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DCC/JEL 15 March 1991
NOTE FOR FILE;
HILLSBOROUGH DISASTER FUND
For previous information, please see 'Note for File1 dated 1 February 1991. This date met Norman Adsetts for the second occasion. He informed me that Mr Trevor Hicks is not now prepared to meet with either the Chief Constable, myself, or both of us, until after the Inquest and residual matters have been finalised; this decision having been taken on legal advice. With regard to possible donations from the Fund being put towards police purposes, I discussed with him the items set out on the appendix attached. He thought the Committee would consider seriously making a donation towards (i) welfare/counselling facilities, (ii) casualty bureau, (iii) convalescent home, and, (iv) community projects - possibly by way of a trust to assist us with some inner city projects which the police urban action scheme might be involved in together with other agencies. Mr Adsetts said he will up-date me further after the relevant meeting of trustees has occurred and was grateful for the help we are providing him in this regard.
Deputy Chief Constable
HILLSBOROUGH TRUST FOND The following proposals are listed for contribution from the Hillsborough Trust Fund. consideration of a
Football Ground - Football Rooms/Observation Control Rooms The Police Rooms/Observation Control Rooms at the five football grounds within the Force area are generally in a poor state of repair and decoration. The quality and quantity of furniture is also below standard and the facilities are, in the main, inadequate. Visitor Reception Facilities at Police Stations The provision of improved visitor reception facilities at designated police stations would enhance the professional image of the police service. In general, the public reception areas are stark, austere places with no public access to toilets or drinks facilities. Visitors can, and do, spend long periods of time in foyers of police stations waiting, and improvements in them would increase the public/police relationships. Welfare/Counselling Facilities There are still a significant number of police officers receiving welfare and counselling advice as a direct result of Hillsborough. Concern has been expressed on a number of occasions about the poor facilities and lack of privacy for counselling sessions. Provision of office accommodation with improved facilities with nearby car parking would enhance the welfare service and reduce any perceived or actual embarrassment of clients. The accommodation that would be made available could be either in the city centre or in its suburbs. Casualty Bureau Provision of additional equipment/facilities for the Casualty Bureau: items such as fax machine, improved lighting, blinds for windows and appliances like radios, television and video for the recreation of those employed in the Bureau. Convalescent Home The Police Service Convalescent Home at Harrogate would benefit from a contribution which would directly enhance the medical/counselling service they provide to the police service in general. Occupational Health Unit A contribution would assist with the creation of an Occupational Health Unit for the Force.
Community Projects The Force is regularly involved in various community projects. Finance is a necessary requirement to enable some of the more adventurous schemes to take place. A contribution to enable such schemes to be commenced would directly provide the community with activities that encourage and improve a better relationship with the police by the younger element within South Yorkshire. Hillsborough Youth Club On the day of the disaster, the premises and facilities of Hillsborough Youth Club were made freely available. Police, social workers, relatives and friends of victims used the building and both gas and electricity were used. Perhaps a donation to the Club funds would show the appreciation of all concerned and enable the Club to purchase a useful piece of equipment or apparatus. Other Proposed Schemes - the provision of improved communications facilities at Don Valley Stadium - new gymnasium equipment for police stations - microwave ovens for police station kitchens - provision of worthwhile gifts to police officers on sick leave - redecoration of police houses to enable more of them to be let - purchase of a holiday flat either in the UK or abroad for use of police officers and families
DCC/JEL 1 February 1991
NOTE FOR FILE:
HILLSBOROUGH DISASTER FUND
At the invitation of Norman Adsetts, on Thursday 31 January 1991.
a trustee of the above Fund, we met
Mr Adsetts explained that there are four trustees who together have already disposed of the majority of the fund to victims - a category which has been very broadly defined and includes people from stewards at the gameto those more distant who were affected psychologically. The trustees are now dealing with residual money and the principle is to dispose of this to other parties who were helpful at the time of Hillsborough and who through facilities provided by additional funding could be better equipped in future. In this latter category are included bodies such as Church organisations, St John Ambulance Brigade, the Hillsborough community, and, significant to ourselves, the emergency services. Some indications are:of the sort of purposes for which payment has been made
a. to improve church hall facilities; and, b. improved provision at local hospitals of waiting room and short term residential facilities for relatives of patients in intensive care. Regarding payment to the emergency services, this is still to be determined. Whilst the Liverpool Steering Group has no direct control on the disposal of the monies, they are a powerful pressure group and as a result direct payment to the police would be a problem. However, Mr Adsetts suggested the following two possible avenues i. That the Chief Constable or possibly myself - or both - meet informally with the trustees and leading member(s) of the Steering Group (possibly Mr Hicks), to explain the difficulties experienced by many police officers involved after the tragedy; and, ii. to think through areas where monies could be utilised to benefit the police, particularly in terms of their response to disaster type activities. In this connection the possibilities are:a. the renting of office and waiting room accommodation the welfare staff away from Police Headquarters; or, for
- 2 -
improvements to the police room facilities at football grounds in South Yorkshire.
The need now is to brain-storm in order to identify other possibilities.
Deputy Chief Constable
Chief Officers (for discussion at Senior Command 11.2.91)
SOUTH YORKSHIRE POLICE
Ref: From : Detective Superintendent McKay Station/Dept: npfr: F/CID GM/M* Ecclesfield
To : Deputy Chief Constable ________ Mr P Hayes _____________
13 February 1991
I refer to our telephone conversation of 12 February 1991 and your request for information in relation to ways in which money from the Hillsborough Fund might properly be distributed, and for recollections of the temporary mortuary which might be worth mentioning in an address on the subject of the disaster. Some person, I know not. who> during that Saturday afternoon put out a radio and television appeal for social workers to go to Hammerton Road Police Station. My first reaction to this was one of horror that all these 'do-gooders' should be flocking to a police station already under siege. In the event it was an excellent move as the people who attended provided a buffer between the victims' friends and relatives and the police, and were able to offer inmediate assistance and comfort that the police on that afternoon could not have provided. This was done, first of all, at Hillsborough Youth Club. Hillsborough Youth Club (more correctly known as 393 Club, 393 Langsett Road, Hillsborough), stands on Langsett Road and backs on to Hammerton Road Police Station. I would imagine it was built around the turn of the century and is a huge converted rambling terraced house. In my youth it was recognised as the finest boys' club in the city and in recent years, girls have been admitted to its membership. It is quite apparent that the organisation suffers from a lack of funds. On the afternoon of the disaster those premises were inmediately made available for social workers, relatives and friends of victims and police liaison officers. Although we moved our own telephones into that building the gas and electricity was used as part of the hospitality extended to us. Most importantly perhaps, the people of Hillsborough responded in their hundreds with offers of help. These offers of help took the form of the use of private telephones being made available to friends and relatives of victims who needed urgently to reassure friends and families in Liverpool and elsewhere, mountains of food being supplied throughout the afternoon and night, and offers of transport and accaimodation to distressed Liverpool fans. To the best of my knowledge there has never been any public recognition in respect of these spontaneous acts of sympathy and generosity by the people of Hillsborough. If there is any way of making a public award to what is, after all, their youth club, it would perhaps be an appropriate way of showing our collective thanks to the people of Hillsborough and the youth club officials. Temporary Mortuary As the senior CID officer on duty at the ground it fell to me to organise the temporary mortuary in the gymnasium.
I have to say at the outset that there was no planned organisation; we were overtaken by the events and had to rely on initiative and improvisations. There were many problems throughout the afternoon and night but taken overall, I believe that there were few improvements that could have been made. The following comments are made with the benefit of hindsight and perhaps might be helpful in any lecture you give to senior officers who might find themselves in the unfortunate position of having to deal with large numbers of bodies at a disaster such as this. As the first body was brought into the gymnasium I personally held back one of the officers who brought the body in and gave that officer instructions in relation to his responsibilities to that body. Officers with me recognised the value in what I was doing and between us we ensured that each of the bodies brought into the gymnasium had a police officer remain wi th it. When I later discussed the general situation with Detective Chief Superintendent Addis he told me that, in his view, whilst no harm had been done by this action it perhaps, under the circumstances, had not been necessary for the purpose of identification as many of the officers had helped only to carry the body and were unaware of the victim's location in the crowd where death occurred. However, in the subsequent enquiry, placing an officer with each victim proved to have been an invaluable move in that relatives' fears that their loved ones had been dumped and abandoned in a hall were able to be refuted and indeed it could be shown that a huge measure of care and attention had been given to each victim until such time as death was certified by a doctor. Other problems in the hall included difficulties of access; hoardings had been torn from around the ground and used as improvised litters to bring victims to the mortuary. On arrival at the door these proved to be too wide to be carried through the door and were invariably dumped there and the victims carried in by hand. It wasn't long before severe congestion occurred at the door caused by more and more of these boards being abandoned there. Public order in the hall became a problem with grieving relatives and friends (seme of wham were the worse for drink) venting their frustrations on police officers and police photographers whom they mistook for members of the press. It was necessary to monitor access into the gymnasium at an early stage. I was fortunate at the time of having at my disposal Detective Sergeant McSloy who is undoubtedly the finest exhibits officer we have in this force. I asked him to form a team to assist with body numbering, completing description forms and body identification and property. I had not realised at that early stage what an immense task I had given this officer and his team.
Following identification of the bodies he and his team continued to itemise and catalogue each item of property found on the terraces, (a huge collection in itself), each item of property found on the victim, each item of clothing belonging to the victims and exhibits in relation to the enquiry itself e.g. photographs, videos, documents. Once started the task was too complex to be handed over and each of the officers worked solidlj 14 hours a day for the next 7 days. It is to their immense credit that no single fault was found in any of the work that they did. It had been the practice at Hillsborough for several years to photograph the crowds on the terraces so that in the event of a murder on the terraces there would be a starting point to trace witnesses etc. These photographs were invaluable in the enquiries that followed in relation to positioning the victims in the crowd prior to the disaster. These are initial and perhaps haphazard thoughts on the subjects you have asked me to recall and I have no doubt that had I had more time I could have been much more expansive. I would be very grateful for an opportunity to listen to any address yew may make on the subject of Hillsborough.
G McKay Detective Superintendent
Chief Insp Donnelly Re. suggestions for Trust money:£ >C -CvpevHo 1. First choice - OHU facilities 2. Purchase of some sort of holiday flat - either home or abroad - for use by police officers and families (thinks some other Forces have done a similar thing)
Trust money 1. Refurbishment of facilities at football grounds season Millmoor will be having built a new control the existing control room facilities will be taken as a police room - could do with hot drinks dispenser chairs, decorations, etc. in closed room and into use machines,
Counselling facility at Harrogate - monies from the Fund could facilitate this as distinct from just within South Yorkshire.
Police houses in Rotherham Division - decorations, etc. - might encourage officers to live in places where otherwise they might not want to live.
Community project - towards a scheme which might involve police/football supporters/clubs - with emphasis on football and educating supporters (especially young people).
Foyer at 'Dl' need brightening up, decorating etc.
Improving communications system at Don Valley Stadium.
Gymnasium equipment - exercise bikes, etc. at 'Dl' and
Microwave/ovens always being requested at Section Stations
Could provide better gifts to officers on sick leave (currently this is funded from the Sports & Social Club) perhaps could provide joint gift.
Provide monies for the Convalescent Homes.
Provide better accommodation for the welfare officer (separate to PHQ).
Focus on Youth 1991 In August 1990 'F' Division ran a Focus on Youth project which involved taking up to 100 young people aged 14 - 17 years on a wide variety of activities over a two week period. The aim was to improve relations between young people and the Police and give the youngsters ideas as to how they might make better use of their spare time. The 1990 project was considered a success and a further one is planned for 1991 y t h o u g h on a reduced scale dueto commitments with the World Student Games. / / 0 0 0 , Q q Bowsen Barn This cruick barn, which has origins dating back to the 14 th century is situated in High Bradfield and overlooks Agden Reservoir. It is currently in a poor state of repair with part of the roof missing. A Trust is being formed including police officers, which will manage the resotration of the building for use as an outdoor pursuit centre by young people. The design will enable it to be used by the handicapped. The barn could hardly be better placed for such use and it is anticipated that a number of voluntary Government Training Groups, police officers and young people will be involved in the restoration. The costs involved in the restoration will be large - present estimate £50,000. Any donation will be most appreciated. A portfolio of photographs showing the present condition of the barn is available should anyone wish to view.
TELEPHONE: SHEFFIELD (0742)[ TELEX: 547996 FAX: (0742) 523243
SOUTH YORKSHIRE POLICE POLICE HEADQUARTERS SNIG HILL SHEFFIELD S3 8LY
P WRIGHT CBE CHIEF CONSTABLE
Nothing to add other than DCC mentioned with Chief Supt Seller when discussing on 1phone. Sorry - no new ideas.
Re. Trust Monies
For use by Casualty Bureau 1. 2. 3. 4. Fax machine Improve lighting (cost £1,600)
Blinds for windows (cost approx.£1,000) Need for radio/television and video player to enable Bureau to keep up-to-date with the incident information and secondly for rest and recreation for officers in Bureau
These are in order of priority
SOUTH YO R K S H IR E POLICE Ref: From: To: Deputy Chief Principal Welfare Officer Constable WEL/KJT/GM
Station/Dept: HQ/Welfare Dat®: 8 February 1991
WELFARE REQUIREMENTS FOR PRIVATE ACCOMMADATION
The staffing levels at the moment are two welfare officers - Principal Welfare Officer and Deputy Welfare Officer plus a Clerk/Typist. In rented accommodation the welfare Officers would each need an office of approximately 16 square metres. This would provide space for a desk and chair and allow for a more informal area for counselling, consisting of a coffee table and chairs. The clerk/typist would need a reception and clerical area of about 12 square metres. There would also be a need for a waiting room of about the same size. As well as this office space we would abviously need kitchen and toilet facilities. Depending how far the office is from headquarters it would be preferable to have parking space nearby as both welfare officers need to use cars for work. However, if we were near to headquarters we could continue to use the current car parking space provided there. There would also be the obvious need for telephone facilities in each office and for the usual items of office furniture - desks, chairs, coffee tables, filing cabinets etc. We may however be able to take some equipement from our current office accommodation. We could also make use of a computer system for record keeping and statistics. This would be new to all of us, so training would need to be provided.
Kevin Tobin Principal Welfare Officer
SOUTH YORKSHIRE POLICE
From : To :
Superintendent Bettison Chief Superintendent Nesbit- 'F' Division
S t a t t o i j j f e B g p t : Hamnerton Road Date. g February 1991
donation to south
Yorkshire BY HILLSBOROUGH TRUST FOND
Further to our telephone conversation on the 8 February 1991, I propose two areas in which the South Yorkshire Police might properly ask the above trustees to contribute. The first is the Police Room at Hillsborough Football Ground which is in a poor state of repair. I have attached a report from Sergeant Long giving broad details of what is required, however the room is the responsibility of the Sheffield Wednesday Football Club and the police would therefore be deriving no benefit from such a contribution. I therefore propose a preferred option that if funds are available then Hammerton Road Police Station, which was used as a reception area for friends and relatives of those who died in the disaster, should benefit. It ought to be a public area in the police station and I therefore recommend that we ask for funds to refurbish the enquiry desk area with a modern counter and comfortable seating for visitors to the station. This would be a fitting contribution to the day of the disaster when the enquiry office was a waiting area for many who were touched by the disaster. As a rough figure, I would suggest £2,000 might be sufficient.
Deputy Chief Constable Sir Forwarded for your consideration is a report from Superintendent Bettison identifying areas whereby monies from the Hillsborough Trust Fund could be utilised within this Division.
SOUTH YORKSHIRE POLICE
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Ref: From ‘ To
: Chief Superintendent Thompson Deputy Chief Constable
A DHQ 13.2.91
I refer to our telephone discussion and report as follows A) Police room at Belle Vue Football Ground The existing facilities are deplorable and as a consequence do little to enhance any feeling of well being either in police officers, or members of the 'football' public. There is a total lack of comfort, space, privacy, equipment and toilet facilities. It is lacking in furniture and basic decoration. The floor is below ground level, and in wet conditions gathers water through natural external drainage. It once had a wooden floor which subsequently rotted, and users now are on the concrete sub floor. A recent validation exercise report had to say "This ground has the poorest equipment in the Force". Required: A permanent building sufficient to provide facilities for police officers and public with toilets, along with landline communications and small storage facilities. Additionally, accommodation is required for two secure rooms sufficient to house up to four persons each, for a limited duration (detention rooms).
Police Observations/Control Room The existing facilities are a small wooden constructed shelter 8' x 6' , housing close circuit television apparatus and it is amazing that it has not been subject to criminal entry or damage. The football ground is currently under consideration of substantial changes which remove but do not substitute, this post. Required: Brick or breeze block built, sufficient to provide high visibility to all forward and side areas of the ground, secure to hold close circuit TV monitors and other equipment for communication purposes/control, estimated value £50,000. This room to be of sufficient size to house the Match Commander and three others.
Visitor Reception, Facilities at Designated Police Stations Policing is for change in the 1990's and we need to market a better image. This Division in 1991 has an objective for 'quality service' and one aspect of that is to improve the work place, thereby raising the police officer's happiness with resultant equanimity when serving the public. Police buildings are stark, and austere places. We have to make them more user friendly which
in turn, I am sure, will lead to a greater understanding and less conflict. Commerce has for years, transgressed this way, and we need to pick up the building blocks. Require: The provision of a room adjacent to public areas at all designated police stations, that room to be decorated and furnished to a high comfortable standard, with the provision for immediate supply of liquid beverage (tea/coffee).
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