Introduction to Business Warehouse Guide – Duke University

Introduction to Business Warehouse Guide for Duke University (Company Code 0010)
Table of Contents
About SAP Business Warehouse (BW) at Duke ............................................... 2 Logging Into SAP BW ......................................................................................... 3 The BEx Toolbar Functions ............................................................................... 7 BW Terms and Definitions ................................................................................. 8 Using an Existing Query – Fund Trial Balance (FTB) .................................... 10
To locate and select the Fund Trial Balance query................................................................. 10 To enter or chose selection criteria for the Fund Trial Balance query ..................................... 12 To check the selection values entered before executing the query ......................................... 16 To save variant of the selection values to use later and save steps........................................ 17 To use or get a saved variant of the selection values ............................................................. 18 To execute the query once all selections are made and review the results ............................. 19

Saving a Formatted Query into a Workbook in the Favorites Folder ........... 22
To save the formatted query results for into a new workbook for use in the future .................. 22 To save the formatted query results for into an existing workbook.......................................... 24

Opening a Workbook and Accessing a Saved Query at a Later Date .......... 25 Other Navigation Tools for Queries ................................................................ 27
To navigate between BW/BEx and other applications using Alt + Tab Keys ........................... 27 To undo an action performed or go back to prior results ........................................................ 28 To prevent column sizes from adjusting to the default width................................................... 28 To eliminate the technical description of the Duke Cost Object .............................................. 30 To expand the hierarchy and see all levels and cost objects .................................................. 31 To view the hierarchy as a straight list of Duke Cost Objects ................................................. 32 To filter and drill-down on one Cost Object by Commitment Item ........................................... 34 To add the drill-down for Commitment Item to all Duke Cost Objects displayed...................... 36 To swap the view from Duke Cost Object to Commitment Item (G/L Account)........................ 38 To drill-down and further analyze a specific Commitment Item (G/L Account) ........................ 40 To display balances by period across the report .................................................................... 42 To add a Total (results) row in a query if not displayed .......................................................... 44 To move the placement of the Grand Total row in a query ..................................................... 46 To suppress rows or columns that contain a zero amount ...................................................... 48

List of Commonly Used Queries...................................................................... 50

Original: 7/06/2005

Revised: 4/26/2011 4:14 PM

Page 1

Introduction to Business Warehouse Guide – Duke University

About SAP Business Warehouse (BW) at Duke
In addition to the financial reporting functions available in SAP R/3, the SAP Business Warehouse (BW) product is available as a tool for more advanced reporting options at Duke. BW is a data warehouse and contains tables of data that can be used for ad hoc reporting, either to view existing standard queries or to build queries. Financial and procurement data are loaded into BW tables from the real-time SAP R/3 system on a nightly basis (SAP R/3 is an On-line Transaction Processing software – OLTP). So while the data in BW is not updated real-time, there is only a one-day lag (SAP BW is an Online Analytical Processing software – OLAP). The BW tool uses an Excel Add-in, known as Business Explorer (BEx) to view the results of the query and manipulate the report to analyze the data in various ways that are not available in R/3. In addition, BW allows departments to view all their cost objects (Cost Centers, Profit Centers, and WBS Elements/Projects) in one report. Most reports for the University and School of Medicine (Company Code 0010) in R/3 allow for reporting on only one kind of cost object at the time.

Original: 7/06/2005

Revised: 4/26/2011 4:14 PM

Page 2

Introduction to Business Warehouse Guide – Duke University

Logging Into SAP BW
To log into BW:

1.

Use the Authentic Login icon to enter your User Name and password and obtain your green security ticket, just as you would to log into SAP R/3.

2.

Once you have a green ticket, double click on the logon icon.

SAP

In the resulting SAP Logon 620 window:

3

3.

Double click on the option listed as BWP. Note: MAC users should log into SAP per the usual steps, then select and open BWP on the Open: SAPGUI screen.

Original: 7/06/2005

Revised: 4/26/2011 4:14 PM

Page 3

Introduction to Business Warehouse Guide – Duke University

Logging into SAP BW (cont.)

4.

If the above Password Change Request window appears (only the first time you log into BW), then click on the Deactivate / Delete button to deactivate this additional password. Note: Do not attempt to change your password using this screen. This additional password in BW is not needed since Duke uses the Kerberos password authentication.

Original: 7/06/2005

Revised: 4/26/2011 4:14 PM

Page 4

Introduction to Business Warehouse Guide – Duke University

Logging into SAP BW (cont.)
On the SAP Easy Access - User menu… screen in BW, to open the BEx (Excel add-in):
5 6

5.

Enter the transaction code RRMX in the Command field. Note: To avoid any issues with BW, ensure that all other open Excel files are closed. Enter button to open an Excel session.

6.

Click on the

7

7.

In the Excel session, to display the Business Explorer (BEx) toolbar at the top, click on the Add-Ins option on the toolbar Note: If using an older version of Excel, the Business Explorer (BEx) toolbar automatically displays in the body of the spreadsheet. Click and drag to the top as a toolbar to avoid covering up in data.
Revised: 4/26/2011 4:14 PM Page 5

Original: 7/06/2005

and perform other Business Explorer (BEx) functions as outlined in the rest of this Guide. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 6 .) 8.Introduction to Business Warehouse Guide – Duke University Logging into SAP BW (cont. Review the icons on the Add-Ins toolbar now displayed (see next section for descriptions) and use the toolbar to open queries and workbooks. save workbooks.

Open Save Refresh query Back Change query Goto OLAP functions for active cell Help Settings Tools Layout Format Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 7 . A brief description of each button is shown below and the functions will be discussed in the Guide as the steps for opening workbooks or existing queries are outlined.Introduction to Business Warehouse Guide – Duke University The BEx Toolbar Functions The Business Explorer (BEx) toolbar contains buttons that perform functions which help you analyze the data.

Introduction to Business Warehouse Guide – Duke University BW Terms and Definitions Key Terms The following table outlines some key terms relating to SAP Business Warehouse (BW): A table which collects and stores characteristics (attributes) and key figures (dollars. Comprised of folders of InfoProviders that contain existing queries and workbooks. InfoCube ODS InfoProvider InfoCubes (balances) or ODS (transactions) Query Workbook InfoArea Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 8 . Continued on the next page. workdays. Fund Trial Balance). Collection of Excel spreadsheets with embedded queries composed of one or more related worksheets. An evaluation of data per the selection of attributes and key figures from InfoProviders that can be analyzed in an Excel worksheet – users can define and customize queries based on how they want to view and navigate data (e.) in BW – Example of InfoCube for financials = G/L Account Balances Operational Data Storage – a table that contains transaction data stored at the document level.g. hours. etc.

Identifies this InfoProvider as an InfoCube For financial analysis. such as balances and transactions Identifies a Query within an InfoProvider (folder). Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 9 .Introduction to Business Warehouse Guide – Duke University BW Terms and Definitions (cont.) More on InfoProviders InfoProviders are folders that contain the existing queries. such as the Fund Trial Balance. cubes contain a combination. These InfoProviders are identified in BW by symbols. cubes contain balances Identifies this InfoProvider as an Operational Data Store (ODS) For financial analysis. ODS contain transactions Identifies this InfoProvider as a Multi-cube = combination of two or more InfoCubes and/or ODS For financial analysis. which are used to expand the folders and open the queries. Below is legend of these symbols and what they represent in BW.

Click on the Open button on the BEx toolbar. In the SAP BEx: Select query box: 3 Note: The History button is the default selection and lists the last queries opened on the right side of the screen. 2. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 10 .Introduction to Business Warehouse Guide – Duke University Using an Existing Query – Fund Trial Balance (FTB) To locate and select the Fund Trial Balance query: In the Excel worksheet with the Business Explorer (BEx) add-in: 1 2 1. 3. Click on the Queries option from the drop-down list. Click on the InfoAreas button to display the folders containing the InfoProviders with lists of InfoAreas (folders) on the right side of the screen (see screen next page).

Click to expand the Commitments/actuals and budget in Funds Management (Duke) InfoCube folder (on the + symbol).) 4 5 6 7 4. Note: If double-clicking in the step above does not work. 6. the term Infocube = balances. click once on the Fund Trial Balance to display a text box. then click the OK button. 7. Click to expand the Financials Management & Controlling InfoArea folder (on the + symbol). Click to expand the Duke Custom Financial Objects InfoArea folder (on the + symbol).Introduction to Business Warehouse Guide – Duke University Using an Existing Query – Fund Trial Balance (cont. Note: As a reminder. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 11 . 5. Double-click on the Fund Trial Balance (No Commitments) with Hierarchy to select that query.

Enter the fiscal year (e. Ensure the values of # to 16 are displayed in the Posting Period Range From and To fields (# = balance forward needed for certain codes to determine a fund balance). Some fields are defaulted to assist in running this report the proper way. using the range of G/L Accounts 290000 to 999999 provides a fund trial balance versus a complete trial balance).Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 12 . As you enter values.g. 1. 4. DO NOT USE the Personalize Query button for each selection field as it will make the field disappear. Ensure the values of 290000 to 999999 are displayed in the Commitment Item Range From and To fields (commitment item = G/L Account in SAP BW. 2.) To enter or chose selection criteria for the Fund Trial Balance query: 1 NEVER USE THIS BUTTON FOR ANY FIELD. 3. The fields denoted with an asterisk are required. 2 3 4 5-14 Note: The selection dialog box contains the selection fields and the fields may vary by query. 2011) in the Fiscal Year field.

• Only one BFR Code/Org.) 5. To open/expand the Entire Hierarchy and begin to locate the BFR Code / Org Unit. the Selected Hierarchy Nodes displays the current selected BFR Code/Org. If the BFR Code / Org. • On the right side. unit number is known. 7. 9. In the Fund Trial Balance… CODUKEORG_ALL_NODES window (see above).Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont. click on the Twistee button beside the DUKE tree (note the Twistee button will point down). Unit (see next steps). Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 13 . To search and find the BFR Code value. Unit for the Duke Cost Object Hierarchy Node field. the 10 digit number may be keyed directly into the field using the value of OU at the beginning (default is SOM top level BFR Code node of OU6860000000 – change this to your BFR Code). Unit needed may be found and selected. note the following: • On the left side. 8 9 8. Unit may be selected (multiple selections are not provided on this particular query). 6. click on the Dropdown for the Duke Cost Object Hierarchy Node field and follow the next steps to find a value (SOM defaults and should be changed). Unit (the default for this query is School of Medicine and needs to be changed to your BFR Code/Org Unit). Use the next steps to select the desired level of BFR Code / Org. • Use the twistees to open the “trees” within the Entire Hierarchy (on the left) for the Duke organization and locate the desired level of BFR Code/ Org. the Entire Hierarchy can be displayed and the BFR Code/Org.

Health Affairs (again)  choose appropriate area from here. or school) per below: • To find schools or departments within the School of Medicine. Health Affairs  Chancellor. or Centers. as well as the DCRI).Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont. 11. the department. Continue to click on the Twistee buttons to open and locate the desired level of the organization hierarchy to be selected for the query (i. Note: Duke University includes School of Medicine and Provost areas. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 14 . • To find schools or departments within the Provost area.e. School of Nursing.) 10 11 10.. Click on the Twistee button beside of Duke University to open that node. follow the path: Chancellor. follow the path: Provost  Provost (again)  choose appropriate area from here. division.

Unit) for your organizational hierarchy. Unit levels are indicated with the symbol.) 13 12 14 12. Unit level. Note: The recommended selection is a mid or lower level node (BFR Code/Org. All BFR Code/Org. Once the desired BFR Code / Org. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 15 . Unit node is found. The symbol displays beside the 7 digit cost object once you’ve reached the bottom BFR Code / Org. doubleclick on the node (on left side) to display the node under Selected Hierarchy Nodes (on the right side – replaces the defaulted SOM node). the report is better for the BFR Code/Org. and may not be the best choice for this type of query. Unit levels versus single 7 digit cost objects. In other words.Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont.

2. review the values selected. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 16 . Unit was manually entered). Once you’ve returned to the Fund Trial Balance… selection screen (see above). To check the selection values entered before executing the query: 1 2 1.Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont. Once the desired BFR Code/Org. click on the Execute button at the bottom of the window to return to the selection window. click the Check button (especially if the BFR Code/ Org. Review the BFR Code/Org Unit level now displayed and selected on the right side under the Selected Hierarchy Nodes section (the level selected has replaced the defaulted SOM top level node). Unit is selected.) 13. 14. To check and see if the values used for the selection are valid in SAP BW.

Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 17 .Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont. Review the Yes values listed for each selection field and change any to No as desired (Yes = values entered in these fields will be saved in the variant). Click on the Save All Variants button (middle of the screen) to save the named variant and return to the selection screen. 5.) To save variant of the selection values to use later and save steps: Note: The Save All Variant function allows the selection values entered or chosen in each field to be saved as a named variant. 2. The variant can then be used the next time to populate the fields and save keystrokes. To save a variant of the selection. Save All 3 5 4 3. click on the Variant button. 4. 1 2 1. On the Save All Variants window. Ensure the values desired are entered in the selection fields. enter a name in the Variant field. and a brief description in the Description field.

In the Restrictions window. click on the Load Variant button 2 2.Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont. The variant will populate the fields with the saved values and save keystrokes. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 18 . the Load Variant function may be used to find / select the variant.) To use or get a saved variant of the selection values: Note: If a named variant was saved for the selection values. then each time the query is used again. before entering or choosing selection values in the fields. 1 1. Note: The list is a universal list of all saved variants by any user for this specific query. double click on the desired variant to select it and populate the fields. On the selection screen.

Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont. When ready to run the query. click on the (or press F8). To execute the query once all selections are made and review the results: 1 1. Review the selection values now populated in the fields from the variant selected.) 3 3. Execute button Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 19 .

Unit node that was selected: • The top bolded section contains the items you can use to display the results in a different view (see Navigation Tips).. Note the value listed for Duke Cost Object in the middle section (Cell B25 in this example . what was chosen to build the results).Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont.) In the Fund Trial Balance query results: 2 3 4 2. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 20 . cell may vary) providing the name of the BFR/Org Unit chosen. • The middle section contains the criteria for the current view of the results (i. Review the query results for the BFR Code/ Org.B column.e. 3. • The bottom section contains the results/data for the query.

• Do not use the Twistee buttons to open the hierarchy levels individually as this is time consuming . Note: Other options for analyzing data are also available.Introduction to Business Warehouse Guide – Duke University Using an Existing Query – FTB (cont.Cost Centers. and can be removed (see Other Navigation Tools for Queries). Fund Group. such as Commitment item (term for Cost Element or G/L Account). such as the ability to drill-down by the items listed in Column A at the top of the screen. Note the following about the actual results (bottom section) for this Fund Trial Balance query: • This query uses the Duke Cost Object table (CODUKEORG) which combines all four major cost objects in one place for reporting . • See the Cost Object column for the meaningful 7 digit Cost Object (fund code) value. • The hierarchy levels are displayed in Column A and B with the Twistee buttons and some may already be expanded to display the Duke Cost Object level. • The format for the lowest level Duke Cost Objects in Column A is displayed as the “technical name”. etc. See the Other Navigation Tools for Queries section of this Guide for more details. a cost center such as 1573147 is listed as KSDUKE0001573147. For example.the hierarchy can be easily expanded or removed. Fiscal Period. • The meaningful 7 digit value for Duke Cost Object is listed in the Cost Object column – in the example used above – the values of 1573147 or 7473100 (WBS Plant fund) are shown. Revised: 4/26/2011 4:14 PM Page 21 Original: 7/06/2005 . which provides a consolidated view of the entire organization’s financial activity. is not useful. like PD0001157.) 4. and Internal Orders. • The cost objects are displayed in one “super hierarchy”. Projects/WBS Elements. Fund Categories. Profit Centers. and other formatting can be adjusted (see Other Navigation Tools for Queries). and a Project/ WBS Element such as 7473100 is listed as nothing meaningful.

To save the formatted query results for into a new workbook for use in the future: Note: Use the Save as new workbook option to save the query results as a new workbook at anytime with a new unique name. Click on the Save button on the BEx Add-Ins toolbar. Click on the Save as new workbook option from the dropdown list (see next page and steps). 3. 2 3 2. Note: The Save as exiting workbook option will not be highlighted if this is the first time you are saving a query into a workbook. Filter and format the query as needed per the steps covered in the Other Navigation Tools for Queries section of the Guide.Introduction to Business Warehouse Guide – Duke University Saving a Formatted Query into a Workbook in the Favorites Folder Before saving the query: 1. especially the first time a query is formatted and saved. The Save as existing workbook option is useful if you continue to make changes and just want to save over an already named workbook. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 22 .

) On the SAP BEx: Save in document store window: 4 5 6 7 4. 6. click on the button (on the + symbol) to expand and highlight. 5. Ensure the Favorites button is selected (left side of the screen –note that the Roles option cannot be used). This might be beneficial if you’d like to save a particular view such as monthly. Enter a description of the query in the Description field. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 23 . The Excel files can then be easily organized on your network drive. 7. Click on the Save button. Note: The queries may also be saved as an Excel file as well.Introduction to Business Warehouse Guide – Duke University Saving a Formatted Query (cont. Favorites folder If not defaulted.

1 2 1.) To save the formatted query results for into an existing workbook: Note: The Save as existing workbook… is useful if you continue to make changes while in a query and just want to save over an already named workbook. 2. Click on the Save button on the BEx Add-Ins toolbar. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 24 . Click on the Save as existing workbook option from the dropdown list (Caution: this will save over the current workbook).Introduction to Business Warehouse Guide – Duke University Saving a Formatted Query (cont.

Note: The Roles folder can be opened as another option and contains workbooks of saved queries used primarily by central finance areas within Duke.Introduction to Business Warehouse Guide – Duke University Opening a Workbook and Accessing a Saved Query at a Later Date Note: 1. The Roles folder contains one folder for the School of Medicine for Tiered reports. Click on the Favorites button (left side of the screen). Click on the Open button on the BEx toolbar. On the resulting SAP BEx Open… window: 5 6 4 4. 3. ensure that all other open Excel files are closed. To avoid any issues with BW. Revised: 4/26/2011 4:14 PM Page 25 Original: 7/06/2005 . Click on the Workbooks option from the drop-down list. Log into BW and use the transaction code RRMX to open Excel and click on the Add-Ins option to display the BEx toolbar. 2 3 2.

the named query. 7 Note: 7. click on the Refresh button. The workbook MUST be refreshed before any other functions can be used. Click to open various folders (click on the + symbol) on the right to locate the workbook desired (like the Favorites folder). IMPORTANT: Immediately after retrieval. like Financial Services Fund Trial Balance in this example). Double click on a workbook (i.Introduction to Business Warehouse Guide – Duke University Opening a Workbook (cont. enter the updated selection values and click on the Execute button. 6. click into an active cell (any shaded cell) and click on the Refresh button (or right mouse click in any active cell and choose Refresh). • To refresh all queries at once if applicable (if multiple queries are included in a workbook). click into a “global” cell (any cell shaded in white).) 5.. In the resulting selection screen window for the query. use the Refresh button on the BEx Add-In toolbar to update the results of one or all existing queries in the Workbook as follows: • To refresh only the query displayed.e. 8 8. and click on the Yes button to refresh all queries (not shown). Revised: 4/26/2011 4:14 PM Page 26 Original: 7/06/2005 .

you may not be able to get to the selection screen box again via the Start bar. This section covers steps on how to work around this situation. tap on the Tab key with another finger and scroll through the open windows. and you navigate away to another application. In other words. 1. When using BEx. When you return via the Start Bar. if you are opening a query or workbook. like when you are entering selections for the Fund Trial Balance report and then navigate to another application.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools for Queries To navigate between BW/BEx and other applications using Alt + Tab Keys: When using the BW/BEx tool. you may not be able to use the Windows Start Bar to move between or minimize/maximize the BEx screens on your desktop. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 27 . 4. the selection box may just be a white blank box on the screen. While continuing to depress the Alt key. Depress the Alt key with your thumb and hold while doing the next step. BEx may appear to “lock up” in windows as you are moving between different applications. Release both keys at once to select and go to a window (example the icon that has the name of the query or workbook. 2. Use another finger to click on the Tab key once to view a menu of all open window applications. The box will be a blank white box. 3. along with other applications. Use Alt + Tab keys to find (see below). the selection screen box is open. This usually occurs when a query or workbook selection window is open. like Fund Trial Balance…).

2. To prevent column sizes from adjusting to the default width: Note: When navigating in a query and performing analysis. Click on the Properties option from the list (or highlight with mouse and release mouse). 2 1 1.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. Use the steps below to prevent the automatic sizing of columns back to default column widths. Revised: 4/26/2011 4:14 PM Page 28 Original: 7/06/2005 . Use the Back button on the BEx Add-Ins toolbar (similar to the Undo function in Excel). Right click once in an active shaded cell within the BEx worksheet to display a drop-down list. any column sizes that were manually adjusted will change back to the default width for that column.) To undo an action performed or go back to prior results: 1 1.

then the columns will stay at the width that was last set (by the click and drag feature). Click in the radio button to choose the Do not adjust column width option. Select the colWidth (Column Width) tab.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. Note: Once the query reappears after the OK button is used. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 29 . 5.) On the resulting SAP BEx Query: Properties screen: 3 4 5 3. 4. Click the OK button to close the window.

Right click once on the column heading Duke Cost Object in Column A (cell may vary) to display a drop-down list. The steps below are to change the display of the Duke Cost Object column from the technical “key” (number) description to the name (text) description. Select the options in the resulting pop-up windows via path: Duke Cost Object  Display as  Duke Cost Object  Name 3 3. Review the results and note the Duke Cost Object column now contains the name of the Cost Object with the 7 digit number still displayed in the in the Cost Object column.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. such as KSDUKE0001573070.) To eliminate the technical description of the Duke Cost Object: The technical description contains the longer different format for the cost object. 2. Revised: 4/26/2011 4:14 PM Page 30 Original: 7/06/2005 . 2 1 1.

Use the Expand Hierarchy to open the hierarchy (closed Twistee buttons) to the level chosen.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. Right click once on the column heading Duke Cost Object in Column A (cell # may vary) to display a drop-down list. Select the options from the resulting pop-up windows per this path: Expand Hierarchy  Level # (# = choose the highest level listed at bottom of last list in order to expand fully). 3 3.) To expand the hierarchy and see all levels and cost objects: Note: This example is done from the Duke Cost Object view (original view) of the query. Review the results that now show the entire depth of the hierarchy (all Twistee buttons now open). 2. Revised: 4/26/2011 4:14 PM Page 31 Original: 7/06/2005 . 1 2 1.

Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. Use the Hierarchy Active function to completely remove the hierarchy (BFR/Org. Profit Centers. Unit levels) and display the results by Duke Cost Objects.) To view the hierarchy as a straight list of Duke Cost Objects: Note: This example is done from the Duke Cost Object view (original view) of the query. 6 6. see the next step. Profit Centers. Right click once on the column heading Duke Cost Object in Column A (cell # may vary) to display a drop-down list. Review the results that now show the entire depth of the hierarchy listed by Duke Cost Object and sorted by Cost Centers. 5. so to sort numerically by Duke Cost Object. Note: Sort for this view defaults to by Cost Centers. Revised: 4/26/2011 4:14 PM Page 32 Original: 7/06/2005 . 4 5 4. and WBS Elements/Projects. and then WBS Elements/Projects. Click on the option Hierarchy Active (which has a checkmark as the default) to uncheck and deselect that item. Once removed the function can be used again later to add back the hierarchy (turn on and off like a light switch).

or to use the Back button to return to a previous view as needed. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 33 .) 7 7. • Click on Sort option and then click on Sort Ascending According to Key (key = number).Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. • Review the results that now show the entire depth of the hierarchy listed by Duke Cost Object and sorted numerically in a straight line from lowest to highest cost object. Note: Remember to use the Save button to save this view as the existing workbook or as a new workbook for future use. Optional: To sort the Duke Cost Objects numerically from lowest to highest number: • Right click on the Cost Object column heading (for column that contains the 7 digit cost objects).

if preferred. Select the options from the resulting pop-up windows per this path: Filter and drilldown according to  Commitment Item. Note: Choose from one of the many other Filter and drilldown according to values. like Fund Group. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 34 . Use the Filter and drilldown according to function to filter for the chosen cell and see the details per the value chosen (like Commitment item / G/L Account).Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. 2.) To filter and drill-down on one Cost Object by Commitment Item: Note: This example is done from the Duke Cost Object view shown as a straight list with no hierarchy. 1 2 1. but may be done in any view. Right click once in the cell that lists the Cost Object 7 digit number to display a drop-down list.

Use the Back button on the BEx Add-Ins toolbar to return to a previous view (in this case to remove the filter) as needed. Note: Remember to use the Save button to save this view as an existing or new workbook for future use 4. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 35 . Review the results and note the following: • The name of the one filtered Duke Cost Object is displayed in column B (B12 in this example / cell # may vary) at the top of the report. remove the hierarchy per earlier steps if desired (right mouse click in Cell A24 for Commitment Item and uncheck the Hierarchy Active option). • The balances are displayed for the filtered Duke Cost Object in the report below with the drilldown by Commitment Item • If desired.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont.) 4 3 3.

Use the Add Drilldown According to function to add the drilldown to ALL Cost Objects for the value chosen (like Commitment item / G/L Account). 2 1 1. Right click once in the Cost Object column heading (column containing the 7 digit number) to display a drop-down list. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 36 . 2.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. Note: Choose from other Add Drilldown According to other values. but may be done in any view. if preferred.) To add the drill-down for Commitment Item to all Duke Cost Objects displayed: Note: This example is done from the Duke Cost Object view shown as a straight list with no hierarchy. Select the options from the resulting pop-up windows per this path: Add Drilldown According to  Commitment item. like Fund Group.

Note: Remember to use the Save button to save this view as an existing or new workbook for future use. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 37 .) 4 3 3. Use the Back button on the BEx Add-Ins toolbar to return to a previous view as needed. • The balances are displayed for ALL Duke Cost Objects with the added drilldown by Commitment Item (G/L Account). Review the results and note the following: • The B Cell (B4 in this example/cell# may vary) for the Commitment item field at the top of the screen is now shaded (striped).Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. 4.

but may be done in any view.) To swap the view from Duke Cost Object to Commitment Item (G/L Account): Note: This example is done from the Duke Cost Object view shown as a straight list with no hierarchy. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 38 . Select the options from the resulting pop-up windows per this path: Swap Duke CostObject with  Commitment item. Right click once on the column heading Duke Cost Object in Column A (cell # may vary) to display a drop-down list. for example from a Cost Object view to a Commitment Item (G/L Account) view. 1 2 1. Use the Swap function to change the query results from one type of view to another.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. 2. such as the original view for this query.

Unit hierarchy chosen for the original query. Review the results and note the following: • The entire view of the report has now changed from a Cost Object (7 digit number) view to a Commitment Item (G/L Account) view for the entire BFR Code/Org. Note: Another option is to right click once on Commitment Item in the A column heading and select the options: Swap Commitment Item with  Duke Cost Object. also known as Commitment Item for this type of report. • Column A now has the column heading of Commitment Items and the query results are listed by 6 digit G/L Account versus the 7 digit Cost Object. 4. Use the Back button on the BEx Add-Ins toolbar to return to a previous view as needed. Note: Remember to use the Save button to save this view as an existing or new workbook for future use. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 39 . • The balances are displayed for Commitment Items (G/L Accounts) listed. 3.) 4 3 Note: The first column now contains and is sorted by G/L Account.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont.

2. Select the options from the resulting pop-up windows per this path: Filter and drilldown according to  Duke Cost Object.) To drill-down and further analyze a specific Commitment Item (G/L Account): 1 2 1. Right click once on the Commitment item in question in Column A (this example 647000) to display a drop-down list.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 40 .

• The number and description of the Commitment Item (G/L Account) chosen for the drill-down are displayed in B cell beside Commitment Item at the top. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 41 . as the view will be positioned wherever the cursor was previously.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. • The amounts for the Commitment Item chosen are listed by Duke Cost Object in the bottom area. Review the results and note the following: • SCROLL TO THE TOP of the new drill-down view. Note: Remember to use the Save button to save this view as an existing or new workbook for future use. Use the Back button on the BEx Add-Ins toolbar to return to a previous view as needed. 4.) 4 3 3.

Select the options from the resulting pop-up windows per this path: Drilldown  Across (or Drilldown Down if preferred). 1 2 1. such as to display balances with the drilldown across the posting periods. 2.) To display balances by period across the report: Note: This example is done from the Duke Cost Object view shown as a straight list with no hierarchy. Use the Drilldown Across (or Down) function to add the drill-down using the characteristic values at the top of the query to provide additional detail. Right click once in the B cell (top section of the screen / Cell B4 in this example/ cell # may vary) that corresponds to the Posting Period to display a drop-down list. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 42 .Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont.

Use the Back button on the BEx Add-Ins toolbar to return to a previous view as needed. Note: Remember to use the Save button to save this view as an existing or new workbook for future use. the balances by period are in the rows). • There are no totals displayed as default on this view.) 4 3 3. Note: Another option to undo this action is to right click once on B Cell beside of Posting Period at the top and select the options: Drilldown  Remove Drilldown.Balance Carry Forward. Revised: 4/26/2011 4:14 PM Page 43 Original: 7/06/2005 . 4.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. • The # character in the column heading of the report indicates the column contains Period 0 . • Balances for each period will appear across the next columns with the period listed in each column heading (or if “down” was chosen. Review the results and note the following: • The B Cell beside the Posting Period is now shaded. but totals may be added – see next section of guide.

which does not display Totals (known as results rows). which will display a Total results row if applicable. Right click once on the column heading Duke Cost Object in Column A (cell # may vary) to display a drop-down list.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 44 . Select the options from the resulting pop-up windows per this path: All Characteristics  Suppress Results Rows  Never. Use the All Charactistics feature to never suppress the results row. 2 1 1. In this example.) To add a Total (results) row in a query if not displayed: Note: The display of totals in a query depends on the query chosen. The totals are “suppressed”. 2. the Fund Trial Balance query has the drill-down across period added for the balances.

) 4 3 3. Use the Back button on the BEx Add-Ins toolbar to return to a previous view as needed. • There may also be a total added for each column at the bottom of the report to total each posting period down the report for all Duke Cost Objects. Revised: 4/26/2011 4:14 PM Page 45 Original: 7/06/2005 . Note: Remember to use the Save button to save this view as an existing or new workbook for future use. Review the results and note the following: • The Overall Result row has been added to total the posting period columns across the query results for each Duke Cost Object row. • The position of the results (Total) rows can be changed (see next section of the Guide). Note: Another option to undo this action is to right click once on the A Column Heading for Duke Cost Object and select options: All Characteristics  Suppress Results Row  Always.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. 4.

etc. the Total column for all the posting periods is displayed to the right as the last column. Revised: 4/26/2011 4:14 PM Page 46 Original: 7/06/2005 . 2. Select the options from the resulting pop-up windows per this path: All Characteristics  Position of Results Rows  Results Rows Top Left (or Bottom Right if Top Left is checked as original position). Use the All Characteristics function to move the position of the Total results column/row. Right click once on the column heading Duke Cost Object in Column A (cell # may vary) to display a drop-down list. Note: The function phrase” Results Rows Top Left” means that the Total for columns across the report will display to the far left and the Total for all rows in a column will display at the top of the query results (the two are not used in conjunction to put a total in the top left corner. In this example. the query results have the Posting Period drilldown added across the results. 2 1 1. and the Total row for all columns is displayed at the bottom of the query results (not shown here for space).) To move the placement of the Grand Total row in a query: Note: The original placement of the Total results row depends on the query chosen.). In the example below. This function can be used on any view of a query.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont.

Use the Back button on the BEx Add-Ins toolbar to return to a previous view as needed (or repeat the above steps and choose the other option to change the results rows). Review the results and note the following: • For totals originally displayed in a column to the far right (totaling across the results like this example where there was a total for the posting period drilldown across the results). • For totals originally displayed at the bottom of the results(totaling down the results like this example where the Posting Period column totals were at the bottom). Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 47 .Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. then the total will now appear on the far left (the first column before the Posting Period drilldown columns).) 3 3. Note: Remember to use the Save button to save this view as an existing or new workbook for future use. then the total will now appear at the top of the results. 4.

) To suppress rows or columns that contain a zero amount: Note: The original results of some queries will allow rows or columns that contain zero amounts to display. Use the All Characteristics function to suppress those rows or columns as desired. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 48 . Right click once on the column heading Duke Cost Object in Column A (cell # may vary) to display a drop-down list. 2.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont. Select the options from the resulting pop-up windows per this path: All Characteristics  Suppress Zero Columns/Rows. 1. 1 $ 2 Note that the 1573147 code has a zero balance (indicated by just the $ sign).

4. Use the Back button on the BEx Add-Ins toolbar to return to a previous view as needed. Note: Remember to use the Save button to save this view as an existing or new workbook for future use.00 amount indicated with the $ sign. and is now no longer displayed as a row in the query results). Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 49 . 3.Introduction to Business Warehouse Guide – Duke University Other Navigation Tools (cont.) 3 Note that the 1573147 code with a zero balance is now suppressed and NO longer displays on the query results. Review the results and note the following: • The rows and/or columns containing any zero amounts have now been suppressed or hidden from view (example: 1573147 had a 0.

Query Name Fund Trial Balance (No Commitments) with Hierarchy InfoProvider (Cube or ODS) Financial Management & Controlling Duke Custom Financial Objects Commitments/actual and budget in Funds Management (Duke) (FMCFIFM) Input Fields • Fiscal Year • Posting Period Range • Commitment Item Range • Duke Cost Object Hierarchy Node (BFR) Available Characteristics • Duke Cost Object. Unit hierarchy levels).to get fund balances run commitment item range 290000 to 999999.Introduction to Business Warehouse Guide – Duke University List of Commonly Used Queries The table below contains the most commonly used queries that have been created in SAP BW for your use and a brief description of each query. Provides actual balances depending on commitment item range . Provides actual balances depending on commitment item range . Mimics ZF107 found in R/3. hierarchy • Link to Fund Center (BFR) • Commitment item • Posting period • Fund Tier • Fund Category • Fund Group • Fund Class • Fund Programmatic Class • Board Reporting • Organizational Unit (BFR) • Commitment item • Posting period • Fund Tier • Fund Group • Fund Class • Fund Programmatic Class • Key Figures • Fund • Board Reporting • Fund • Fund Category • Fund Class • Fund Group • Fund Programmatic Class • Commitment item • Organizational Unit (BFR) • Key Figures • Posting Period • Board Reporting Description Mimics Fund Trial Balance found in R/3. Beginning Balance with Hierarchy Financial Management & Controlling Duke Custom Financial Objects Commitments/actual and budget in Funds Management (Duke) (FMCFIFM) • Fiscal Year • Posting Period • Organizational Unit (BFR) TABLE CONTINUED ON NEXT PAGES Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 50 . Fund Trial Balance (No Commitments) Financial Management & Controlling Duke Custom Financial Objects Commitments/actual and budget in Funds Management (Duke) (FMCFIFM) • Fiscal Year • Posting Period Range • Commitment Item Range • Fund Range and List Mimics Fund Trial Balance found in R/3. please contact your SOMMC representative for any additional training materials that may be available.to get fund balances run commitment item range 290000 to 999999. ZF107. Provides a straight list of cost objects for the range selected (no Org. For any SOM queries. Provides actual beginning and ending balances as well as FYTD revenues and expenses.

Total Research. Can also select by PI. Provides list of transactions for selected period of time for selected cost objects. by broad categories. The categories (columns) of the report correspond to specific Fund Programmatic Classes. by broad categories. StartUp and Other Internally Restricted (Tier 4). Administration and Other. Subtotal. Selection by hierarchy (BFR) available but not recommended. Date Fiscal Month FY Line Item Text Offset Acct Desc SOM Basic Operations • Fund Programmatic Class • Fund Category • Commitment item • Organizational Unit (BFR) Sum of All Tiers Financial Management & Controlling>Duke Custom Financial Objects> Commitments/actual and budget in Funds Management (Duke) (FMCFIFM) • Fiscal Year • Posting Period • Org Unit • Fund Category • Commitment item • Organizational Unit (BFR) Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 51 . The report allows users to monitor actual SOM income and expenses. Drilldown to documents not provided. and consist of Clinical Services. Total Education. Endowment. Provides Project’s Inception to Date plan versus actual expenditures as well as current month and fiscal year to date actuals for selected cost objects. Used in Faculty Access application by support staff. The categories (columns) of the report correspond to specific Fund Categories. Chair Controllable Reserves (Tier 3). and Grand Total. and consist of Basic Operations (Tier 1). Chief Controllable Reserves (Tier 2). Externally Restricted (Tier 5). and a Grand Total. Faculty Discretionary.Introduction to Business Warehouse Guide – Duke University List of Commonly Used Queries (cont.) Query Name Support Summary Award Statement InfoProvider (Cube or ODS) Financial Management & Controlling Duke Custom Financial Objects Project Systems – Controlling/Dates Input Fields • • • • Duke Cost Object hierarchy Cost Object (fund code) Responsible person Calendar Month/Year Available Characteristics • • • • Cost Object PI Project Definition Account Description (cost element hierarchy) Description Used in Faculty Access application by support staff. Cost elements (object codes) presented using Sponsored Projects Award versus Expenditure (SPAWEXP) hierarchy. Plan & Load Funds (Tier 6). Supt Transaction Stmt Financial Management & Controlling Duke Custom Financial Objects MultiProvider – FI and CO only Transactions Financial Management & Controlling>Duke Custom Financial Objects> Commitments/actual and budget in Funds Management (Duke) (FMCFIFM) • Duke Cost Object hierarchy • Cost Object (fund code) • Responsible person • Calendar Month/Year • Fiscal Year • Posting Period • Org Unit • • • • • • • • Cost Object PI Account Doc. The report allows users to monitor actual SOM income and expenses.

Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 52 . This report shows the Board of Trustees version of the cost elements in the rows. Data is presented in the Board format. Departments should be familiar with this view to analyze variances. The report allows users to monitor year to to date actual activity in comparison to year to date original budget. Fund Group Organizational Unit (BFR) • • • • • • • • • • • • • Fiscal Year Fund Fund Category Board Reporting Fund Programmatic Class Fund Tier Fund Group Duke Cost Object hierarchy Fund Class Posting period Organizational Unit (BFR) Commitment item Fiscal Year Organizational Unit (BFR) Duke Cost Object hierarchy Fund Fund Category Board Reporting Fund Programmatic Class Fund Tier Fund Group Fund Class Posting period Commitment item This is a report of Departmental Administrators by BFR.Introduction to Business Warehouse Guide – Duke University List of Commonly Used Queries (cont. sponsored activity is not included.) Query Name SOM Current Yr Actual V Prior Year Actual InfoProvider (Cube or ODS) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) NA Input Fields • • • • • Fiscal Year Posting Period Fund Group Fund Organizational Unit (BFR) Available Characteristics • Fund Category • Commitment item • Organizational Unit (BFR) Description No Description Availble SOM Budget V Actual YTD • Fiscal Year • Posting Period • Organizational Unit (BFR) • Fund Category • Commitment item • Organizational Unit (BFR) No Description Availble Departmental Administrator Report SOM Budget Vs Actual • Organizational Unit (BFR) • • • • • Fiscal Year Posting Period Fund Group Fund Organizational Unit (BFR) • NA • • • • • • • • • • • Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) YE11A Year to Date Budget vs Year to Date Actuals Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) • • • • Fiscal Year Posting Period.

This report provides a list of attributes assigned to funds . All Funds One Line Summary InfoProvider (Cube or ODS) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) Input Fields • Fiscal Year • Posting Period Available Characteristics • • • • • • • • • • • • Posting period Fund Fund Category Fund Class Fund Group Commitment item Board Reporting Fund Endowment Estab.) Query Name ZF107. If there is an overdraft in the ending balance.One LIne Summary with Hierarchy Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) Cross Application Components>(0FU ND) • Fiscal Year • Posting Period • Organizational Unit (BFR) • • • • • • • • • • • • • • • • • • This report displays actual balance by BFR and by fund. Selection is by organizational unit. YTD Revenue and Expense.Introduction to Business Warehouse Guide – Duke University List of Commonly Used Queries (cont. year to date actual expenses. ZF107.primary sort by fund category. year to date actual revenues.Board Reporting Fund Class Commitment item Fund Group Fund Category Fund Programmatic Class Duke Cost Object Description Shows Beginning balance. ending balance and revised annual plan. Person responsible Fund Endowment Expen Responsible Person Person responsible 2 Duke Cost Object hierarchy Posting period Fund Category Fund Programmatic Class Board Reporting Commitment item Organizational Unit Fund Fund Group Fund Class Fund Unit Fund Other Sponsored Fund Programmatic Class Fund Class Fund Category Funds Center Fund Person responsible Fund Validto. Fund Attribute • Funds Center • Fund Range & List SOM G&A BS/C/I Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) • Fiscal Year • Posting Period • Duke Cost Object • • • • • • Provides an estimate calculation of the G&A expense that will post on the fund. All Funds . Columns include beginning balance. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 53 . then the field will be highlighted in red. Ending balance and the Annual Plan.

) Query Name SOM G&A Clinical InfoProvider (Cube or ODS) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) Financial Management & Controlling>Duke Custom Financial Objects>Project System COntrolling/Dates(0 PS_C05) Financial Management & Controlling>Duke Custom Financial Objects>Project System COntrolling/Dates(0 PS_C05) Financial Management & Controlling>Duke Custom Financial Objects> Commitments/actual and budget in Funds Management (Duke) (FMCFIFM) Input Fields • Fiscal Year • Posting Period • Duke Cost Object Available Characteristics • • • • • Fund Class Commitment item Fund Group Fund Category Fund Programmatic Class • Duke Cost Object • Duke Cost Object • Cost Object (Fund Code) • P. Fund Balance (No Commitments) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) • Fiscal Year • Posting Period • Commitment Item • Fund Commitment item Posting period Board Reporting Fund Category Link to Fund Center Fund Tier Fund Group Fund Class Fund Programmatic Class Fund Duke Cost Object Organizational Unit Fund Tier Posting period Fund Group Fund Class Fund Programmatic Class Board Reporting Commitment item Fund This report displays actual balance by BFR and by fund. beginning balances are posted to period 0.I.I. Sponsored Programs Award One Line Summary. This report displays actual balance by fund. Sponsored Programs Non-Award One Line Summary. beginning balances are posted to period 0. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 54 . • Project Start Date • Project Finish Date • • • • • • • • • • • • • • • • • • • • Description Provides an estimate calculation of the G&A expense that will post on the fund. Selection is by cost object hierarchy. Sponsored Programs Award One Line Summary ZF109.Introduction to Business Warehouse Guide – Duke University List of Commonly Used Queries (cont. Sponsored Programs Non-Award One Line Summary Fund Balance (No Commitments) with Hierarchy • Duke Cost Object • Cost Object (Fund Code) • Responsible Person • Calendar Month/Year • Duke Cost Object • Cost Object (Fund Code) • Responsible Person • Calendar Month/Year • Fiscal Year • Posting Period • Commitment Item • Duke Cost Object ZF109. This uses Calendar Month/Year as opposed to Fiscal Period/Year. ZF109. ZF109. Selection is by fund or range of funds. • Project Start Date • Project Finish Date • Parent • SPS Proposal ID • Duke Cost Object • Cost Object (Fund Code) • P. This uses the Calendar Month/Year as opposed to Fiscal Period/Year.

All Funds .) Query Name ZF127. Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 55 . year to date actual revenues. Fiscal Period Trend ZF107. by broad categories. year to date actual and year to date variance. Columns include beginning balance. year to date plan. Plan/Actual One Line Summary with Hierarchy InfoProvider (Cube or ODS) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) Input Fields • Fiscal Year • Posting Period • Organizational Unit (BFR) Available Characteristics • • • • • • • Organizational Unit Fund Center Fund Class Fund Category Commitment item Fund Group Fund Description This report displays budget to actual by BFR and by fund. year to date actual expenses. Columns include annual budget. Selection is by organizational unit.One Line Summary (no Hierarchy) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) Financial Management & Controlling>Duke Custom Financial Objects>Commitme nts/actual and budget in Funds Management (Duke) (FMCFIFM) • Fiscal Year • Posting Period • Fund Category • Fund Group • Fund Category • Fund Programmatic Class • Duke Cost Object • Commitment item • Fiscal Year • Posting Period • Organizational Unit (BFR) • Posting period • Fund Category • Fund Programmatic Class • Board Reporting • Commitment Item • Fund • Organizational Unit (BFR) • Fund Group • Fund Class This report displays actual balance by fund only (no BFR display). MC Programmatic Reports. The categories (columns) of the report correspond to specific Programmatic Codes. ending balance and revised annual plan. Selection is by organizational unit. A trend report on actuals by period. This report can be filtered many different ways and allows users to perform analysis on the Sum of All Tiers and Basic Operations data. The report allows users to monitor actual SOM income and expenses. current period plan.Introduction to Business Warehouse Guide – Duke University List of Commonly Used Queries (cont. current period variance. Tiers 1-6 and Drilldowns • Fiscal Year • Posting Period • Organizational Unit (BFR) • Fund Category • • • • • Fund Fund Group Fund Category Duke Cost Object Commitment item MC Programmatic Reports. current period actual.

Introduction to Business Warehouse Guide – Duke University List of Commonly Used Queries (cont.) Query Name Endowment Report InfoProvider (Cube or ODS) Financial Management & Controlling>Duke Endowment Investment Accounting>EIA Investment Multiprovider(EIAM NVST) Input Fields • Fiscal Year • Posting Period • EIA Investment ID • EIA Division • Fund Category • Fund Class • Cost Object Familiar • Number of Remaining Quarters • EIA Customer • Market Valuation Date • Company Code • Cost Object • Fiscal Year • Posting Period • EIA Investment ID • EIA Division • Fund Category • Fund Class • Cost Object Familiar • EIA Customer • Market Valuation Date • Company Code • Cost Object Available Characteristics • Pool Value Per Unit • Distrib Rate (Spend) • Supplemental Rate • Recipient Code • EIA Investment ID • EIA Fiscal Period • EIA Subledger FY • EIA Management Center • EIA Process Type • EIA Customer Entity • Cost Object • Organizational Unit • Valuation Date • • • • • • • • Description Long Term Pool Participant Balances and Projected Distributions Book Value Rollforward Financial Management & Controlling>Duke Endowment Investment Accounting>EIA Investment Multiprovider(EIAM NVST) Pool Fiscal Year UMV EIA Management Center EIA Fiscal Period Cost Object Organizational Unit Valuation Date Long Term Pool Participant Activity Original: 7/06/2005 Revised: 4/26/2011 4:14 PM Page 56 .

Sign up to vote on this title
UsefulNot useful