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Chapter 12 Vehicles

Chapter 12 Vehicles

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WSP Special Operations - Procedures Manual
WSP Special Operations - Procedures Manual

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Chapter 12

Vehicle File

SECTION 01: INTRODUCTION I. A. B. C. D. E. F. G. DEFINITIONS PURPOSE OF THE VEHICLE FILE CANADIAN VEHICLE INDEX NATIONAL INSURANCE CRIME BUREAU DEFINITION OF A VEHICLE CRITERIA FOR ENTRY INTO THE VEHICLE FILE RETENTION VALIDATION

3 3 3 3 4 6 6 7 7 8 8 8 9 9 14 14 16 19 21 21 21 21 21 29 29 29 30 30 31 35 35 35 35 36 36
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SECTION 02: INQUIRIES I. DEFINITIONS A. SYNTAX B. GUIDELINES FOR INQUIRIES C. OPERATIONAL INQUIRIES II. PROCEDURE A. SEARCH PROCEDURES B. RESPONSES C. VALID HIT CONFIRMATION SECTION 03: FIELDS AND EDITS I. DEFINITIONS A. MESSAGE KEYS II. PROCEDURE A. FIELDS AND EDITS SECTION 04: ENTRY I. PROCEDURE A. VEHICLE ENTRY MASKS B. VEHICLE LICENSE ENTRY MASK C. ENTRY EXAMPLES D. ENTRY ACKNOWLEDGMENTS SECTION 05: MODIFY I. DEFINITIONS A. MODIFY TRANSACTION B. SYNTAX II. PROCEDURE A. VEHICLE MODIFY FIELD EDITS
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B. C. D.

EXAMPLES OF VEHICLE RECORD MODIFICATIONS MODIFY TO ADD NIC NUMBER MODIFY ACKNOWLEDGMENTS

36 37 37 38 38 38 40 40 41 43 43 43 44 45 45 46 47 47 47 48 48 49

SECTION 06: LOCATES I. DEFINITION A. LOCATE MESSAGES C. VEHICLE LOCATE FIELD EDITS D. EXAMPLES OF VEHICLE RECORD LOCATE MESSAGES E. LOCATE ACKNOWLEDGMENTS SECTION 07: CLEAR I. PROCEDURE A. CLEAR TRANSACTIONS B. SYNTAX OF A CLEAR TRANSACTION C. VEHICLE CLEAR FIELD EDITS D. EXAMPLES OF VEHICLE RECORD CLEAR MESSAGES E. CLEAR ACKNOWLEDGMENTS I. PROCEDURE A. CANCEL TRANSACTIONS B. SYNTAX C. VEHICLE CANCEL FIELD EDITS D. EXAMPLES OF A VEHICLE RECORD CANCELLATION E. CANCEL ACKNOWLEDGMENTS

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CHAPTER 12: WACIC Vehicle File SECTION 01: Introduction Procedure #: 12.01.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Purpose of the Vehicle File 1. The Vehicle File provides assistance in the recovery of stolen vehicles, stolen license plates, or vehicles involved in the commission of a crime (felony vehicle). It also contains major component parts (of vehicles) when stolen in conjunction with the theft of the vehicle. 2. To assist in the recovery of wanted stolen vehicles, WACIC maintains an active file by license (LIC) and vehicle identification number (VIN) of all inquiries submitted during the preceding period of a minimum of 120 hours. The LIC, VIN, and/or owner-applied number (OAN) information contained in any subsequent vehicle entry are matched against this file (OAN’s are classed as VIN’s). When a match is found, the originating agency receives a message showing the agency making the inquiry and the date/time the inquiry was initiated. 3. The WACIC Vehicle File also provides the capability of entering impounded or repossessed vehicles. Any subsequent stolen vehicle entry will produce a match on a previously entered impounded or repossessed vehicle record. B. Canadian Vehicle Index 1. NCIC maintains an interface with the Canadian Police Information Centre (CPIC) that allows searchable identifiers in CPIC records to be transmitted to NCIC for storage and access, creating the Canadian Vehicle Index (CVI). The CVI contains stolen boat, part, vehicle, and license plate records, including U.S. registered vehicles and boats stolen in Canada.
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Effective Date: August 1, 2006 See Also: CALEA:

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2. Based on the CVI response, the inquiring agency should perform an NLETS transaction to obtain current record information in CPIC, and then perform any required hit confirmation. Canadian agency names, addresses, and telephone numbers may be obtained through an NCIC QO inquiry. 3. All inquiries that search the NCIC Vehicle File may generate responses from the CVI. When a U.S. user queries NCIC and the query hits on a CPIC record, the user will receive the following message as a hit response: YOUR TRANSACTION IS A POSSIBLE MATCH WITH AN INDEX RECORD FOR A FELONY VEHICLE IN CANADA WITH THE FOLLOWING IDENTIFIERS: ORI/BC1234567 VIN/CAN1234567890 LIC/ABC123 LIS/AB. ADDITIONAL INFORMATION MAY BE OBTAINED VIA NLETS USING A VQ OR XQ TRANSACTION. INTERNATIONAL USERS CONTACT INTERPOL OTTAWA. C. National Insurance Crime Bureau 1. The National Insurance Crime Bureau (NICB), formerly NATB, is a crime prevention organization assisting law enforcement in the prevention, detection, and prosecution of the financial crimes of theft, fraud, and arson relating to personal property. NICB maintains divisional offices in Atlanta, Chicago, Dallas, New York City, and Los Angeles. Branch offices are located in Boston, Detroit, and Houston. Each office can be reached directly via the National Law Enforcement Telecommunications System (NLETS). The eastern and western divisional offices are open 24 hours a day, 7 days a week for urgent inquiries. 2. Special agents are always on call to provide assistance to law enforcement in the identification of vehicles under investigation. Special agents are highly qualified investigators and experts in identifying vehicles on which identifying numbers have been removed, changed, altered, or obliterated. Special agents participate in training programs for law enforcement officers charged with the responsibility of theft, fraud, and arson investigations. 3. NICB publishes manuals and software for assisting law enforcement in the investigation of the financial crimes of theft, fraud, and arson. VINASSIST is a personal-computer-based software package that assists VIN users in detecting and correcting VIN errors. Once a VIN has been corrected with VINASSIST, checking NICB's assembly and shipping records can verify it for accuracy. VINASSIST is available free of charge for directing requests via NLETS to NICB's Information Systems Division. NCIB manuals include the Passenger Vehicle Identification Manual, the Commercial Vehicle Identification Manual, VIN Location Pocket Guide, and the NICB Annual Report.
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4. The Passenger Manual furnishes identification techniques for motor vehicles, engines, and transmissions, in addition to a brief summary of vehicle and marine laws and regulations. The Commercial Manual similarly covers truck tractors, light-duty trucks, diesel engines, commercial trailers, recreational vehicles, farm, construction, and off-road equipment. The VIN Location Chart is a quick reference to be carried by field personnel. The Annual Report monitors trends in vehicle theft and fraud. Each publication is available free of charge to law enforcement agencies. For more information, direct requests via NLETS to your local NICB regional office. 5. NICB maintains a rapidly expanding national and international index of more than 250 million records related to vehicles, including manufacturer's shipping and assembly, vehicles imported and exported, thefts, impounds, salvage, auction, pre-inspection, vehicle claim, rental, theft, theft (recovery), and NCIC/CPIC cancels. To track a motor vehicle's complete life cycle from birth to death, the database is designed to include vehicle liability, physical damage, and related homeowner claims. NICB files include data on passenger vehicles, multi-purpose vehicles, trucks, trailers, motorcycles, snowmobiles, construction and farm equipment, boats, and uniquely identifiable parts. 6. States may enter impound records into the NICB Impound File via NLETS. Washington participates in the NICB Impound File by automatically forwarding each impounded vehicle record entered into the WACIC system NICB via NLETS. WACIC users need take no separate action to enter impounds into NICB files. The resulting acknowledgment from NICB is directed to WACIC so the NICB file (FIL) number can be extracted and added to the WACIC record. WACIC then sends a notice to the entering agency, indicating the NICB FIL number has been added to their record. 7. At NICB, in addition to being added to their Impound File, the VIN will also be compared to the NICB Theft File. If a matching record is found, the hit is forwarded to the proper NICB division for processing. The entering agency will be contacted. All new thefts are also checked against the Impound File when entered. The impound records will be maintained and returned by NICB for a period of 60 days from the date received. There may be occasions where the VIN does not pass the NICB edits. In these cases, quality control at NICB will review these and attempt to correct them. They will notify the sender of any corrections to the VIN. Moreover, if they are not able to correct them, the entering agency will be notified. 8. States also have the capability to cancel or modify their existing record. The modify is normally used if a mistake was made in the entry process.

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9. The cancel is used when the agency wishes to remove the record from the Impound File. D. Definition of a Vehicle 1. For WACIC/NCIC purposes, a vehicle is any motor-driven conveyance, except watercraft, designed to carry its operator. In addition to conveyances meeting this definition, aircraft, trailers, and campers designed for mounting on trucks are entered into the Vehicle File. E. Criteria for Entry into the Vehicle File 1. Any outstanding stolen vehicle, as defined above, should be entered immediately subsequent to receiving a theft report. WSP recommends registered owners sign theft reports. 2. Vehicles wanted in conjunction with felonies or serious misdemeanors should be entered into the file immediately. 3. Any stolen license plate will be entered on the same basis as a stolen vehicle, provided all plates issued are missing. If two plates are issued and only one plate is missing, it can be entered, provided the remaining plate will no longer be used. WACIC and NCIC will accept any stolen license plate. 4. Vehicles associated with wanted/missing person(s) should be entered as part of the wanted/missing person entry. 5. Impounded or repossessed vehicles should be entered by all agencies. With impounded/repossessed vehicles on file, a later file entry of a stolen report will give the entering agency the location of the vehicle and the agency that had the vehicle stored. 6. Loaned, rented, or leased vehicles that have not been returned are not entered into WACIC and NCIC unless an official police theft report is made or a filed complaint results in the issuance of a warrant. 7. All stolen/wanted vehicles and stolen/missing license entries are automatically entered into NCIC. It is the responsibility of the entering agency to maintain their entries in an up-to-date status. 8. Do not enter a vehicle stolen if it is located prior to entry.

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F. Retention 1. Stolen vehicles entered with the VIN or OAN remain for the year of entry plus four years from the year shown in the date of entry field. 2. Records having reached the end of their retention period are purged from both WACIC and NCIC during the annual purge on or about January 1 of each year. Stolen vehicles entered without a VIN or OAN, remain for 90 days from the date of entry. These records are purged from both WACIC and NCIC on a daily basis. 3. Felony vehicles remain in the system for ninety days from the date of entry. Records having reached the end of their retention period are purged from both WACIC and NCIC on a daily basis. 4. Stolen license plates- will remain on file for the year of entry plus four years. 5. Impounded vehicle records remain on file for six months from the date of entry. Records having reached the end of their retention period are purged from WACIC on a daily basis. a. Impounded vehicles are also forwarded to NICB, where they remain on file and available for inquiry for 60 days from the date of entry. 6. Repossessed vehicles remain on file for six months from the date of entry. Records having reached the end of their retention period are purged from WACIC on a daily basis. 7. When a record is cleared, it remains on file in the WACIC system for 14 days from the date of clear. Cleared records are removed entirely from NCIC upon receipt of the clear message. G. Validation 1. Stolen vehicle records are validated monthly. Each record entered will be subject to validation three months after entry and annually thereafter.

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CHAPTER 12: WACIC Vehicle File SECTION 02: Inquiries Procedure #: 12.02.0000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Syntax
Field Header Message Key Originating Agency Identifier License License State Vehicle Identification Number INV Image Indicator Related Search Hit End of Text Example W; QV WA0340500 123XYZ WA 2F01F128500 INV/INV IND/Y RSH/Y (send)

Effective Date: August 1, 2006 See Also: CALEA:

1. Inquiries can be either Message Field Code (MFC) driven or positional. If MFC's are used (LIC/, LIS/, VIN/), those fields immediately follow the original agency identifier (ORI) in the inquiry. If MFC's are not used, then the inquiry is "positional" and the fields must be in the order shown above with each field accounted for, even if not filled. 2. If the inquiry is a non-field contact (i.e., office, squad room), using the optional INV/ field in an inquiry prevents a notice from being sent to a DOC supervising officer if the inquiry retrieves a record on the subject from the Supervised Persons File. If INV/ALL is used in the inquiry, the 20 records limit is bypassed and all records on file matching the search elements are returned. 3. Including the image indicator (IND/Y) will retrieve any image records associated with records returned in the inquiry.

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a. RSH/Y will retrieve all records linked by case number and ORI to the record retrieved in the inquiry. B. Guidelines for Inquiries 1. The ORI is not required in inquiries. If no ORI is included in the transaction, the ACCESS system inserts the default ORI assigned to the terminal submitting the inquiry. If an ORI is included, it must be an ORI which the terminal is authorized to use. 2. When inquiring on a license plate number that exceeds ten characters, use only the last ten characters. 3. The inquiry format does not allow for Message Field Codes SER and OAN; therefore, when making an inquiry on a SER or an OAN, use the VIN format. Up to three numbers may be included in each inquiry, and commas must separate the numbers. C. Operational Inquiries 1. WACIC/NCIC Inquiries Message key V or QV: This type of inquiry is used to check on vehicles in the WACIC/NCIC files. NOTE: When using this type of inquiry by license plate number (LIC), always include LIS (license state). Failure to indicate license state could result in an invalid hit on a matching license from a different state. This type of inquiry can be submitted by LIC and/or VIN. Up to three VIN's, separated by commas, can be submitted on one inquiry. When an inquiry is made on a SER or OAN, identify only as VIN. If the inquiry indicates LIS as WA, only the WACIC files will be searched. If no state or a state other than WA is indicated in the LIS field, WACIC and NCIC will be searched for a match by LIC. All VIN inquiries generate a search of both WACIC and NCIC. Examples: By LIC/LIS, no MFC's: W;V..ABC123.CA(send) By LIC/LIS w/MFC's: W;V..LIC/ABC123.LIS/CA(send) By VIN, no MFC's: W;V....9Y78T346812(send) By VIN w/MFC's: W;V..VIN/9Y78T346812(send)
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By LIC-LIS-VIN, no MFC's: W;V..XYN727.OR.4Z67T234831(send) By LIC/LIS w/MFC's and RSH : W;V..LIC/ABC123.LIS/CA.RSH/Y(send) By LIC/LIS w/MFC's and INV: W;V..LIC/ABC123.LIS/CA.INV/INV(send) WACIC/NCIC and DOL Inquiry Message key RV: This type of inquiry is used to check stolen and obtain a registration on a Washington-licensed vehicle. The ACCESS computer reformats your inquiry and transmits the first field (LIC or VIN) in your message to the Department of Licensing (DOL) for a registration. When LIC and VIN are both submitted on one inquiry, only the LIC is reformatted for DOL registration; however, both LIC and VIN are transmitted to WACIC. If no LIS is entered, the license is assumed to be a Washington plate and no NCIC inquiry is generated. Examples: By LIC: W;RV..XYN727(send) By LIC-LIS-VIN: W;RV..XYN727.WA.2Y27F6L11337(send) By VIN: W;RV....4Z72Y541688(send) 2. VIN Validity Inquiry The VIN Validity inquiry is used to verify the check digit in 17-digit VIN's for vehicles manufactured in 1981 or later. It will return a response indicating either the check digit is correct for the VIN entered, or that an error was detected in calculating the check digit. W;QVC.WA0340500.VIN/1GNE5431NC2693531(send) 3. Hot Sheet Inquiry The Hot Sheet inquiry, message key QX, is used to produce a report of license numbers entered into WACIC in the past 48 hours, either as stolen vehicles or associated with wanted or missing persons. The county (CTY)
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field is used to limit the report to a specific county or counties by entering a county number or numbers separated by periods. a. For example, an inquiry with CTY/17.27 will return the Hot Sheet report with only those license numbers entered in King and Pierce counties (see the Ready Reference Guide for a list of county numbers). b. Placing EAST or WEST in the CTY field will return all licenses entered by agencies in Eastern or Western Washington, respectively. Omitting the CTY field will cause the report to contain all license numbers entered statewide. c. The optional field FMTFLAG determines the content and formatting of the Hot Sheet response. If the FMTFLAG field is N or not present, Hot Sheet responses will contain license plate information only, sorted by LIC. If FMTFLAG is Y responses will contain LIC-LIS-VCO-VYR-VMA-VMO-VIN or OAN sorted by VMA, VMO, VYR, VCO and LIC in ascending order. Statewide report: W;QX..(send) W;QX.WA0340500.(send) W;QX..FMTFLAG/Y(send) Report for counties 2 and 3: W;QX.WA0340500.CTY/2.3(send) W;QX.WA0340500.CTY/2.3.FMTFLAG/Y(send) Report for Eastern Washington: W;QX.WAWSP0000.CTY/EAST(send) W;QX.WAWSP0000.CTY/EAST.FMTFLAG/Y(send) 4. National Insurance Crime Bureau Inquiries NICB files can be queried via NLETS in two ways: Message key NIQ checks just the Impound/Export Files; message key NAQ checks all NICB files. VIN is the only search element allowed for either inquiry. NICB Impound/Export Files inquiry: L;NIQ.WA0340500.NA.VIN/1234567891234567(send) NICB All Files inquiry: L;NAQ.WA0340500.NA.VIN/1234567891234567(send)

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5. NCIC Inquiry NCIC is available for direct inquiries only when WACIC is down. However, since the ACCESS system splits inquiries to NCIC, it is not necessary to send a direct NCIC inquiry when WACIC is down. Therefore, the following information on NCIC inquiries is provided for reference only. The NCIC inquiry format requires use of the full MKE (QV) and Message Field Codes. Examples: By LIC/LIS: N;QV.WA0340500.LIC/XYN727.LIS/WA(send) By LIC/LIS and VIN: N;QV.WA0340500.LIC/XYN727.LIS/WA.VIN/2Y27F6L11337(send) By VIN: N;QV.WA0340500.VIN/4Z72Y541688(send) CAUTION: When the WACIC computer is not available, all entries for WACIC are held by the ACCESS computer until WACIC becomes available. Therefore, it is possible during WACIC down times that a vehicle which has recently been reported stolen will not be listed in NCIC. 6. Batch Inquiries The batch inquiry allows users to create a file of individual QV inquiries in one message. Each inquiry is delimited by a sequence number (SEQ) at the beginning of the inquiry and an “&” as a separator. The SEQ field contains three numerics and is used to match the responses (hit or no hit) to the specific inquiry it was generated. Prior to each response SEQ will be returned to identify those responses with that sequence number. The sequence numbers do not have to be sequential but they do have to be unique. The HDR, ORI, MKE, and SEQ are entered without the MFC. The identifiers available in the QG inquiry are available for use in the QVB message, including the RSH indicator, and are preceded by the proper MFC. There is a limit of 1,800 characters for a batch inquiry, including the header and all control characters. Example: W;QVB.DC1014300.001.VIN/WG723K1K6E7654321&002. LIC/ABC123.LIS/MD.VIN/2P4555P02683&005.
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VIN/1K742B2G0D5432123&010.NIC/V123456789(send) 7. Generic Vehicle Image Inquiry a. The generic vehicle image inquiry, message key QII, allows users to locate a generic vehicle image in NCIC. This image record may then be associated to a vehicle record. The generic vehicle image inquiry can be made with VMA-VMO-VST-VYR. To request a specific image, query by the IMN. To request all images associated with a record, query by the WAC or NIC number. Here is an example of a QII transaction requesting a generic vehicle image: QII.WA0340500.VMA/FORD.VMO/MUS.VST/CV.VYR/2005.IND/Y Or QII.WA0340500.IMN/I987654533.IND/Y Example of an NCIC Generic Vehicle Image response: WA0340500 MKE/IMAGE IMT/V VMO:MUS VST:CV VYR:2005 VMA:FORD IMN:I12324244 GENERIC VEHICLE 02876 <image>. The Image Response (IMR) is composed of the following data: the IMT (V for generic vehicle image) and standard vehicle MFCs (VMO, VST, VYR, and VMA). The Image Number (IMN) is next, followed by the image size in bytes (02876). Last, <image> would be replaced with the actual image. 8. Interpol Inquiry a. Stolen Vehicle Inquiry (IVQ) Mask (1) Message Key IVQ: This inquiry Checks Interpol Inquiries and responses run against stolen vehicle files. (2) Enter ORI and VIN number. VIN is a Mandatory filed. ENG and MAK fields are optional. Press Send button. If there is a possible match, it will show the same VIN used in the IVQ query. Use the VIN to run the Full Vehicle Detail Query (FVQ).
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b. Full Stolen Vehicle Inquiry (FVQ) Mask (1) Message Key FVQ: These inquiry further searches for a response based on VIN found in the IVR response. (2) Enter VIN found in the IVR message. Press Send button, an FVR response will be sent. II. PROCEDURE A. Search Procedures 1. WACIC License Search Procedure a. When an inquiry is made by LIC, the Vehicle File searches for a match of the license on any stolen, felony, impounded, or repossessed vehicles; any stolen license plates; and a license on any vehicle in the Wanted or Missing Person Files, the Protection Order File, the Person of Interest File, the Supervised Person File, or the Watch your Car File. Searches of the WACIC files by the LIC use exact match and near-hit scoring.

b. The process assumes that the LIC in the record and the search are each eight characters long, including leading blanks, and the LIS in the record and search are each two characters long. If the search finds one or more exact matches on LIC and LIS, it will not return any near-hit matches. Near-hit matches are determined by: (1) An exact match on LIC but with a different LIS. (2) If the LIS matches or search LIS=XX then: (a) Count the number of matching characters in LIC. NOTE: To match, characters must be in the same positions (e.g., ABC123 and ADB213 have two matching characters). If the search LIC is in the format “aaaddd” or “dddaaa” (where "a" denotes a letter and "d" denotes a digit and the first two characters in both are blanks), then: (b) If the number of matching characters is seven, then the record is a near hit. If format is “aaaddd” and number of matching characters is 5 or 6, then look for transpositions of letters in the LIC field of the record.
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2. VIN Search a. The search of a VIN is compared against the VIN, SER, and OAN in applicable Vehicle, Parts, and Persons Files. The search against VIN and SER shall be exact and near-hit. The search against OAN shall be exact only. b. A near-hit is returned when the last six characters of the search VIN and the candidate VIN or SER match. When both near-hits and exact match hits are encountered during the search, only the exact match records are returned. 3. NCIC Search Procedure a. An NCIC search on license or VIN will search all records in the Vehicle, Parts, Boat, and applicable Persons Files.

(1) License Search (a) NCIC searches only for exact match on LIC; there is no near-hit matching conducted on license searches. When the inquiry includes a LIS, this field is also searched. i. For example, an inquiry is made on LIC/ABC123.LIS/OR. On file is LIC/ABC123.LIS/CA. This record will not be returned. (2) VIN Search (a) If a VIN is more than eight characters, NCIC searches on the rightmost eight characters of the VIN. A caveat will appear to warn agencies which receive a positive vehicle response that any match(es) is not exact as to all VIN characters: RECORD NIC/V123456789 IS BASED ON PARTIAL VIN SEARCH VERIFY ALL DATA BEFORE TAKING FURTHER ACTION BASED ON THIS RECORD. (3) Secondary Searches (a) In some cases, an NCIC search can generate secondary searches based on identifiers contained in the initial search results:

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i. An inquiry containing only license plate data that retrieves a record containing VIN data will generate a secondary search on the VIN contained in the initial record response. ii. If an initial inquiry on license plate data retrieves a person record with matching license data, a secondary search will be conducted. B. Responses

1. WACIC No Record Response WWCIC TIME: 1149 DATE: 010605 TO: LRKPD QV.WA340500.LIC/TESTQQ1.LIS/WA NO WACIC WANTED, MISSING, PROTECTION ORDER, DOC CUSTODY STATUS, SOR OR VEHICLE/VEHICLE PART OR WATCH YOUR CAR RECORDS FOUND

2. WACIC Positive (Hit) Response WWCIC TIME: 1149 DATE: 010605 TO: LRKPD QV.WA340500.LIC/TESTQQ1 ------ RECORD NUMBER 1 OF 1 -----STOLEN VEHICLE (BASED ON LIC,LIS) MKE/EVS ORI/WA0340500 LIC/TESTQQ1.WA.2005.PC VIN/11QQ22WW33EE44RR1212.1960.FORD.FAL.2D.RED DOT/01/06/2005 OCA/TEST123 MIS/TEST ENTRY ONLY ENT: 01/06/2005 AT 1144 FROM LRKPD BY/PD LITTLEROCK (LRKPD) WAC/05V0003111 NIC/V620686872 3. Hot Sheet Response a. Here is an example of a Hot Sheet Response using FMTFLAG/N:
WWCIC TIME: 1156 DATE: 011105 TO: LRKPD HOT SHEET REPORT DATE: 01-11-2005 TIME: 11:53 TO: LRKPD STATEWIDE STOLEN/WANTED VEHICLES FOR PAST 48 HOURS DO NOT ATTEMPT AN ARREST BASED ON THIS DATA: CHECK WACIC/NCIC FILES
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000-099 060AFX 076BZW 082CHM + 2626E + 3227C 500-599 505DHK WEY513 OR TT1576 598HIM

100-199

200-299 + 204GRM G6304243

300-399 LWM315 36935J

400-499

600-699 K169627 ID

700-799 071467A

800-899 823CFU

900-999 956BDD

*** USE CAUTION - VEHICLE ASSOCIATED WITH WANTED – FELONY WARRANT # VEHICLE ASSOCIATED WITH MISSING PERSON + STOLEN LICENSE PLATE ONLY STOLEN VEHICLE ONLY

b. Here is an example using FMTFLAG/Y:
WWCIC TIME: 1156 DATE: 011105 TO: LRKPD HOT SHEET REPORT DATE: 01-11-2005 TIME: 11:53 TO: LRKPD STATEWIDE STOLEN/WANTED VEHICLES FOR PAST 48 HOURS DO NOT ATTEMPT AN ARREST BASED ON THIS DATA: CHECK WACIC/NCIC FILES ----------------------------------------------------------------LIC LIS VCO VYR VMA VMO VIN or OAN ----------------------------------------------------------------ABC123 WA BLU 1967 FORD MUS 2F01F123456 321XYZ WA RED 2003 HOND CIV 12345678901234567 **USE CAUTION - VEHICLE ASSOCIATED WITH WANTED PERSON - FELONY WARRANT # VEHICLE ASSOCIATED WITH MISSING PERSON + STOLEN LICENSE PLATE ONLY STOLEN VEHICLE ONLY

1. VIN Validity Response WWCIC TIME: 1149 DATE: 010605 TO: LRKPD QVC.WA340500.VIN/TESTQQ1
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CHECK DIGIT VERIFIED VIN IS ACCEPTABLE USING WACIC VIN EDIT INFO OR WWCIC TIME: 1149 DATE: 010605 TO: LRKPD QVC.WA340500.VIN/TESTQQ1 REJ - CHECK DIGIT NOT CORRECT FOR VIN ENTERED CONTACT ACCESS OPERATIONS IF DISCREPANCIES WITH ABOVE ERRORS 2. NCIC No Record Response NCIC TIME: 1149 DATE: 010605 TO: LRKPD WA0340500 NO RECORD LIC/TESTQQ1 LIS/CA 3. NCIC Positive (Hit) Response NCIC TIME: 1149 DATE: 010605 TO: LRKPD WA0340500 MKE/STOLEN VEHICLE ORI/WA0340500 LIC/TESTQQ1 LIS/WA LIY/2005 LIT/PC VIN/11QQ22WW33EE44RR1212 VYR/1960 VMA/F0RD VMO/FAL VST/2D VCO/RED DOT/20050106 OCA/TEST123 MIS/TEST ENTRY 0NLY NIC/V620686872 DTE/20050106 1445 EST 4. NCIC Canadian Vehicle Index Positive (Hit) Response NCIC TIME: 1149 DATE: 010605 TO: LRKPD WA0340500 RECORD NIC/R723005317 IS A CANADIAN VEHICLE INDEX RECORD CONFIRM RECORD WITH ORI MKE/STOLEN VEHICLE IN CANADA ORI/MB1012600 LIC/ABC123 LIS/ON LIY/2005 LIT/PC VIN/WG723K1K6E7654321 VYR/1996 VMA/F0RD OCA/ONDRE1234 CDE/20050110 NIC/R723005317 DTE/20050110 1445 EST
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ORI IS ANY CITY, MANITOBA, CANADA 333 555-1234 REPEAT - THIS IS A CANADIAN RECORD - CONFIRM WITH THE ORIGINATING AGENCY IN CANADA C. Valid Hit Confirmation 1. Refer to Chapter 1 for explanation. D. Interpol Responses 1. Stolen Vehicles (IVR Response) IVR.DCINTER00 06:35 06/02/2009 71517 06:35 06/02/2009 39346 WAWSP0006 TXT Possible Interpol Matches: VIN: 1GKEK63U12J206818 Original Query Data VIN:1GKEK63U12J206818 2. Full Stolen Vehicles (FVR Response) FVR.DCINTER00 06:37 06/02/2009 71651 06:37 06/02/2009 39368 WAWSP0006 TXT Interpol Record Your query of the Interpol ASF database has resulted in a positive "hit" and an alarm message has been sent to the country that submitted the information and the Interpol-United States National Central Bureau (USNCB) at the U.S. Department of Justice in Washington, D.C. Before taking any further action on this matter, you must contact the USNCB immediately at (202) 616-3900 to confirm the validity of the information obtained and coordinate any follow-up action on the information. NOTE: This information MAY provide the basis for additional investigation, seizure, and/or charges under the laws and regulations applicable to your jurisdiction. Vehicle Information Theft Date: Fri, 7 Mar 2008 01:00:00 UTC
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Original Query Data VIN: 1GKEK63U12J206818

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CHAPTER 12: WACIC Vehicle File SECTION 03: Fields and Edits Procedure #: 12.03.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS
A. Message Keys
Stolen Vehicle Wanted Felony Vehicle Stolen License Plates Impounded Vehicle (Police) Impounded Vehicle (Private) Repossessed Vehicle Entry EVS EVW ELS EVI EVIP EVR Modify MVS MVW MLS MVI MVIP MVR Locate LVS LVW LLS Clear CVS CVW CLS CVI Cancel XVS XVW XLS XVI XVIP XVR

1. The wanted felony vehicle message key must have a fourth character. It is optional on the stolen vehicle message key: a. Armed and Dangerous b. Hold for Prints c. Armed and Dangerous AND Hold for Prints II. PROCEDURE A. Fields and Edits 1. The vehicle file message fields are shown below in the order they appear in an entry transaction. A P F

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Field Name Header Message Key Originating Agency Identifier License Plate Number License State License Year of Expiration License Type Vehicle Identification Number Vehicle Year Vehicle Make Vehicle Model Vehicle Style Vehicle Color Date of Theft Originating Agency Case Number Linkage Agency Identifier Linkage Case Number Miscellaneous Notify Originating Agency Owner-Applied Number Image NIC Number Image Type Required?: Y – Yes N – No C – Conditional

MFC MKE ORI LIC LIS LIY LIT VIN VYR VMA VMO VST VCO DOT OCA LKI LKA MIS NOA OAN IMN IMT

Length 4 9 10 2 4 20 4 24 3 2 7 8 20 9 20 200 1 20 10 1 Data Type:

Required? Y Y Y C C C C C Y Y C Y N Y Y C C N N C N N

Data Type A, N, S A A, N A, N A N (or NX) A A, N N A A, N A, N A, S N A, N, S A,N A,N,S A, N, S A A, N A, N A

A – Alphabetic N – Numeric S – Special Characters NX- Non-Expiring

1. MKE (Message Key) a. The MKE field must be a valid message key. 2. ORI (Originating Agency Identifier) a. The ORI is the NCIC-assigned identifier of the agency holding the record. 3. LIC (License Plate Number) a. The LIC field has a maximum of ten alpha-numeric characters. It must not be letters UNK, UNKN, or UNKNOWN. If VMA is AERO, LIS is US, and LIT is PP or NP; the first character in the LIC field must be the letter N.

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(1) If the license plate number exceeds ten alpha-numeric characters, enter the last ten digits in the LIC field. The complete license plate number must be shown in the MIS field. b. Except as indicated above, partial plate numbers must not be entered. c. Since it is the only identifier, LIC is required for all stolen license plate entries. 4. LIS (License Plate State) a. The LIS field has two alphabetic characters. It must be a valid code as listed in State and Country Codes of the NCIC Code Manual. It is required if LIC field is filled, except for wanted felony vehicles. 5. LIY (License Plate Year of Expiration) a. Must be four numbers representing the year the license plate expires or the letters NX to represent a non-expiring registration. b. In this field, enter the four digits of the highest year in which the license plate (registration where applicable for snowmobiles, all-terrain vehicles, or aircraft) is valid, as shown on the license or registration certificate. 6. LIT (License Plate Type) a. The LIT field has two alphabetic characters. It must be a valid code as listed in the Section 2, Vehicle Data Codes, of the NCIC Code Manual. The LIT is required if LIC field is filled, except for wanted felony vehicles. 7. VIN (Vehicle Identification Number) a. Place the complete serial number of the vehicle in the VIN field. If the serial number contains more than the maximum 20 alpha and/or numeric characters, the last 20 must be entered in the VIN field. The complete VIN must be listed in the miscellaneous (MIS) field. Stolen automobiles that have been assigned a unique serial number by a state agency must be entered with this number in the OAN field. If a vehicle has a permanently affixed owner-applied number, this number must be placed in the OAN field. b. Stolen vehicles entered without a VIN or OAN will remain in the file for 90 days after entry.

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c. If the VIN entered in the record does not conform to VIN edits for that year and make of vehicle, entering SVIN as the first four characters of the MIS field will cause the VIN edits to be skipped and the record to be accepted by WACIC and NCIC. d. Before using the SVIN process, you must be certain the VIN is correct for the vehicle. This is not to be used to enter incorrect information. e. Any record with SVIN in the MIS field will be forwarded to ACCESS Operations for verification. 8. VYR (Vehicle Year) a. The VYR must be four numbers, showing the production (model) year during which the vehicle was manufactured (e.g., 1983). On vehicles where the exact year cannot be determined, enter the estimated year of the vehicle, and include in the MIS field VYR/ESTIMATED. 9. VMA (Vehicle Make) a. The VMA Field contains up to 24 characters. The first four characters must be alphabetic and a valid NCIC 2000-assigned code as listed in Section 4, Vehicle Data Codes, of the NCIC Code Manual. If the VMA code is less than four characters and data are included in positions 5 through 24, positions 3 and/or 4 should be blanks. The remaining characters are free text and must contain the name of the manufacturer when the VMA code is AERO, ATV, COEQ, CYL, FARM, SNOW, SPEC, TRLR, or TRUK. (1) If an assembled automobile without a manufacturer's assigned VIN; it must be coded ASVE. An assembled auto is one that is homemade or is assembled using component parts from different vehicles or from kits provided by a manufacturer for specialty cars and replicas. If the manufacturer's name appears on the vehicle, the assigned VMA code should be used. The VMO would be REP, and in the MIS field, include REPLICA OF (year, make, and model replicated). The state-assigned VIN (number under which the vehicle is titled) would be entered into the OAN field. If the manufacturer's name does not appear on the vehicle, the VMA would be ASVE. (2) If construction equipment VMA codes are not listed for equipment make, use the code COEQ. (3) If farm and garden equipment VMA codes are not listed for equipment make, use the code FARM.

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(4) If motorcycle VMA codes are not listed, use the code CYCL. If a motorcycle is homemade (made from commercial, homemade, or altered parts), use the code HOMD. If a motorcycle is reconstructed (assembled from parts of various similar vehicles and the parts are not altered), use the code RECO. (5) If trailer VMA codes are not listed, use the code TRLR. If a trailer is homemade, use the code HMDE. If a trailer is reconstructed (assembled from parts of various similar vehicles), use the code RCON. (6) If truck VMA (including bus, motorized home, etc.) codes are not listed, use the code TRUK. A reconstructed motor home (made from various similar vehicles) would be entered as REMH. (7) When the VMA code is CYCL, COEQ, TRLR, or TRUK, the first item in the MIS field must be the name of the manufacturer. 10. VMO (Vehicle Model) a. The VMO field must be a valid VMO code as listed in Section 5, Vehicle Data Codes, of the NCIC Code Manual. 11. VST (Vehicle Style) a. The VST field must be a valid VST code as listed in Section 6, Vehicle Data Codes, of the NCIC Code Manual. 12. VCO (Vehicle Color) a. The VCO field must be a valid color code as listed in Section 3, Vehicle Data Codes, of the NCIC Code Manual. If seven characters, the fourth must be a slash (/). 13. DOT (Date of Theft) a. The DOT field must be eight numbers, year month, and day (YYYYMMDD) in that order. Must be a valid date less than or equal to the current date. b. For wanted felony vehicles, enter the date the crime occurred in the date of theft (DOT) field. c. For impounded vehicles (both police and private) and repossessed vehicles, enter the date the vehicle was impounded or repossessed.
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14. OCA (Originating Agency Case Number) a. The OCA has a maximum of twenty letters and/or numbers. It must not contain a single zero only, a run of zeros only, the word NONE, or the first seven characters of the ORI field. A hyphen (-) is the only special character permitted as part of the twenty characters. b. The OCA field for impounded vehicles (both police and private) and repossessed vehicles must contain the Registered Disposer number assigned by the Department of Licensing to the towing company or wrecking yard. This is a four-digit number between 5000 and 5999. If none is assigned, or in cases where a vehicle is impounded to a police impound yard, use 5999. 15. LKI (Linkage Agency Identifier) a. The LKI contains nine alphanumeric characters. It must be a valid NCIC 2000-assigned ORI. The LKI and LKA cannot be identical to the ORI and OCA. LKI and LKA are entered as a set. 16. LKA (Linkage Case Number) a. The LKA field contains a maximum of 20 alphanumeric characters. It must not contain a single zero only, a run of zeros only, a single alphabetic only or the word NONE. The first seven characters of the LKA cannot equal the first seven characters of the LKI. The only valid special character is the hyphen. The LKA must be valid for the LKI. (There must be an ORI and matching OCA in the System). 17. MIS (Miscellaneous Field) a. License plate numbers exceeding ten characters must be shown completely in the MIS field. The last ten characters of the plate number must be entered in the LIC field. b. In those states where the deletion of a hyphen or symbol in a license plate number may cause an invalid match of license plate numbers, the plate number, properly hyphenated, must be shown in the MIS field. An example is plate number 1-1568, which would be matched with plate number 11-568 if it is on file. (1) For an aircraft, all-terrain vehicle, dune buggy, go-cart, golf cart, or snowmobile entry, the manufacturer's complete name must be entered in the MIS field. Also, include the model number and/or model name, when available. If the vehicle is homemade, include the words VMA/HOMEMADE in the MIS field.
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(2) If a construction equipment entry contains the code VMA/COEQ, the manufacturer's complete name must be entered in the MIS field. Additional descriptive information which might aid in identifying the particular stolen construction equipment should be entered. (3) If a farm or garden equipment entry contains the code VMA/FARM, the manufacturer's complete name must be entered in the MIS field. (4) If a motorcycle entry contains the code VMA/CYCL, the manufacturer's name must be entered in the MIS field. (5) Three-wheel motorcycles that are street legal should be entered as motorcycles with the notation 3W-MOTORCYCLE in the MIS field. If it is not street legal, they are considered ATV's and should be entered as such. (6) If a trailer entry contains the code VMA/TRLR, the manufacturer's complete name must be entered in the MIS field. Also, include any distinctly unique marking(s) or point(s) of identification in the MIS field. (7) If a stolen truck (including bus, motorized home, etc.) entry contains the code VMA/TRUK, the manufacturer's complete name must be entered in the MIS field. (8) If a felony vehicle entry is entered, a brief description of the felony should appear in the MIS field. (9) If the vehicle is not registered and the vehicle year is not known, the VYR should be estimated and the wording VYR/ESTIMATED should be placed in the MIS field. 18. NOA (Notify Originating Agency) a. If an entering agency believes that notification each time its record is hit will provide investigative leads, regardless of whether the location of the property is known, enter Y in the NOA field. If this field is left blank it defaults to N for no. 19. OAN (Owner Applied Number) a. The OAN field is a 20-character searchable field. If the record entry also contains a VIN, the OAN cannot be the same as the VIN.

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b. This field is to be used when the VIN assigned to a vehicle does not correspond to the normal VIN format for that type of vehicle. Some examples are: (1) State-assigned VIN's. (2) When the owner has affixed unique, non-removable identification numbers to a vehicle and/or equipment. (3) When portions of two different automobiles are assembled and the affixed VIN does not correspond with the VIN format for that vehicle. (4) When a passenger vehicle is "cut" down to make a truck. 20. IMN (Image NIC Number) a. This field associates a generic vehicle image maintained by NCIC to a vehicle record. Must be 10 characters consisting of an alphabetic character (I in the Image File) followed by nine numeric characters automatically assigned by NCIC 2000 to each accepted record. It must have valid check digits when used to identify a record in a subsequent message. IMN and IMT are entered as a set. 21. IMT (Image Type) a. This field is used to associate a generic vehicle image maintained by NCIC to a vehicle record. Must be a V representing a generic vehicle when associating a vehicle record to an image. It may be V or I when deleting an association to an image. IMN and IMT are entered as a set. 22. WAC (WACIC Number) a. A number consisting of the year of entry and the letter V, followed by seven numbers which are automatically assigned by WACIC to each accepted entry. For example: 05V000001. 23. NIC (NCIC Number) a. A self-checking number consisting of an alphabetic character (V in the NCIC Vehicle File, R in the Canadian Vehicle Index), followed by nine numbers that are automatically assigned by NCIC to each accepted vehicle record. It must have a valid check digit when used to identify a record in a subsequent transaction. For example: V123456789.

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CHAPTER 12: WACIC Vehicle File SECTION 04: Entry Procedure #: 12.04.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Vehicle Entry Masks 1. An entry format mask is provided for ACCESS WEBMSS terminals.
F;EV(send) MKE/____ ORI/__________ LIC/_________ LIS/__ LIY/________ LIT/__ VIN/____________________ VYR/____ VMA/______________________ VMO/_______ VST/__ VCO/___________ DOT/____________ OCA/___________________ LKI/ _________LKA/ ____________________ MIS/_________________________________________________________ NOA/ _ OAN/___________________ IMN/ __________ IMT/ _ SHADED FIELDS ARE REQUIRED MUST HAVE ONE: LIC-LIS-LIY-LIT OR VIN OR OAN VMO IS A REQUIRED FIELD FOR ALL ENTRIES EXCEPT PASSENGER CARS. VEHICLE TYPE VMO -------------TRUCKS TK TRAILERS TL MOTORCYCLES CYL CONSTRUCTION CE FARM & GARDEN FE

Effective Date: August 1, 2006 See Also: CALEA:

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B. Vehicle License Entry Mask 1. An entry format mask is provided for ACCESS WEBMSS terminals. This mask allows the user to "fill in the blanks" to make a stolen license entry. F;EL(send) Here is the entry mask:
MKE/________ ORI/ ________________ LIC/_________ LIS/_________ LIY/____ LIT/____ DOT/_________________ OCA/____________________ LKI/ _________ LKA/ ___________________ MIS/_________________________________________________________ _____________________________________________________________ NOA/ _ SHADED FIELDS ARE REQUIRED ...ENTER LICENSE FORMAT...

C. Entry Examples 1. Stolen Vehicle Entry W;EVS.WA0340500.EHQ005.WA.2005.PC. JN1ZH14S5XF080814.1985.NISS.300.CP.BLK.20050503. 05-5839.WA0348700.05-65432.T-TOP CONFIRM SO SHELTON 360 4277761..Y.I123456789.V(send) 2. Wanted Felony Vehicle Entry a. The minimum information necessary for entry of a wanted felony vehicle is: (1) ORI. (2) LIC or VIN (LIS, LIY and LIT are not required but should be entered). (3) VMA. (4) Date of felony (enter in DOT field).
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(5) OCA. (6) MIS (include a brief description of crime). b. Example of minimal information: W;EVWF.WA0340500.XYZ897.....1965.CHEV.... 20050520.05-2487…ARMED ROBBERY 2 WHITE MALES SO SHELTON 360 427-7761(send) c. Example using all information: W;EVWF.WA0340500.XYZ897.WA.2005.PC.121582898. 1965.CHEV.CEL.2D.BLU.20050520.05-2487.WA0347700. 05-987654.ARMED ROBBERY 2 WM CONF MCS 360 427-7761. .Y.I987654321.V(send) 3. Stolen License Plate Entry W;ELS.WA0340500.XYZ897.WA.2005.PC.20050214.05-12345… 1 PLATE.Y(send) 4. Impounded (Police) Vehicle Entry W;EVI.WA0340500.EHQ005.WA.2005.PC. JN1ZH14S5XF080814.1985.NISS.300.CP.BLK.20050503.5999. ..T-TOP CONFIRM SO SHELTON 360 427-7761(send) 5. Impounded (Private) Vehicle Entry W;EVIP.WA0340500.EHQ005.WA.2005.PC. JN1ZH14S5XF080814.1985.NISS.300.CP.BLK.20050503.5123. ..T-TOP CONFIRM SO SHELTON 360 427-7761(send) 6. Repossessed Vehicle Entry W;EVR.WA0340500.EHQ005.WA.2005.PC. JN1ZH14S5XF080814.1985.NISS.300.CP.BLK.20050503.5999. ..T-TOP CONFIRM SO SHELTON 360 427-7761(send) D. Entry Acknowledgments 1. A successful entry will result in an acknowledgment from WACIC and, if applicable, from NCIC, which will be directed to the terminal's printer.
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2. WACIC Acknowledgment a. When entering impounded vehicles or repossessed vehicles, in addition to the entry acknowledgment, you will also receive an inquiry response from NCIC, since WACIC generates an inquiry to NCIC on LIC, VIN and/or OAN for all impound and repossessed vehicle entries. b. Here is an example of a normal entry acknowledgment for a stolen vehicle entry: WWCIC XMIT MSG#: 1343 TIME: 1147 DATE: 010605
RCV MSG#: 0 TIME: 1147 TO: LRKPX

WA0340500 ENTERED EVS LIC/TESTQQ1 VIN/11QQ22WW33EE44RR1212 WAC/05V0003111 OCA/TEST123 c. Here is an example of an entry acknowledgment for a stolen vehicle entry where a possible duplicate record, in this case a wanted person record, was found: WWCIC TIME: 0948 DATE: 011005 TO: LRKPX WA0340500 ENTERED EVS LIC/TESTZZ1 VIN/6789TEST9876 WAC/05V0005174 OCA/TEST9876 POSSIBLE DUPLICATE IDENTIFIERS FELONY WARRANT (BASED ON LIC,LIS,VIN,VMA) MKE/EWF ORI/WA0340500 NAM/LEGHORN,FOGHORN .M.W.WA.08/04/1949 HGT/500 WGT/300 EYE/BRO HAI/BRO OCA/TEST6789 SMT/SC R LEG OLN/LEGHOF516ND.WA.2007 LIC/TESTZZ1.WA.2005.PC VIN/6789TEST9876.1960.FORD.FAL.2D.RED OFF/4001 OFL/KEEPING HOUSE ILL FAME -TEST ENTRY DOW/01/10/2005 ORC/WA034025J TOW/FN WAR/TEST6789 AOB/500 MIS/TEST ENTRY ONLY ENT: 01/10/2005 AT 0943 FROM LRKPD BY/PD LITTLEROCK (LRKPD) WAC/05W0005163 NIC/W980409282
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d. Entries that are rejected by WACIC for any reason will receive an error message describing the error. Here are two examples of rejected entries: WWCIC TIME: 0959 DATE: 011005 TO: LRKPD REJ FLD ERR - VCO - INVALID COLOR ENTERED WWCIC TIME: 1000 DATE: 011005 TO: LRKPD REJ FLD ERR - VMA - FIELD LENGTH ERROR 3. WACIC Acknowledgement of NICB Impound Entry a. Impounded vehicle records are also forwarded to the National Insurance Crime Bureau's (NICB) Impound File via NLETS. The response from NICB is sent to WACIC so the file number can be added to the WACIC record. WACIC then forwards a message to the agency that entered the impound indicating the FIL number has been added. WWCIC TIME: 1323 DATE: 052505 TO: BOBS **** WACIC ADVISORY MESSAGE **** RECEIVED NICB IMPOUND ENTRY FROM NLETS: VIN/6543TEST3456 FIL/I0014601935 SUCCESSFULLY MATCHED NICB ENTRY WITH:MKE/EVI WAC/05V0077999 ENTERED BY YOUR DEPARTMENT. **** END WACIC ADVISORY **** 4. NCIC Acknowledgment a. Here is an example of a normal entry acknowledgment for a stolen vehicle entry: NCIC XMIT MSG#: 57378 TIME: 1147 DATE: 010605 RCV MSG#: 0 TIME: 1148 TO: LRKPX WA0340500 NIC/V620686872 VIN/11QQ22WW33EE44RR1212

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b. Here is an example of an entry acknowledgment for a stolen vehicle entry where a possible duplicate record, in this case a wanted person record, was found: NCIC TIME: 0948 DATE: 011005 TO: LRKPX WA0340500 NIC/V780685615 VIN/6789TEST9876 MKE/WANTED PERSON ORI/WA0340500 NAM/LEGH0RN,F0GH0RN SEX/M RAC/W POB/WA DOB/19490804 HGT/500 WGT/300 EYE/BR0 HAI/BR0 SMT/SC R LEG OLN/LEGH0F516ND OLS/WA OLY/2007 OFF/KEEPING HOUSE ILL FAME DOW/20050110 OCA/TEST6789 MIS/TEST ENTRY 0NLY TEST ENTRY CONFIRM 253 555 1111 LIC/TESTZZ1 LIS/WA LIY/2005 LIT/PC VIN/6789TEST9876 VYR/1960 VMA/F0RD VMO/FAL VST/2D VCO/RED NIC/W980409282 DTE/20050110 1244 EST 5. NICB Hit Message a. NICB has a mirror image of NCIC's Stolen Vehicle File. NCIC passes every vehicle entry to NICB. NICB will enter this record in their file and interrogate Impound (last 60 days' entries), Export, Auction and International Index Files. If a VIN match is made, this message will be forwarded via NLETS (AM message) to the entering agency: "THIS IS TO NOTIFY YOU THAT THE VEHICLE YOU ENTERED INTO NCIC, VIN/12345671234567890, IS IN THE NICB DATABASE. BELOW IS THE NICB RELATED VEHICLE RECORD. THIS MAY ASSIST YOU WITH ANY FOLLOW UP INVESTIGATION.

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CHAPTER 11: WACIC Vehicle File SECTION 05: Modify Procedure #: 11.05.000 General Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS A. Modify Transaction 1. The modify transaction is used to add, delete, or change information in one or more fields of an existing vehicle record. 2. Modification of a record is restricted to the agency that entered the record. B. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Modified Field(s) End of Text Example W; MVS WA0340500 LIC/123XYZ OCA/05-12345 VCO/BLU.VST/4T (send)

1. The modify transaction consists of the message key, ORI, two record identifiers, and the fields being modified. Permissible record identifiers are LIC and OCA, VIN and OCA, WAC and OCA, and OAN and OCA. The fields being modified must be identified by their appropriate Message Field Codes (MFC's). 2. To delete information from a field, use the MFC followed by a period, (e.g., VIN/.). You cannot delete data from a required field.

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II. PROCEDURE A. Vehicle Modify Field Edits
Field Edits Must be a valid message key: Stolen Vehicle Wanted Felony Vehicle MKE field on felony vehicle cannot be modified MLS Stolen License Plate MVI Impounded Vehicle (Police) MVIP Impounded Vehicle (Private) MVR Repossessed Vehicle Must be a valid ORI and match the ORI in the record being modified. The first of two identifiers to identify the record to be modified. Can be LIC, VIN, WAC, or OAN. The second of two identifiers to identify the record to be modified. Must be OCA. The field(s) in the record to be modified. Each must be identified by its Message Field Code. MVS MVW NOTE:

MKE

Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Modified Fields

B. Examples of Vehicle Record Modifications 1. Stolen Vehicle Modify W;MVS.WA0340500.LIC/GRT455.OCA/05-34667. VCO/BRO(send) 2. Wanted Felony Vehicle Modify W;MVW.WA0340500.LIC/GRT455.OCA/05-34667.VCO/BRO(send) 3. Stolen License Plate Modify W;MLS.WA0340500.LIC/GRT455.OCA/05-34667. LIY/2006(send) 4. Impounded Vehicle (Police) Modify W;MVI.WA0340500.LIC/GRT455.OCA/5123.VCO/BRO(send) 5. Impounded Vehicle (Private) Modify W;MVIP.WA0340500.LIC/GRT455.OCA/5999.VCO/BRO(send) 6. Repossessed Vehicle Modify W;MVR.WA0340500.LIC/GRT455.OCA/5999.VCO/BRO(send)
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C. Modify to Add NIC Number 1. If you receive a notice from WACIC that the NIC number was not added to your WACIC record, you must modify your WACIC record to add the NIC. When modifying a WACIC record to add the NIC, use WAC and OCA to identify the record. W;MVS.WA0340500.WAC/05V1234567.OCA/05-34667.NIC/V123456789 (send) D. Modify Acknowledgments 1. WACIC Modify Acknowledgment WWCIC XMIT MSG#: 1748 TIME: 1150 DATE: 010605 RCV MSG#: 0 TIME: 1151 TO: LRKPX WA0340500 MODIFIED EVS LIC/TESTQQ1 VIN/11QQ22WW33EE44RR1212 WAC/05V0003111 OCA/TEST123 2. NCIC Modify Acknowledgment NCIC XMIT MSG#: 57514 TIME: 1151 DATE: 010605 RCV MSG#: 0 TIME: 1151 TO: LRKPX WA0340500 MODIFY NIC/V620686872

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Vehicle File

CHAPTER 11: WACIC Vehicle File SECTION 06: Locates Procedure #: 11.06.000 General Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITION A. Locate Messages 1. A locate message is used by an agency other than the entering agency to indicate the vehicle has been recovered. The locate message flags the vehicle record and causes a notice to be sent to the entering agency. 2. It is important that the locating agency enter a locate message upon recovery of the vehicle rather than wait for the entering agency to clear their record. Failure to do this prior to a clear message being sent could result in the vehicle being checked at a later date and being shown as an active stolen when actually in located status. 3. Any agency EXCEPT the agency that entered the record may place a locate message on an active vehicle record.

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B. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Date of Locate Locating Agency's Case Number Reason for Property Record Removal Number of Persons Apprehended Number of Missing Persons Found Value of Recovered Property Value of Other Recovered Property Value of Recovered Contraband End of Text

Example W; LVS WA0340500 LIC/123XYZ OCA/05-12345 20050228 05-54321 HIT LOCAL 20050606 2 2 20000 4000 9000 (send)

1. The locate transaction consists of the message key, ORI, two record identifiers, the date of locate, and the locating agency's case number, and benefits data fields. All benefits data fields are OPTIONAL at this time.

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C. Vehicle Locate Field Edits
Field MKE Edits Must be a valid message key: LVS – Stolen Vehicle LVW – Wanted Felony Vehicle LLS – Stolen License Plate Must be a valid ORI and cannot be the same as the ORI in the record being located. The first of two identifiers to identify the record to be located. Can be LIC, VIN, or WAC. The second of two identifiers to identify the record to be located. Must be OCA. Must be a valid date in the format YYYYMMDD. Cannot be later than the current date nor earlier than the date of theft in the record being located. The case number assigned by the locating agency to the recovery. Maximum of nine characters. Can be 10-21 alpha-numeric characters, possible values are: HIT LOCAL YYYYMMDD HIT STATE YYYYMMDD HIT NCIC YYYYMMDD OTHER MEANS PREVIOUSLY RECOVERED 1 to 8 numeric characters. Fair market value (in whole dollars) of the article when it was recovered. Can be entered only if RPP is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED. 1 to 8 numeric characters. Fair market value (in whole dollars) of the property recovered in addition to the vehicle which is the subject of the record. Can be entered only if RPP is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED. Fair market value (in whole dollars) of any contraband recovered as a result of recovering the vehicle which is the subject of the record. Can be entered only if RPP or RPS is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED.

Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Date of Locate Locating Agency's Case Number

Reason for Property Record Removal

Value of Recovered Property

Value of Other Recovered Property

Value of Recovered Contraband

D. Examples of Vehicle Record Locate Messages 1. Only stolen and wanted felony vehicle or stolen license plate records can be located. a. Stolen Vehicle Locate W;LVS.WA0340500.LIC/EAD566.OCA/05-7789.20050514.0598465.HITSTATE20050514.2.2.20000.4000.9000.(send)

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a. Wanted Felony Vehicle Locate W;LVW.WA0340500.LIC/EAD566.OCA/05-7789.20050514.05-98465.HIT STATE 20050514.2.20000.4000.9000(send) b. Stolen License Plate Locate W;LVS.WA0340500.LIC/EAD566.OCA/05-7789.20050228. 05-4321.HIT STATE 20050514.....9000(send) E. Locate Acknowledgments 1. WACIC Locate Acknowledgment a. This WACIC locate acknowledgment is sent to the terminal entering the locate and to the agency that entered the record. WWCIC XMIT MSG#: 1932 TIME: 1152 DATE: 010605 RCV MSG#: 0 TIME: 1152 TO: LRKPX WA0340500 LOCATED EVS LIC/TESTQQ1 VIN/11QQ22WW33EE44RR1212 WAC/05V0003111 OCA/TEST123 2. NCIC Locate Acknowledgments a. This NCIC acknowledgment is sent to the terminal entering the locate: NCIC XMIT MSG#: 57564 TIME: 1152 DATE: 010605 RCV MSG#: 0 TIME: 1153 TO: LRKPX WA0340500 LOCATE NIC/V620686872

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b. This NCIC message is sent to the agency that entered the record: NCIC XMIT MSG#: 57565 TIME: 1152 DATE: 010605 RCV MSG#: 0 TIME: 1153 TO: SHESX $.L. WA0340500 LOCATE NOTIFICATION AT 1450 EST 20050106 1L01OLYPD P.LV.WA0340100.NIC/V620686872.0CA/TEST123.20050106. TEST321 LOCATING ORI IS PD OLYMPIA WA MKE/LOCATED STOLEN VEHICLE ORI/WA340500 LIC/TESTQQ1 LIS/WA LIY/2005 LIT/PC VIN/11QQ22WW33EE44RR1212 VYR/1960 VMA/F0RD VMO/FAL VST/2D VCO/BLU DOT/20050106 OCA/TEST123 20050106 WA034025Y TEST321 MIS/TEST ENTRY 0NLY NIC/V620686872 DTE/20050106 1445 EST 20060106 WA0340100 TEST321 WA340500 LRKPD

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CHAPTER 11: WACIC Vehicle File SECTION 07: Clear Procedure #: 11.07.000 General Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. PROCEDURE A. Clear Transactions 1. When a clear message is sent, the first character of the message key is changed to C and the record is retained in the WACIC system for 14 days from the date of clear. If the record must be re-entered before the end of this 14-day period, it must first be cancelled before re-entry. Cleared records are removed entirely from the NCIC system upon receipt of the clear message. a. The clear transaction is used to indicate the recovery of a stolen vehicle, stolen license plate, wanted felony vehicle, or the release of an impounded vehicle, and to remove the record from the file. b. Do not clear a record determined to be invalid—such as a vehicle that was repossessed rather than stolen—or an erroneous stolen report. Cancel this type of record. c. A clear entry must be immediately transmitted when: (1) The agency recovering the vehicle is the agency that entered the record, or; (2) The agency that entered the record is officially advised that the vehicle has been recovered by another agency. 2. Clearance of a record is restricted to the agency that entered the record.

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B. Syntax of a Clear Transaction
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Date of Clear Locating Agency's ORI Locating Agency's Case Number Reason for Property Record Removal Number of Persons Apprehended Number of Missing Persons Found Value of Recovered Property Value of Other Recovered Property Value of Recovered Contraband End of Text Example W; CVS WA0340500 LIC/123XYZ OCA/05-12345 20050228 WA0340100 05-54321 HIT LOCAL 20050606 2 2 20000 4000 9000 (send)

1. The clear transaction consists of the message key, ORI, two record identifiers, the date of clear, the locating agency's ORI and case number, and benefits data fields. Permissible record identifiers are LIC and OCA, VIN and OCA, and WAC and OCA. Locating agency ORI and case number are optional fields and are not used when the entering agency recovers the vehicle but the positions of these fields must be accounted for when entering benefits data fields that follow. All benefits data fields are OPTIONAL at this time.

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C. Vehicle Clear Field Edits
Field Edits Must be a valid message key: CVS – Stolen Vehicle CVW – Wanted Felony Vehicle CLS – Stolen License Plate CVI – Impounded Vehicle (Police) Must be a valid ORI and match the ORI in the record being cleared. The first of two identifiers to identify the record to be cleared. Can be LIC, VIN, or WAC. The second of two identifiers to identify the record to be cleared. Must be OCA. Must be a valid date in the format YYYYMMDD. Cannot be later than the current date nor earlier than the date of theft in the record being cleared. OPTIONAL. If used, the ORI of the agency recovering the vehicle. Must be a valid ORI and cannot be the same as the ORI in the record. OPTIONAL. If used, the case number assigned by the agency recovering the vehicle. Can be 10-21 alpha-numeric characters, possible values are: HIT LOCAL YYYYMMDD HIT STATE YYYYMMDD HIT NCIC YYYYMMDD OTHER MEANS PREVIOUSLY RECOVERED 1 to 8 numeric characters. Fair market value (in whole dollars) of the article when it was recovered. Can be entered only if RPP is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED 1 to 8 numeric characters. Fair market value (in whole dollars) of the property recovered in addition to the vehicle which is the subject of the record. Can be entered only if RPP is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED. Fair market value (in whole dollars) of any contraband recovered as a result of recovering the vehicle which is the subject of the record. Can be entered only if RPP or RPS is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED.

MKE

Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Date of Clear Recovering Agency ORI Continued…. Recovering Agency Case Number

Reason for Property Record Removal

Value of Recovered Property

Value of Other Recovered Property

Value of Recovered Contraband

D. Examples of Vehicle Record Clear Messages 1. Stolen, wanted felony, and impounded (police) vehicle records can be cleared. Private impounds and repossessed vehicles cannot be cleared. They must be cancelled. a. Stolen Vehicle Clear W;CVS.WA0340500.LIC/GRT455.OCA/05-34667. 20050520...HIT LOCAL 20050520.2.2.20000.4000.9000(send)
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b. Wanted Felony Vehicle Clear W;CVW.WA0340500.LIC/GRT455.OCA/05-34667. 20050520...HIT LOCAL 20050520.2..20000.4000.9000(send) c. Stolen License Plate Clear W;CLS.WA0340500.LIC/GRT455.OCA/05-34667. 20050228...HIT STATE 20050514.....9000 (send) d. Impounded Vehicle (Police) Clear W;CVI.WA0340500.LIC/GRT455.OCA/05-34667.20050520(send) E. Clear Acknowledgments 1. WACIC Acknowledgment WWCIC XMIT MSG#: 2284 TIME: 1155 DATE: 010605 RCV MSG#: 0 TIME: 1156 TO: LRKPX WA0340500 CLEARED LVS LIC/TESTQQ1 VIN/11QQ22WW33EE44RR1212 WAC/05V0003111 OCA/TEST123 2. NCIC Acknowledgment NCIC XMIT MSG#: 57684 TIME: 1155 DATE: 010605 RCV MSG#: 0 TIME: 1156 TO: LRKPX WA0340500 CLEAR NIC/V620686872

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CHAPTER 11: WACIC Vehicle File SECTION 08: Cancel Transactions Procedure #: 11.08.000 General Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. PROCEDURE A. Cancel Transactions 1. The cancel transaction deletes a record that is incorrect or invalid from the Vehicle File. 2. A vehicle record can be cancelled only by the agency that made the original entry. B. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Date of Cancel Reason for Property Record Removal End of Text Example W; XVS WA0340500 LIC/123XYZ OCA/05-12345 20050228 NOT STOLEN (send)

1. The cancel transaction consists of the message key, ORI, two record identifiers, the optional date of cancel, and benefits data field. Permissible record identifiers are LIC and OCA, VIN and OCA, and WAC and OCA. The date of cancel is optional and, if not used, the record is cancelled as of the current date. Date of cancel field must be included or be accounted for when using the benefits data field that follows. All benefits data fields are OPTIONAL at this time.

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C. Vehicle Cancel Field Edits
Field Edits Must be a valid message key: XVS – Stolen Vehicle XVW – Wanted Felony Vehicle XLS – Stolen License Plate XVI – Impounded Vehicle (Police) XVIP – Impounded Vehicle (Private) XVR – Repossessed Vehicle Must be a valid ORI and match the ORI in the record being cancelled. The first of two identifiers to identify the record to be cancelled. Can be LIC, VIN, or WAC. The second of two identifiers to identify the record to be cancelled. Must be OCA. OPTIONAL. If used must be a valid date in the format YYYYMMDD. Cannot be later than the current date nor earlier than the date of theft in the record. If not used, the record is cancelled as of the current date. Can be 10-21 alpha-numeric characters, possible values are: CASE DROPPED NOT STOLEN

MKE

Originating Agency Identifier 1st Record Identifier 2nd Record Identifier

Date of Cancel Reason for Property Record Removal

D. Examples of a Vehicle Record Cancellation 1. Stolen Vehicle Cancellation W;XVS.WA0340500.LIC/ABX952.OCA/05-7789..NOT STOLEN(send) 2. Wanted Felony Vehicle Cancellation W;XVW.WA0340500.LIC/ABX952.OCA/05-7789..CASE DROPPED(send) 3. Stolen License Plate Cancellation W;XLS.WA0340500.LIC/ABX952.OCA/00-7789..NOT STOLEN(send) 4. Impounded (Police) Vehicle Cancellation W;XVI.WA0340500.LIC/ABX952.OCA/5123(send) 5. Impounded (Private) Vehicle Cancellation W;XVIP.WA0340500.LIC/ABX952.OCA/5999(send)

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6. Repossessed Vehicle Cancellation W;XVR.WA0340500.LIC/ABX952.OCA/5999(send) E. Cancel Acknowledgments 1. WACIC Acknowledgment WWCIC XMIT MSG#: 2284 TIME: 1155 DATE: 010605 RCV MSG#: 0 TIME: 1156 TO: LRKPX WA0340500 CANCELED EVS LIC/TESTQQ1 VIN/11QQ22WW33EE44RR1212 WAC/05V0003111 OCA/TEST123 2. NCIC Acknowledgment NCIC XMIT MSG#: 57684 TIME: 1155 DATE: 010605 RCV MSG#: 0 TIME: 1156 TO: LRKPX WA0340500 CANCEL NIC/V620686872

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