This includes timing and consideration of the risk assessment, the controls necessary for the work to be undertaken, Conrming that the work can be accepted into the Operations area subject to worksite preparations (Validation);

(ii)

(iii) Identifying the required worksite preparations; (iv) Checking that Permits has been examined for potential conict, both on a geographical and time basis; (v) Handing over of the permitry to the Operations Asset Operator (the Shift Controller) for worksite preparations. 2.2.4. ISSUER (the Asset Operator or, for higher risk work, the Asset Holder) 2.2.4.1 Competence

The Issuer must demonstrate to the Plant/Pipeline Vice-President (or his nominated deputy) that he is competent to: (i) Explain the outcome of risk assessments for work which he authorizes by issuing a work permit Identify those risk assessments which require higher level signature

(ii)

(iii) Explain the PTW process before and after issuing the permit, including shift change (iv) Communicate the necessary information to PICWs 2.2.4.2 Responsibilities

The Asset Operator is responsible for handing over the equipment to Maintenance or Engineering, and for accepting equipment back into his control, under the PTW System. In Operations the Asset Operator is the duty Shift Controller. His responsibilities include: GASCO Permit to Work Standard
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(i)

Conrming that the worksite has been examined and all precautions specied (including isolations required) to be taken before work commences have in fact been taken, and will remain effective while the Permits remain in force; including isolations in accordance with the Isolation Standard. Conrming that no conict exists with other Permitry and/or activities; Advising the Area Authority that the Permitry is ready for Endorsement;

(ii) (iii)

(iv) Accepting back the Permitry (for further Endorsement or Closure) (v) Ensuring that before a Permit is closed any precautions and isolations, and/or equipment or system inhibits/overrides, are withdrawn and the systems they are part of returned to normal;

(vi) Ensuring the shift/worksite handover procedure is properly followed if the work lasts more than one shift/ work period; (vii) Ensuring all Permits are displayed to reect their current status within the Permit Control Facility; (viii) Ensuring that for work which has been suspended, that there is no conict with any other permit or activity, prior to endorsement by the Area Authority at the worksite; (ix) Issuing and endorsing the Permit, where work is in a common area, or with no dened Area Authority, e.g. Main Control Room. (x) Accepting the equipment back into Operations and authorising of any equipment de-isolations.

The Shift Controller may delegate responsibilities to the Assistant Shift Controller, where considered appropriate, except for Permit Issue and Permit Closure.

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2.2.5. ACCEPTOR (Authorised Maintenance /Engineering Authority) 2.2.5.1 Competence

The Authorised Maintenance /Engineering Authority must demonstrate to the Plant/Pipeline Vice-President (or his nominated Deputy) that he is competent to: (i) (ii) Explain typical risks in the work place for the type of work he is allocated to be in charge of Explain that he has understood the role of the Issuing Authority during the handover process

(iii) Communicate to others in the work party by a toolbox talk (iv) Explain what to do if a problem or emergency arises (v) Explain what happens when the work is completed (vi) Explain what happens when the work is not nished at shift change or end of the working day (vii) Explain the purpose of the different categories of PICW 2.2.5.2 (i) (ii) Responsibilities Accepting the Permitry on behalf of the Work Party Conrming to the Issuing Authority that he understands:

The work to be done The precautions identied on the Permit to Work and associated Risk Assessment

(iii) Agreeing with the Issuing Authority the Toolbox Talk requirements as to:

Who undertakes it; Who attends it; When and where it is undertaken, including the requirement for any repeat, or additional Toolbox Talks; Whether a Formal Toolbox Talk record is required.

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(iv) Instructing the PICWS on the required worksite presence, and the content of the issued Permit. The worksite presence will be dened as follows: Category A - Continuous presence of PICWS


(iv)

Category B - May be absent for short periods (the actual period of absence to be specied for each job) Category C - Only occasional visits of the PICWS required

Ensuring the PICWS can communicate effectively with the workgroup, i.e. that there are no language/ literacy issues. Ensuring permitry is displayed at the worksite. Ensuring the PICWS understands the actions to be taken if the work has to be suspended, either normally, or in the event of a site incident or emergency situation arising; Returning permitry to the Permit Control Facility at the end of the work period, and collecting re-endorsed permitry for the next work period; Conrming the worksite is clear, and affected equipment is in a safe condition, prior to formal handback to the Asset Operator when work is completed.

(v) (vi)

(vii)

(viii)

2.2.6.1 ENDORSER (the Asset Operator and the Area Authority) 2.2.6.1 Competence The Endorser must demonstrate to the Plant/Pipeline Vice-President (or his nominated Deputy) that he is competent to: (i) (ii) Describe why he may/may not sign the endorsement Explain the purpose and structure of the PTW system

2.2.6.2 Responsibilities 2.2.6.2.1 The Asset Operator responsible for re-endorsing Permitry will normally be the Assistant Shift Controller. His responsibilities include: (i) Conrming there is no conict with other Permits or activity prior to Worksite endorsement; (ii) Updating the status display in the PCF; (iii) Advising the Shift Controller of any potential conict situations. GASCO Permit to Work Standard
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2.2.6.2.2 The Area Authority (in Operations, this is the Area Operator) is responsible for the continued safety of the worksite. He is responsible for: (i) Conrming the safety of the worksite and to note on the Permit the date and time the work may commence; Examining the worksite when work is suspended, and before it is restarted, and nally when the work is completed to ensure that it is in a safe condition;

(ii)

NB. For each shift period, he is to endorse only after the Asset Operator has checked for potential conict and initialed the endorsement box. 2.2.7 PERSON IN CHARGE OF WORKSITE (PICWS) 2.2.7.1 Competence The PICW must demonstrate to the Plant/Pipeline Vice-President (or his nominated Deputy) that he is competent to: (i) (ii) Explain what hazards exist in the area which he is to work Explain how the PTW system helps to control the hazards

(iii) Why a tool box is given (iv) What he must do if the job does not proceed as described on the Permit (v) Describe the parts of the Permit he has to sign 2.2.7.2 Responsibilities The PIWCS is responsible for ensuring the conditions and precautions in the Permit are adhered to. He is responsible for: (i) Ensuring he, and every member in his work party attends the Toolbox Talk and understands the work scope, hazards and controls prior to his endorsement at the worksite; Advising the Authorised Maintenance/ Engineering Authority of any language/ literacy problems in his workgroup;

(ii)

(iii) Liaising with the Area Authority on progress;

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(iv) Ensuring that the controls specied on the Permit are maintained (v) Displaying the worksite copy of the Permit and any supporting permits or certicates at the worksite (vi) Complying with the worksite presence requirements dened in Box 3 on the Work Permit (vii) Ensuring work stops in the event of a site emergency (viii) Conrming that the worksite has been left safe at work completion in the endorsement period. 2.2.8 PERSONS WHO SIGN FOR ISOLATIONS/DE-ISOLATIONS ON THE ISOLATION CONFIRMATION CERTIFICATE These are Electrical, Mechanical, Instrument and Operations personnel who are authorized to carry out, and sign for, their respective discipline isolations and de-isolations on the Isolation Conrmation Certicate 2.2.8.1 Competence The competence required for the trades and operators performing the isolations/de-isolations is dened by their respective line management. 2.2.8.2 Responsibilities (i) (ii) Ensuring that isolations/de-isolations are completed as per the Issuing Authority request Trades and operators performing the isolations must complete the Isolation Conrmation Certicate legibly

2.2.9 AUTHORISED GAS TESTER (AGT) 2.2.9.1 Competence Persons may be appointed Authorised Gas Tester after successfully completing a GASCO approved Authorised Gas Tester Course 2.2.9.2 Responsibilities The AGT is responsible for: (i) Recording on the Gas Test Certicate (incorporated on the back of the worksite copy of the PTW) the times and results of initial gas tests and any requested follow-up gas tests; GASCO Permit to Work Standard
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(ii)

Where applicable, obtaining the Counter Signature of the Area Authority on the Gas Test Certicate after the initial, and any subsequent gas test;

(iii) Taking immediate steps to prevent or halt work if gas tests results are outwith the expected range, and bringing it to the attention of the Area Authority and/or the Asset Operator 2.3 CONTRACTOR MANAGEMENT RESPONSIBILITIES The Management of Contracting Companies is responsible for: (i) Ensuring that all Contractor site management and their workforce understand and adhere to the standards of the GASCO PTW System; (ii) Ensuring that all contractor supervisors and employees attend GASCO training on the GASCO PTW System and procedures and are aware of any specic arrangements made for a job, area or location in which they are to work;

(iii) Ensuring that all contractor supervisors and employees understand why these systems and procedures exist and the need for them to be followed precisely; (iv) Setting up a system to monitor contractor training in PTW Systems, understanding of them, and, where practicable, their every day use (noting that training, and authorisation, of Contractor PTW Users, PICWS and Signatories will be provided by GASCO). 2.4 TRANSFER OF RESPONSIBILITIES SHIFT HANDOVER Shift Handover can be one of the most vulnerable times for the PTW System. The failure to pass on information, or the correct information, has been shown to be the cause of many accidents. There must be sufcient overlap to allow proper review and discussion of all permitry on the facility. The Shift Controller is to ensure that the PCF status display boards reect at all times the current status of Permits on the facility. There should be a formal record in the shift handover logbooks of all relevant information pertaining to permits and any worksite preparations/ de-isolations. Permits may be transferred between shifts providing the endorsement of the Permit is done. (see Chapter 5) This is a two-step process, which requires: GASCO Permit to Work Standard
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(i)

An acknowledgement and approval step by the Shift Controller, or Assistant Shift Controller, who should carry out a cross-check with other Permits and activities for conict prior to signing in Box 13, in the Endorsement Section of the Permit, as the Asset Operator; A conrmation check as to the continued safety of the worksite by the oncoming Shift Area Operator prior to his endorsing Box 13, as the Area Authority.

(ii)

2.5

TRAINING TO SUPPORT THE PTW SYSTEM 2.5.1 Level of training courses There are 3 levels of PTW training courses; 1. Permit User. For persons who work under the Permit to Work system but do not sign any permits 2. Permit signatory. For persons who have to sign a permit, excepting PICWs and toolbox talk attendees 3. PICW. For persons who have worksite responsibilities whilst the work is in progress 2.5.2 Trainers for the PTW courses Trainers for the PTW courses are appointed by the Plant/Pipeline Vice-President 2.5.3 Objectives of the PTW Training Courses The Objectives of each course is detailed in Appendix X. Each course must have an element of assessing the understanding of trainees and a formal pass/fail outcome The minimum standard in the assessment is 70% of the total marks available. Should a student not attain the minimum standard he may be allowed to re-sit the examination once without further training after a period of not less than one week. The student is not to have the same examination paper set at the second attempt. Should the student not reach the required standard at the second attempt then period of 3 months is required for further tuition and experience Authorisation of Permit Signatories Persons who have satisfactorily attended a PTW Training Course and satised the Division Plant Vice-President (or his Nominated Deputy) as to competence will be formally appointed to their role. The appointment should be in writing with the name and signature of the person authorizing the appointment included. GASCO Permit to Work Standard

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Appendix X X 1. Objectives of the Users Course. Attendees will be able to:

Describe how work is allowed on GASCO sites Identify a work permit and describe where it can be found before work starts Identify the person who will tell them what the permit says Explain how they know it is safe to start work Explain what they should do if they think what they are doing is not safe Explain what happens to the permit when the work is nished for the day Explain what happens when an alarm sounds while they are working

X2. Objectives of the Permit Signatory Course. Attendees will be able to:

Demonstrate they understand the purpose and scope of the PTW System (as dened in Chapter 1 of the Manual) Demonstrate they understand the responsibilities of all signatories to the PTW system and be able to list in detail their own specic responsibilities Explain what work can be done without a Permit (including unrestricted areas) and why Describe what other permits, certicates and forms support the main Work Permit Explain the risk assessment process in the PTW System Explain the validity period for a PTW and what happens when work stops at the end of the workday

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Explain the isolation procedure Explain when a toolbox talk is required and what the talk should include Explain the role of the PCF Explain the PTW auditing system Describe at least 1 incident that has occurred in GASCO (or ADNOC) where failure to follow the PTW Procedure was identied as a cause

X3.

Objectives of the PICW Course Attendees will be able to:

Explain why GASCO operates a PTW System Identify the person who will explain to them the requirements of the Work Permit which they will be in charge of Explain their responsibilities as a PICW Demonstrate where they sign a permit for starting/nishing work What they do with the Permit when it is handed to them What they do with the Permit when work is complete, or work stops, at the end of the workday Explain what they will do if the job is not proceeding as was explained to them What happens to the Permit if an emergency occurs

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FRAMEWORK OF THE PTW SYSTEM

CHAPTER 3 FRAMEWORK OF THE PTW SYSTEM CONTENTS Section 3.1 INTRODUCTION 3.2 AREA CLASSIFICATION 3.2.1 Restricted Areas 3.2.1.1 H2S Zones 3.2.2 Unrestricted Areas 3.3 CONTROL OF WORK WITHIN CLASSIFIED AREAS 3.3.1 Work within Restricted Areas not requiring a Permit 3.3.1.1 Control of Work (not requiring a Permit) in Restricted Areas 3.3.1.2 Control of Work in the Vicinity of Pipelines 3.3.2 Control of Work in Unrestricted areas requiring a Permit 3.3.2.1 Authorisation of Work in Unrestricted Areas 3.3.3 Work Requiring a Permit 3.3.4 Permits covering more than one Work Activity 3.3.5 Work which Requires Interface Procedures 3.3.5.1 Interface Procedures between Asset Operators/ Area Authorities 3.3.5.2 Interface Procedures for ADCO within GASCO Controlled Areas 3.3.5.3 Interface Procedures for GASCO within ADCO Controlled Areas 3.3.5.4 Interface Procedures in a Joint Pipeline Corridor 3.3.5.5 Requirements for Identication of PTW Interface Areas with ADCO 3.4 RISK MANAGEMENT PROCESS FOR WORK 3.4.1 Introduction to the Activity Risk Assessment Process 3.4.1.1 Assessing Risks 3.4.1.2 Controlling Risks 3.4.1.3 Demonstrating ALARP 3.4.2 Performing an Activity Risk Assessment for previously assessed activities 3.4.3 Performing a New Activity Risk Assessment 3.4.4 Activities Covered by Individual Competencies 3.4.5 Responsibilities for the Activity Risk Assessment Process GASCO Permit to Work Standard
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CHAPTER 3 FRAMEWORK OF THE PTW SYSTEM CONTENTS Section 3.4.6 Linking the ARA and the Permit to Work 3.4.7 Visibility of Permits 3.4.8 Layout and Colour of Permits 3.4.9 Permit Signatories 3.5 RULES GOVERNING PERMITRY 3.5.1 Permit Validity Period 3.5.2 Permit Endorsement Periods 3.5.3 Maximum Number of Permits 3.5.4 Stoppage of Work Following an Alarm 3.5.5 Changes to Permit Details Page 21 29 30 31 33 33 33 33 34 35

APPENDICES APPENDIX A SCHEMATIC GASCO/ ADCO PTW INTERFACE APPENDIX B FLOWCHART OF ARA PROCESS APPENDIX C GASCO RISK ASSESSMENT MATRIX (RAM) APPENDIX D ACTIVITY RISK ASSESSMENT WORKSHEET GUIDELINES APPENDIX E ACTIVITY RISK ASSESSMENT WORKSHEET APPENDIX F WORK PERMIT LIFECYCLE/ SIGNATORY RESPONSIBILITIES 36 37 38 39 40 41

APPENDIX G FLOWCHART FOR DETERMINING PIPELINE PTW REQUIREMENTS 42

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CHAPTER 3 FRAMEWORK OF THE PTW SYSTEM

3.1 INTRODUCTION For the purposes of this Permit to Work System, work can be described as an activity that comprise one or more tasks. It is implicit that the work has been agreed as necessary, having been through the planning stage of the work management process. The Permit to Work System is concerned with authorising and managing this work. The issue of a Permit does not, by itself, make a job safe. Those preparing for the work can only achieve that, together with those supervising and executing the work. In addition to the PTW System other precautions may need to be taken, e.g. in relation to Plant Operations and Worksite Preparation phases. All levels in the organisation must clearly understand both the PTW System and their roles within it. 3.2 Restricted and Unrestricted Areas GASCO facilities handle both ammable and hazardous materials. To differentiate those areas where these specic hazards exist; the GASCO PTW System requires that each Plant and Pipeline Division classify specic areas as either a Restricted Area or an Unrestricted Area. Additionally, there is a requirement to further dene zones within the Restricted Areas where there is an identied Hydrogen Sulphide (H2S) hazard. Each Plant or Pipeline Vice-President is responsible for producing a plot plan of the site or pipeline, indicating the Restricted and Unrestricted Areas and highlighting any H2S hazard zones.

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3.2.1 Restricted Areas These are areas, dened by the Plant or Pipeline Vice-President, under control of the duty operations shift or pipeline operations staff, which has restrictions on the access of personnel, and which requires the application of the GASCO PTW System for dened work activities. Examples are: (i). (ii). (iii). Operating areas of the Plant and thus require precautions and controls. These may, or may not, include access roads; Areas deemed to be hazardous under Hazardous Area Electrical Classication and, therefore, requiring further controls; Critical for the operation of the facility, e.g. Control Rooms and Electrical substations

3.2.1.1 H2S Zones H2S Zone An area of the operational plant or pipeline, within a restricted area, where there is, or there is potential for, high levels of H2S (>500ppm mole) to be present in the process stream. Whenever work involves breaking into the operating envelope in an H2S zone, then the area measuring 10 to 15 metres, horizontal and vertical, shall be termed the H2S Sterile Area and persons entering this H2S sterile area shall wear a BA set and a personal monitor. 3.2.2 Unrestricted Areas These are all other areas within the Plant or Pipeline perimeter fence, which have not been dened as Restricted, and which do not normally require formal control under the PTW System. Unrestricted (Operational) Area An area of the plant or pipeline, under control of the duty operations shift or pipeline personnel, which does not normally require the application of the GASCO PTW System, other than for specic, identied higher risk activities The appointed Operations Asset Operator, where required, issues the Permit. Unrestricted (Non-Operational) Area An area of the plant or pipeline, not under the control of the duty operations shift or pipeline staff, which does not normally require the application of the GASCO PTW System, other than for specic, identied higher risk activities. The appointed Asset Operator, normally Maintenance/ Engineering, where required, issues the Permit GASCO Permit to Work Standard
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3.3 CONTROL OF WORK WITHIN CLASSIFIED AREAS 3.3.1 Work in Restricted Areas not normally requiring a Permit All work in a Restricted area is normally subject to full PTW System controls. It is not, however, intended that the full PTW procedures be applied to all activities. It is, therefore, sensible and practicable that work activities, for which the Activity Risk Assessment process has shown to be of Low Risk, be permitted with a minimum of controls. Examples of work in Restricted areas not normally requiring a Permit are:

Normal routine activities, conducted by competent personnel, in accordance with agreed operating procedures; Visual inspection of areas and equipment, except for conned spaces; Operation of equipment for approved operational training activities; Handling of non-hazardous materials; Routine housekeeping activities inside restricted operating areas, but excepting electrical substations, where electrical engineering authorisation is required for entry; Routine sampling of hydrocarbon products (excluding product streams containing high levels of H2S) as per approved procedures by competent laboratory staff.

It is also permissible for Plant or Pipeline Vice-Presidents, to add to the list, for their specic location, if a risk assessment of the work shows that a Permit would not add value. The Plant or Pipeline Vice-President, must maintain a register of Work in Restricted Areas not normally requiring a Permit. A Permit is not needed when urgent action is required to prevent/minimise/limit loss or damage of personnel or equipment, i.e. actions in emergency situations;

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3.3.1.1 Control of Work (not requiring a Permit) in Restricted Areas In order that Operations staff may be aware of people visiting Restricted Areas, or working in Restricted Areas without a Permit, a control mechanism is required. Each site is to implement a Restricted Area Access and Work Register. Suggested outline content for the register is:

Date / Time visit or work commenced; Plant Area; Purpose of visit / Work being undertaken; Department / Name and signature of person(s) involved; Approval signature of Operations Shift Controller, or Assistant Shift Controller; Time visit or work completed.

It is further recommended that the agreed list of work (as per 3.3.1), which can be undertaken without a Permit, be appended to the Restricted Area Access and Work Register, for reference purposes. 3.3.1.2 Control of Work in the Vicinity of Pipelines In Pipeline Division, 30 metres either side of a designated pipeline, or pipeline corridor, is dened as a Restricted Area. The intent is that no work may take place within 30 metres of any Pipeline containing hazardous material without GASCO PTW controls being applied. In Pipeline Division, a specic form, the Authorisation to Work (ATW), is provided (see Chapter 5, Section 5.9). The Purpose of an ATW is to provide a process for the control of work being undertaken in the vicinity, but not directly on, GASCO pipelines by GASCO, Third Parties or Contractors, and to communicate this to other interested parties. A owchart is provided in Appendix G to aid the Permit Originator and Permit Issuing Authorities in determining Pipeline Division PTW requirements. 3.3.2 Control of Work (requiring a Permit) in Unrestricted Areas In general, work in Unrestricted Areas is not required to be subject to the PTW System. There will, however, be some work activities in Unrestricted Areas, which are considered to be of a higher risk, which require further controls to be applied. GASCO Permit to Work Standard
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Work in Unrestricted Areas requiring a Permit is

Work involving naked ame, grinding or welding (other than in dened, approved areas e.g. Maintenance Workshops); Conned Space Entry, e.g. sewers, pits or tanks; Activities which introduce an electrical hazard; Excavations, which are in proximity to underground services or pipelines. Work involving a radiographic source Any work where a hazard requiring controls is identied by the Originator, e.g. working at heights on buildings or structures, and this list is not exhaustive.

Depending on circumstances, Plant or Pipeline Vice-Presidents, may require certain other work in Unrestricted areas to be subject to the PTW System. In this case a Register of such work must be maintained. As with the 'Work in Restricted Areas not normally requiring a Permit' (see 3.3.1) details are to be maintained by the Plant or Pipeline Vice-President. In Pipeline Division, where the distance from the pipeline exceeds 30 metres, but is less than 200 metres, Third Parties and Contractors are required to advise GASCO of proposed work activities and to obtain a No Objection Certicate (NOC) prior to commencing work. After evaluating the risk, the Asset Owner decides what PTW System controls (if any) are required. 3.3.2.1 Authorisation of Work in Unrestricted Areas Where work in Unrestricted Areas is subject to the PTW System, the authority for authorisation of work will normally be the Asset Holder of that particular section of the site or facility. Where there is potential to affect Plant Operations, the Operations Shift Controller (the Asset Operator for Restricted Areas) should also countersign the Permit. The Plant/ Pipeline Vice-President, is responsible for authorisation of the Asset Holders and Asset Operators, who will sign permity, for dened areas of the site or facility. GASCO Permit to Work Standard
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3.3.3 Work Requiring a Permit All work to be done in a Restricted Area or H2S Zone, that is not included in 3.3.1, or is in an Unrestricted Area requiring controls, then the work is subject to the PTW System. 3.3.4 Permits Covering more than one Work Activity At the discretion of the Asset Holder, a Permit may be issued to cover more than one simultaneous work activity within a designated area, subject to the following criteria: (i). A Risk Assessment has shown the site conditions and hazards are of a similar nature and can be covered on one Permit; There are clear isolation/ master isolation boundaries;

(ii).

(iii). The same GASCO Maintenance/ Engineering discipline or Contractor is involved, or, where considered appropriate, a lead Trade discipline has been appointed with agreed responsibilities for overseeing the work activities; (iv). The jobs/ activities are all under the supervision of a single designated PICWS (as per (iii) above) and there is no conict with the PICWS role as the ACCEPTOR of the Permit. (v). The area covered by the Permits is clearly dened on marked up drawings (and attached to the Permit) and can be adequately supervised by one person;

(vi). In general, the PICWS should have clear line of sight to all activities undertaken under a single Permit, and have adequate access to, and communication with all persons involved in the activities. (vii). Gas tests, where required by the Permit, must be carried out as appropriate to cover all activities within the designated area. The results are to be recorded on the Gas Test Certicate (see Chapter 5, Section 5.2). If any measurement is outside permissible levels, then the Permit must be suspended and, if necessary, separate Permits issued.

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Typically, no more than four simultaneous activities, which meet the aforementioned criteria, should be included on a Permit that is under the supervision of a single PICWS. In special circumstances, the Asset Owner may give dispensation to deviate from this standard, e.g. during major Plant shutdowns, where the Plant is positively isolated and declared free of hazardous and ammable materials, and it is deemed reasonable to expand the work under the control of a single PICWS. 3.3.5 Work which requires Interface Procedures Interface procedures apply whenever there is a risk of interference or mutual risk between two parties working within close vicinity of each other. They exist to ensure that all parties are aware of each others activities and that the risks and potential hazardous interactions have been jointly identied and communicated, and that satisfactory control measure have also been jointly identied and implemented to allow the work activity to continue safely. PTW Interface procedures (see 3.3.5.1 to 3.3.5.5) apply for all work being undertaken within the following designated interface areas: (i). Within 30m of the boundary between two different GASCO Area Authorities who are responsible for a section of the plant within the responsibility of the same Asset Operator; (ii). Within 30m of the boundary between two different GASCO Asset Operators, e.g. Habshan Plant/ Facility having different Shift Controllers; (iii). Within 30m of an ADNOC Group Company administered area, facility or pipeline; (iv). Where the work is conducted within the designated boundary of an ADNOC Group Company facility, pipeline corridor or administered area by GASCO or GASCO contractors; (v). Where the work is conducted within the designated boundary of an GASCO administered area, facility or pipeline corridor by an ADNOC group company or their contractors; (vi). Where the work is conducted within the designated boundary of a shared PTW Interface Area by GASCO, or by GASCO contractors. NB. A shared PTW interface area is one that is jointly administered by both GASCO and another ADNOC Group Company (such as the Joint Pipeline Corridor). GASCO Permit to Work Standard
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3.3.5.1

Interface Procedures between Asset Operators/ Area Authorities Any hot work being conducted within 30 metres of the boundary between two separate Areas (Habshan) requires the countersignature of the adjacent Asset Operator (the Area Shift Controller) as well as that counter endorsement (initial) of the adjacent Area Authority. For hot work being conducted within 30 metres of the boundary between two distinct areas within a dened Plant or facility, having different Area Authorities, e.g. between two separate Process Trains, the counter endorsement (initial) of the adjacent Area Authority is required.

3.3.5.2

Interface Procedures for ADCO working within GASCO Controlled Areas Work by ADCO within GASCO controlled Areas, or within 30 metres of GASCO Pipelines, requires the use of the GASCO PTW System. The GASCO Asset Owner (the Plant or Pipeline Vice-President,) should have an updated list, from the ADCO Division Manager, of ADCO personnel who are Authorised signatories under the GASCO PTW System having satised GASCO Competency requirements. Prior to work commencing, the Issuing Authority (Asset Operator) is to jointly visit and check the work site with the ADCO Authority to conrm that all work site precautions required by both Authorities are in place. The GASCO Permit must be referenced to any ADCO Permit which has been issued, and which is related to the same work activity. In such cases, the GASCO Authority is to countersign the Issue Section of the ADCO Permit or Hot Permit. The ADCO Authority is to countersign the Issue Section of the GASCO Permit and any supporting Hot Work Permit(s).

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3.3.5.3

Interface Procedures for GASCO working within ADCO Controlled Areas All personnel who have to enter areas under ADCO control for monitoring or checking their equipment must obtain permission from the relevant ADCO Area Authority. Where GASCO has to work in ADCO controlled areas, either on their existing plant, on ADCO plant or new construction, they must rst obtain an ADCO PTW. The ADCO Permit request must be signed and submitted by a GASCO Permit Originator. The GASCO Permit Originator must meet the equivalent job grade criteria (minimum supervisory Grade 11) as required by ADCO PTW procedure. The GASCO Permit Originator must be authorised on a written list submitted to the relevant ADCO Area Manager by the respective GASCO Asset Owner (the Plant or Pipeline Vice President) to request work to be undertaken within ADCO controlled areas. Prior to work commencing, the ADCO PTW Procedure requires the ADCO Issuing Authority to jointly visit and check the work site with the GASCO Authority to conrm that all work site precautions required by both Authorities are in place. The GASCO Authority (the Asset Operator) is to countersign the Issue Section of the ADCO Permit or Hot Permit. The ADCO Permit must be referenced to any GASCO Permit which has been issued, and which is related to the same work activity. In such cases, the ADCO Authority is to countersign the Issue Section of the Work Permit or Hot Work Permit.

3.3.5.4

Interface Procedures for Working in Shared PTW Interface Areas Shared PTW Interface Areas of GASCO and another ADNOC Group Company, are those areas specically designated on maps/ drawings where both Companies have plant and/ or equipment and where neither Company has overall responsibility. In general, these areas are commonly where owlines and pipeline are in close vicinity to each other or cross (see Appendix A).

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3.3.5.4

Interface Procedures for Working in Shared PTW Interface Areas (Cont.) Interface procedures also apply to the Joint Pipeline Corridors when working in the vicinity of ADCO, GASCO or ADNOC pipelines. Joint Pipeline Corridors will be bounded by an area 30m either side of the outmost pipelines. Within a Shared PTW Interface Areas, including the Joint Pipeline Corridor, the PTW system of the Company undertaking the work will apply, i.e. if GASCO, or GASCO contractors, are working a GASCO PTW will be required; if another ADNOC Group Company is working then their PTW will be required. In all cases the work activity and PTW must be discussed with the Asset Operator of the other ADNOC Company (in ADCO the Area Authority) sharing the area before the work commences. The other ADNOC companys Asset Operator must countersign the PTW prior to issue. All Permit Signatories authorised to sign/ countersign PTW, within Joint PTW Interface Areas, must be authorised by the Asset Owner (the Plant or Pipeline Vice-President,). This is to be on a written list submitted to the other ADNOC companys equivalent Asset Owner (in ADCO, the Area Manager). Work in the Ruwais Easement Areas is under the control of TAKREER

3.3.5.5

Requirements for Identication of PTW Interface Areas with ADCO All areas within ADCOs concession area are designated ADCO administered areas, except for those areas specically agreed and marked up on approved drawings. ADCO PTW procedures and requirements apply for all parties working within ADCO administered areas. Drawings clearly detailing the agreed designated boundaries of ADCO, other ADNOC Group Company PTW administered areas, and agreed PTW Interface Areas as specically referred to in this section must be available for all sites. A simplied layout drawing, depicting GASCO/ ADCO PTW Interface areas is included as a reference in Appendix A at the end of this Chapter. GASCO Permit to Work Standard

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3.4 RISK MANAGEMENT PROCESS FOR WORK There are, in general, three types of work activity:

Work activities that have had a Risk Assessment previously completed and recorded in procedures or in Maximo; Work activities that are new or have not been risk assessed, and Work activities that can be covered by individuals competence, skills and training.

In all cases, the initial Risk Assessment should be undertaken prior to the origination of the Work Permit and any supporting Permits or Certicates (see Chapter 5). It is the responsibility of the Maintenance/ Engineering Authority to initiate the process and record the Risk Assessment An overview of the risk assessment process for work activities, and its application within the PTW System is provided in owchart form in Appendix B at the end of this section. The following sections describe, for each of these types of activities, the steps that must be taken in order to ensure the integrity of the risk assessment process. 3.4.1 Introduction to the Activity Risk Assessment (ARA) Process. Whenever work has to be undertaken by GASCO, Third Parties or Contractors on GASCO sites, or in the immediate vicinity of GASCO pipelines, it is necessary to make a suitable and sufcient assessment of the risks to the health and safety of employees and others, for the purpose of identifying the necessary control measures. Practically this involves four basic steps, which are to:

Identify the possible hazards associated with the work activity; Assess the consequences of the hazardous event(s) and the likelihood of their happening, i.e. evaluating the risks arising from them; Introduce control measures (precautions) to prevent or reduce the risks to a level As Low As Reasonably Practicable (ALARP). See 3.4.1.3 for further explanation and guidance on demonstrating ALARP; Specify recovery measures in case the controls fail.

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3.4.1 Introduction to the Activity Risk Assessment (ARA) Process. (Cont.) The process of identifying the hazards, evaluating risks and applying controls and specifying any recovery measures will be referred to as Activity Risk Assessment (ARA). This is shown diagrammatically in Fig. 3.4/1 below.

W hat are the hazards? W hat could go wrong?

List Hazards

IDENTIFY What if it happens? H o w t o re c o v e r ? RECOVER What could happen? How serious will it be? How likely is it?

ASSESS

Emergency Response Lim it consequences Reinstate to safe

CO NTRO L

Escalation Risk (Consequence x Probability)

Eliminate I s t h e re a b e t t e r w a y ? H o w t o p re v e n t i t ? Prevent Reduce risk to ALARP

Figure 3.4/ 1 The Activity Risk Assessment (ARA) Process

In practice, these steps are not always distinct and many decisions about the overall process will be taken as part of the Activity Risk Assessment. Completing the four steps of the ARA will produce risk reduction measures that both prevent incidents, by reducing the probability of occurrence, and mitigate chronic and acute effects by reducing the consequences. 3.4.1.1 Assessing the Risks Assessing risk involves considering how likely it is that each hazard could cause harm, by considering the threats which may lead to the release of the hazard, what the consequences could be, and, in some cases, the potential for the event to escalate. The extent of any risk assessment will depend on the nature of the risks, the complexity associated with the activity, and on whether the risks are well understood. The ARA in the workplace can be as basic as deciding how to go about doing a task safely for simple routine jobs. GASCO has developed a Risk Assessment Matrix (RAM) as a tool to help categorise the risk, based on its consequences and the probability of the potential consequence occurring (see Appendix C). GASCO Permit to Work Standard
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3.4.1.2 Controlling the Risks Controlling risk involves eliminating the hazard wherever possible, or applying measures to prevent the hazardous event and/or the harm from happening. In all cases, the extent of any risk assessment and the controls arising from it should be proportionate to the risks. The higher the risk, the greater the degree of control required and the more senior the management level required to approve the activity. Figure 3.4/ 2 below illustrates that, as the risk increases, the necessary level of control for the activity can be achieved by adding controls or by strengthening existing ones.

Degrees of Control

Greater controls/ authority are required as the risk increases

Risk Senior Assessment Management Authority Risk Assessment

Permit to Work

Risk Assessment Risk Awareness

Standards, Procedures, etc.

Competency & Skills

LOW

MEDIUM

HIGH

Initial Risk

Figure 3.4/ 2 - Degree of Control versus Initial Risk As the risk increases, a documented risk assessment is required and the competency and skills may need to be strengthened and/or a procedure implemented. At higher levels of risk, Permit to Work Controls will be required. Ultimately, Senior Management Authority will be necessary (see 3.4.5).

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3.4.1.3 Demonstrating ALARP ALARP means to reduce a risk to a level, which is as low as reasonably practicable. This involves balancing reduction in risk against the time, trouble, difculty and cost of achieving it. This level (ALARP) represents the point, objectively assessed, at which the time, trouble, difculty and cost of further reduction measures becomes disproportionate to the additional risk reduction obtained. A key concept in identifying the ALARP level is to ensure that all possible options for risk reduction have been identied. It is often the case that only the obvious or easy options are considered. It is important, however, to look at all options even if at rst they appear difcult or costly. The Risk Assessment Matrix (RAM), (see Appendix C) is a tool that provides a standard approach to the qualitative assessment of risk. All activities, which fall in the yellow (medium) or red (high) sectors of the RAM, require documented evidence that they have been reduced to ALARP. An Activity Risk Assessment (ARA) form is provided for this purpose (see Appendix E). Specic guidance on the completion of the ARA form is given in 3.4.3, Stage 6, and Appendix D.

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3.4.2 Performing an ARA for Previously Assessed Activities Most activities that are undertaken are not new, they are routine, or common tasks that have previously been risk assessed and/ or are covered by existing procedures. They have probably been developed through established good practice and with due consideration for the hazards that may be present. Such activities do not need a new risk assessment each time they are carried out, but do require that the assessment is subject to periodic review, primarily to identify if anything has changed that would affect the outcome of the assessment. Some questions, which should be asked, are, for example:

Have the persons doing the activity changed and are any new persons competent? Have new hazards been introduced? Are new tools being used or new procedures introduced?

If new controls are identied then the Permit Originator should update the ARA and the date of the review should be recorded. 3.4.3 Performing a New Activity Risk Assessment This section describes the steps required to perform a risk assessment for an activity, or combination of concurrent activities, which have not been previously assessed. This process should also be used if a previously assessed routine or common task has been reviewed and the risk assessment found to be not appropriate for the particular job. When a new risk assessment is performed, all hazards and threats should be identied and the risk assessed such that controls can be identied to reduce the risk to ALARP (see 3.4.1.3). If the risk cannot be reduced to ALARP, the activity should be redened or not undertaken.

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3.4.3

Performing a New Activity Risk Assessment (Cont.) Figure 3.4/ 5 (below) sets out the main stages of this ARA process. These stages are described in more detail in the remainder of this section.
3.4.3 PERFORM NEW ARA
Any task not previously performed or assessed or reassessment of a task

Stage 1

IDENTIFY AND FORM ARA TEAM

Stage 2

IDENTIFY HAZARDS

Stage 3

INDENTIFY INITIAL RISK

Stage 4

IDENTIFY CONTROLS & RECOVERY MEASURES

Stage 5

REVIEW RESIDUAL RISK

Does the Team agree that Controls are adequate and Residual Risk ALARP?

NO

YES

Stage 6

DOCUMENT AND RECORD

Figure 3.4/ 5 - Activity Risk Assessment Process

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3.4.3 Performing a New Activity Risk Assessment (Cont.) Stage 1: The Originator will Identify and form the ARA Team.

The ARA is normally conducted within the Department responsible for doing the activity and should include personnel who are:

Responsible for the task; Competent to conduct an ARA; Have sufcient knowledge, expertise and competence in the activity to be performed to have an understanding of the hazards it presents; Knowledgeable about the location, and the hazards that are present; To be Involved in carrying out the task.

The ARA should be undertaken prior to origination of the permitry. Where appropriate, the team should visit the worksite. The activity can be broken down into a number of smaller tasks where it is considered necessary. Stage 2. Identify the Hazards and Effects.

Each task is to be studied to identify the hazards, hazardous events and potential incidents whether they arise from the actions of people or from the conditions surrounding the activity. The assessment should identify who or what might be harmed and the ndings recorded. Stage 3. Identifying Risk Ratings for Initial Risks

Risk rating is a means whereby the risks associated with a particular hazard or hazardous activity can be expressed as a value and compared with acceptable limits. The initial risk rating should be assessed on the situation that prevails before any controls are implemented for each hazard. The Risk Assessment Matrix (see Appendix C) should be used to calculate risk ratings.

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Stage 4.

Identify Control and Recovery Measures.

Taking each hazard in turn, the ARA team should develop ways to either, eliminate the hazard or provide appropriate control and recovery measures to mitigate them. In practice, a mixture of different controls often produces effective control, e.g. engineering controls, personnel protective equipment and procedures. Stage 5 Review Residual Risks.

The residual risk is any risk that remains after all the control measures are applied. The Risk Assessment Matrix (RAM) should again be used and the results entered in the ARA Worksheet. The residual risk should be ALARP (see 3.4.1.3). Stage 6 Document and Record.

The ARA should be recorded using the ARA Worksheet. A copy of the ARA Worksheet is included in the Appendices (see Appendix E). An annotated version of the ARA is also provided in Appendix D, which provides guidance on its completion. The ARA Worksheet can be used to:

Communicate the outcome and actions to those responsible for implementing the control measures and performing the activity Ensure the information is available to others who may have to perform the activity.

3.4.4 Activities covered by Individuals Competence It is recognised that some low risk activities are adequately covered by the competency and skills of the individual. Therefore, where a formal risk assessment would not produce any signicant ndings it is not necessary to formally record the risk assessment.

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3.4.5 Responsibility for ARA process The Plant and Pipeline Vice-Presidents are responsible in their respective areas for the ARA process as described in 3.4.1. In addition, for certain activities, they are personally responsible for approving the ARA where there is a higher level of initial risk, such as, (though not exhaustive):

Hot tapping on live hydrocarbon process streams Disjointing and/ or spading on live are lines or lines containing H2S Conned space entry in oxygen decient or toxic atmospheres Heavy lifting operations over live hydrocarbon process lines It is the responsibility of the Area Superintendent to bring such high-risk activities to the notice of the Plant/Pipeline Vice President

3.4.6 Linking the ARA and the Permit to Work This section should be read in conjunction with the Work Permit (see Chapter 5, Section 5.1, Fig. 5.1). A matrix diagram, which provides an overview of the Work Permit Lifecycle versus Signatory Responsibilities, is provided in Appendix F. Before work commences following the ARA, authorisation must be obtained through the Permit to Work system by issuing a Work Permit together with any necessary supporting documentation. The Work Permit has a number of consecutive steps that are all part of the overall Risk Management process and are in addition to the ARA. These steps are as follows: STEP 1 Work Description and Risk Assessment Following completion of the ARA, the person who is requesting the work, the Originator, has to describe what work is to be done and what equipment is to be used. The work scope must be clearly dened in order that the persons undertaking the worksite preparations are clear as to the intent. The results of the ARA are also recorded on the Permit in terms of the hazards associated with the work and the controls necessary during its execution. Where the work activity covers several tasks, or is of a more complex nature requiring sequential controls, with different persons responsible for individual tasks, an Activity Sequence Control Sheet (ASC) should be completed (see GASCO Permit to Work Standard
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Chapter 6) and submitted with the permitry. One of the controls to be specied is the requirement for the supervision of the work, dened as the Person in Charge of the Worksite (PICWS). The level of supervision (the category of worksite presence required) should be appropriate to the risk of the job being undertaken. The category of worksite presence is dened as follows: Category A: Continuous attendance of the PICWS, with signed transfer of responsibility when one PICWS is replaced by another. Work MUST stop when no PICWS is present. The PICWS is not to hold any other Permit whilst nominated as a Category A, PICWS presence. A Hot Work - Category 1, Permit and other designated high-risk jobs (e.g. Vessel Entry) would normally require a Category A presence. Category B: As Category A, but work may continue during short (e.g. not more than 45 minutes) absence of the PICWS. One person cannot be responsible for more than one Permit when nominated as a Category B, PICWS presence, unless the other Permit is in close proximity to the rst one and can be safely supervised by one person. Category C: The PICWS is to make an initial visit, and is then required to make only periodic visits to the worksite. The number of Permits, with a Category C PICWS presence, which can be held by one PICWS, should be limited to a maximum of six and is further dependent on the PICWS ability to provide adequate supervision for all Permits under his control. As a guideline, each worksite should be visited by the PICWS at least three times during a shift/ normal work period. The holding of several Category C Permits and one Category B Permit is permissible providing the rules for Category B are satised

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STEP 1 Work Description and Risk Assessment (Cont.) Supporting documentation may also be originated at the same time as the Permit because the Risk Assessment Process (ARA) may also have identied particular hazards introduced by the work, which require further formal controls. Examples are:

The introduction of risk due to hot work Conned space entry Use of radioactive sources.

Where such risks are identied, then Supporting Permits or Certicates are needed. These are listed in Table 3.4/ 1 for specic activities and provide the mechanism for dening the controls required. Illustrations of all Permits and Supporting Certicates are given in Chapter 5, Figure 5.1 to Figure 5.8.

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STEP 1 Work Description and Risk Assessment (Cont.) TABLE 3.4/ 1 - WORK ACTIVITY Vs SUPPORTING PERMITS/ CERTIFICATE REQUIREMENTS WORK ACTIVITY Work which involves a continuous source of ignition, i.e. naked ames, welding, grinding, heat treatment, electric power tools, in a Restricted Area, or, in an Unrestricted Area for naked ame, welding or grinding Work which involves a potential source of ignition, i.e. dry grit blasting, non-intrinsically safe electrical equipment, opening live junction boxes, hydraulic tools which may generate a spark, inadequately protected engines, cartridge operated tools all in hazardous area (as per Electrical Zone Area Classications) within a Restricted Area Work which involves entry to a conned space Work which involves excavation Work which involves a radio active source Gas testing at worksite Work which requires isolation of an energy source to allow work to be done safely Complex activities which require some sequence controls Low risk activities carried out by GASCO, Third Party or Contractors within 30 metres of pipelines, or pipeline corridors PERMITS/ CERTIFICATES REQUIRED Hot Work Permit, Category 1 (Also see ATW for Pipelines Appendix G)

Hot Work Permit, Category 2 NB. Not required in dened pressurised Control Rooms and/ or Sub-stations in Restricted Areas. (Also see ATW for Pipelines Appendix G) Conned Space Entry Certicate Excavation Permit Radiation Permit Gas Test Certicate Isolation Conrmation Certicate

Activity Sequence Control Form (ASC) Pipeline Authorisation (ATW) (See appendix G) to Work

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3.4.6 Linking the ARA and the Permit to Work (Cont.) STEP 2 Permit Review and Validation Following the origination stage of the Permit, it is necessary to present the Permit to Operations (the Asset Operator) so that agreement can be reached with respect to the timing of the work. This is normally done at the daily Permit to Work meeting. This PTW meeting is the forum for Maintenance/ Engineering and Operations to review all new permitry submitted for work that has been agreed as necessary in the Maintenance/ Engineering Work Plan. It is here that any risk assessment which has been previously undertaken (as described under 3.4.1) and which requires submission of a formal Activity Risk Assessment sheet is discussed, and further elements of the overall Risk Management process are developed. Because of the importance of this daily PTW meeting it is described here in more detail. At weekends, or where permitry is not submitted via the daily PTW Meeting, the Asset Operator and Authorised Maintenance/ Engineering Authority must undertake the process of reviewing and validating of permitry. DAILY PTW MEETING* Objective: (i) To provide a daily overview of all ongoing and planned work under the control of the Permit to Work System and to identify any potential conicting activities. For Operations to review and agree new Permits, including any Activity Risk Assessments previously undertaken, time scales and resource requirements. Note that the daily PTW meeting is not the forum for undertaking the ARA. (iii) To provide an effective handover mechanism to duty shift teams through the recording of work that is to be undertaken in the Operations Area. (iv) To provide a Maintenance/ Engineering and Operations interface for Permit to Work requirements.

(ii)

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3.4.6 Linking the ARA and the Permit to Work (Cont.) DAILY PTW MEETING* Attendees As a minimum, the daily PTW Meeting will be attended, by the Operations Coordinator, who will normally be the Chair Person, Shift Controller (as available) and appointed Maintenance / Engineering staff. Further attendees, for example Technical Support and/ or HSE, will be present if requested by the Operations or Maintenance/ Engineering attendees, when it is recognised that further expertise or advice is relevant. Terms Of Reference (i) (ii) The meeting will be held daily, taking into account weekend working. Key input mechanisms to the daily PTW Meeting will be work details/ status of ongoing work and any new activities. Any preparatory requirements for new activities should be highlighted.

(iii) As far as is possible/ practicable, all new Permits should be processed through the daily PTW meeting, unless it is HSE or production critical and cannot wait. In such cases, Permits may be processed outside of the PTW Meeting, but the Maintenance/ Engineering Authority and the Asset Operator must still adhere to the same review and validation process. (iv) Permitry must be submitted with adequate advance warning to allow Operations the required timescale for detailing and recording of isolation procedures and for equipment preparation. A check must be made to ensure that there is no foreseen conict, both geographically (i.e. across other work boundaries) or on a time basis (activities which may start later). This is to be done by the Asset Operator. Once the permitry has been discussed at the daily PTW Meeting and controls agreed, the Permit can be VALIDATED, that is, accepted by the Asset Operator as an agreed piece of work that has been risk assessed and is to be undertaken in an area controlled by Operations (or for Unrestricted Areas the appointed Asset Operator). * Pipelines Division may hold the meeting at a lesser frequency, as workload requires but not less than weekly GASCO Permit to Work Standard
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3.4.6 Linking the ARA and the Permit to Work (Cont.) STEP 3 Permit Issue When the worksite preparations are complete, and any additional Permits/ Certicates prepared, the nal stage of the authorisation process can take place, that is, the ISSUING of the Permit. It is important to note, however, that although the Permit is issued, work may not start until all of the necessary Permits are accepted and endorsed (see Steps 4 & 5). STEP 4 Permit Acceptance The person responsible for the work activity ACCEPTS the Permit. This is the Person who will be, or will hand over to, the Person In Charge of the Work Site (PICWS) and he must arrange any necessary Toolbox Talk(s). The Toolbox Talk is the last step in the Risk Management process and is the nal opportunity to discuss the hazards and controls with the persons who will execute the work. Generally speaking, a Toolbox Talk is required for all activities undertaken under a Permit, although for routine, lower risk, activities need not necessarily be formally recorded. Guidance notes on undertaking Toolbox Talks is given in Chapter 7, which includes an example of a Toolbox Talk record sheet.

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3.4.6 Linking the ARA and the Permit to Work (Cont.) STEP 5 Worksite Responsibility The PICWS must now sign the Permit to demonstrate that he understands the hazards of the work and the controls necessary. He has the responsibility for making sure everyone in the work party understands his particular role in the work, and that they understand the relevant hazards and the required controls. Should the PICWS change, or there be more than one PICWS, e.g. if there are different shift teams, the same criteria of accepting responsibility apply. STEP 6 Endorsements for the Continued Safety of the Worksite 6.1 Initial Endorsement The Maintenance/ Engineering Authority, who has accepted the Permit, must take it to the worksite and obtain the endorsement of the Area Authority that it is safe for the work to start. This is a control as it gives the Area Authority the opportunity for a further discussion of the work and to identify any activities in the area, which may conict with the work. The Permit is then endorsed by the PICWS, who accepts responsibility for the worksite prior to work start, and is the nal opportunity to discuss the work prior to its commencing. Once all parties have initialled for work start, the Permit is now ENDORSED. 6.2 Recording of Work Stop When work has stopped at the worksite, normally at the end of the Maintenance/ Engineering work period, this is recorded on the Permit by the PICWS. Once the PICWS has initialled for Work Stop, the Permit is termed as SUSPENDED.

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STEP 6 Endorsements for the Continued Safety of the Worksite (Cont.) 6.3 Permit Re-endorsement At the start of each new shift, a further re-endorsement is required by: i) The Asset Operator to conrm there is no conict with any other activity;

ii) The Area Authority to conrm that there is no change to worksite conditions; iii) The PICWS to accept responsibility for the continued safety of the worksite. STEP 7 Permit Closure When work has been completed, or requires Permit renewal, the CLOSURE portion of the Permit must be completed. In particular, when work has been completed or will lapse for an extended period, but isolations must remain in force, it is important that the controls associated with the isolations remain valid. Such controls must be visibly continued and displayed in the PCF. Once the PICWS has initialled the Closure portion of the Permit it is now termed as CLOSED. 3.4.7 Visibility of Permits As part of the Risk Management process, Permits must be displayed in a systematic arrangement, clearly showing work in progress or work suspended, for each dened Operating Area. The display should be at a suitable Permit Control Facility (PCF) (see Chapter 8). Management and Operations staff can therefore readily see the activity status for all work subject to the PTW system. Included in Chapter 8, Appendix A is a simplied owchart showing the various stages in the Permit lifecycle and how the continued safety of the worksite is managed and administered.

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3.4.8 Layout and Colour of Permits References should be made to Permit and Supporting Certicate examples, Chapter 5, Figure 5.1 through to Figure 5.8. The Work Permit is designed as a double A4 format to provide a sequencing of signatures as the Permit passes through its various stages. The Work Permit is the core the PTW System and is the only Permit which can be 'stand-alone'. Supporting Permits and Certicates are designed to identify specic hazards and controls, additional to those recorded on the Work Permit. A Work Permit MUST accompany all supporting Permits and Certicates. For visibility purposes, and to aid identication of documents, different colours are used on the border of Permits and Certicates as per Table 3.4/ 2 below. Table 3.4/ 2 Permit and Certicate Identication Colour Codes DOCUMENT Work Permit Hot Work Permit Category 1 Hot Work Permit Category 2 Conned Space Entry Permit Excavation Permit Radiation Permit Isolation Conrmation Certicate Gas Test Certicate Pipeline ATW BORDER COLOUR Blue Red Pink Dark Green Brown Yellow / Black Yellow on left hand side Buff Light Green

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3.4.8 Layout and Colour of Permits (Cont.) The Work Permit and the Supporting Permit or Certicates are printed to allow 2 copies for display purposes as follows:

The top (original) copy, which has a white background, is displayed at the worksite. The second copy, which has a yellow coloured background, is retained in the Permit Control Facility.

3.4.9 Permit Signatories 3.4.9.1 Authorised Permit Signatories The key steps of Validating, Issuing, Accepting and Endorsing of Permits is done by Persons who have been assessed as competent to execute the Risk Management Process associated with these separate steps. Certain activities, namely those that require supporting Permits, have a higher level of risk and consequently higher levels of authorisation exist. Permit Signatories are those who have had sufcient training and experience and have been duly authorised as those Permit Signatories by Plant and Pipeline Vice-President. The Authorised Signatories, who are responsible for signing the various sections of the Work Permit and Supporting Permits or Certicates, are tabulated in Table 3.4/ 3.

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TABLE 3.4/ 3 PERMIT/ CERTIFICATE AUTHORISED SIGNATORIES DOCUMENT


Work Permit

ACTION
Originating Reviewing Validating

AUTHORISED SIGNATORY
Authorised Maintenance/ Engineering Authority (minimum Senior Technician) Authorised Maintenance/ Engineering Authority (minimum Area Maintenance Supervisor) The Asset Operator: Restricted Areas: the Operations Co-ordinator or Shift Controller (by exception) Unrestricted Areas: the Senior Maintenance/ Engineering Authority (Section Head level) At Habshan, for work across Interface Areas (Restricted or Unrestricted Areas), the Shift Superintendent The Asset Operator: Restricted Areas: Shift Controller Unrestricted Areas: Senior Maintenance/ Engineering Authority (minimum Section Head Level)

Issuing

Accepting Endorsing

Authorised Maintenance/Engineering Authority (Minimum Senior Technician)


Area Authority, PICWS Asset Operator: - For Re-endorsement, it may be the Assistant Shift Controller - For common areas (e.g. MCR) and Interface Areas it should be the Shift Controller Authorised Maintenance/ Engineering Authority (minimum Senior Technician) Asset Operator The Asset Holder: Restricted Area: Operations Superintendent or Shift Superintendent, Habshan and Ruwais Unrestricted Area: Asset Operator Authorised Maintenance/Engineering Authority (Minimum Area Maintenance Supervisor) Asset Operator Authorised Maintenance/Engineering Authority (Minimum Senior Technician) Asset Holder for oxygen decient atmosphere. Asset Operator (for normal atmosphere) Asset Operator Asset Operator Authorised Civil Signatory GASCO Inspection Authority Asset Operator Radiography Company Representative Asset Holder or Asset Operator Authorised Company, Third Party or Contractor representative

Closing Hot Work Permit -Cat.1 Validating/ Issuing

Accepting Hot Work Permit -Cat.2 Validating/ Issuing Accepting Conned Space Entry Certicate Excavation Permit Radiation Permit Issuing Endorsements Review and Issue Accepting Approval Validating/ Issuing Accepting Pipeline AT W Authorisation Accepting

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3.5 RULES GOVERNING PERMITRY 3.5.1 Permit and Certicate Validity Periods To ensure that precautions required for tasks of a long duration are reviewed regularly, limits are set on the validity periods that Authorised Permit Signatories may set for Permits. These are: Work Permits..................................... Hot Work Permit, Category 1 & 2 Radiation Permits............................... Isolation Conrmation Certicate....... Excavation Permit.............................. Conned Space Entry Certicates Gas Test Certicate 7 consecutive (calendar) days. 7 consecutive (calendar) days 24 hours No Validity period 28 consecutive (calendar) days 28 consecutive (calendar) days No Validity period

Pipeline Authorisation to Work (ATW) 28 consecutive (calendar) days (max. extension of 3 x 28 days) 3.5.2 Permit Endorsement Periods The maximum endorsement period for Permits, supporting Permits and Certicates is 12 hours. An endorsement may not straddle an Operations Shift change. Where a shorter endorsement period is required, a statement in the 'Particular Hazards and Additional Precautions' section of the Permit should indicate where this is required. Pipeline ATW Forms have endorsement periods but are subject to worksite checks by the Area Authority on a frequency dened by the Asset Operator (see Chapter 5, Section 5.9.4). 3.5.3 Maximum Number of Permits In normal circumstances, there should be a sensible limit on the maximum number no of Permits to be administered and issued by the Asset Operator and each Area Authority on a shift basis. Guidelines for the maximum number of Permits are given in Table 3.5/ 1 below. Preferably, the number of Permits should be managed below these recommended gures. GASCO Permit to Work Standard
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Table 3.5/ 1 Guidelines for maximum number of Permits Recommend Maximum Number per Authority Permit Type Work Permit Hot Work Permit Category 1 Hot Work Permit Category 2 Area Authority 15 2 5 Asset Operator 40 4 10

The recommendation covers only the numbers of Work Permits and Hot Work Permits to be managed, and does not take account of any other supporting Permits or Certicates issued. In other circumstances, e.g. during major shutdowns when Permit requirements are greater, special arrangements for the control and administration of Permits should be made and agreed with the Plant or Pipeline Division Manager. At the daily PTW meeting, the Asset Operator should review the current number of Permits per operational area prior to accepting new Permits. Any increase beyond these criteria should rst ensure that the quality control, safety and individual responsibility is not compromised. 3.5.4 Stoppage of Work Following an Alarm All work is to cease immediately on initiation of any Plant alarm or advised change of Plant status away from normal by the Area Authority or Asset Operator. On the re-establishment of normal status, the PICWS is to obtain the verbal authorisation of the Area Authority before restarting work except where there has been an escape of H2S when the Permits issued in H2S zones must be re-endorsed. For Hot Work activities, or where there has been an escape of H2S, the PICWS is to return the Hot Permit to the Permit Control Facility for subsequent re-endorsement of the Asset Operator before restarting work.

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3.5.5 Changes to Work Details on a Permit If changes are required to the work details on any Permit prior to the Work Permit validation, the Originator must initial them. If changes are required after the Work Permit validation, they are to be initialled by the Originator and the Validating Authorities (the Asset Operator and Authorised Maintenance/ Engineering Authority). Precautions and controls may be added to, but not deleted from, a Permit. These should be agreed with the Validating and Issuing Authorities prior to making changes on the Permit details. All Permit signatories must then initial against the agreed changes.

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APPENDIX A
Schematic depicting general principles of PTW requirements in GASCO/ ADCO Interface Areas

ADCO PTW Area:- ADCO PTW required everywhere in ADCO concession area except in areas otherwise designated

GASCO/ADCO PTW INTERFACE


30m

ADCO UNFENCED PTW CONCESSION AREA

GASCO FENCED AREA ADCO FENCED PTW AREA

(Joint pipeline corridor)

GASCO FENCED PTW AREA

A ARE W T D P idor) 30m UNFENCEn rr i e co l O e p C i S GA ASCO p (G

GASCO PTW Area:GASCO PTW required

GASCO PTW Interface Area:GASCO PTW required, countersigned by ADCO

Shared PTW Interface Area:- PTW of party undertaking activity required, countersigned by other party ADCO PTW Interface Area:ADCO PTW required, countersigned by GASCO

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APPENDIX B
ACTIVITY RISK ASSESSMENT (ARA) PROCESS OVERVIEW
WORK AGREED TO BE NECESSARY

3.3

Categorise the Activity

3.4 3.4.4

PREVIOUSLY ASSESSED ACTIVITY Review assessment

3.4.2

NEW ACTIVITY Any activity not previously performed or assessed or one to be reassessed Form ARA Team

3.4.3

LOW-RISK ACTIVITY Performed by Competent personnel

No formal recorded ARA required

NO Is ARA still relevant?

Carry out ARA

YES Additional specic controls (as appropriate)

Are Controls adequate? & Residual Risk acceptable ( ALARP)?

NO

YES Document & Record

Reassess Risks & Controls

3.4.6 3.4.1.1

Originate Permit Documentation

A sset Operator & Authorised Maintenance/ Engineering A uthority to review and validate if outside of the PTW Meeting forum

Submit to Daily PTW Meeting for Review & Validation STOP Take time out Permit Issue after Worksite Preparations complete Permit Acceptance and Worksite Endorsement Change in Worksite conditions or Plant Status Conduct Toolbox Talk 3.5.4 7.1

Reassess Risks & Controls ( if necessary)

3.4.1.1

YES Implement Controls & Start Work (Monitor worksite for change) Agreement by Work Party to proceed?

NO DO NOT START JOB

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APPENDIX C GASCO RISK ASSESSMENT MATRIX (RAM)


PROBABILITY POTENTIAL CONSEQUENCES

A
RATING
Harm to People Loss or Damage to Effect on the Assets Environment Impact on Reputation

Has occurred in Has occurred in Has occurred in Occurs several Occurs several times worldwide industry another ADNOC GASCO times per year in per year in the same but not in ADNOC Group Company GASCO location or operation

1 2 3 4 5

Slight injury or health effects Minor injury or health effects Major injury or health effects

Slight <US$ 10,000 Minor <US$ 100,000 Major <US$ 500,000

Slight

Slight

LOW

Minor

Minor

Major

Major

MEDIUM

1 - 3 fatalities or Severe permanent total <US$ 10,000,000 disability >3 fatalities Catastrophic >US$ 10,000,000

Severe

National

HIGH

Catastrophic

International

HOW TO USE THE RISK ASSESSMENT MATRIX (RAM)


1. 2. 3. 4. 5. Assess the POTENTIAL CONSEQUENCES of the hazard for each of the four categories (People, Assets, Environment, Reputation) Assess the PROBABILITY of these POTENTIAL CONSEQUENCES occurring for each of the four categories (People, Assets, Environment, Reputation) Classify the risk on the matrix for each of the four categories (People, Assets, Environment, Reputation) from the intersection of the chosen row (POTENTIAL CONSEQUENCES) with the chosen column ( PROBABILITY) In order to document the risk classication, rst record the PROBABILITY (A - E ), then the POTENTIAL CONSEQUENCES (1 - 5), and nally the category to which the classication applies (People = P, Assets = A , Environment = E, Reputation = R ), for example C3P. Based on the risk classication, identify and implement appropriate remedial action for each of the four categories (People, Assets, Environment, Reputation) as indicated below: LOW risk manage for continuous improvement MEDIUM risk demonstrate that the risk is at a level that is as low as reasonably practicable (ALARP) HIGH risk take action to reduce the risk to a level that is as low as reasonably practicable (ALARP)

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APPENDIX D ACTIVITY RISK ASSESSMENT WORKSHEET GUIDELINES


Ref. No: Work Activity : ACTIVITY RISK ASSESSMENT WORKSHEET Location: Assessment Team Date: Approved by:

Position: TASK HAZARD


Consequence

INITIAL RISK
Risk Rating Probability

CONTROLS

RESIDUAL RISK

Risk Rating

Probability

Step No:

Description of Task Step

Hazard Description & Effect

Who or What might be Harmed?

Controls Measures and/or Recovery Measures

Consequence

*Residual Risk Level Low Medium High

Separate the Work Activity into individual tasks and record in step sequence

List what might be affected, i.e. People; Assets; Environment; Re putation

Describe fully all controls applicable for each hazard, e.g. if PPE is used as a control, it must be specically described. If a control can only be veried by documentation then it must be available. All controls must be valid in that they reduce consequence, probability or both.

Describe all hazards identied and their effects for each task. Note: Additional hazards may be caused by interaction with other work

From * RAM, identify the potential consequence without controls in place for each hazard From * RAM, identify the probability, without controls in place, for each hazard

Classify risk rating from *RAM for each hazard

Classify risk rating from * RAM for each hazard

From * RAM, identify the potential consequence with controls in place for eachhazard

From *RAM, identify the probability, with controls in place, for each hazard

* From the RAM, record the overall band for the residual risk, i.e. Low. Medium or High This should be ALARP

* RAM = Risk Assessment Matri

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APPENDIX E
Date: Approved by:

Ref. No: Work Activity :

ACTIVITY RISK ASSESSMENT WORKSHEET Location: Assessment Team

Position: TASK HAZARD INITIAL RISK CONTROLS RESIDUAL RISK

Consequence

Consequence

Risk Rating

Risk Rating

Probability

Probability

Step No:

Description of Task Step

Hazard Description & Effect

Who or What might be Harmed?

Controls Measures and/or Recovery Measures

Residual Risk Level Low Medium High

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APPENDIX F
KEY
Data Input

RESPONSIBILITY Asset Operator Area Authority Asset Holder Asset Owner Permit Originator

GASCO Permit to Work System

Preparation/ Start of Process Activity/ Responsibility Decision End of Process

Work Permit Lifecycle and Signatory Responsibilities


Authorised Maint/ Eng. Authority PICWS (see PTW System Manual, Chapter 3, Section 3.4.2) LIFECYCLE STEPS AND ACTIVITY DESCRIPTION 7 Step No
1. 1.1

Step 1

ACTIVITY Work Description and Risk Assessment

4
High Risk?

ACTIVITY DESCRIPTION
On instruction of Maintenance/ Engineering Authority, Originator prepares the Work Permit, describes work to be done and what equipment is to be used The Activity Risk Assessment (ARA) is reviewed and requirements agreed with the appropriate authority (higher risks require higher authority). Supporting Permits and/ or Certicates originated if required Maintenance/ Engineering Authority submits Work Permit to PTW Meeting for review and agreement with the Asset Operator Unplanned Work Permits submitted directly to Asset Operator for review and agreement Asset Operator issues Work Permit to the Maintenance/ Engineering Authority when worksite preparations are completed Maintenance/ Engineering Authority accepts the Work Permit and takes to Worksite for PICWS acceptance and signature PICWS signs acceptance for Worksite Responsibility Asset Operator and Area Authority Endorse the Work Permit PICWS initials Work Start box in Endorsement section When work stops, PICWS initials Work Stop box of Endorsement section and returns Work Permit to Maintenance/ Engineering Authority At start of each new shift, further re-endorsement is required by the Asset Operator, Area Authority and PICWS When work is completed, or requires a new Work Permit, the Closure box is completed. The Asset Operator authorises any equipment reinstatement and archives closed Work Permits

Risk ALARP

1.2

Permit Review and Validation Permit Issue

1.3 2. 2.1 2.2 3. 3.1 4.1 5.1 6.1 6.2


Work Complete? Yes No

4 5

Permit Acceptance Worksite Responsibility Endorsements

4. 5. 6.

6.3 6.4 7. 7

Permit Closure

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APPENDIX G
Work Control by Pipeline Division

Is work located within 200m

NO

No Objection Certicate (NOC) Issued by OPL

YES

Is work located within 30m

NO

Follow NOC Procedure

YES

Is work in a shared Pipelings area?

YES

Agree with other OPC Os the Permit requirements

NO

Is the work on Pipeline itself?

YES

Is the Risk Potential H or M?

YES

Issue Permit to work

NO NO YES Fix the position and type of barrier Issue ATW

Is there a physical Risk to the pipeline? e.g. Digger, Drilling or Bridging? NO

Does work invole naked ame? NO YES

Is work in a Manifold or CRS or SV? YES NO Does Risk Assessment indicate H or M?

NO

Is work in an area Classield as Hazardous?

YES

Issue ATW Issue permit to work

NO YES

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WORKSITE PREPARATIONS

CHAPTER 4 WORKSITE PREPARATIONS CONTENTS

Section

Page

4.1 INTRODUCTION 4.2 STANDARD OF ISOLATION 4.2.1 Isolation Requirements 4.2.2 Establishment of Isolation Boundaries 4.2.3 Control of Equipment Preparation 4.2.4 Master Isolations 4.2.5 Minor Mechanical Isolations

2 2 2 3 3 4 5

4.3 PHYSICAL SECURING AND TAGGING OF ISOLATIONS 4.3.1 Requirements for Securing Valve Isolations 4.3.1.1 Immobilising Devices 4.3.1.2 Securing, Locking and Tagging 4.3.1.3 Common Isolations

6 6 6 6

4.4 LOSS OF ISOLATION RECORDS

4.5 EXTENDED PERIOD ISOLATIONS (EPIs) 4.5.1 Documenting of EPIs

10 10

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CHAPTER 4 WORKSITE PREPARATIONS 4.1 INTRODUCTION Once the hazards associated with a particular job have been identied, it will be necessary to consider how they can be separated or isolated from the equipment or plant to be worked on. Flammable, toxic, pressurised, high temperature, or low temperature uids will normally have to be removed from the isolated plant before working on it. An essential ingredient of any Safe System of Work is the integrity of the isolation procedure. Whilst the Work Permit identies the isolation requirements it does not provide the specic isolation details. These are to be documented and appended to Permits as per existing, Plant specic, Isolation and re-instatement procedures. All sites must ensure that the latter are controlled in accordance with specied standards. These should be in compliance with the following. 4.2 STANDARD OF ISOLATION 4.2.1 Isolation Requirements In general, Plants are built with isolation provisions an integral part of the design (for example, DGS-0000-020) with the basic premise that the isolations prevent leakage. In case this premise in practice is not conrmed additional controls are required to manage risk to As Low As Reasonably Practicable There are two main methods of isolation: a) Positive isolation. There are specic situations where positive isolation is required such as Conned Space Entry and Hot Work with a Naked Flame. This means incorporating the use of spades, spectacle blinds, or removable spools and blind anges. Spades and blinds must be fully rated; use of thin blinds must be with site management approval. Positive isolations must be at the closest point possible to the work. b) Valved isolation Under less hazardous situations a valved isolation may be applied: i) Double Block and Bleed. Breaking of the hydrocarbon or toxic gas envelope should be against a double block and bleed with the tightness of the isolation conrmed by testing. Residual pressure must be zero at the work location. GASCO Permit to Work Standard
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If the breaking of the hydrocarbon or toxic gas envelope has to be done against a single isolation valve a risk assessment is required involving as a minimum Superintendent level. Tightness of the isolation must be conrmed by testing and if not 100% tight, additional barriers are required. ii) Single valve isolations Single valve isolations may be used for less hazardous materials e.g. water and nitrogen. When work is to be undertaken which requires isolation of equipment a formal written scheme of isolation must be prepared with isolations documented on the Isolation Conrmation Certicate The isolations must provide control of all hazardous energy sources within the dened system and/or equipment isolation boundaries including electrical power, process uids, hydraulic, pneumatic, thermal, chemical and mechanical systems. Where appropriate (e.g. where there are no tag numbers or where the isolation is complex), a P&ID showing the isolations must accompany the isolation procedure. 4.2.2 Establishment of Isolation Boundaries The Operations Superintendent is responsible for ensuring that a comprehensive suite of documented procedures is in place, which dene the mechanical (process) system isolations for all plant and equipment. The Maintenance Superintendent is responsible for ensuring a comprehensive suite of documented procedures is in place, which dene the electrical and instrument Isolation boundaries for plant equipment. The Shift Controller is responsible for the authorisation of the isolation of equipment to be worked on, and any action necessary to prepare the equipment for safe working, such as de-pressurising or purging. He is also responsible for the authorisation of de-isolations on completion of work. 4.2.3 Control of Equipment Preparation The preparation and isolation / de-isolation of equipment can introduce particular hazards. The Shift Controller must ensure that controls are in place to manage the risks associated with these hazards at each step of the preparation, isolation and de-isolation process. 4.2.4 Documentation of Isolations 4.2.4.1 Mechanical and Instrument Isolations Where isolations form part of the preparations for work, there must be a clear description of the isolation procedure, including a detailed list of all items (e.g. valves, spades, blinds, pipework removed, blank anges tted, vents and drains opened, breakers racked out, etc.), utilised in the isolation. These are to be documented on the Isolation Conrmation Certicate

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Where appropriate (e.g. where there are no tag numbers or where the isolation is complex), a P&ID showing the isolations must accompany the isolation procedure. The Isolation Conrmation Certicate together with any P&IDs used to show isolations, must be kept in the PCF with the copies of the relevant Work Permits. Any changes to the isolation procedure or isolation boundaries are to be approved and initialled, after the relevant section of the procedure, by the Maintenance/ Engineering Authority and the Shift Controller. This should be done prior to making any change in the isolation. 4.2.4.2 Electrical Isolations The document for recording electrical isolation and de-isolation operations, for the purpose of the PTW System, shall be the Isolation Conrmation Certicate. (See Chapter 5, Section 5.7) The use of any Sub-Station/ Switching Logs and Switching Programmes required for by the Electrical Safety Rules, to record isolations and de-isolations, are additional to the PTW System requirement. The only exception to the rule that species the need for an Electrical Isolation on an Isolation Conrmation Certicate to be raised is when an electrical isolation is required for low voltage (<50 volts) electrical work. An Electrical Person, having the required level of competence, may carry this out providing he has been duly authorized by the Senior Electrical Engineer to undertake this type of work. 4.2.5 Master Isolations A Master Isolation may be used to establish isolation boundaries for major tasks, which encompass more than one process system and/or piece of equipment. This is so that a number of tasks can be undertaken within a single boundary. Recommended standards for controlling work under A Master Isolations are as follows: (i) Each Master Isolation Boundary should be clearly dened in a written procedure. The specic isolation details covered in the procedure should indicate the isolated and de-isolated position of each isolation device and the equipment and/ or system affected.

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The Operations Co-ordinator has the responsibility for approving this procedure. Final authorisation for its use rests with the Operations Superintendent. (ii) Control of the Permits in use within the boundary is to be maintained by the Shift Controller. (iii) When a Master Isolation is in place, the Shift Controller is to ensure that all Permits in use within the boundary have been closed out before the Master Isolation integrity is compromised, i.e. prior to allowing any de-isolations to be undertaken. 4.2.6 Minor Mechanical Isolations The recording of isolation details is not mandatory for Small Bore Instrument Mechanical Isolations carried out by an Instrument Person, assessed to the required level of competence, provided ALL the following conditions are met: (i) The work is minor routine maintenance work, i.e. work that is considered to present no more risk than that associated with achieving a physical isolation; (ii) A Work Permit exists to cover the work, endorsed by the Shift Controller and Area Operator; (iii) The isolations are listed on a suitable document to the satisfaction of the Shift Controller; (iv) The isolations are of such a minor nature that they will not degrade the integrity of any Safety/ Emergency System; (v) The work to be done under the isolation will be undertaken by the person who applied the isolation, who will not leave the worksite whilst the isolation is in place. If the isolation is to remain in place beyond a single shift, then the isolation details must be recorded and the isolation points secured and labelled. (vi) The isolation does not form part of an isolation boundary for other work; 4.3 PHYSICAL SECURING AND TAGGING OF ISOLATIONS 4.3.1 Requirements for Securing Valve Isolations Valves require to be immobilised in such a manner that they cannot be inadvertently operated. In this case the interference with the isolation will be immediately obvious. GASCO Permit to Work Standard
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4.3.1.1 Immobilising Devices The range of valves tted on GASCO facilities would require a number of different methods of Immobilisation. Some valves may already have xed, immobilising devices tted, e.g. Castell Locks, Ellis Locks, etc. As it is not practical to provide such devices for all valves, the recommended method is to use simple securing mechanisms with locking and tagging. 4.3.1.2 Securing, Locking and Tagging Multi part labels, as shown below, are to be utilized to identify isolation and break points. Each Vice President for Plant and Pipelines is responsible for developing detailed procedures for the labels. a) Securing Valves and other isolation devices required to be physically secured in such a manner that they cannot be inadvertently operated without destroying the securing mechanisms (e.g. chain and lock arrangements). The preferred method is to use Red and white high strength polycarbonate chain. This has good visibility, is easily handled and secured, and is sufciently strong to provide adequate integrity of the isolation. b) Locking A tamper-proof seal to be used to lock the securing mechanism or where appropriate to directly lock the immobilizing device in position is the nylon Grip Rip seal c) Isolation Tagging A visible Isolation Tag (see Fig.1) is to be used for valve isolations which is: a) b) Made up of material which cannot be torn off easily. Red in colour printed with a unique number on each of 3 parts part so that the stubs and counterfoils can be kept with isolation details in the PCF when the label is attached to the isolation point. Capable of being written on with a permanent marker. Fitted with large secure eyelet to enable the sealing device to t through it, thus making it an integral part of the securing arrangement. Identied with the Work Permit number related to the isolation, and the Labels own unique serial number on all the three parts of the label. GASCO Permit to Work Standard
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Figure: 1 Spades, spectacle blinds and blanks will be identied by a similar design label, but Yellow in colour (see Fig.2). !

Figure: 2 GASCO Permit to Work Standard


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Spade and Blank insertion is generally the preparatory activity for other work and is identied in the approved Method Statement supporting a Work Permit and Isolation Conrmation Certicate To assist in the identication of spading points, and to identify the spacers that may be removed when a spade is tted; a blue spade location tag is attached to the spading point at the planning stage (see FIG.3). When the spade is tted, the Blue tag is attached to the removed spacer. This ensures the spacer is retted into correct location. Spade location tags do not have stub and counterfoil portions. !

Figure: 3

d)

Re-instatement of Process Line-Breaks All anges/joints above 10 that have been broken by Maintenance Department are required to be torqued /tensioned. These are to be positively identied in order to record the location, re-instatement and nal pressure testing of the joint. Operations will maintain a Joint Broken register in the to control room and record compliance to these requirements. A unique 3-part, multi-colored, Joint Assembly Tag, is to be utilized for this purpose (see Fig.4)

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Figure: 4 4.3.1.3 Common Isolations Where a single valve is used as isolation for more than one isolation boundary, a tag label relating to each Work Permit is to be applied to the device. In this situation the securing device tted SHALL NOT be removed until the last isolation label applicable to the valve or spade is removed. 4.4 LOSS OF ISOLATION RECORDS Where isolation is found with some, or all, of its documentation missing, an investigation will be required before the isolation can be removed. The following procedure should be followed: (i) The Shift Controller is to double-check the Permit, in the PCF and the archive for the relevant documentation; (ii) The Area Authority is to carry out an onsite check of the system against a P&ID for any other isolations, for valves not in their normal operating position, or breaks/open ends in the system; GASCO Permit to Work Standard
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4.5 EXTENDED PERIOD ISOLATIONS Extended Period Isolations (EPI's) are isolations, which are required to remain in place although no work is being carried out within their boundary. They may be required for two main reasons (i) Where work has commenced but is, or is likely to be, suspended for a period exceeding the validity period of the Work Permit, for example, when awaiting spares for a repair; (ii) Where an item of equipment becomes redundant and is to be isolated pending a Plant Change Proposal to remove it or provide a more permanent means of isolation. 4.5.1 Documenting of EPI's The procedure for the documenting of EPIs is as follows: (i) The Shift Controller is to record the EPI in an EPI Register in the PCF. The white copies of the Work Permit and the Electrical Isolation Certicate and/ or other isolation details are to be retained in the EPI section of the Permit Rack in the PCF. (ii) When it becomes possible for work to restart within the EPI boundary the Originator is to raise a new Work Permit. The isolation details are then to be attached to the new Work Permit, and handled by the Originator in the normal manner. (iii) The Shift Controller will record the fact that the EPI has been cancelled in the EPI Register.

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COMPLETION OF THE WORK PERMIT, SUPPORTING PERMITS, CERTIFICATES AND PIPELINE AUTHORISATION TO WORK

CHAPTER 5 COMPLETION OF THE WORK PERMIT, SUPPORTING PERMITS, CERTIFICATES AND PIPELINE AUTHORISATION TO WORK CONTENTS Section 5.1 COMPLETION OF THE WORK PERMIT 5.2 COMPLETION OF GAS TEST CERTIFICATE 5.3 COMPLETION OF HOT WORK PERMIT, CATEGORY 1 5.4 COMPLETION OF HOT WORK PERMIT, CATEGORY 2 5.5 COMPLETION OF CONFINED SPACE ENTRY CERTIFICATE 5.6 COMPLETION OF EXCAVATION PERMIT 5.7 COMPLETION OF AN ISOLATION CONFIRMATION CERTIFICATE 5.8 COMPLETION OF RADIOGRAPHY PERMIT 5.9 COMPLETION OF PIPELINE AUTHORISATION TO WORK (ATW) ILLUSTRATIONS Figure 5.1 Work Permit 5.2 Gas Test Certicate 5.3 Hot Work Permit, Category 1 5.4 Hot Work Permit, Category 2 5.5 Conned Space Entry Certicate 5.6 Excavation Permit 5.7 Isolation Conrmation Certicate 5.8 Radiography Permit 5.9 Pipeline Authorisation to Work (ATW) GASCO Permit to Work Standard
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CHAPTER 5 COMPLETION OF THE WORK PERMIT, SUPPORTING PERMITS AND CERTIFICATES

5.1 COMPLETION OF THE WORK PERMIT This procedure should be read whilst referring to the Work Permit (see Chapter 5, Figure 5.1). The responsibilities of the Permit of Work Signatories are explained in Chapter 2, Section 2.2. 5.1.1 Work Description and Risk Assessment The work order number should be entered into the space provided Box 1a. Identication of the Task and its location Permit Originator is to enter:

An overview of the task so that is easily visible from the Work Permits slot position in the Permit display rack, and the date that the Work Permit is required;

Box 1b. The Originator enters the Location/ Tag number and Area/ Worksite in order to clearly identify the equipment and area where the work is to take place. The Originator ticks the Boxes relevant for the Area (and if he does not know, then the Asset operator will tick the boxes). Box 2 Work Description and Equipment The Originator is to describe the work in summary form but containing sufcient detail so that appropriate worksite preparations can be made. Any special equipment to be used, especially where it may introduce a threat or hazard, is to be entered. Reference may be made to engineering method statements and if this is the case the engineering method statement should be attached to the Permit.

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Box 3

Particular Hazards and Special Precautions When the Originator undertakes the Activity Risk Assessment (ARA) process and subsequently the review with the Validator, hazards may be identied that require to be highlighted on the Work Permit. Provision is made for this in Box 3. Whenever a protective function is being disabled or a Safety/ Emergency system being isolated, it is mandatory to enter in Box 3 the controls necessary to prevent escalation should a hazard be released. The Originator will also enter the category of worksite presence by the PICWS, after agreement with the Asset Operator during the PTW Planning Meeting. This is a worksite control.

Box 4

Worksite Supporting Documents

Box 4a The Originator enters the reference number of any supporting Permits or Certicates required as a result of the ARA process These supporting documents will accompany the Work Permit when presented to the daily PTW meeting, or, where the work is of an urgent unplanned nature, directly to the Asset Operator. Box 4b The Originator enters the reference number of any related Work Permits including the Trade that the related Work Permit has been issued to. Where the Work Permit is a continuation then the previous Work Permit reference number is also entered. Box 4c The Originator is to tick the relevant Boxes for any other supporting documentation that is to be submitted with the Permit. Box 5 Specic HSE Requirements The Originator will tick the relevant Boxes in the required column of Box 5 thus indicating the HSE equipment/ resources necessary as precautions for the work. These will have been identied during the Activity Risk Assessment step

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Box 6 Work Permit Originator The Originator completes Box to signify the end of the origination steps. It should be noted, however, that the subsequent Permit review, Validation and Issue steps might identify a need to add to Boxes 3, 4 or 5. If this is the case, the Originator must initial any such change to signify that he is aware of them and accepts them.

5.1.2 Permit Review and Validation

Box 7 Worksite Preparations When the Work Permit is presented to Operations, the Asset Operator (Operations Co ordinator or his deputy) will decide what preparation and isolations are to be made on the equipment (refer to Chapter 4, Worksite Preparations) and tick the required Box. When the preparation is complete the Area Operator or Assistant Shift controller will initial the check Box. In the case of Protective Function Disable or Safety Systems isolations, the Asset Operator ticks the requirement in Box 7. The Shift Controller records the detail in the Trip and Safety System Defeat Register, which is held in the Main Control Room, when the protective function is disabled.

Box 8 The Maintenance/ Engineering Authority completes Box 8. When more than one Maintenance/ Engineering Authority is involved, the Maintenance/ Engineering Authority who signs does so on behalf of the others and assumes overall responsibility for the permitry aspects. Box 9 The Asset Operator (the Operations Co-ordinator or Shift Controller) completes Box 9. This validation step is normally completed at the Permit Planning Meeting when the Activity Risk Assessment (ARA) is reviewed. The Asset Operator then sends the Validated Work Permits to the PCF for display in the Validation slot of the display rack.

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5.1.3 Permit Issue by Operations Box 10 Once it is conrmed that: (i). The worksite preparations are complete, and (ii). There is no conict with any other Work Permit or work activity. The Shift Controller completes Box 10. (If the work requires any type of isolations, then ICC certicate must be completed prior permit issue). When the work involves an interface activity (dened in Chapter 3, Section 3.3.5) or the work involves a higher degree of risk (see Chapter 3, Section 3.4.3) then a countersignature is required, by the other Asset Operator or the Asset Holder, in the space provided in Box 10. 5.1.4 Permit Acceptance by Maintenance/Engineering Authority Box 11 The Maintenance/ Engineering Authority accepts the Permit from the Shift Controller and completes Box 11. 5.1.5 Worksite Responsibility Box 12 The Maintenance/ Engineering Authority will enter the name of the Person in Charge of the Worksite (PICWS) in Box 12(a). The PICWS will sign to acknowledge he understands his responsibilities after Area Authority endorsement at the worksite. Normally the PICWS will remain in charge for the duration of the job, but to cater for a change in the designated PICWS, extra spaces are provided in Box 12(b). Also if there is more than one designated PICWS, e.g. to cater for shift working, then the name of the additional PICWS should be entered in Box 12(b). In both cases the PICWS must sign Box 12(b).

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5.1.6 Endorsement for the Continued Safety of the worksite Box 13 The Maintenance/ Engineering Authority will take the top (white) copy to the worksite for endorsements in Box 13 by the Area Operator and PICWS. The PICWS will display the Permit at the worksite. (Note for Pipelines the endorsement may take place in the PCF) The 2nd (yellow) copy is retained in the Permit Control Facility and visibly displayed by the Shift Controller, or Assistant Shift Controller, in a slot in the Endorsed section of the display rack. At the end of the Engineering work period, the PICWS initials the space in Box 13 (Work Stop) on the top (white) copy displayed at the worksite to state that work has stopped. The PICWS takes the top (white) copy to the Maintenance/ Engineering Authority for return to the Permit Control Facility. The original and the copy are now brought together by the Operations Shift Co-ordinator and placed in a slot in the Suspended section of the PCF display rack, with the white top (white) copy uppermost. This allows Operations Department to gain an overview of Suspended Permits and the following days commitments.

Box 13 Shift Handovers: When a shift change occurs within an Engineering work period (e.g. 8 hour shifts) the work must stop until both the oncoming Asset Operator and Area Authority have endorsed the Work Permit prior to endorsement of the PICWS Further Endorsements: Where work has to continue on the following day the Asset Operator will again check for conict and approve the work continuation by initialing Box 13. The top (white) copy is then issued at the Permit Control Facility to the Maintenance/ Engineering Authority, who again takes it to the worksite for endorsements as described above

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5.1.7 Permit Closure Box 14a When the work is completed, the PICWS will initial the space provided in Box 14a and take the copy to the Maintenance/ Engineering Authority. The Maintenance/ Engineering Authority takes the copy to the Permit Control Facility and completes Box 14a. Box 14b The Area Authority will conrm the worksite conditions and initial the space in Box 14b for the worksite. The Asset Operator completes Box 14b, including the statements on isolations.

Box 15a If the work is not completed, the PICWS will initial the space provided in Box 15a and take the top copy to the Maintenance/ Engineering Authority. The Maintenance/Engineering Authority takes the copy to the PCF and completes Box 15a indicating the work status.

Box 15b If the Maintenance/ Engineering authority has indicated in Box 15a that the worksite has been cleared the Area authority will conrm the fact and sign Box 15b. The Asset Operator then completes Box 15b. 5.1.8 Archiving After close-out, the Asset Operator is to le the original (white) copy of all Permits, together with the top copies of any supporting Permits or Certicates, as per archiving requirements (see Chapter 8).

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5.2

COMPLETION OF THE GAS TEST CERTIFICATE This Section should be read whilst referring to the Gas Test Certicate (See Chapter 5, Figure 5.2). If not specied by the Operations Co-ordinator at the Daily PTW meeting, the Shift Controller should complete the Gas Test Certicate sections, relating to:

The Gas Testing Requirements; The Test Frequency; The gas or gases to be tested for Worksite Certication.

The results of the gas test will be entered on to the Gas Test Certicate which is on the backside of the Work Permit, at the worksite, by the Authorised Gas Tester, and (if the Area Operator is not undertaking the gas test) advise the Area Authority of the result. If the Area Authority is not undertaking the gas testing, then he must initial the Certicate in the space provided to show he is aware of the test result(s). For higher risk activities, such as Conned Space Entry and Hot Work-Category 1, the Issuing Authority is to witness the initial gas test prior to the issue of the supporting Permit or Certicate. Subsequent gas test results, as stipulated in the Test Frequency requirements section, are to be recorded in the Additional Gas Test Record Section. 5.2.1 Archiving After close out the Gas Test Certicate will be automatically archived with the Work Permit

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5.3

COMPLETION OF HOT WORK PERMIT, CATEGORY 1 This Section should be read whilst referring to the Hot Work Permit, Category 1 (See Chapter 5, Figure 5.3)

5.3.1 Work Description and Risk Assessment Any previous Hot Work Permit, Category 1, is to be entered in the space provided. Box 1a Identication of Task and its Location The Originator will enter in Box 1a a description of the work for which the Hot Work Permit is raised. It will be more specic than the associated task description on the Work Permit and it will be the description visible in the Permit display rack in the PCF. The date that the Hot Work Permit is required is entered. This allows planning of the preparatory work by Operations. Box1b The Originator completes Box 1b, specically referring to the location, worksite and Area Classication in which the Hot Work is taking place. Box 2 Work Description The Originator completes Box 2, describing only the Hot Work aspects in the Work Description. The sources of ignition that are being introduced (e.g. welding) should be stated. The associated Work Permit number should be referenced in the space provided. Box 3 Worksite Preparations The Hot Work Permit, along with its associated Work Permit, is taken to the daily PTW Meeting, where the Maintenance/Engineering Authority and Operations Co-ordinator review Boxes 1 and 2, and agree what worksite preparations are appropriate and tick the rst column in Box 3.

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Box 4 Specic HSE Requirements At the PTW Review Meeting the Maintenance/ Engineering Authority and Operations Co-ordinator also agree the specic HSE equipment requirements and tick the rst column in Box 4a. Further, they will agree the PPE requirements and tick the rst column in Box 4b. Box 5 Particular Hazards and Special Precautions The Operations Issuing Authority completes Box 5, if any requirements are identied over and above those already stated in Boxes 3 and 4. The Issuing Authority must enter the category of PICWS presence. In Restricted Areas, after agreement with the Asset Holder. The normal category of worksite presence will be A for Restricted Areas but in Unrestricted Areas will be dependent on the risk. The Hot Work Permit remains with Operations in the Permit Control Facility, along with (but behind) its associated Work Permit, until it is ready for issue. 5.3.2 Permit Review and Issue Box 6 In a Restricted Area, when the worksite preparations are complete, and the work is ready to start, the Asset Holder will visit the workplace to personally conrm that the requirements of Boxes 3, 4 and 5 are complete and initial the appropriate spaces in Boxes 3 and 4. He will then sign Box 6. If the Area is classied as Unrestricted then the Asset Operator for that area will carry out the conrmation checks and sign Box 6. If an interface activity is identied (see Chapter 3, Section 3.3.5) then a counter signature is required from the Asset Operator of the other area. For Pipelines only, because of the geographical practicality, the Asset Operator may sign box 6 providing the Asset Holder has reviewed the Hot Work Permit and authorized the Asset Operator to sign on his behalf

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5.3.3 Permit Acceptance by Maintenance/Engineering This Section should be read whilst referring to the Hot Work Permit, Category 1 (See Chapter 5, Figure 5.3) Box 7 The Maintenance/ Engineering Authority now completes Box 7 and accepts the Hot Work Permit, Category 1

5.3.4 Endorsement for Continued Safety of the Worksite Box 8 The Maintenance/ Engineering Authority will take the top (white) copy to the worksite for endorsements in Box 8 by the Area Operator and PICWS. The PICWS will display the Hot Work Permit at the worksite, on top of the worksite copy of the Work Permit, in the plastic folder provided for this purpose. The 2nd (yellow) copy is retained in the Permit Control Facility and visibly displayed in front of the associated copy of the Work Permit by the Shift Controller. At the end of the Engineering work period, or when the hot work has been completed, the PICWS initials the space in Box 8 on the top copy displayed at the worksite to state that the Hot Work has stopped. The PICWS takes the top (white) copy and the Associated Work Permit (white) copy to the Maintenance/Engineering Authority for return to the Permit Control Facility. The Shift Controller (or Assistant Shift Controller) now assembles the original plus copy with the white copy on top, behind the copies of the Work Permit. This allows Operations Department to gain an overview of the Permit Status. Shift Handovers: When a shift change occurs within an Engineering work period (e.g. 8 hour shifts), the Hot Work must stop until both the oncoming Shift Controller and Area Operator have endorsed the Hot Work Permit and its associated Work Permit (See also Chapter 2, Section 2.4). Where work has to continue next day, the Shift Controller will check for conict and approve the work continuation by initialing Box 8. The top (white) copy is then issued at the Permit Control Facility to the Maintenance/ Engineering Authority, who again takes it to the worksite for endorsements as described above. GASCO Permit to Work Standard
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5.3.5 Closure of the Permit Box 9a When the work is completed, or the endorsement boxes full, the PICWS initials the space provided in Box 9a and takes the top (white) copy to the Maintenance/ Engineering Authority. The Maintenance/ Engineering Authority takes the top (white) copy to the Permit Control Facility. The Shift Controller assembles the original and copy of the Hot Work Permit and the Maintenance/Engineering Authority completes Box 9a. Box 9b The Area Authority initials space in Box 9b. The Shift Controller completes Box 9b, including the continuation (if necessary). 5.3.6 Archiving After close-out, the Shift Controller les the original (white) copy of the Hot Work Permit, together with the copy of the Associated Work Permit and any other supporting Permits or Certicates, as per archiving requirements (see Chapter 8,). Should work be continuing under the associated Work Permit, the top (white) copy of the (now closed) Hot Work Permit should remain with (but behind) the copies of the Work Permit, in the PCF display rack, until it too is closed out and requires to be archived.

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5.4 COMPLETION OF HOT WORK PERMIT, CATEGORY 2 This Section should be read whilst referring to the Hot Work Permit, Category 2 (See Chapter 5, Figure 5.4). 5.4.1 Work Description and Risk Assessment The unique number of any previous Hot Work Permit, Category 2 is to be entered in the space provided. Box 1a Identication of Task and its Location The Originator will enter in Box 1(a) a description of the work for which the Hot Work Permit is raised. It will be more specic than the associated task description on the Work Permit and it will be the description visible in the Permit display rack in the PCF. The date that the Hot Work Permit is required is entered. This allows planning of the preparatory work by Operations. Box1b The Originator completes 1b, specically referring to the location, worksite and Area Classication in which the Hot Work is taking place. Box 2 Work Description The Originator completes Box 2, describing only the Hot Work aspects in the Work Description. The sources of ignition that are being introduced (e.g. diesel engine) should be stated. The associated Work Permit number should be referenced in the space provided. Box 3 Worksite Preparations The Hot Work Permit, along with its associated Work Permit, is taken to the daily PTW review meeting, where the Maintenance/ Engineering Authority and Operations Co-ordinator review Boxes 1 and 2, and agree what worksite preparations are appropriate and tick the rst column in Box 3.

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Box 4 Specic HSE Requirements At the PTW review meeting the Maintenance/ Engineering Authority and Operations Co-ordinator will agree the specic HSE equipment requirements and tick the rst column in Box 4a. Further they will agree the PPE requirements and tick the rst column in Box 4b. Box 5 Particular Hazards and Special Precautions The Issuing Authority completes Box 5, if any requirements are identied over and above those already stated in Boxes 3 and 4. The Issuing Authority must enter the category of PICWS presence after agreement with the Maintenance/ Engineering Authority. The category will be dependent on the risk. The Hot Work Permit remains with Operations in the Permit Control Facility, along with (but behind) its associated Work Permit, until it is ready for issue 5.4.2 Permit Review and Issuing by Operations Box 6 When satised that the worksite preparations are complete, and the work is ready to start, the Shift Controller can complete Box 6. If an interface activity is identied (see Chapter 3, Section 3.3.5) then a counter signature is required from the Asset Operator of the other area. 5.4.3 Permit Acceptance by Maintenance/ Engineering Box 7 The Maintenance/Engineering Authority now completes Box 7 and accepts the Hot Work Permit, Category 2 5.4.4 Endorsements for Continued Safety of the Worksite Box 8 The Maintenance/ Engineering Authority will take the top (white) copy to the worksite for endorsements in Box 8 by the Area Operator and PICWS. The PICWS will display the Hot Work Permit at the worksite, on top of the worksite copy of the Work Permit, in the plastic folder provided for this purpose. The 2nd (yellow) copy is retained in the Permit Control Facility and visibly displayed in front of the associated (yellow) copy of the Work Permit. The Shift Controller must arrange this step. GASCO Permit to Work Standard
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At the end of the Engineering work period, or when the hot work has been completed, the PICWS initials the space in Box 8 on the top (white) copy displayed at the worksite to state that the Hot Work has stopped. The PICWS takes the top copy and the Associated Work Permit (white) copy to the Maintenance/ Engineering Authority for return to the Permit Control Facility. The Shift Controller (or Assistant Shift Controller) now assembles the original plus copy, with the white copy on top behind the copies of the Work Permit. This allows Operations Department to gain an overview of the Permit Status. Shift Handovers: When a shift change occurs within an Engineering work period (e.g. 8 hour shifts) the Hot Work must stop until both the oncoming Shift Controller and Area Operator have endorsed the Permit. Where work has to continue next day, the Shift Controller will check for conict and approve the work continuation by initialing Box 8. The top copy is then issued at the Permit Control Facility to the Maintenance/ Engineering Authority, who again takes the top copy to the worksite for endorsement by the Area Operator, display and instruction to the PICWS. 5.4.5 Closure of the Permit Box 9a When the work is completed, or the endorsement boxes full, the PICWS initials the space provided in Box 9a and takes the top (white) copy to the Maintenance/ Engineering Authority. The Maintenance/ Engineering Authority takes the top (white) copy to the Permit Control Facility. The Shift Controller assembles the original plus copy of the Hot Work Permit and the Maintenance/ Engineering Authority completes Box 9a. Box 9b The Area Authority initials the space in Box 9b. The Shift Controller completes Box 9b, including the continuation (if necessary).

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5.4.6 Archiving After close-out, the Shift Controller les the original (white) copy of the Hot Work Permit, together with the top copies of the Associated Work Permit and any other supporting Permits or Certicates, as per archiving requirements (see Chapter 8,). Should work be continuing under the associated Work Permit, the top (white) copy of the (now closed) Hot Work Permit should remain with (but behind) the copies of the Work Permit, in the PCF display rack, until it too is closed out and requires to be archived.

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5.5 COMPLETION OF CONFINED SPACE ENTRY CERTIFICATE This Section should be read whilst referring to the Conned Space Entry Certicate (See Chapter 5, Figure 5.5). 5.5.1 Entry Description and Risk Assessment The originator enters the number of any previous entry certicate. Box 1a The Originator enters in Box 1a the exact description of the Conned Space to be entered. Box 1b The Originator describes in summary form in Box 1b the reason for the conned space entry. Box 2 The Originator enters into Box 2 the details of any associated Work Permits. Note that the issue date and closure date can only be entered by the Asset Operator, as operations are responsible for issuing and closing Permits. The Originator signs and dates Box 3. Following origination of the Certicate, the Engineering/ Maintenance Authority will present it at the PTW Review Meeting for discussion, specically Boxes 1 to 6. Box 4 The Asset Operator initials the applicable worksite preparations as complete. The Asset Operator initials the specic HSE requirements as complete. The Asset Operator completes Box 6 by recording any particular hazards and special precautions not already covered in previous Boxes. The category of worksite presence agreed at the PTW Review Meeting is entered. Note that category C is not an option for Conned Space Entry. GASCO Permit to Work Standard
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5.5.2 Certicate Review and Issue Box 7 Where the conned space is safe for entry without breathing apparatus then the Asset Operator may issue the Conned Space Entry Certicate. Where the conned space is not safe for entry and requires breathing apparatus to be worn the Asset Holder will issue the Certicate. The Maintenance/ Engineering Authority will take the top (white) copy to the worksite for display and instruction of the PICWS. The PICWS will display the Conned Space Entry Certicate at the worksite (at the point of entry to the conned space), on top of the worksite copy of the Work Permit, in the plastic folder provided for this purpose. The 2nd (yellow) copy is retained in the Permit Control Facility and visibly displayed in front of the associated (yellow) copy of the Work Permit. The Shift Controller must arrange this step. 5.5.3 Controlling Entry to the Conned Space The number of persons permitted to enter the conned space will be dependent on the nature of the enclosed space and the degree of risk associated with the entry activity. It should however be kept to the minimum required to execute the task. The Risk Assessment should determine what restrictions on personnel entry are to be imposed and include precautions and controls for entry under the specic HSE requirements detailed in Box 5 of the Conned Space Entry Certicate. Trained and competent stand-by personnel must be in attendance outside the conned space entry point, to control and record the numbers of people entering the conned space and to initiate a rst response in the event of an emergency. The back of the top (white) copy of the Conned Space Entry Certicate has a table to record personnel in and out of the conned space. It is the responsibility of the nominated Stand-by Person to maintain this record. It is permissible to attach additional copies of the record sheet to the Conned Space Entry Certicate should more spaces be required.

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If the Stand-by Person is required to leave the worksite, all personnel are to be withdrawn from the conned space and DO NOT ENTER warning notices posted and a physical barrier placed, at the point of entry. Shift Handovers: When a shift change occurs within a Maintenance/ Engineering work period (e.g. 8 hour shifts) the oncoming Shift Controller (the Asset Operator) is to endorse the Conned Space Entry Certicate to conrm that there has been no change to the conned space entry conditions (see also Chapter 2, Section 2.4). At the end of the Maintenance or Engineering work period, the PICWS takes the top copy to the Maintenance/ Engineering Authority who returns the top copy to the Permit Control Facility along with its associated Work Permit. This allows Operations Department to gain an overview of the following days commitments.

5.5.4 Endorsements for Continued Entry to the Conned Space Where work has to continue into another shift, or the next day, the Asset Operator checks for conict and approves the work continuation by endorsing Box 8 of the Conned Space Entry Certicate. NB. Endorsement is only permitted once the gas testing requirements, as stated in the accompanying Gas Test Certicate, have been fullled. He then hands the Certicate to the Maintenance/ Engineering Authority, along with the associated Work Permit, who again takes the top copy to the worksite for display and instruction to the PICWS.

Box 8

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5.5.5 Closure of the Certicate Box 9a When the work is completed, or the Conned Space Entry Certicate requires renewal, the PICWS initials the space provided in Box 9a and take the top copy to the Maintenance/ Engineering Authority. The Maintenance/ Engineering Authority takes the top copy to the Permit Control Facility, assembles the original and copy and completes Box 9a. Box 9b The Asset Operator completes Box 9b, including the continuation (if necessary). 5.5.6 Archiving After close-out, the Shift Controller les the original (white) copy of the Conned Space Entry Certicate, together with the top copies of the associated Work Permit and any other supporting Permits or Certicates, as per archiving requirements (see Chapter 8, Section 8.1.5.2). Should work be continuing under the associated Work Permit, the top (white) copy of the (now closed) Conned Space Entry Certicate should remain with (but behind) the copies of the Work Permit, in the Permit Control Facility display rack, until it too is closed out and requires to be archived.

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5.6

COMPLETION OF EXCAVATION PERMIT This procedure should be read whilst referring to the Excavation Permit (See Chapter 5, Figure 5.6). 5.6.1 Safe Work Practices in Excavations Conned Spaces: Due to the potential presence of heavier than air, Hydrogen Sulphide or hydrocarbons a Conned Space Entry Certicate must be issued for all excavations over 1.5 metres deep, irrespective of depth to width ratio, within Restricted Areas where these gases are present, or are likely to be present. A Conned Space Entry Certicate is also required for excavations over 1.5 metres deep, irrespective of depth to width ratio, in Unrestricted Areas, where buried hydrocarbon pipelines are exposed. In both cases, Oxygen, Hydrogen Sulphide and combustible gas testing must be conducted as part of the Conned Space Entry Certicate conditions. In addition, a Conned Space Entry Certicate is required in all areas for excavations over 1.5 metres, having an excavation depth to excavation width ratio of more than 2.0 or when the access and egress are limited requiring further controls. Road Excavations: Trafc ow for emergency access shall be maintained at all times (alternative arrangements may be required). During road crossing excavations, a responsible person shall be delegated to control trafc. In the case of road blocking, the Asset Operator should be consulted as to possible alternative access routes. Use of Mechanical Excavators: Mechanical excavators shall not be used when the presence of underground pipes, cables, vessels or structures are known, or expected within 3 metres of the excavation, where the risks have been adequately assessed, mechanical excavations can be undertaken to a distance of 1 metre from pipework/ structures. In addition, Risk management must include marking and exposing the pipework/ structure to be excavated, suitably protecting it from damage where appropriate and providing close and competent supervision. The identied risks and action to be taken must be discussed and communicated during the Toolbox Talk. GASCO Permit to Work Standard

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5.6.2 Excavation Details and Risk Assessment The serial number of the Excavation Permit is a unique pre-printed number allocated to the Permit form. The Originator should enter the number of any previous Excavation Permit issued for the same work activity. Box 1 Location and Worksite Details The Originator completes Box 1, specically referring to the location, worksite and area where the Excavation is taking place. Box 2 Excavation Details Where a pilot excavation is necessary then the Originator must enter these details into Box 2a The Originator will outline in Box 2b the detail of the work for which the Excavation Permit is raised. It will be more specic than the associated task description on the Work Permit. It will be visible in the PCF. The approximate dimensions of the excavation should be entered together with the equipment to be used. Box 3 Associated Work Permits The Originator should enter the Work Permit details of any associated Work Permits. It is the responsibility of the Asset Operator to update details and status of these Work Permits and any subsequent Work Permits. Box 4 Worksite Preparations and Precautions The Originator, or the Maintenance/ Engineering Authority, is to agree the requirements with the Asset Operator who will tick the preparations and precautions that are applicable. Box 5 Service in Worksite Area The Originator is responsible for obtaining the required signatures of all the Authorised Maintenance/ Engineering Authorities as to whether services are present in the vicinity of the excavation and this must include telecommunications under the responsible trade. The Authorised Maintenance/ Engineering Authority should enter any specic conditions in the space provided. GASCO Permit to Work Standard
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Box 6 Particular Hazards and Special Precautions The Originator should specify any particular hazards identied together with any additional precautions. These are in addition to those in Box 4 or those stated in the associated Work Permit and may include, for example, the requirement for a Conned Space Entry Certicate. The Asset Operator, in conjunction with the Authorised Maintenance/ Engineering Authority is to review and agree these aspects prior to issue. The Permit is taken to the PTW Review Meeting, where the Authorised Maintenance/ Engineering Authority and Asset Operator review and agree Boxes 1 through to 6. The Permit remains with Operations in the Permit Control Facility, along with its associated Work Permit until it is required. 5.6.3 Permit Review and Issue Box 7 When the work is ready to start, the Asset Operator conrms the requirements of the Excavation Permit have been met and completes Box 7. 5.6.4 Permit Acceptance Box 8 The Authorised Civil Maintenance/ Engineering Authority completes Box 8 and takes the top (white) copy to the worksite for display and instruction of the PICWS. The 2nd (yellow) copy is retained in the Permit Control Facility and visibly displayed in front of the associated (yellow) copy of the Work Permit. The Shift Controller must arrange this step. At the end of the Engineering work period the PICWS takes the top (white) copy to the Authorised Civil Signatory who returns it to the Permit Control Facility. The original and copy are assembled together and retained with the associated Work Permit. This allows Operations Department to gain an overview of the following days commitments.

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No subsequent endorsements of the Excavation Permit are required. The Excavation Permit may remain valid for a maximum of 28 consecutive days (providing it is accompanied by a valid Work Permit). Where work has to continue next day, the top (white) copy is handed over to Authorised Civil Signatory, who again takes the top copy to the worksite for display and instruction to the PICWS along with the associated Work Permit. 5.6.5 Closure of the Permit When the work is completed, or a new Excavation Permit is needed, the Authorised Civil Signatory completes Box 9a The Asset Operator completes Box 9b, including the continuation (if necessary). 5.6.6 Archiving After close-out, the Asset Operator les the original (white) copy of the Excavation Permit, together with the top copies of the Associated Work Permit and any other supporting Permits or Certicates, as per archiving requirements (see Chapter 8,). Should work be continuing under the associated Work Permit, the top (white) copy of the (now closed) Excavation Permit should remain with (but behind) them copies of the Work Permit, in the PCF display rack, until it too is closed out and requires to be archived.

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5.7 COMPLETION OF AN ISOLATION CONFIRMATION CERTIFICATE This Section should be read whilst referring to the Isolation Conrmation Certicate (See Chapter 5, Figure 5.7). 5.7.1 Equipment Isolation Requirements Box A1 Equipment to be Isolated The Originator of the associated Work Permit is the person who will normally originate the Isolation Conrmation Certicate. Details of the equipment to be isolated are entered into Box A1a. The Originator should also provide a brief outline of the purpose of the isolation in Box A1b and indicate when the isolation is required. Box A2 Associated Work Permits The Originator should enter details of the associated Work Permit(s) to which the isolation is to be cross-referenced. It is the responsibility of the Asset Operator to update these details to reect the status of all associated Work Permits. Box A3 Certicate Originator The Certicate Originator signs Box 3 and submits the Isolation Conrmation Certicate to the daily PTW Review Meeting, along with the associated Work Permit in order to allow the isolation to be planned. 5.7.2 Completion of Section B Electrical Isolation/Deisolation Section B is required to be completed when it is necessary to work on Plant or equipment connected to a source of electrical power. Section B does NOT permit any work of an electrical nature (other than the isolation itself) to be undertaken. Work on electrical equipment, or work in the vicinity of live electrical conductors, is subject to additional controls as required by the GASCO Standing Instructions and Procedures Electrical (SIPE)

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Section B has no validity period. It is valid until the associated work has been completed, and when the associated work permit closed it must be considered as EPI) Box B1 The Asset Operator certies that the equipment has been taken out of service and is ready for Electrical Isolation by signing Box B1. Box B2 The Authorised Electrical Person is to detail the specic isolation reference points, tick against the isolation requirements (Items1-16) and sign Box B2. He is also to indicate which Trade Padlocks will be required by placing a tick in the space against the designated Trade. Box B3 Conrmation of Isolation The appointed Isolator (the Certied Person, Electrical) is to conrm the isolation requirements have been completed, by initialing against the ticked requirements in Box B3. He then completes and signs Box B3. The Isolator (the Certied Person, Electrical) should then place a multi-hasp on the local isolation point and place his own (Electrical) Trade padlock on it, recording the details in Box B2. The Operations Appointed Person (the Area Authority), on being advised of the completed isolation, is to install his own (Operations) padlock on the multihasp in addition to Electrical padlock and record the details in Box B2. Where indicated in Box B2, the other Trades should also t their Trade padlock on the multi-hasp at the local isolation point and record the details in Box B2. Box B4 Equipment Release for Restoration of Electrical Supply The Asset Operator, after completion of work and closure of all associated Work Permits (as detailed in Box 2), will complete and sign Box B4 and request the Certied Person, Electrical, to restore electrical power to the equipment. Box B5 Restoration of Electrical Supply The Certied Person, Electrical, will complete and sign Section B5 when the electrical supply to the equipment has been restored.

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5.7.3. Completion of Section C Mechanical Isolation / Deisolation Isolation/Deisolation Box C1 The Asset Operator certies that the equipment has been taken out of service and is ready for Mechanical/Instrument Isolation by signing Box C1.

Box C2/C3 The Authorised Mechanical and Instrument Persons are to detail the specic isolation reference points, record the isolations and sign in Box C2 and C3 that the isolation is complete and proven. He is also to indicate which Trade Padlocks will be required by placing a tick in the space against the designated Trade Box C4 The Asset Operator, after completion of work and closure of all associated Work Permits (as detailed in Box 2), will complete and sign Box B4 and request the Authorised Mechanical/Instrument persons to de-isolate. The Authorised Persons Mechanical and Instrument will then sign the relevant de-isolations in Box C2 and C3 When the ICC is to remain in force without an associated Work Permit; the Issuing Authority must complete the details in Box D1 When the EPI is cancelled the Issuing Authority will complete Box D2

Box D1 Box D2

5.7.4 Distribution of Copies of the Isolation Conrmation Certicate Where the isolation is only associated with one Work Permit, the normal distribution of copies apply, i.e. top (white) copy to the worksite; 2nd (yellow) copy to the PCF; Where an isolation is associated with more than one Work Permit, photocopies of the top (white) copy of the Isolation Conrmation Certicate should be made and distributed with the other associated Work Permits for display at the worksite and the PCF Display Rack. In such circumstances, it is the responsibility of the Asset Operator to ensure these photocopies are updated to reect the current status of all associated Permits. NO DE-ISOLATION IS PERMITTED UNTIL CLOSURE OF ALL ASSOCIATED WORK PERMITS IS COMPLETED. 5.7.5 Archiving After close-out, the Asset Operator les the original (white) copy of the Isolation Conrmation Certicate, together with the copy of the Associated Work Permit and any other supporting Permits or Certicates, as per archiving requirements (see Chapter 8,). GASCO Permit to Work Standard
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5.8

COMPLETION OF RADIOGRAPHY PERMIT This Section should be read whilst referring to the Radiography Permit (See Chapter 5, Figure 5.8). 5.8.1 Radiation Source and Risk Assessment Box 1 Location and Boundaries of Area/ Worksite A unique pre-printed number is allocated to the Radiation Permit. The Originator (in this case the Authorised Inspection Authority) completes Box 1, specically referring to the location and providing information as to the boundaries of the Area/ Worksite and where/ when the Radiography is to be undertaken. Box 2 Associated Permits The Originator enters the details of the associated Work Permit(s). Box 3 Radiation Source The Originator completes Box 3, describing the type of radioactive source that will be used and its strength. The Contractor who will be undertaking the work is recorded also. Box 4 Worksite Preparations The Originator completes Box 4, ticking those precautions that are required. Box 5 Specic HSE Requirements The Originator completes Box 5a and 5b, ticking against the equipment and P.P.E. that is required. Box 6 Particular Hazards and Special Precautions The Originator completes Box 6 and records any particular hazards identied (additional to those pre-printed) together with any additional precautions.

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5.8.2 Technical Approval Box 7 Inspection Authority Approval The Authorised Gasco Inspection Signatory completes Box 7 and takes the Radiography Permit to the daily PTW Review Meeting for review with the Asset Operator, as part of the Risk Management Process. The Radiography Permit remains with Operations in the Permit Control Facility until it is required. 5.8.3 Permit Issue Box 8 Permit Issue by the Asset Operator The Asset Operator conrms the Worksite preparations are complete and that the specic HSE requirements for equipment are in place. He then initials check Boxes in Box 4 and Box 5. The Asset Operator then formally issues the Permit to the Authorised Gasco Inspection Authority by completing Box 8, stipulating also the maximum validity period allowed. This may be for the same duration as the associated Work Permit. 5.8.4 Permit Acceptance Box 9 Permit Acceptance by Nominated Company Representative TThe Authorised Gasco Inspection Authority will take the top (white) copy of the Radiography Permit to the worksite, together with the copy of the associated Work Permit. The nominated Contract Company representative accepts the Permit by signing in Box 9, arranges for its display and instruction of the PICWS. The second (yellow) is retained in the Permit Control Facility and visibly displayed (in front of the associated Work Permit) by the Asset Operator in the Permit Display rack.

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5.8.5 Permit Closure Box 10a Closure by Authorised Inspection Authority/ Contract Company At the end of the Radiography work the PICWS takes the top copy to the Authorised Gasco Inspection Signatory who returns the top copy to the Permit Control Facility. The Gasco Authorised Inspection Signatory or Contract Company Representative then completes Box 10a. Box 10b Closure by the Asset Operator The Asset Operator cancels the Radiography Permit by signing in Box 10b. 5.8.6 Archiving After close-out, the Asset Operator les the original (white) copy of the Radiography Permit, together with the top copy of the Associated Work Permit and any other supporting Permits or Certicates, as per archiving requirements (see Chapter 8,). Should the associated Work Permit still remain open, the top (white) copy of the (now closed) Excavation Permit should remain with (but behind) the copies of the Work Permit, in the PCF display rack, until it too is closed out and requires to be archived.

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5.9 COMPLETION OF PIPELINE AUTHORISATION TO WORK This Section should be read whilst referring to the Pipeline Authorisation to Work (See Chapter 5, Figure 5.9). 5.9.1 Originating the ATW, Work Description and Risk Assessment GASCO, Third Party or Contractor may originate an ATW. In the case of a Third Party or Contractor the ATW may originated in direct consultation with the Pipeline Asset Holder/ Asset Operator. 5.9.2 The Pipeline Asset Owner will have undertaken a preliminary evaluation of the work activity and methods of work proposed, to determine the initial risk and what levels of controls are required. Where there is a requirement for a formal risk assessment, this is to be undertaken by the ATW Originator in conjunction with the asset operation. Holder and any of the concerned disciplies and is to be recorded on the Activity Risk Assessment Form (see Chapter 3, Appendix E), which should accompany the ATW.

Box 1a The Company or Contractor name shall be printed. In the case of a contractor then the Mobile number shall be entered. Box 1 b Task Outline. The GASCO, Contractor or Third Party representative, in consultation with the Pipeline Asset Holder or Asset Operator will enter the Task Outline, Pipeline Location and Specic Work Site, in boxes 1(b) and 1(c) respectively, in order to clearly detail the boundaries of the work area. This should be visible from the Permit Display Rack Slot

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Box 2 Description of Work A synopsis of the intended work is to be entered in sufcient detail to clearly describe the overall work activity. Where supplied, reference is to be made to supporting sketches or drawings and detailed Engineering Procedures or Method Statements. The closest distance of the worksite from the edge of the pipeline corridor is to be entered in the box provided.

Box 3 Supporting Documentation Where supporting sketches/ drawings or detailed Engineering Procedures or Method Statements have been provided these should be noted by ticking the boxes provided. A space is provided for entering any other additional information regarding supporting documentation. The number of any No Objection Certicate should be entered in the space provided. Box 4 Equipment to be Used The equipment that is to be used should be discussed and agreed with Operations or the concerned discipline and then the relevant check boxes ticked. Box 5 Precautions Required Any specic precautions required are to be discussed and agreed with the Asset Holder/ Asset Operator subsequent to ticking the relevant check boxes. Where a formal risk assessment has been undertaken the risk assessment should accompany the ATW.

Box 6 Signature of Originator The Originator of the ATW will complete this box

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5.9.2 Notication of Others The Pipeline Asset Holder, or Asset Operator, will identify who needs to be notied of the work. Where the Police Authority has been identied, it is normal practice to obtain the Police Stamp of Approval prior to authorising the work to commence. It is the responsibility of the Third Party or Contractor to obtain this Police Stamp of approval. The Police Stamp of approval is not normally required for work activities undertaken by GASCO. 5.9.3 Review of workscope, HSE requirements and precations The Maintenance/Engineering/Project Authorized Person will review the workscope and the requirements of boxes 1 to 6 and when satised he will complete box 8 5.9.4 ATW Issuer Once the workscope, equipment to be used and precautions have been agreed, the Pipeline Asset Holder, or Asset Operator, is to enter the validity period for the ATW. This may be for a maximum of 28 continuous days from the date of issue. The nature of the risk will determine what frequency of worksite visit by the Area Authority is required. A tick should be placed in the appropriate box. The Asset Operator then signs and dates the ATW and issues it to the nominated Gasco Representative or third party Representative.

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5.9.5. Acceptance Box 10 Acceptance on behalf of the Contractor Work Party The nominated GASCO, Contractor or Third Party representative acknowledges the conditions and accepts the ATW by signing Box 10. He takes the original (white) copy of the ATW for display at the worksite. The second yellow copy is displayed in the PCF

5.9.6 Extension to the Validity Period Box 11 Providing there has been no change to the dened workscope, equipment, or precautions required, the Asset Holder may authorise an extension of the original validity period, for a further period of 28 days. Provision is made for a maximum of 3 such extensions. When obtaining an extension to the validity period, all copies of the ATW must be matched for completion and signature of the Asset Operator.

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5.9.7

Closure of Authorisation to Work (ATW) Box 12(a) Work Completion When the job has been completed, the nominated GASCO, Contractor or Third Party representative completes Box 12(a) and returns the ATW to the Pipeline Asset Operator.

Box 12(b) Acknowledgement by GASCO The Pipeline Asset Operator acknowledges the completion of the work and formally closes the ATW by signing Box 12(b). 5.9.8 Endorsements Box 13 Worksite endorsement Where work is to continue after the rst day then the Acceptor (in box 10) shall record the work start and stop time up to a maximum of 28 days, in box 13 Box 14 Operations endorsement Where work is to continue after the rst day then the Area Authority (in box 9) is to conrm continued safety at the worksite at the frequency specied in Box 9 by completing box 14. 5.9.9 Archiving After close out, the Asset Operator is to le the original (white) copy of the ATW as per archiving requirements (see Chapter 8, Section 8.1.5.2 of the PTW System Manual).

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PERMIT ISSUE

WORK PERMIT
WORK DESCRIPTION AND RISK ASSESSMENT
1 (a) TASK: 1 (b) LOCATION/ TAG NO. AREA/ WORK SITE:

Work Permit No:

Work Order No:


10. Permit Issue by Asset Operator
Worksite Preparations, as listed in Section 7, are complete. There is no geographic or timing conict with any other Work Permit or activity. Work may proceed after Maintenance/ Engineering Acceptance and Area Endorsement.

Counter Signature (as required) for Interface/ High Risk Activity


Name: Signed: Date: Date: Time:

Position:

Date Work Permit Required: Restricted Area H2S Zone: Yes No Unrestricted Area

Name:

Signed:

Position:

PERMIT ACCEPTANCE
11. Permit Acceptance by Maintenance/ Engineering Authority
I understand the workscope and precautions to be taken. I will explain them to the person in Charge of the Worksite (PICWS), as given in Section 12, to ensure they are adhered to. I will ensure a toolbox talk is conducted and, where considered appropriate for higher risks, that it is recorded.

2. WORK DESCRIPTION

Name:

Signed:

Position:

Date:

Time:

WORKSITE RESPONSIBILITY
ENGINEERING EQUIPMENT TO BE USED: Hand Tools Only will be used 3. PARTICULAR HAZARDS SPECIAL PRECAUTIONS Name: 12 (b) Additional PICWS (or change of PICWS) Name
Category of Worksite Presence Required: A B C

12. Acceptance by the Person in Charge of the Worksite (PICWS) 12 (a) I will endeavour to ensure the work party abide the conditions stated in this Work Permit.
I will ensure attendance at any Toolbox Talk at the commencement of each stated work period, or, as stated otherwise in the Risk Assessment or Activity Sequence Control Form, to ensure the hazards and precautions are known and understood by the work party.

Signed:

Date:

Time:

I acknowledge, understand, and will comply with the statements in Section 12(a)

Signed

Date

Time

* Additional PICWS?

* Change of PICWS?

* Yes/ No is to be entered in each column to indicate whether the PICWS is an addition to, or in place of, the original

4. WORKSITE SUPPORTING DOCUMENTS


4(a) Supporting Permits or Certicates Ref. No. 4(b) Associated Work Permits 4(c) Other Supporting Documentation

PICWS.

Hot Work Permit, Category 1 Hot Work Permit, Category 2 Conned Space Entry Certicate. Excavation Permit Radiography Permit Isolation Conrmation Certicate

Work Permit Details

Trade

Ref. No.

Details Activity Risk Assessment Form Activity Sequence Control Form Maint/ Eng. Method Statement Toolbox Talk Record Form Gas Test Certicate Drawing Other:

*Tick

ENDORSEMENTS FOR THE CONTINUED SAFETY OF THE WORKSITE


13. Worksite Endorsement
Required every shift/ work period. [1] Asset Operator conrms no conict with other Permit or activity prior to worksite endorsement [2] Area Authority acknowledges and conrms continued safety of the work site for work to start. [3] PICWS accepts responsibility for worksite at workstart [4] PICWS conrms worksite left safe at work stop.

................................................................................................

................................................................................................

................................................................................................

................................................................................................

................................................................................................

................................................................................................

................................................................................................

Day/ Date Initial

Time

Initial

Time

Initial

Time

Initial

Time

Initial

Time

Initial

Time

Initial

Time

Morning Shift Afternoon Shift Night Shift

Any Previous Work Permit Ref. No.

* Tick if included in Permitry package

Asset Operator [1] Area Authority [2] PICWS (Work Start) [3] PICWS (Work Stop) [4] Asset Operator [1] Area Authority [2] PICWS (Work Start) [3] PICWS (Work Stop) [4] Asset Operator [1] Area Authority [2] PICWS (Work Start) [3] PICWS (Work Stop) [4]

5. SPECIFIC HSE REQUIREMENTS


Safety Barriers / Warning Signs BA Escape Set Self Contained BA/Airline Safety Harness / Lifeline Warning Beacons Fire Hose Branch / Portable Monitor Portable Gas Detectors

Equipment/ Resources and Personal Protective Equipment (P.P.E.)

Reqd Face / Eye Protection Gloves Dust Mask Rubber boots Chemical Suit Ear Protection Disposable Coveralls Lifejacket

Reqd Type Stand-by Person H2S Personal Monitor Portable Radio Other:

Reqd NB. Irrespective of the PPE requirements listed, all members of the work party MUST comply with specic Site Rules for the wearing of PPE in Restricted Areas.

6. WORK PERMIT ORIGINATOR Name:

To the best of my knowledge, the information given in Section 1, through to Section 5, is correct and addresses the risks invol ved in undertaking the work.

Signed:

Company:

Position:

Data Originated

PERMIT REVIEW AND VALIDATION


7. WORKSITE PREPARATIONS
Equipment De-pressurised Equipment Drained Equipment Nitrogen Inerted Equipment Ventilated / Flushed Equipment Free from Chemicals Instrument Protective Function Disable Required Safety System Isolation Required Other: * Delete where not applicable * Initial to conrm PRIOR to Permit Issue. Reqd *Initial

PERMIT CLOSURE
14. WORK COMPLETED PICWS initial: 15. WORK NOT COMPLETED PICWS initial:

14 (a) Permit Return by Maintenance/ Engineering Authority


Worksite clear & equipment affected left in safe condition Housekeeping is Satisfactory Operations is authorised to return equipment to service

15 (a) Permit Return by Maintenance/ Engineering Authority


Worksite is clear & equipment affected left in safe condition Housekeeping is Satisfactory * Work is continuing under Work Permit No. * Isolations retained under isolation Certicate * Delete as appropriate

Name: Signed: 14 (b) Permit Closure by Asset Operator

Date: Time:

Name: Signed: 15 (b) Permit Closure by Asset Operator


Worksite is conrmed as clear Equipment is in a safe condition Housekeeping is conrmed as satisfactory

Date: Time:

8. MAINTENANCE / ENGINEERING REVIEW


I have reviewed and approved the workscope, HSE Requirements and Precautions as detailed in Section 1 to 5 (inclusive) and agree with the Risk Assessment (where included). I certify that the equipment to be used for this work, as stated in Section 2, has been inspected and is suitable for use on the worksite as described. I agree with the Worksite preparation requirements detailed in Section 7. Name: Signed: Position: Date:

9. ASSET OPERATOR REVIEW AND VALIDATION


I have reviewed Sections 1 through to 7 with the Maintenance / Engineering Authority and concur with the requirements. The Worksite Preparation requirements, as listed in Section 7, must be conrmed prior to Permit Issue and Worksite Endorsement Days The Work Permit is valid for: * the maximum 7 day validity Period/ from the date of issue. * Delete if reduced number of days is specied Name: Signed: Position: Date:

Worksite is conrmed clear. Equipment affected is in a safe condition Housekeeping is conrmed as satisfactory Supporting documents closed * Reinstatements / De-isolations complete * Delete as appropriate * Isolations retained and displayed in PCF WORK PERMIT IS NOW CLOSED

Area Authority initial:

Area Authority initial:

THIS WORK PERMIT IS NOW CLOSED

Name: Signed:

Date: Time:

Name: Signed:

Date: Time:

Distribution: White Original - Worksite; Yellow - PCF Copy

Rev 2.0, April 2009

Rev 2.0, April 2009

FIGURE 5.1 Work Permit GASCO Permit to Work Standard


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TOOLBOX TALK RECORD FORM


All personnel involved in the work activity must be participate in the Toolbox Talk and sign below as being present.

GAS TEST CERTIFICATE Gas Test Requirements (Permit Originator and Asset Operator to agree)
Area / Location / Equipment to be Tested
Attach drawing or sketch if required: Yes No

Checklist / Prompt for Discussions (Tick where applicable)


Types of Operation to be executed Methods/ Procedures to be adopted PTW / ARA Precautions & Controls Safety Equipment and Location Individual Responsibilities Access / Egress Tests / Monitoring Work Equipment Production / Operational Constraints Crane / Lifting requirements Supplementary Permit / Certicate Requirements Hazards & Hazardous substances used / present Isolation Requirements Concting Activities Work in adjacent areas Environmental considerations Waste Management Site Rules

Test Frequency
Prior to work commencing? Yes No No Each Work Period? Yes No No

Continuous gas monitoring equipment required? Yes (Portable)

Continuous gas monitoring equipment operating? Yes (Fixed)

Worksite Certication (by Authorised Gas Tester)


Gases to be Tested Oxygen (O2): Hydrocarbons: Hydrogen Sulphide (H2S): Others (specify): Threshold Values > 19.5%; < 22.5% by Volume < 5% LEL < 10 ppm Tick as Required Results of the Initial Gas Test % Volume % LEL ppm

General Comments / Observations Identied during Toolbox

Remarks:

Name:

Signed:

Position:

AGT

Date:

Time:

Area Authority Counter Signature (if not the AGT) Name: Signed: Position: Date: Time:

Action required?

Yes

No

Additional Gas Test Record


Oxygen (% Vol) Hydrocarbons (% LEL) H2S (ppm) Others (Specify: %; ppm; etc.) Name Authorised Gas Tester Signature Date Time Area Authority Counter Signature (If not the AGT)

Details of persons attending Toolbox Talk


Name Trade / Discipline Signature Date

Toolbox Talk conducted by:


Name: Signed: Date:

FIGURE 5.2 Work Permit GASCO Permit to Work Standard


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HOT WORK PERMIT


Category 1
WORK DESCRIPTION AND RISK ASSESSMENT
1. (a) TASK: 1. (b) LOCATION/TAG No: AREA/WORK SITE:

Permit No:

Previous Permit No:

Date Hot Work Permit Required:

Restricted Area H2S Zone: Yes No Unrestricted Area

2. WORK DESCRIPTION

Associated Work Permit No.

Source(s) of Ignition:

3. WORKSITE PREPARATIONS:
Shielding / Screening to be provided Sewers & drains covered Area free from combustibles Safe Access / Egress provided System Isolations / Preparations conrmed Protective system inhibit Gas Test Certicate requirements Fire Stand-by Man * Initial to conrm PRIOR to Permit Issue

Reqd *Initial

4. SPECIFIC HSE REQUIREMENTS:


4(a) Equipment Portable Gas Detector Safety Barriers / Signs Fire Extinquishers Fire Blanket Fire Hose (charged) Portable Fire Monitor * Initial to conrm PRIOR to Permit Issue CATEGORY OF PICWS PRESENCE A B Face / Eyes Gloves Protective Clothing Reqd *Initial 4(b) P.P.E. (specify type) Reqd Type

5. PARTICULAR HAZARDS AND SPECIAL PRECAUTIONS

PERMIT REVIEW AND ISSUE


6. PERMIT REVIEW & ISSUE
by Asset Holder (Restricted Area); Asset Operator (Unrestricted Area)
I have examined the worksite and I am satised that the Worksite Preparations are complete. I conrm that the requirements, as listed in boxes 3, 4 and 5 above have been met. Work may commence after Worksite endorseme nt.

Name:
Counter Signature for Interface Area:

Signed: Signed:

Date: Date:

Time: Time:

Name:

PERMIT ACCEPTANCE
7. PERMIT ACCEPTANCE
I understand the workscope and precautions to be taken. I will explain them to the Person in Charge of I will ensure a Toolbox Talk is given.

by Maintenance /Engineering Authority the Worksite (PICWS) to ensure they are adhered to. Name: Signed: Date: Time:

ENDORSEMENTS FOR CONTINUED SAFETY OF THE WORKSITE


8. WORKSITE ENDORSEMENTS
Date:

Permit Validity Period may NOT extend beyond that of the associated Work Permit. Signatories responsibilities are as dened in Endorsement section of the Work Permit. .................................................. .................................................. .................................................. .................................................. .................................................. .................................................. .................................................. ..................................................
Date: Date: Date: Date: Date: Date: Date: Date:

Initial Time Asset Operator Area Authority PICWS (Work Start) PICWS (Work Stop)

PERMIT CLOSURE
9(a) Declaration by Maintenance /Engineering Authority
Work Complete Not Complete Worksite clear & equipment left in safe condition Housekeeping is satisfactory 9(b) Permit Closure by Asset Operator Area Authority initial: Worksite conrmed clear and equipment in safe condition Housekeeping is conrmed as satisfactory THIS HOT WORK PERMIT IS NOW CLOSED Distribution: White Original - Worksite; Yellow - PCF Copy Name: Signed:
Work continues under Hotwork Permit No.:

FIGURE 5.3 Hot Work Permit, Category 1 GASCO Permit to Work Standard
Rev 2.0 2009

..................................................

Date:

Initial Time

..................................................

Initial Time

Initial Time

Initial Time

Initial Time

Initial Time

Initial Time

Initial Time

Initial Time

PICWS initial: Date: Time:

Name: Signed:

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HOT WORK PERMIT


Category 2
WORK DESCRIPTION AND RISK ASSESSMENT
1. (a) TASK: 1. (b) LOCATION/TAG No: AREA/WORK SITE:

Permit No:

Previous Permit No:

Date Hot Work Permit Required:

Restricted Area H2S Zone: Yes No Unrestricted Area

2. WORK DESCRIPTION

Associated Work Permit No.

Source(s) of Ignition:

3. WORKSITE PREPARATIONS:
System Isolations / Preparations conrmed Gas Test Certicate requirements Non Spark / Air Operated Tools to be used Contact point of Drill / Tool to be kept wetted HSE Stand-by Banksman for vehicular movements * Initial to conrm PRIOR to Permit Issue

Reqd *Initial

4. SPECIFIC HSE REQUIREMENTS:


4(a) Equipment Portable Gas Detector Safety Barriers / Signs Fire Extinquishers Fire Blanket Face / Eyes Gloves Protective Clothing Reqd *Initial 4(b) P.P.E. (specify type) Reqd Type

* Initial to conrm PRIOR to Permit Issue CATEGORY OF PICWS PRESENCE A B C

5. PARTICULAR HAZARDS AND SPECIAL PRECAUTIONS

PERMIT REVIEW AND ISSUE


6. PERMIT REVIEW & ISSUE by Asset Operator
I am satised that the Worksite Preparations are complete I conrm the requirements, as listed in boxes 3, 4 and 5 above have been met. Work may commence after Worksite Endorsement.

Name:
Counter signature for Interface Area:

Signed: Signed:

Date: Date:

Time: Time:

Name:

PERMIT ACCEPTANCE
7. PERMIT ACCEPTANCE
I understand the workscope and precautions to be taken. I will explain them to the Person in Charge of I will ensure a Toolbox Talk is given.

by Maintenance /Engineering Authority the Worksite (PICWS) to ensure they are adhered to. Name: Signed: Date: Time:

ENDORSEMENTS FOR CONTINUED SAFETY OF THE WORKSITE


8. WORKSITE ENDORSEMENTS
Date:

Permit Validity Period may NOT extend beyond that of the associated Work Permit. Signatories responsibilities are as dened in Endorsement section of the Work Permit. .................................................. .................................................. .................................................. .................................................. .................................................. .................................................. .................................................. ..................................................
Date: Date: Date: Date: Date: Date: Date: Date:

Initial Time Asset Operator Area Authority PICWS (Work Start) PICWS (Work Stop)

PERMIT CLOSURE
9(a) Declaration by Maintenance /Engineering Authority Work Complete Not Complete Worksite clear & equipment left in safe condition Housekeeping is satisfactory 9(b) Permit Closure by Asset Operator
Area Authority initial:

Worksite conrmed clear and equipment in safe condition Housekeeping is conrmed as satisfactory THIS HOT WORK PERMIT IS NOW CLOSED Distribution: White Original - Worksite; Yellow - PCF Copy

..................................................

Date:

Initial Time

FIGURE 5.4 Hot Work Permit, Category 2 GASCO Permit to Work Standard
Rev 2.0 2009

..................................................

Initial Time

Initial Time

Initial Time

Initial Time

Initial Time

Initial Time

Initial Time

Initial Time

PICWS initial: Name: Signed:


Work continues under Hotwork Permit No.:

Date: Time:

Name: Signed:

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CONFINED SPACE ENTRY CERTIFICATE


ENTRY DESCRIPTION AND RISK ASSESSMENT:
1. DETAILS OF CONFINED SPACE 1(a) WORK SITE / VESSEL: LOCATION: 1(b) Reason for Conned Space Entry:

Certicate No.

Previous Cert. No.

2. Associated Work Permits


Work Permit Details Trade Permit No. Issue Date Closure Date

Status to be updated by the Asset Operator.

3. Signature of Certicate Originator

Name:

Signed:

Position

Date:

4. WORKSITE PREPARATIONS:

* Initial to conrm PRIOR to certicate issue


Delete but do NOT initial non-applicable items

5. SPECIFIC HSE REQUIREMENTS: * Reqd * Initial


Lifelines / harnesses provided Breathing apparatus available Resuscitation equipment available Safe for Entry / Entry Prohibited Notices have been posted Stand-by personnel have been detailed A Rescue Plan has been formulated and personnel briefed accordingly Communication means provided

* Reqd * Initial

The above Plant / Equipment has been removed from service The above Plant / Equipment has been isolated from all sources of dangerous liquids, gases, chemicals and fumes The above Plant / Equipment has been isolated from all energy sources All drains, sewers or vents within 25 metres are covered or closed The Plant / Equipment is sufciently cool Adequate Access / Egrees is provided Natural Ventilation is adequate Air moving equipment has been installed Temporary lighting, where installed, is of low voltage (<50V) supply. There are no hazards that could arise from concurrent operations or work activities Conned Space atmosphere checked; Results recorded on Gas Test Certicate Other:

* Initial to conrm PRIOR to certicate issue Delete but do NOT initial non-applicable items

6. PARTICULAR HAZARDS AND SPECIAL PRECAUTIONS The above Plant / Equipment *has been/* requires to be freed from all dangerous materials (incl. Pyrophoric Scale)

* Delete as appropriate

CERTIFICATE REVIEW AND ISSUE


7. CERTIFICATE ISSUE by *Asset Holder/ * Asset Operator *Delete as appropriate I certify that I have personally examined the plant/ equipment detailed above and conrm that the worksite preparations, and requirements as listed in Section 4, 5 and 6 above are complete. The Conned Space is safe for entry without breathing apparatus Tick as applicable The Conned Space is NOT safe for entry. Breathing apparatus MUST be worn (Asset Holder must sign for entry with BA)

Name:

Signed:

Date:

Time:

ENDORSEMENTS FOR CONTINUED ENTRIES TO CONFINED SPACE


8. WORKSITE ENDORSEMENTS
Asset Operator to date, time and initial each work period to conrm that there has been no change to the Conned Space Entry conditions

...............................

...............................

...............................

...............................

...............................

...............................

...............................

...............................

...............................

...............................

...............................

...............................

...............................

...............................

Date

Time Initial

Date

Time Initial

Date

Time Initial

Date

Time Initial

Date

Time Initial

Date

Time Initial

Date

Time Initial

CERTIFICATE CLOSURE
9. CLOSURE 9(a) Declaration by Permit Originator Work Complete Not Complete I have conrmed Worksite/ Vessel to be clear and left in safe condition All equipment and materials have been removed from the Conned Space 9(b) Certicate Closure by Asset Operator Conrmed Worksite/ Vessel clear and left in safe condition All equipment and materials removed from the conned space THIS CONFINED SPACE ENTRY CERTIFICATE IS NOW CLOSED: Name: Signed:
Work continues under Conned Space Entry Certicate.

Date: Time:

Name: Signed:

Date: Time:

Distribution: White Original - Worksite; Yellow - PCF Copy

Rev 2.0, April 2009

FIGURE 5.5 Conned Space Entry Certicate GASCO Permit to Work Standard
Rev 2.0 2009

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Page 40 of 45

Conned Space Entry Certicate


Register of Persons Entering the Conned Space Dened on this Certicate Name Company Time in Time Out

FIGURE 5.6 Conned Space Entry Certicate GASCO Permit to Work Standard
Rev 2.0 2009

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Page 41 of 45

EXCAVATION PERMIT
EXCAVATION DETAILS AND RISK ASSESSMENT
1. LOCATION:

Excavation Permit No:

Previous Excavation Permit No:

3. Associated Work Permits


* Work Permit Details Trade Permit No. Issue Date Closure Date

AREA/ WORK SITE: 2. (a) PILOT EXCAVATION DETAILS: Pilot trenches to be hand dug 2. (b) MAIN EXCAVATION DETAILS:

metre

Approximate Dimensions:

Length (m)

Breadth (m)

Depth (m)*

Equipment to be Used: Hand Tools Only: 4. WORKSITE PREPARATIONS AND PRECAUTIONS: Tick if required Appropriate Area Authority to be notied All Services to be located/marked Pilot trenches to be hand dug metre Trade Yes Electrical Mechanical Instrument Inspection Any Specic Conditions :

* Details & Status to be updated by the Asset Operator.

5. SERVICES IN WORKSITE AREA

Authorised Maintenance /Engineer Authority

Services Present in Area? Name: No Signed: Date

Machine use allowed after Pilot trenching Service trenching equipment to be used * Shoring/ Battering/ Benching to be applied Detailed Drawing to be provided Situation Sketch to be provided Other:

* Delete as appropriate 6. PARTICULAR HAZARDS AND SPECIAL PRECAUTIONS: *Conned Space Entry Certicate is required where depth of excavation > 1.5 metres, and where the ratio of excavation width to excavation depth (width/ depth) <2.0.

PERMIT REVIEW AND ISSUE


7. PERMIT REVIEW & ISSUE by Asset Operator Excavation Permit is valid until: I conrm the requirements, as listed in boxes 4, 5 & 6 above have been met.

Day:

Date Signed:

Month:

Year Date:

20

(maximum 1 month validity period)

Name:

Time:

PERMIT ACCEPTANCE
8. ACCEPTANCE by Authorised Civil Signatory I have read and understood this Permit I will undertake to work in accordance with the Precautions/ Conditions dened in this Permit and in Associated Work Permits. I will undertake to brief all those in the excavation work party to ensure compliance.

Name:

Signed:

Date:

Time:

PERMIT CLOSURE
9. CLOSURE 9(a) Declaration by Authorised Civil Signatory Work Complete Not Complete Worksite clear and equipment left in safe condition Housekeeping is satisfactory Excavation has been back lled 9(b) Permit Closure by Asset Operator I Conrm Worksite has been left in Safe Condition Housekeeping is conmed as satisfactory
THIS EXCAVATION PERMIT IS NOW CLOSED

Name: Signed:
Work continues under new Excavation Permit No.:

Date: Time:

Name: Signed:

Date: Time: Rev 2.0, April 2009

Distribution: White Original - Worksite; Yellow - PCF Copy

FIGURE 5.7 Excavation Permit GASCO Permit to Work Standard


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Page 42 of 45

Certicate No.

GASCO - Abu Dhabi Gas Industries Ltd.

Certicate No.

C. Mechanical/Instrument Isolation / De-Isolation

Isolation Conrmation Certicate


2 (a) Work Permits Details 1 (a) Equipment Tag No: Equipment Description: System

A. Workscope Details
1. EQUIPMENT TO BE ISOLATED

1.
Name: Work Permit Date: Work continuing on Permit:

Asset Operator Approval for Isolation Signed:


Asset Operator

The equipment is out of service and is released for Mechanical / Instrument Isolation Date: Time:

Work Permit No: Worksite:

Motive Power Supply Disconnected

2.
Isolation Detail Sheet attached : Yes / No
1 (b) Purpose of Isolation:

Mechanical / Instrument Isolation Details

No. of

P & ID's attached :Yes / No No. of

Is this isolation being used as a Master Isolation? Yes 2 (b) Associated Permits / Certicates
Details Trade Number Issue Date

No
Closure Date

Isolation Position T ag No. Open Close

Temporary Motive Power Supply

Item 1 2

Valve / Line No. / Instrument System

Lock No.

Isolation Complete & Proven (Signature)

De-Isolation Complete (Signature)

Date that the Equipment Requires to be isolated: 3. CERTIFICATE ORIGINATOR Name: Signed:

* Details & Status to be updated by the Asset Operator De-isolation may NOT take place until ALL Associated Permits are Closed

3 4 5

Date:

Time:

B. Electrical Isolation / De-isolation 1.


Name:
Asset Operator

7 The equipment is out of service and is released for Electrical Isolation 8 Signed: Date: Time: 9 10 Switchboard No:
Tick 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Operations Padlock Mechanical Padlock Instrument Padlock Initial

Asset Operator Approval for Isolation

2.

Electrical Isolation Details Cubicle No: Isolation Detail Sheet Attached: Yes / No No. of: Isolation Padlocks
* Indicate where required and initial when in place Trade Padlock Electrical Padlock Tick *Initial Serial No.

Sub Station No:


Tick as Required

11 12

1. Field Control Switch Off & Locked 2. Switch Main Isolator to Off Position 3. Racking Out - Check Finger Contacts 4. Shutter Locked - Mechanism Check 5. Removal of Contractor Carriage 6. Removal of Control Fuses / MCB Switched Off 7. Main Fuses Removed and Kept in Safe Custody 8. Main Isolator - Locked Off 9. No Voltage Checking & T esting 10. Earthing at Cubicle 11. Earthing Switch Breaker Closed 12. Earthing Through External Earths 13. Anti Condensation Heater Isolated 14. Warning Notice(s) Posted 15. Padlock Applied 16. Isolation Details Recorded in Isolation Register

Ref No:

3.

Positive Isolation Details Spade T ag No. Disconnected Spectacle Blind & Blanked (Position) T ag No. Tag No. Isolation Complete & Proven (Signature) De-Isolation Complete (Signature)

Item 1 2 3 4 5 6

Location of Isolation

Authorised Electrical Person


The Electrical Isolation requirements are as detailed, Isolations may proceed

7 8

Name: Signed:

Date: Time:

9 10 11

3.

Conrmation of Isolation by Certied Person(s)


I have completed the Electrical Isolation of the above equipment I have checked that the equipment cannot be started from the Sub-Station or Motor Control Centre (MCS) I have checked that the equipment cannot be started locally

Name: Signed:
Certied Person Electrical

Date: Time:

12

4.
Name:

Authorisation to De-Isolate

I conrm all associated work has been completed and that Mechanical/Instrument De-Isolation may proceed.

Signed:
Asset Operator

Date:

Time:

4.

Equipment Release for Restoration of Electrical Supply


Work has been conrmed as completed and all associated Work Permits are closed All Trade padlocks have been removed Operations padlock has been removed There is no conict with any other activity: Equipment De-Isolation may proceed

Name: Signed:
Asset Operator

Date: Time:

D. Extended Period Isolation (EPI) / EPI Cancellation D 1 This section to be completed by the Issuing Authority when this ICC remains in force without an associated Work Permit Tick box as appropriate to indicate
systems remaining isolated. Mech Date: Elec Time: Reason for EPI: EPI recorded in the Register: EPI No: Signed: Inst

5.

Restoration of Electrical Supply


Conrmed all padlocks removed Any additional Earthing has been removed Finger contacts checked when racking in Warning notices have been removed Padlocks returned to racks Electrical Supply has been restored Isolation Register completed

Name: Signed:
Certied Person Electrical

Date: Time:

Name:

D 2 EPI is cancelled and this ICC associated with new permit.


Name: Signed: Date:
Distribution:

Time:
White Original - Worksite Yellow - PCF Copy

C7032_07 ICC, 05/12/08, Rev Pre HIRA

FIGURE 5.8 Isolation Conrmation Certicate GASCO Permit to Work Standard


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Page 43 of 45

RADIOGRAPHY
PERMIT
RADIATION SOURCE AND RISK ASSESSMENT:
1. LOCATION/TAG No:

Radiography Permit No:

2. ASSOCIATED WORK PERMITS Permit Details Serial Number

BOUNDARIES OF AREA/ WORKSITE:

Date Radiography will be undertaken: 3. RADIATION SOURCE X-Ray apparatus Maximum tube voltage (Kv) Strength/Activity (Curies) Contractor: Reqd *Initial 5. SPECIFIC HSE REQUIREMENTS: 5(a) Equipment Reqd Portable Gas Detector Safety Barriers/Signs Fire Extinguishers Warning Beacons Portable Radio

! -Ray sealed source type:


Identication Data: 4. WORKSITE PREPARATIONS:
* Initial to conrm prior to permit issue

5(b) P.P.E. Ear Face/Eyes Gloves Protective Clothing

Type

UV Detectors within affected area to be isolated Gas Test in vicinity of equipment One sounding radiation detector to be provided

6. PARTICULAR HAZARDS AND SPECIAL PRECAUTIONS

CATEGORY OF PICWS PRESENCE

1. Only authorised personnel wearing lm badges and dosimeters will be permitted within the restricted area 2. Red ashing lights to be sited at source 3. Amber ashing lights to be sited at barriers 4. Exposure limits outside the barriers MUST be below 7.5 u Sv/hr 5. A Stand by Person must be assigned to patrol outside the boundaries of the worksite, to prevent unauthorised admittance, whi lst the source is in place. Others:

TECHNICAL APPROVAL 7. INSPECTION AUTHORITY APPROVAL I have reviewed and approved the radiography work and Risk Assessment as detailed in sections 1 to 6 inclusive. I certify that the radiography equipment to be used on this job has been checked and is suitable for use on the worksite as described. Name: PERMIT ISSUE 8. PERMIT ISSUE by Asset Operator I agree with the Requirements, as listed in boxes 4, 5 and 6 above This Radiography Permit is issued subject to these requirements being in place. Radiography may be undertaken for the undernoted validity period. From: Name: PERMIT ACCEPTANCE 9. ACCEPTANCE by nominated Company Representative I agree with the worksite preparations and controls as stated in this Permit. I will check that these are in place prior to commencement of, and during, the radiography work. I will ensure that the Person in Charge of the Worksite (PICWS) is aware of the requirements Date: Time: hrs on Date: Signed: To: hrs on Date: Date: Time: Signed: Date: Time:

Name: PERMIT CLOSURE

Signed:

10. CLOSURE 10 (a) Declaration by authorised *Inspection Signatory / *Contract Company Representative I declare that the work is complete. The radioactive source has been removed from the Worksite and stored safely in the designated area. 10 (b) Permit Closure by Asset Operator I acknowledge that the work is complete and the area is now safe to enter. THIS RADIOGRAPHY PERMIT IS NOW CLOSED Name: Signed: Name: Signed:

* Delete as appropriate Date: Time: Date: Time:

Distribution: White Original - Worksite; Yellow - PCF Copy

Rev 2.0, April 2009

FIGURE 5.9 Radiograpy Permit GASCO Permit to Work Standard


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CHAPTER 5

Page 44 of 45

PIPELINES DIVISION HfCG N IFGO

ENDORSEMENTS FOR THE CONTINUED SAFETY OF THE WORKSITE ATW No.


13. WORKSITE ENDORSEMENT : 1. 2. ATW Acceptor conf irms no conf l ict with other Permit or activity prior to worksite endorsement and accepts responsibility for worksite. Conf irms worksite left safe when work stops.

AUTHORISATION TO WORK `Y jJ
WORK DESCRIPTION AND RISK ASSESSMENT :

WG Jh dG Uh
Mobile No.
1(C) PIPELINES SPECIFIC LOCATION: Saturday: Day / Date initial 1st Week Time

1(a) COMPANY/CONTRACTOR :
1(b) TASK OUT LINE:

hG / cdG
HfCG N be

d Y Uh

Sunday: initial Time

Monday: initial Time

Tuesday: initial Time

Wednesday: initial Time

Thursday: initial Time

Friday: initial Time

2. DESCRIPTION OF WORK: d J Uh The permitted scope of work, which may be undertaken within the specied location is as outlined below.

Authorized work start Authorized work stop Authorized work start Authorized work stop Authorized work start Authorized work stop Authorized work start Authorized work stop

Activity Performer

DISTANCE FROM PIPELINE

3. OTHER SUPPORTING DOCUMENTS: Supporting sketches/ drawings Attached:

aVG iNCG ee e eSQ

Yes No

dG jW Uh hCG SdG GAGLG


4. EQUIPMENT TO BE USED : Hand Tool Only Powered Tools Welding/ Generating Sets Mechanical Digger De-watering Pump Sheet Piling NDRC Other (Specify) 6. ATW ORIGINATOR : Name : SG

eG ILCG

Tick as appropriate

5. PRECAUTIONS REQUIRED : Temp. Crossing Reqd. Temp. Fence Reqd. Shoring/ Barriers Reqd. Monitor Ground Settlement Monitor water accumulations Warning Signs. Other (Specify)

FbdG GAGLEG
Yes No N/A

a jhj GhOCG FHc GhOCG bW dJ GhOCG / fG G e S e FU OSEG FcQ G aCG G YCG i`NCG

bDe QY bDe S LGM / OSEG VQCG g ie bGe G bGe jj Md i`NCG

gEG
Position : XdG Signed : bdG Date : jQdG

Operations

NOTIFICATION
7. NOTIFICATION OF OTHERS : GASCO Site: ADCO Site:

iNCG G HEG

(Details to be entered where applicable) Other OPCO: Third Party Other

Police Approval (Stamp)

OPERATIONS SITE ENDORSEMENT


14. OPERATIONS SITE ENDORSEMENT:

4th Week

3rd Week

Engineering Procedure or Method Statement:

fG Y dSQ bQ Other Suppoting Documents: iNCG e

No objection Certif icate Ref.:

2nd Week

fCG N e aG

Activity Performer

Assest Operator / Area Authority acknowledges and conf irms continued safety of the work during site visit.

Maint /Eng / Project

MAINTENANCE / ENGINEERING / PROJECT REVIEW


8. MAINTENANCE / ENGINEERING / PROJECT REVIEW :

jQG / SdG / fdG b bJ


Signed : bdG

(This section is applicable for Gasco Activities). Day / Date Date : jQdG 1st Week

Saturday: initial Time

Sunday: initial Time

Monday: initial Time

Tuesday: initial Time

Wednesday: initial Time

Thursday: initial Time

Friday: initial Time

I have reviewed the workscope. HSE Requirements and Precautions as detailed in Section 1 to 5 inclusive: Name : SG Position : XdG

ATW ISSUER Operations Operations


9. PIPELINES OPERATIONS SUPERVISOR : dG e I have reviewed the proposed workscope, equipment to be used and precautions detailed in Section 1 to 6 inclusive. Work may proceed for the undernoted period (maximum 28 continuous days) Date: From: To: Weekly: From: N/A To:

2nd Week 3rd Week 4th Week

Area Authority to visit worksite (Tick as applicable) Daily:

Activity Performer

Name : SG

Position : XdG

Signed : bdG

Date : jQdG

ATW ACCEPTOR
10. ACCEPTOR : jd Name : SG

on behalf of Work Party Position : XdG

I have read and understood the stated precautions and agree to observe them. Signed : bdG Date : jQdG

EXTENSION TO VALIDITY PERIOD Operations


11. EXTENSION TO VALIDITY PERIOD : jdG Ia j Pipelines Operations Supervisor (Maximum of 28 continuous days for each extension) There has bee no change to the original workscope, equipment to be used or precautions required. Work may continue until the undernoted date. To: Date: To: Date: To: Date: Name: Name: Name: Position: Position: Position: Signed: Signed: Signed: Date: Date: Date:

Activity Performer / Operations

CLOSURE OF AUTHORISATION TO WORK


12(a) WORK COMPLETION : The job has been completed The Work Site is clear and safe Housekeeping is satisfactory Signed:

dG AfEG

(Activity Performer)

12(b) WORK COMPLETION: dG


I acknowledge that work is complete. This Authorisation to Work is Withdrawn Name: Signed:

AfEG

Name: Position: Date:

(Operations Supervisor) Area Authority Initial

Position: Date:

Distribution: White Original - Worksite; Yellow - PCF Copy; Pink - Contractor/ Eng Copy

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Page 45 of 45

ACTIVITY SEQUENCE CONTROL FORM

CHAPTER 6 ACTIVITY SEQUENCE CONTROL FORM CONTENTS

Section

Page

6.1 6.2

OBJECTIVE Use of Activity Sequence Control (ASC) forms 6.2.1 6.2.2 Identifying the Need for an ASC Use of ASC forms in the Permit to Work System

2 2 2 2

ILLUSTRATIONS Figure 6.1 Figure 6.2 COMPLETING AN ASC FORM ASC CONTROL FORM 3 4

GASCO Permit to Work Standard


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CHAPTER 6 ACTIVITY SEQUENCE CONTROL FORM

6.1 OBJECTIVE The Activity Sequence Control (ASC) form provides a useful tool in the PTW System for work that involves several stages, or is complex, by allowing the work to be described in a stepwise sequence, whereby: the hazards are identied for each work activity the controls to mitigate the associated risks are dened the responsible parties at each stage are identied

The use of an ASC is recommended whenever a Work Permit covers more than one work activity (see Chapter 3, Section 3.3.4), which requires clear identication of boundaries of responsibility, e.g. more than one Trade discipline is involved. 6.2 Use of ASC in the Permit to Work System The ASC is not intended to be a substitute for a Maintenance/ Engineering Method Statement, but more a sequential listing of tasks so that hazard identication and application of controls is structured. In particular, it provides a control mechanism should any stage of the work require a signature of approval before proceeding to the next stage. An annotated version of the ASC, which provides guidelines for its completion, is given in Figure 6.1. A blank copy of the ASC Form is provided in Figure 6.2. 6.2.1 Responsibility for Identifying the Need for an ASC The Activity Risk Assessment (ARA) team will normally be responsible for identifying the need for, and the writing of an ASC (see Chapter 3, Section 3.4.2). An ASC will normally be presented with the Permit at the PTW planning meeting for review and discussion, and is to be cross-referenced in Box 4c of the Work Permit. Where incorporated, it is to be included in the Toolbox Talks associated with the work.

GASCO Permit to Work Standard


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Page 2 of 4

* An asterisk next to an activity number denotes a hold point beyond which further approval is required.
ASC No.
1. Provide a unique reference number on the ASC for record purposes

ACTIVITY SEQUENCE CONTROL FORM


TASK:
2. Enter details of main Task (as detailed on the Work Permit)

Associated Work Permit:


* Responsible Person

3. Enter the unique number of the Associated Work Permit

*
Activity No

SubActivity No.

Sequential Activity Description

Hazards Identied

Controls Required

Step Complete

Remarks

6. Provide a brief description of the critical activities and associated sub-activities 4. Identify any critical activity requiring a control. Mark with an asterisk (*) to indicate where an approval signature of the Responsible Person is required to conrm the ste has been com leted 5. Identify any key sub-activity associated with the main activity

7. List the Hazards associated with the critical activity (from the ARA)

8. List the Controls required to mitigate the risks associated with the hazards

11. Provide explanatory notes where considered necessary

9. Nominate the Responsible Person, who is to conrm that the required controls are in place, and the critical step or sequence in the activity is completed

10. Box for the Signature of the Responsible Person (where indicated with an asterisk) Signature conrms the critical step is complete and provides the approval to proceed to the next step in the sequence

Figure 6.1 COMPLETING AN ACTIVITY SEQUENCE CONTROL (ASC) FORM

GASCO Permit to Work Standard


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Page 3 of 4

* An asterisk next to an activity number


denotes a hold point beyond which further approval is required to proceed to next step.

ACTIVITY SEQUENCE CONTROL FORM


TASK: Associated Work Permit:
Hazards Identied Controls Required Responsible Person

ASC No.

*
Activity No

SubActivity No.

Sequential Activity Description

* Step Complete

Remarks

Figure 6.2 ACTIVITY SEQUENCE CONTROL (ASC) FORM

GASCO Permit to Work Standard


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CHAPTER 6

Page 4 of 4

TOOLBOX TALKS

CHAPTER 7 TOOLBOX TALKS CONTENTS

Section

Page

7.1

INTRODUCTION 7.1.1 Deciding on the need for a Toolbox Talk 7.1.1.1 Checklist for identifying need for Toolbox Talk 7.1.2 Format of the Toolbox Talk 7.1.3 The Presenter of the Toolbox Talk 7.1.4 Checklist for Toolbox Talk Presenter

2 3 3 4 5 6

APPENDICES APPENDIX 1 TOOLBOX TALK RECORD FORM 7

GASCO Permit to Work Standard


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CHAPTER 7

Page 1 of 7

CHAPTER 7 TOOLBOX TALKS

7.1 INTRODUCTION This Section supports the Activity Risk Assessment Process described in Chapter 3, Section 3.4 and should be read whilst referring to the Work Permit (Chapter 5, Figure 5.1). One of the last steps in the Activity Risk Assessment (ARA) Process is to discuss the Work Permit, and any supporting Permits or Certicates, with the persons who will actually be carrying out the work, and therefore be directly exposed to possible release of hazards. This is achieved by holding a 'Toolbox Talk '. Toolbox Talks are an essential element of safe working practices in GASCOs sites for both GASCO and contractor staff. The purpose of the talk is to discuss with the working party: What the work activities will be; What hazards have been identied that will require controls during the course of the work; What those controls are and how the work party will be affected. The work party may, by virtue of their experience identify further hazards or may be able to suggest alternative, or improved, controls. Where this is the case, the hazards and additional precautions section of the Permit should, if necessary, be modied and initialled after consultation and agreement with the validating and issuing authorities. The Originator of the Permit should formally capture this feedback by updating the ARA, which can then be utilised the next time the work is undertaken.

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Page 2 of 7

7.1.1 Deciding on the need for a Toolbox Talk The requirement for a Toolbox Talk will be decided by the Permit Originator, based on his judgement of the risks involved and the work partys experience and familiarity with the task. A formal Toolbox Talk is not normally required for routine jobs, covered by maintenance procedures, which are carried out by competent staff and which are undertaken frequently. If the job is unusual, complex, is done infrequently, or, is being done by new persons then a formal Toolbox Talk is required. The Toolbox Talk need not cover all of the work at the same time. The Toolbox Talks may be given at different stages of the job and should, where applicable, be linked to the Activity Sequence Control Form (ASC). 7.1.1.1 Checklist for identifying the need for a Toolbox Talk To help the Originator decide if a formal Toolbox Talk is required guidance is given in the matrix below

Work Aspect Are there any Inexperienced (work experienced) Members in the Work Party? Is the Task unfamiliar to the Work Party? Is the Work Site unfamiliar to the Work Party? Is the Work Scope of a complex nature? Is Multi-Trade Co-ordination required? Is the Task HSE Critical? Is the Task Operationally Critical? Are hazards, or potential hazards, present? Has there been any change to Work Scope? Can Adverse Weather Conditions affect the Task? Are Operations or Specialist Personnel to be present?

Yes

No

If the answer to all questions is NO, a formal Tool Box talk is not required.

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7.1.2 Format of the Toolbox Talk Where there is a perceived higher risk, the Permit Originator should stipulate the requirement for a formal record of the Toolbox Talk. In such cases, the Toolbox Talk is to be recorded on the Toolbox Talk Record Form on the back of the PTW The Toolbox Talk Record Form provides an effective communication means for ensuring the work party are:

Aware of the work scope; Aware of the hazards; Knowledgeable as to the methods/ procedures to be adopted; Aware of the PTW precautions/ controls; Aware of any constraints; Aware of what tools and equipment are to be used; Aware of Environmental considerations; Aware of any potentially conicting activities; Able to clarify any issues and provide comments.

Where included, the Toolbox Talk Record Form should be cross-referenced by ticking the box in Section 4c of the Work Permit.

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7.1.3 The Presenter of the Toolbox Talk The presenter of the Toolbox Talk(s) is to be agreed at the Daily PTW Meeting. It is normally the person who knows most about the job. Depending on the circumstances, it may be more than one person. For example, an Operations person rather than an Engineering member of staff can better describe hazards that may arise from Operations. All members of the work party must indicate that they understand the Toolbox Talk. Where different nationalities are involved, it may be necessary to appoint an additional person who is conversant in that language, to assist the presenter in the talk, in order to overcome any language barriers or literacy issues. The Toolbox Talk should be repeated if: (i). (ii). (iii). The work party changes or new personnel are assigned to the work party; Circumstances, or conditions, relating to the work activity change; The work enters a different phase.

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7.1.4 Checklist for the Toolbox Talk Presenter After giving the Toolbox Talk, the Presenter should conrm the understanding of the Work Party by using the following checklist as an aide-memoir: Can all the personnel in the Work Group answer YES to the following questions? Are all members of the work party aware of the hazards involved with the work activity? Are all members of the work party aware of the control measures required to mitigate the risks associated with the hazards? Are those people in the work party who are responsible for implementing these control measures aware of their responsibilities? Are these control measures in place? Is everyone aware of what is being done at the worksite? Is the work party aware of what everyone else is doing at the worksite? Is there other work ongoing in close vicinity to the worksite, which the work party need to be aware of? Does the Person in Charge of the Worksite (PICWS) know an additional Toolbox Talk is required should there be any signicant change to the work scope? Does the PICWS understand the requirement to provide a Toolbox Talk to any new people joining the work party? Are there any Language/ Literacy Issues? Does everyone know what to do in the event of a site alarm or emergency?

If the answer to any of these questions is NO, then the safety of people is at risk and must be addressed.

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Page 6 of 7

TOOLBOX TALK RECORD FORM


All personnel involved in the work activity must be participate in the Toolbox Talk and sign below as being present.

Checklist / Prompt for Discussions (Tick where applicable)


Types of Operation to be executed Methods/ Procedures to be adopted PTW / ARA Precautions & Controls Safety Equipment and Location Individual Responsibilities Access / Egress Tests / Monitoring Work Equipment Production / Operational Constraints Crane / Lifting requirements Supplementary Permit / Certicate Requirements Hazards & Hazardous substances used / present Isolation Requirements Concting Activities Work in adjacent areas Environmental considerations Waste Management Site Rules

General Comments / Observations Identied during Toolbox

Action required?

Yes

No

Details of persons attending Toolbox Talk


Name Trade / Discipline Signature Date

Toolbox Talk conducted by:


Name: Signed: Date:

GASCO Permit to Work Standard


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CHAPTER 7

Page 7 of 7

PERMIT CONTROL FACILITY AND ADMINISTRATION OF PTW

CHAPTER 8 TOOLBOX TALKS CONTENTS

Section

Page

8.1

OBJECTIVE 8.1.1 PCF Requirements 8.1.1.1 8.1.1.2 8.1.1.3 8.1.2 8.1.3 8.1.4 8.1.5 Purpose of PCF Layout and Location of PCF Facilities within PCF PCF- Principles of Operation

2 2 3 3 4 5 5 6 8 8 9

PCF- Operating Rules Segregation of Permits in Display Racks PTW Administration and Document Control 8.1.5.1 8.1.5.2 Permit Return Archiving of Permits

ILLUSTRATIONS Figure 8.1 Representation of Permit Lifecycle with PCF Display 10

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CHAPTER 8 PERMIT CONTROL FACILITY AND ADMINISTRATION OF THE PTW SYSTEM

8.1 OBJECTIVE A fundamental requirement of any PTW System is that it provides a suitable display of permitry on the facility, in a central location, to allow staff an overview of current status. It is also required that all closed out permitry be archived in a systematic fashion for easy reference and follow-up auditing purposes. This section contains the detailed procedure for the handling of Work Permits, supporting Permits and Certicates, and other related documents as they pass between signatories and are administered through the Permit Control Facility (PCF). 8.1.1 Permit Control Facility Requirements 8.1.1.1 Purpose of the Permit Control Facility The Permit Control Facility (PCF) will be provided in a central point of the Plant or Pipeline facility through which all Permits pass each time their status changes, i.e. when Authorised, Endorsed, Suspended or Closed. This enables a check to be made that the work specied does not conict with any ongoing Permit work. It also allows a continuous display of work in progress to be maintained. It can, in addition, provide the venue for the daily Permit-to-Work (PTW) meeting whereby all work requirements will be discussed and agreed.

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8.1.1.2

Layout and Location of the PCF The size and layout of the PCF will depend upon the complexity and conguration of the facility. For a small and less complex facility it may be a section of the Control Room, whilst for a more complex facility, if space permits, it may merit a separate room. The PCF should ideally be located in, or in close proximity to, the Control Room or other central facility. Where this is impractical, the location should be selected carefully to ensure that it is readily accessible to users, and will not cause excessive additional journeys for personnel obtaining signatures. A PCF has to be of sufcient size to house, in one location, all the information displays boards, permit racks, and all the relevant les and data that are required to be stored, for the Asset under the authority and control of the Asset Operator. Where there is more than one Asset, with several Asset Operators (e.g. Habshan), it is permissible to have separate PCF facilities, providing the Shift Superintendent (the Asset Holder) can maintain an overview. Within the PCF, there should be physical separation between the occupants and the customers so that only nominated personnel can alter the displayed data.

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8.1.1.3 Facilities Within the PCF Permit Rack: As a minimum, there are to be conventional racks for the display of paper copies of all Permits from all departments on the Plant or Pipeline. It is to be arranged in such a way that Permit location and status are readily visible. This enables staff to readily check which equipment is under maintenance and is not available for operation. Permit Location Board: Ideally, there should be a plan of all areas and units of the facility showing, as appropriate, the Hazardous Areas in correct geographical orientation. The location of all Permit work in progress can be indicated with suitable markers, together with safety system inhibits and the position of barriers and scaffolding work. Firemain and Fire & Gas System Schematic Diagrams: It is useful for schematic diagrams of the Firemain and Fire & Gas System network to be displayed in the PCF. These can be arranged in such a way that equipment for maintenance or repair can be indicated in a highly visible manner. This provides an indication of re and safety systems not available for operation. Desk and Counter Arrangement: This should be arranged to suit the conguration of the PCF. It is recommended that it provide physical separation between the customers and the Issuing Authority. This will allow the customers visibility of the information displayed whilst ensuring that only authorised personnel can alter the displayed data. The Shift Controller, who is the Asset Operator responsible for shift operations, will manage the PCF. The Assistant Shift Controller may assist him but there must be clear understanding as to their individual roles and responsibilities, when changing Permit status and updating displays, to avoid potential conict situations arising.

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8.1.2 PCF - Principles of Operation In the PCF, for each asset under the control of the Asset Operator (Shift Controller), all Permits and systems isolation boundaries will be systematically displayed in one location, so that operators can readily see and check which equipment is isolated for maintenance and not available for operation. At the PCF, staff will be able to obtain key information to aid their decisions with respect to Permits and the isolating and de-isolations of equipment. Data displayed will cover the whole facility. The facilities of the PCF are to be available throughout periods when work is in progress on the Plant. When unattended, the PCF should be secured to maintain the integrity of the information it contains. 8.1.3 Review and Control of Work under PTW No work under a Permit is to be commenced until that Permit has been reviewed by the Asset Operator (Shift Controller) to give conrmation that: (1) The work does not clash with that being undertaken under the authority of any other Permit or isolation. (2) The Authorised Signatory is correct for the category of work and that the Permit is correctly lled in. No isolation or De-isolation is to be started until the appropriate isolation/deisolation details are documented and agreed by the Shift Controller. The Shift Controller should conrm that the proposed isolation boundary is compatible with any other isolation boundaries in force under the PTW System. Only when the above has been properly completed may the Permit be issued. All Suspended and Closed Permits are to be displayed separately from those Endorsed and Validated in the PCF Permit Display Racks.

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8.1.4

Segregation of Permits in Permit Display Racks The Permit Control Facility (PCF) is to provide a Permit Rack system, suitable for the display of permitry, sub-divided by Area of the Plant or Pipeline facility. The Permit Rack arrangement should allow for the further segregation and visual presentation of permitry status within the following sections (see also diagrammatic representation, Figure 8.1): VALIDATED Section After validation, by the Maintenance/ Engineering Authority and the Asset Operator (normally the Operations Co-ordinator), the Work Permit, together with its additional supporting certicates are placed in the 'VALIDATED' section of the Permit Display Rack. Operations staff is now aware that planned work in the Operations area has been approved but has not yet started. The Shift Controller shall, prior to arranging for any worksite preparations, check the Permit against other Permits displayed in the PCF for conicting activities. If any conicts are identied, he is to advise the Originator and Operations Co-ordinator who will agree either to: a) Withdraw the new Work Permit, or, b) Arrange for other Permits to be Suspended or Cancelled, dependent upon relative priorities. Once this step is completed the Shift Controller may authorise Worksite preparations to proceed. He is to ensure that any other supporting documentation (e.g. isolation/ blind lists) is retained in the Permit Rack along with the associated permitry.

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8.1.4 Segregation of Permits in Permit Display Racks (cont.) ENDORSED Section When the worksite preparations and checks for conict are complete, the permit is issued by the Asset Operator (Shift Controller) and accepted by the Maintenance/Engineering Authority who then takes the top, original (white) copy to the worksite for Area Endorsement. The 2nd (yellow) is transferred to the 'ENDORSED' section of the Permit Display Rack Operations staff is now aware that the planned work is actually proceeding in the Operations Area. At the start of each new shift period, prior to each subsequent endorsement of the Work Permit, the Asset Operator will again check for conict with any other Work Permit or ongoing activity prior to releasing the Permit. NB. It is permissible for the Assistant Shift Controller to carry out subsequent endorsements of permitry on the agreement of the Shift Controller who is the principle Asset Operator. SUSPENDED Section At the end of the Maintenance/ Engineering work period the original top copy, is returned to the PCF and, together with the other copy, is transferred to the 'SUSPENDED' section of the Permit Display Rack. The permitry is to be arranged with the top original (white) copy on top. Operations staff are now aware that work which was in progress will/ has been suspended but is to continue and isolations will/may be in place. In the event of the Maintenance/Engineering Authority not returning permitry for re-endorsement at the end of a shift period, the Asset Operator (Shift Controller or Assistant Shift Controller) should change the display to SUSPENDED. As the yellow copy will be displayed (instead of the white), it will be evident to the incoming Asset Operator that action must be taken to follow-up with the responsible Maintenance/Engineering Authority.

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CLOSED Section When work has been completed, or a new permit is required, all the permitry is transferred to the CLOSED section of the Permit Display Rack. Operations staff is now aware that the work is completed or requires new permitry. Prior to arranging for any de-isolations of equipment, the Shift Controller is to check that de-isolations will not conict with any other Work Permit or work activity in progress. NB. The permitry can be archived only once it is conrmed that all de-isolations are complete.

8.1.5

PTW Administration and Document Control 8.1.5.1 Permit Return The persons working under the PTW (the Accepting Authorities) should have no direct access to Permit Display Racks. Only the Shift Controller (or his nominated Assistant) may alter permit displays. To provide a workable system for the return of completed, or suspended, permits at the end of the working period, or on completion of the job, it is recommended to provide a tray system in the PCF. The tray system should have (as a minimum) two trays to accept the return of all original permitry:

One for CLOSED - for completed and/or expired Permits out with validity periods. One for SUSPENDED - where work is to continue.

The Shift Controller (or his assistant) will then transfer them to, and update, the Permit Display racks. Closed permitry is to remain in the CLOSED section of the rack until it is conrmed that the worksite conditions are as stated and, where applicable, de-isolations have been completed and equipment returned to normal status. GASCO Permit to Work Standard
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8.1.5.2 Archiving of Permitry All permitry is to be archived, by Area, in the PCF, or other adjoining facility, which has a controlled access. The retention period for all permitry is 6 months from the date of closure. The recommended method of ling is to have a short term (monthly) archive and long term (6-monthly) archive system. Closed out Permits are placed by the dayshift Shift Controller into the short-term archive for later ling in the long-term archive. The long-term archive will have all Permits archived by month and area. Each month the short-term archive contents will be transferred to the long-term archive, replacing all permitry from the rst month of the preceding 6-month period. Such permitry removed from the Archive is to be destroyed.

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P e rm itry origination

P e rm itry rev ie w

W o rk s ite E n d o rse m e n t

YES
W o rk sto p o r c o m p le te

P E R M ITR Y TO P C F

J o b c o m p le te ?

P C F D IS P L AY R A C K S

NO

VA L ID AT E D NO

Is th e re any c o n ic t?

YES SU SPEN D ED CLOSED

W o rks ite P re p a ra tio n s

S h ift Issue,
Acceptance & E n do rs e m e n t

W o rk s ite re in s ta te m e n t

P e rm itry a rc h iv ed

Figure 8.1: Graphical Representation of Permit Lifecycle with PCF Status Display

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PERMIT TO WORK SYSTEM AUDITING AND REVIEW

CHAPTER 9 PTW SYSTEM AUDITING AND REVIEW CONTENTS

Section

Page

9.1 9.2 9.3

OBJECTIVE FREQUENCY OF AUDITS TYPES OF AUDITS 9.3.1 Level 1 Compliance checks 9.3.2 Level 1 System checks 9.3.3 Level 2 System Operation checks.

3 3 3 3 4 5 6 6 6 6 6 7 7 8

9.4

AUDITING OF PTW TRAINING COURSES 9.4.1 Types of PTW Training Course Audits 9.4.2 Scope of PTW Training Course Audits

9.5

PTW SYSTEM REVIEW PROCEDURE 9.5.1 Introduction 9.5.2 Contributing Sources for Review Mechanisms 9.5.3 Annual Review of GASCO PTW System

9.6

PROPOSALS FOR CHANGE TO PTW SYSTEM

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CHAPTER 9 PTW SYSTEM AUDITING AND REVIEW CONTENTS

ILLUSTRATIONS FIGURE 9.1 PROFORMA - PTW SYSTEM CHANGE PROPOSAL APPENDICES APPENDIX 1 PTW AUDIT FORM LEVEL 1, DOCUMENTATION Form W: Weekly Permit to Work Checks APPENDIX 2 PTW AUDIT FORM LEVEL 1, SYSTEM CHECKS Form M: Management and Administration of PTW System 12 10 9

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CHAPTER 9 PTW SYSTEM AUDITING AND REVIEW

9.1 OBJECTIVE To periodically review and monitor the effectiveness and the application of the GASCO PTW System. 9.2 FREQUENCY OF AUDITS Auditing of the PTW system (including the ATW) will take place at Level 1 and Level 2 as described below. Type of audit Level 1 Compliance Check Level 1 System Check Level 2 System Operation 9.3 TYPES OF AUDITS 9.3.1 Level 1 Compliance checks The sites will prepare an annual programme of Level-1 Compliance checks. The programme will: Identify those who will participate as Lead Auditors and Audit Team Members, including Contractors; Have a minimum of one audit of a live Permit, each week, (monthly in the case of Pipelines) Include all types of supporting Permits and Certicates; Include all areas of the site where the PTW system applies; Include work by both Site Personnel and Contractor staff. The audit will use the standard audit checklist Form W (see APPENDIX 1) which has Guidance Notes included on the reverse side GASCO Permit to Work Standard
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Frequency Weekly using Form W (Monthly for Pipelines) Monthly using Form M (Quarterly for Pipelines) Annually

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9.3.2 Level 1 System checks The Sites will prepare an annual programme of Level-1 Monthly System checks to be carried out by the Plant or Pipeline Vice-President, or his delegate. The programme will:

Conrm the standards of the Daily PTW meeting are maintained (see Chapter 3,Section 3.5.2) by attending one of the meetings; Conrm that the process of Risk Assessment is being correctly followed

Check that Permits are being displayed correctly in the Permit Control Facility (see Chapter 8, Section 8.1.4);

Conrm that the process for PTW issuing and handover to the acceptor in the PCF is adequate Conrm that the PTW Authorisation Register is up to date (See Chapter 2) Check that PTW archiving is being done according to procedures (see Chapter 8, Section 8.1.5.2) Check, by reviewing previous Incident Report statistics, that any incidents involving Permits have been reviewed for potential impact on the PTW System; Check the status of the RAP's from the Level-1 Compliance checks; Include a review of the Register of Work Activities for Work Undertaken not requiring a Permit (see Chapter 3, Section 3.3.1); Conrm that the Trip and Alarm Defeat register in the MCR is being operated correctly; Conrm that Shift Handover Logs contain written information on ongoing Permits, particularly those that have an impact on safety systems.

The audit will use the standard audit checklist Form M (see APPENDIX 2) which has Guidance Notes included on the reverse side. The Plant Division Vice President (or his delegate) is responsible for producing the Remedial Action plan (RAP) resulting from the audit. The documented actions are to be entered into the HSE Tracking System, by the HSE Superintendent, for subsequent review by HSE.

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9.3.3 Level 2 System Operation checks. HSE Division will prepare an Annual Programme of PTW System operation checks (one per site). The programme will: Conrm that the level 1 audit programmes are being maintained; Conrm lateral learning is being maximised between sites in the review of RAP's; Identify areas for improvement on sites and/ or the PTW System arising from RAP's. HSE is responsible for: Preparing an overview report at the end of the Level-2 programme and submitting to SVP (O) Producing any Remedial Action Plan resulting from the Level 2 audit.

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9.4

AUDITING OF PTW TRAINING COURSES 9.4.1 Types of PTW Training Course Audits There are to be three PTW courses: (1) User. (2) Permit Signatories. (3) PICWS The Plant or Pipeline Vice-President is responsible for ensuring a comprehensive training programme is in place (see Chapter 2) 9.4.2 Scope of PTW Training Course Audits The audit provides a mechanism for ensuring that the Training Standards are maintained across all courses. At least one audit of each course should be conducted every year. The Plant or Pipeline Vice President has the responsibility for ensuring the Audit of Training is carried out.

9.5

PTW SYSTEM REVIEW PROCEDURE 9.5.1 Introduction The PTW System is subject to continuous reassessment and regular review. Though there will be information collated throughout the year, it is required that no more than one amendment is issued per year (unless operational reasons demand otherwise). The amendment needs to obtain the same authorisation/approval level as the original PTW System Manual.

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9.5.2 Contributing Sources for the Review Mechanism Information for incorporation in the review will come from the following sources: (1) Proposals for Change. (2) Audit Reports. (3) Incident Reports. (4) PTW training course feedback. (5) Feedback from GASCO and Contractor Personnel. All information from whatever source must be submitted in the form of a Change Proposal (see 9.8) to enable it to be incorporated in the review mechanism. When the VP-HSE believes that sufcient changes to the PTW System have been agreed to warrant it, he will request SVP (O) to authorise the issue of an amendment to all controlled copies of the PTW System manuals. 9.5.3 Annual Review of Gasco PTW System Proposals for changes to the PTW System Manual and/or procedures therein should be submitted, in writing, by the respective Plant or Pipeline Vice President, to the HSE custodian for initial review and approval. Any subsequent amendments may then be authorised for issue by SVP (O), if urgent, or, where not urgent, incorporated as part of the annual review process. There will be a formal annual review of the PTW System, and its operation, led by the HSE Vice President. This review will encompass but will not necessarily be limited to:

Incidents relating to PTW violations and non-compliances; Level 1 and Level 2 Audit results; The review of proposals for change to the PTW System; All deviations applied for; Lateral learning opportunities from the Industry and sharing of Best Practice.

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9.6

PROPOSALS FOR CHANGE TO THE PTW SYSTEM Proposals for change or improvement to the PTW System and/or Manual can be made at any time. The proposal should be raised and documented on the standard PTW System Change Proposal Form (see Fig. 9.1). This is to be discussed, agreed and countersigned by the Plant or Pipeline Vice-President before being forwarded to the HSE Vice-President. The HSE Superintendent will keep a copy of the Change Proposal on location for reference purposes The HSE Vice-President will review such proposals on a regular basis. Approved proposals will be incorporated in the Annual review of the PTW System Manual. Originators will receive notication of the action taken on their proposal or reasons for rejection.

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PTW SYSTEM CHANGE PROPOSAL PLANT OR PIPELINE DIVISION CHANGE PROPOSED BY: SIGNED: COUNTERSIGNED: (Plant or Pipeline Division Manager) PROPOSAL FOR CHANGE: SECTION:

POSITION: DATE: DATE:

PARAGRAPH:

REASON FOR CHANGE:

COMMENTS BY HSE DIVISION:

SIGNED:

DATE:

Fig 9.1 - Proforma for Proposal for Change to the PTW System/Manual

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Weekly Permit To Work Audits Form W


Audit Date: Auditor Work Permit No Supporting Permit / Certicate Type Number Task Audit Reference No. Signature

Sr. No 01 02 03 04 05 06 07 08 09 10 11

Description
Is the Work Permit displayed at the work site? Is the Work description, Location and Area Classication correctly described on the Work Permit? Is the work being undertaken the same as described in Section 2? Is the presence of the PICWS same as stated in Section 3? Are all supporting Permits or Certicates, as listed in Section 4, available at the work site? Are all specic Precautions / HSE Requirements listed in Sections 3 and 5, or required by the Risk Assessment, in place? Are all required signatures in place with dates and times? Is equipment tagged and locked as required by the Isolation Conrmation Certicate? Do members of the work party understand the hazards and controls related to their work? Are members of the work party complying with the PPE requirements? Is the permit copy displayed in PCF display rack together with any supporting permits or certicates?

Yes

No

Remarks

Immediate Remedial Action Taken:

Status

Signature of Ops. Superintendent

Further Remedial Action Required:

Action By

Target Date

Audit Reviewed and Remedial Actions Approved (HSE Superintendent) Name: Signature: Comments:

Date:

See notes on Reverse

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Weekly Permit To Work Audits Form W

Notes
1. One PTW Auditor can conduct this PTW audit. 2. The PTW Auditor must be an approved Level 1 HSE Auditor 3. Audits will be conducted on Endorsed Work Permit at the work site and in the PCF. 4. The PTW Auditor will take immediate corrective action when required and advise Operations Supervision. 5. If any further action is required this must be discussed and agreed by the Area Superintendent and the PTW Auditor 6. The HSE Superintendent will review the Audit and when proposed remedial actions have been agreed with the Action Party he will sign off the Audit Form 7. The Remedial Actions will be entered into a database and progress will be monitored by HSE Department. 8. HSE Department will archive completed Audit Reports with a copy of the permit.

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Monthly Permit To Work System Audits Form M


Plant or Pipeline Division: Audit Team Leader :
Sr. No 01 02 03 04 05 06 07 08 09 10

Audit Date: Audit Team Members: Description

Audit Reference No.

Yes

No

Remarks

Are the standards of the daily permit to work planning meeting being maintained? Are risk assessments being conducted in an adequate manner? Are members of the risk assessment team aware of which activities require the Risk Assessment to be signed by the Plant Vice-President? Are permits and certicates correctly displayed in the PCF? Is the process for Issuing and Handover of the Permit to the Acceptor adequate? Is the total number of endorsed permits per area at a manageable level? Are drawings available which show Restricted Areas, Unrestricted Areas and H2S zones? Is the PTW Authorisation Register up to date ? Are Permits being closed when work complete and correctly archived ? Is the Level 1 PTW Audit Programme complied with, and are Level-1 PTW Audit reports correctly completed? Are remedial actions identied during Level -1 PTW Audits being entered into the Remedial Action Tracking System? Is the Register of Work Not Requiring a Permit up to date? Is the Trip and Alarm Defeat Register being operated correctly? Is the Shift Handover Log being used to record ongoing PTW activities? Are any PTW Deviations in place correctly recorded in the PTW Deviation register? Is there a record maintained for EPIs in the PCF?

11 12 13 14 15 16

Remedial Action Required:

Action By

Target Date

Lead Auditor

Date:

See notes on reverse

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Monthly Permit To Work System Audits Form M

Notes

1.

The Plant Vice-President/ or his delegate will lead this Audit. Team Members should include a representative of the HSE Department. The Lead Auditor will identify any Action Parties and advise them of the required Remedial Action. This completed Audit Form will be sent to the HSE Superintendent who will ensure any Remedial Actions are entered into the Remedial Action Plan. HSE Department will archive completed Audit Forms

2.

3.

4.

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AUTHORIZED DEVIATIONS FROM PERMIT TO WORK SYSTEM

CHAPTER 10 AUTHORISED DEVIATIONS FROM PTW SYSTEM CONTENTS

Section

Page

10.1 DEVIATION REGISTER 10.2 AUTHORISED SUPPLEMENTARY PROCEDURES (DEROGATIONS) 10.2.1 Token Header for the Derogation

2 3 3

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10.1

SITE DEVIATION REGISTER Any planned deviations (see Chapter 1, Section 1.6) from the PTW System must be requested by the Plant or Pipeline Vice-President, in writing, to the Senior Vice-President Operations (SVP (O)). Approved derogations are to be issued as a Supplementary PTW procedure, authorised by SVP (O) and approved for issue by the Plant or Pipeline Vice-President for subsequent inclusion in all site copies of the PTW System Manual. The Plant or Pipeline Vice-President may cancel derogations when no longer required. The approved derogations are to be detailed in the Deviation Register, Table 10.1 below, and the approved Supplementary Procedures appended to each controlled copy of the PTW System Manual (of that site) in Section10.2.

Table 10.1 PTW System Site Deviation Register Derogation No. Date submitted Derogation Details Date Approved Date Rescinded

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10.2 AUTHORISED SUPPLEMENTARY PTW PROCEDURES (DEROGATIONS) 10.2.1 Token Header for the Derogation Each of the controlled copies of the PTW System Manual (as issued to that site where the derogation is to exist) should have the approved derogation appended in this section as a Supplementary Procedure.

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