01 03 Agenda planning arrangements This further information will help in planning the decision-making arrangements, and in completing the

CMB pro forma. Deadlines These are published on the Councils website for each body (under the show agenda management timetable link) here. Forward Programmes Following the outcome of the Cabinet Member Briefing process, the CCO will upload the proposed decision on: Corporate report list: provides a confidential overview of forthcoming reports and is published weekly. Reports to be considered by Operations Board, Cabinet, Standards Committee, Corporate Committee and Council are all included. The list is published every Friday (except public holidays) by Democratic Services. Forward Plan: includes all proposed key decisions (Cabinet or Cabinet Member) over a four month rolling programme. At least 28 clear days notice must be given of proposed key decisions, by inclusion in the Forward Plan. The list is published every Friday (except public holidays) by Democratic Services on the Councils website here. Cabinet Report Submission: 1. Final versions of reports should be submitted in good time, and no later than the published deadlines. 2. All reports must be the subject of consultation with the relevant Cabinet Member from inception and throughout the drafting process. 3. All necessary officer and member clearances must be obtained before submission. 4. All Cabinet reports are considered in their final version by a Cabinet Planning meeting (CE, SDs and relevant Directors. Reports are presented by the Strategic Director concerned. Reports are either cleared for submission (i.e. accepted for the agenda as they stand), or cleared for submission subject to additional comments or clearances, or rejected for further work to be undertaken. In this latter case, the SD concerned should advise the Cabinet Member of the delay, and undertake the required further work so that it can be resubmitted for a future meeting. 5. The Strategic Director concerned is then responsible for ensuring that any necessary follow-up work is undertaken, with any necessary consultation and negotiation with the relevant Cabinet member, by the final deadline. 6. The final agenda preparation is then completed, and the agenda printed. Scrutiny Scrutiny agendas are determined by the Committee Members concerned, primarily through the setting of the work programme at the beginning of the municipal year. Thereafter, the Scrutiny Lead Officer liaises with the Chair to finalise each agenda. The key issue for Scrutiny Members is to have as brief a report as possible, outlining the main issues to be scrutinised. If you require any further information about Scrutiny, please refer to the Scrutiny web page. Prospective items outside of the work programme need to be raised with the relevant Scrutiny lead officer as early as possible.

Corporate Committee Agendas are determined by the Chair, on the basis of a work programme for the year, and finalised at a pre-agenda meeting organised by Governance & Democracy (Democratic Services). Licensing Sub and Planning Applications Committees Agendas are determined by the lead officer, on the basis of applications received and statutory deadlines and in consultation with the Chair.