MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

INTRODUCTION

As a developing country, Malaysia needs to build a lot more facilities and buildings to succeed its Vision 2020. And in that case, it means that Malaysia needs more construction industries to be acknowledged as a developed country. On the whole, this industry can be divided into two main categories which are private and public construction. These types of construction are developed by two authorities such as developer or investor, and local governments. A contract is tied between two authorities such as client and contractor to ensure that the construction is being well done; that is to complete the project based on the agreed guidelines which involved their obligations, responsibility, condition and other determining factors along the project. Similarly, a building contract is an agreement to build, and the standard form of a building contract is a document that has been recognized by all parties in the industry that allocates the obligations, rights and responsibilities of the parties to the contract. In managing a contract, a Quantity Surveyor’s contribution is to ensure the management of the contract is followed by all parties. A constructive Quantity Surveyor should have a lot of information regarding contracts and it would be very helpful if the Quantity Surveyor has experience in handling a certain project. Apart from that, a Quantity Surveyor is also responsible in the preparation of the contract documents. This document is very essential because it includes the agreement between the client and the contractor. Problems would appear if there is no black and white agreement between the client and the contractor. These would delay the project and the impact would be unfavorable. So the purpose of a contract of a project is to avoid any hostile circumstances that would delay the project.

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

1.0

PROJECT TITLE In preparing a practical training report, I had chosen to write Pre-Contract stage of the construction project for my Report A. I had selected one example of private project for this report: -

“CADANGAN PEMBANGUNAN KOMPLEK TERMINAL FERI DAN JETI PENUMPANG YANG MENGANDUNGI 2 TINGKAT BANGUNAN BERSERTA MENARA KAWALAN DI ATAS LOT TL207536052, JALAN MERDEKA, WILAYAH PERSEKUTUAN LABUAN”

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

2.0

PROJECT’S LOCATION

This project situated at lot 3517 to lot 3530 and 59 units single storey at lot 1 to 59 for phase 1c-2 at Taman Seri Raia, Kampung Kepayang Mukim Sungai Raia, Daerah Kinta, Perak Darul Ridzuan. That area is the best location which situated in the near of the town (Medan Gopeng). The site is near with the highway and a police station. A part of future development will be developing in that site. The soil condition at the site is sloping gently and easy for the construction take part. The advantage of the site is easy excess. The location is near with the main road. So connection to others parties which involved in this project will not cause any problem. Occupants in this area will feel safe with the government building. Perak is the one country in Malaysia which increase its developments so with this project it will make Perak move to another step of its development. The plan of the site location was prepared. (Refer the drawings A4)

3

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

4

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

3.0

PROJECT’S BACKGROUND

A proposed to build Cadangan Membina Dan Menyiapkan 14 Unit Rumah Berkembar Satu Tingkat Di Atas Lot 3517 Hingga Lot 3530 Dan 59 Unit Rumah Teres Satu Tingkat Di Atas Lot 1 Hingga 59 Untuk Fasa 1c-2 Di Taman Seri Raia, Kampung Kepayang Mukim Sungai Raia, Daerah Kinta Perak Darul Ridzuan the consists of Ground Floor and First Floor to Flat Roof. Gopeng land Sdn. Bhd. as our client has instructed Mokhnar & Associates to prepare a tender as a Selective Tendering. Actually the contractors who were qualified with the condition of this type of Tender will be go to next process before letter award will be send to chosen contractor. This process called Tender Evaluation which QS will value the submitted Tender Document from Contractors. Those who were qualified will be listed as one of the contractors who will handle the project construction. All the qualification process was handled by Consultants and will be award from client (Gopeng Land Sdn. Bhd).It is to make sure that the contractor chosen is the best contractor that qualify to do the construction work on the agreed period that been given by the client. After all the tendering process has been done, Gopeng Land Sdn. Bhd agreed to give this project to Creatchain (M) Sdn.Bhd. as the main contractor for this project. Below has been stated the construction period that had been agreed between the consultants and the client: i)
ii) iii)

Period to complete the project Date of purchasing site Date of construction completed LAD

: 18 Months. : 01st Nov 2006 : 30th Apr 2008 : RM 1509.00/DAY

iv)

Gopeng Land Sdn Bhd agreed to take this value is RM 5,801,546.10

5

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

3.1

PROJECT PARTICULARS

The project shall mean Owner PERBADANAN LABUAN Wisma Perbadanan Labuan, peti surat 235,87008 Wilayah Persekutuan Labuan Lead Consultants Civil and Structural engineers UNIFIED CONSULT SDN. BHD. 58A, Jalan Serkut, Taman Cheras Utama, Batu 3.5, Jalan Cheras, 56100 Kuala Lumpur Architect ATSA ARCHITECT 45A, Jalan Tun Mohd Fuad 3, Taman Tun Dr. Ismail, 60000 Kuala Lumpur Mechanical & Electrical Engineer BUDIMAN ISMAIL CONSULTING ENGINEERS 42-G, 1 & 2, Jalan 4/76C, Desa Pandan, 55100 Kuala Lumpur

6

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

3.2

OTHER INFORMATION

TYPES OF TENDER • SELECTIVE TENDERING

INFORMATION OF ADVERTISE
• • •

DATE OF ADVERTISED

08TH SEPT 2006 25TH SEPT 2006 26th SEPT – 27 DIS 2006 (90 DAYS)

DATE OF CLOSED TENDER – TENDER LIABILITY PERIOD –

TENDER FORM • PAM FORM

CONTRACT VALUE • RM 5,801,546.10

CONSULTANT’S ESTIMATE
• •

CONSTRUCTION’S VALUECONSTRUCTION’S PERIOD

: :

RM 7,173,953.55 52 WEEKS

CONTRACT NUMBER • GL/CD/5914/06

PERFORMANCE BOND • RM 12,000.00

7

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

3.3

SCOPE OF WORKS

Scopes of works which must be done in this project are: i) ii) iii) iv) Preliminaries Building Works Infrastructure works Mechanical and Electrical works

8

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

4.0

CONSULTANT AND THEIR ROLES 4.1 ARCHITECT

Architect is the most glamorous consultant in construction project. Architect is the only designer that can design the type of building just like the instruction and imagined by client into a layout of drawing to construct by builder into a reality. ZAILANI ARCHITECT has been appointed by client to be an architect in this private building project. Below are the roles of an architect in Pre-Contract and Post-Contract (a bit) stages: a)

Deemed to be the client’s representative throughout the period of construction and until final payment.

b) Leader amongst the consultants that been appointed in the project.

Architect is the only person who can give the order to the other consultant.
c)

The architect able to determine amounts owing to the contractor and issues certificates for payment based on their observations.

d) Able to be an arbitrator of disputes especially on the job site.

e)

Architect also prepares the preliminaries drawings based on the client’s requirements and also prepare a detail drawing.

f)

Prepare a specification work for every plan and drawing that been prepared according to the client’s requirement which it refer to “UndangUndang Kecil Bangunan”.Responsible to get the approval for the plan that been prepared from the government and the other institution.

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________ g) Give an order to issue the letter of acceptance (LA) and sometimes also

a variation order (VO) to the contractor.
h) Client also need advise or suggestion from architect to know about the

design and shape of the building that want to build.
i)

Any damages must be repair by constructor which it issued by architect after the construction have been complete.

j)

The items which it not sure or not conform to the contract documents, architect must give the order the contractor to doing that items and require special inspection or testing of the work.

k) An architect also required to visits the site to see the construction

progress and quality of the work. This role of an architect is to make sure whether the works by contractor followed the contract document and familiar with the environment to clear the works related with the role of an architect especially to present to other parties in meeting. Apart of that an architect which appointed have the power to review shop drawings, to prepare change orders which it issued, to order minor changes in the work, to conduct inspections, to determine the dates of substantial completion and final completion, and to issue a final certificate for payment.

10

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

4.2

CIVIL AND STRUCTURAL ENGINEER

In this project, the client has been appointed PERUNDING BERSATU CONSULTING ENGINEERS as civil engineers and PERUNDING AMARBINA SDN.BHD as structural engineers. Civil and structural engineers are responsible to design all the structure of the building based on the drawing or layout that been prepared by the architect so that the stabilization, strength and also the safety of the building are depending fully to the engineer. Here are stated the roles of the civil and structural engineers on the Pre-Contract stages: -

i)

Make a design of structure that are suitable with the design that are prepared by the architect to make sure that the structure can bear the load that appointed to the building such as live load or dead load etc.

ii)

Prepare a detail drawing or layout to the structure that been designed based on the drawing that prepared by the architect.

iii)

Get an approval from the government or other institution for the structure that been designed.

iv)

Make a site visit to recognize the soil condition, to make sure that the site conditions are suitable with the building that wants to build.

v)

An advisor to the client and the architect about all that need to consider in designing the shape and structural of the building.

vi)

Design an infrastructure for the building and also the road and the drainage for the building.

vii)

Give an order to the contractor if there are any changes to the structure
11
PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

4.3

MECHANICAL AND ELECTRICAL ENGINEER

Mechanical and electrical engineer is one of the consultant which responsible in design and involved in electricity works. They are liable to design the circulation of electricity in the building. Client had appointed PERUNDING MAHATERA as the mechanical and electrical engineer in this project.

Here are stated the roles of mechanical and electrical engineer in the PreContract stages: -

i)

Prepare preliminaries drawing and also the detail drawing of the mechanical and electrical installation. Also to prepare a list of quantity for the mechanical and electrical to be used in preparing the tender and contract document.

ii)

Get the approval from the government and the other institution for the drawing and specification that been prepared.

iii)

Responsible to plan and design the system of circulation electricity, telephone, air conditioner, fire protection system, water supply, gas and etc.

iv)

Arrange and determine the number of electrical and mechanical stuff that need to use in the building also to determine the place and the way to fix it in a suitable manner to the building.

12

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

4.4

QUANTITY SURVEYOR

The most important role in the construction project is Quantity Surveyor especially in process of maintaining clients economic and budget for the construction project. MOKHNAR & ASSOCIATES had appointed as QS to handle the project which it relate with the cost. Here have been stated the role of quantity surveyor in the Pre-Contract stages: -

i)

Make a Feasibility Studies To determine that the project that want to construct were giving benefit to the client or to the community or not QS must prepare the Feasibility Studies.

ii)

Prepare a Preliminaries Cost Estimate Preliminaries cost estimate is an estimate that been made to get the gross budget for the project. This is made after the feasibilities studies had been made. The preliminaries estimate is made to give an explanation to the client about the gross cost for the project. Preliminaries are made based on the explanations about desire, materials, finishes and specification from the client.

13

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

iii)

Make a Cost Study The Quantity Surveyor will make a cost studies after the budget are determine plus with gathering from the other consultant and

accommodate it with the cost plan. Otherwise, the architect will arrange the design and the specification based on the cost study that been made. The final of the cost estimate will prepared soon after the architect prepared the final drawing.

iv)

Prepare the Document Tender After receiving the final drawing from the architect and the engineer, the process of taking off will be made to get the total of the quantity for the building for preparing the Bills of Quantities (BQ). The BQ that been prepared must been included all the elements such as preliminaries, specifications and etc to be fill by the contractor so that there will be less undervalued and no additional budget or re-measurement will happened after the project has finished.

v)

Tender Report After receiving the entire tender document that been priced by the contractor, the Quantity Surveyor will prepare a tender report after they make an analysis, check and comparisons to the offer that been made in the tender document and suggest only one of the contractors to be under consideration by all parties especially client.

14

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

vi)

Letter of Award After the client has made a decision to choose the contractor that been recommended by the Quantity Surveyor, the QS will make a letter of acceptance to the architect to be given to the contractor. This letter of award shows that the contractor is chosen to build the project.

15

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

5.0

PROJECT SUMMARY

INTRODUCTION PRE-CONTRACT STAGES There are two stages during the process of developing a construction project. It divided into:

i) ii)

Pre-Contract stages Post-Contract stages

However my report consists on the stage of Pre-Contract. Detail explanation about the chosen project, “Cadangan Membina Dan Menyiapkan 14 Unit Rumah Berkembar Satu Tingkat Di Atas Lot 3517 Hingga Lot 3530 Dan 59 Unit Rumah Teres Satu Tingkat Di Atas Lot 1 Hingga 59 Untuk Fasa 1c-2 Di Taman Seri Raia, Kampung Kepayang Mukim Sungai Raia, Daerah Kinta Perak Darul Ridzuan” will discuss in tender report section. The Pre-Contract stages are the first stage in the project construction, which it client will appoint Design Team which stands such as Architect, Quantity Surveyor, Engineer (Civil, Structure and Mechanical), Land Surveyor, Interior Designer, Landscape Architect and etc. This team normally takes Architect as a leader and this process purpose to make sure the planning more successful to get the best design that follow which Client’s need. All the committees that appoint in Design Team are chosen according to their responsibilities, attitude, and experiences in their works before.

16

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

This requirement is to make sure the project done better and problem which come in this first stage will be overcome with consistent. This ‘Consultant Team’ is liable to manage the entire plan from the design, costing etc. of construction project according to the client’s desire. This report included process of preparation preliminaries estimate, Project’s Background, Preparation of Tender Document, Tender Process and Tender Report which done by Quantity Surveyor for make a decision to chose the best Contractor to build this residential areas.

17

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

5.1

PRE CONTRACT STAGE CHART

GOPENG LAND & PROPERTIES SDN BHD

CLIENT APPOINTED CONSULTANTS

CONSULTANTS  ZAILANI ARCHITECT  PERUNDING BERSATU CONSULTING ENGINEERS  PERUNDING AMARBINA SDN.BHD.  PERUNDING MAHATERA  QS MOKHNAR & ASSOCIATES

LETTER OF ACCEPTANCE

PREPARATION OF TENDER REPORT

PREPARATION OF TENDER DOCUMENT

18

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

5.2

PRE-CONTRACT COST ESTIMATE Generally Pre-Contract Cost Estimate is an estimate for construction value in a

project. In this stage role of QS begin from Preliminaries Cost Estimate until Tender Report done to appoint the best Contractor in this project. This Chart below shown the stages that must be precede before Contractor appoints. Cost in a project only will be known after preparation of pre-contract

PRELIMINARIES

BUDGET

COST STUDIES

FINAL ESTIMATE COST PLAN

BILL OF QUANTITIES

PRICING OF BILL OF QUANTITIES

TENDER REPORT

19

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Cost estimate proceeds by Quantity Surveyor. In this context, QS will prepared cost estimate in two (2) stages. 1. Preliminary Approximate Estimate 2. Pre-Tender Cost Estimate

5.3

PRELIMINARY APPROXIMATE ESTIMATE Preliminary cost estimate prepared based on design and plan which it

agreed and included with simple drawing to make assumptions in early stage with early planning after preliminary drawing’s plan from architect and engineer received. There are many reasons for preparing the Pre-Contract Cost Estimate such as follows: 1. Client known that how the provision money will use and distribute into the project. 2. For client to decide to proceed on the project and be prepared on the budget of the project. 3. Gives the client some brief explanation about the advantages and disadvantages on the project that will be constructed. 4. By having the preliminary estimate, the other Consultant will easily decide on the specification that should is use based on the estimate approved by the Client. 5. Based on the preliminary estimate, the Quantity Surveyor will easily advice the Client about the elements of the project that should be decrease or increase so it will accurate on the Client’s budget.

20

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

5.4

STEPS OF PREPARATION OF PRELIMINARY APPROXIMATE ESTIMATE

This measurement based on the Gross Floor Area. Window, door and sanitary Fittings measure in number as EXTRA OVER. Half of items take as Lump sump for example plumbing, Cold Water Supply and Waste Pipe as so on. Price rate based on current price rate or market price and add with extra for items which it cannot identify by measurement, for example price labour rate, machinery and cost of management with profit. Preliminaries measure in extra percentages (%) in total overall cost estimate of the project. For this project the percentages is 5 %.

Basis of estimating 1. Preliminaries In this project, the preliminaries measure in extra percentages (%) in total overall cost estimate of the project. For this project the percentages is 5 % of

the total of the cost of piling, building, internal services, external works and provisional sums.

2. Piling The cost for Piling Works are made based on square meter estimated cost where this amount is seem to be reasonable as it consider the maximum penetration depth is up to 20 meter.

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

3. Building Basis for estimation of building cost is made on the taking off quantity. But for frame and work below floor finish cost per Meter Square are use as a basis for the estimate. Reference may be made based on previous projects with similar nature of works and adjusted to the current rates.

4. Internal services The cost for the mechanical & electrical works was prepared by the mechanical & electrical consultant, in this case is PERUNDING MAHATERA Sdn.Bhd.

5. External Works The cost for the external works is based on the Quantity given by the Civil & Structure Consultant, Perunding Bersatu Consultant Engineer.

6. Provisional Sums The works that include in provisional sums are Landscaping works, cold water service and sanitary plumbing. The cost for landscaping works are made based on the similar previous projects and for the cold water services and sanitary plumbing Mechanical & Electrical Consultant,Perunding Mahatera Sdn.Bhd. , provides the cost.

22

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Data Requirements For this method data which needs to use that below: i. ii. iii. Sketch Plan or Preliminary Working Drawing Specification’s Note if not prepared assumptions must be prepared. Current Price Rate or market Price which normally takes it from already priced material list or some analyzed reasonable price rate.

Below show the list of methods in define the cost estimate: i. ii. iii. iv. v. vi. Approximate Quantities Method Cubic Method The Financial Method Gross Floor Area (GFA) Method Storey Enclosed Method Unit Method

Type of estimate methods in a project depends to: i. ii. iii. Information or data that found in progress in prepared for this cost estimate. Depend on QS experiences in prepared the preliminaries cost estimate. Cost Data that found.

For this project method which choose is APPROXIMATE ESTIMATE

23

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

5.5

APPROXIMATE ESTIMATE

This method normally used to prepare the preliminary cost estimate. The method is the easy than others because it based on ordinary procedures in prepared it and price list took. The approximate quantities method was chosen because the estimate prepared be accurate. It is also an alternative or a short-cut in preparing and to price the list of the quantities. As a credit to those alternatives, this method is using the gross quantity and need more assumptions to get the quantities. However this method also needs the gross. So, in order to get gross layout, QS need a drawing and specification made by the architect and also QS as consultant must know current rate recently.  The advantages of this method of preparing the preliminaries estimate are as shown below: i) Each change in the design and the specification can be made to coordinate the estimate.

ii)

In preparing the preliminaries estimate, all estimates are dividing into all elements or items and this can help the architect to design the building.

iii)

This is the best method in preparing the preliminaries estimate if all the important information is obtained especially drawing.

24

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

iv)

Knowledge and explored in knowing current rate and all the information needed.

 The way in preparing this approximate quantity method is as follows: i) The bill of quantities is prepared the same way as the usual bill of quantities was prepared. But in the approximate quantities method, the brief way is practice. ii) Usually, this brief way contains all the measurement of the composite item that is using one dimension set for couple of item. Price for this composite item is made based on the current price and the allotment has to be made for all the items that been measured. iii) The measurement is made by disregard all the small items, laps and deduction only be made to the big void only.  Sketch drawing specification and current price for the quantities is important data to be used in this method.  This Preliminary Estimated Cost for the proposed project includes for the following: a) b) c) d) e) f) Site Preparation & Earthworks Building Works Mechanical & Electrical Services External Works Preliminaries Professional Fees
25
PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________  Preliminaries cost estimate for this both project construction equal RM

7,173,953.55 (Qs estimated) including piling works and external works.

26

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

5.6

TABLE OF ESTIMATED CONSTRUCTION COST

ITEM

FINAL SUMMARY

TOTAL COST (RM)

A B

PRELIMINARIES PILING WORKS i) 59 Unit Rumah Teres Satu Tingkat ii) 14 Unit Rumah berkembar

176,600.50

104,646.000 145,770.00

C

BUILDING WORKS i) 59 Unit Rumah Teres Satu Tingkat ii) 14 Unit Rumah berkembar 3,476,451.25 1,228,907.40

D

INFRASTRUCTURE WORKS i) 59 Unit Rumah Teres Satu Tingkat ii) 14 Unit Rumah berkembar 1,160,682.90 480,896.00 200,000.00 200,000.00

E F

MECHANICAL & ELECTRICAL WORKS PROVISIONAL SUM

TOTAL DEVELOPMENT COST

7,173,953.55

27

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

From the estimation that been prepared, the total cost does not include for the following items: a) Land Cost and Associated Fees b) Contribution To Authorities c) Financing Charges d) Any other items not specially mentioned herewith but deemed necessary for the completion of the development.

28

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Cost Plan Analysis (59 single storey) Gross Floor Area : 92.90 1000 Item Description Element Cost (RM) 1 2 3 4 5 6 7 8 9 10 11 Work Below Lowest Floor Level Frame Roof Internal & External Wall Doors & Windows Internal & External Wall Finishes Internal & External Floor Finishes Internal & External Ceiling Finishes Sanitary Fitting Plumbing External Works TOTAL : RM 10,863.10 6,244.75 10,028.39 4,568.81 4,904.98 6,020.75 4,776.36 2,727.20 1,415.00 4,000.00 3,373.58 58,922.90 (RM) 10.86 6.24 10.03 4.57 4.90 6.02 4.78 2.73 1.41 4.00 3.37 58.92 (RM) 18.44 10.60 17.02 10.22 8.32 7.75 8.11 4.63 2.40 6.79 5.73 100 m2 f.s Cost/f.s % Of

29

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Cost Plan Analysis (14 Units Double Storey) Gross Floor Area : 116.13 1250 Item Description Element Cost (RM) 1 2 3 4 5 6 7 8 9 10 11 12 Work Below Lowest Floor Level Frame Roof Internal & External Wall Doors & Windows Internal & External Wall Finishes Internal & External Floor Finishes Internal & External Ceiling Finishes Sanitary Fitting Plumbing Sundries External Works TOTAL : RM
30

m2 f.s Cost/f.s (RM) 12.11 4.77 10.23 5.98 9.04 9.46 5.46 3.61 1.60 3.84 0.40 3.73 70.22 % Of (RM) 17.24 6.79 14.57 8.51 12.87 13.47 7.78 5.14 2.27 5.47 0.57 5.31 100

15,137.25 5,958.95 12,793.00 7,473.90 11,299.60 11,821.50 6,828.00 4,515.00 1,995.60 4,800.00 500.00 4,657.50 87,779.60

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

6.0

PREPARATION OF TENDER DOCUMENT 6.1 INTRODUCTION

Purpose of preparing tender documents is to ensure the tender documents are prepared in an orderly manner so as to meet the dateline set to call tender and to ensure accuracy of contents of the tender documents. All the written instruction or printed which record in the agreement between the two sides will used as a proof if there is a breach in the agreement which has stated in the document tender. After all the documents have been complete, it will be compiled to contract document. it will bring the meaning of document that been used as a references, from the tenderer.

Quantity Surveyor will prepare The Document Tender but final cost estimate must be completed and agreed by the client. MOKHNAR & ASSOCIATES had prepared in complete this tender document for this project. The preparation of this tender document is to make in detail, to estimate all the desire of the client about the building and to be understand by the contractor. The main point is it is also been a contract of an agreement between the client and the contractor.

The necessity and the content of the tender document are different based on the contract types, tender method, necessity of the project and etc. It contains all the detail description in the project.

31

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Responsibilities

SQS

-

Responsible for setting out specific requirements of each Tender and Final Vetting of tender documents

QS/AQS

-

Responsible for overall coordination and preparation of tender document including issuing of Addendum

Typist/AQS

-

Responsible for typing Tender Document as per the required format

32

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

6.2

USES OF TENDER DOCUMENT

i)

Contract Document will be prepare after process of Tender Document done so contract between client and the contractor in any construction project will happen.

ii)

The Factors of Tender Document is been prepared are as shown below: -

1. For price by contractor and hence makes their offer.

2.

As a reference by the contractor or the client about the issue in the construction stage or management process so there will be no discrepancy between the contractor and the client.

3. All client’s desire describe in detail, so that the tenderer or contractor can take an action to fulfill the client’s requirements, to construct as like as the description of the tender.

4. As a “First Document” where after it had been signed by the parties involved (contractor) in this project will be a partly of the Contract Document.

5. It also will be a record for the future (reference).

33

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

6.3 THE CHARACTERISTIC OF TENDER DOCUMENT To prepare a good tender document A Quantity Surveyor must consider a few of characteristic. A good tender must be fulfill all condition in prepare it. This important document must complete all the detail to explain about all aspect about the project.

A Good tender document must fulfill all characteristics of below: a) Must be reasonable, which means that it can be carry out by the contractor. It was irrational for the contractor to be asked to do something, which is not possible to be done, either technically or economically. b) All the work that need to be carried out must be fulfill all t he desire of the owner in all the matter such as design, construction and also the specification.
c)

Must be fair between for all parties that involved. Which it means all the risks are not only on the contractor’s side.

d) Well thought-out the entire client’s desire and also the policy of government, local authority and the project’s owner. It should have an approval from them before the project start. e) Explanations about the works must be clear stated. f) Easy to understand by the parties that been involved

g) No difference between all the sections in the tender document.

34

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

CONTENT OF TENDER DOCUMENT Tender document of this project consist of the following fractions: A. Instruction to tenderer B. Form of tender C. Articles of Agreement and Conditions of contract D. Specification a. Preliminaries & Generally b. Specification E. Summary of Tender F. Bill of Quantities a. Preliminaries I. 59 unit rumah teres satu tingkat II. 14 unit rumah berkembar satu tingkat b. Infrastructure Works I. 59 unit rumah teres satu tingkat II. 14 unit rumah berkembar satu tingkat G. Appendices a. List of Drawings b. Schedule of Daywork Rate c. Form of Bank Guarantee

35

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

INSTRUCTIONS TO TENDERERS

This section stated at the first part of document because it’s content is important to explain the instructions which must be follow and carry out by tenderers when enter it.

All the tenderers must follow the instruction in this part to avoid from making mistakes which it will affect the submitted tender document from tenderers will be rejected.

For example the instruction in this part which it the tenderers must follow are using the black ink during pricing the tender and complete the form, describe the place, time and table tender document.

CONDITIONS OF TENDERING

This part need tenderers follow the conditions of tender in a project and tie the tenderer which chosen and if any breach happen this conditions will be the reference.

Tenderers will signature this part with the witness and confirmatory chop from their company.

Apart of that the content also tie with the tender validity period..

36

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

FORM OF TENDER

◊ ◊

This part must be clearly to be understood and fill by tender. Tenderer will state the price at this form. This form must be fill by tenderer if tenderer agree with its content. if this form not fill by tenderer as a result that tenderer will FAIL.

In this form the contractor have to stated the amount that they been offer for the project in Ringgit Malaysia and also the construction period that they need.

The contractor also will fill in their name, their company name and all the company detail. After all been completed, they will sign the form to show that all the information that been given was true.

The signature of the contractor will brought them tied to the contract with entire offer, such as the amount of contract and contract period.

There are two types of contract usually used. 1. PAM 1998 2. PWD 203 A (Rev 10/83)

37

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

PRELIMINARIES

 Stated as Section “A”, Preliminaries act as a part in the tender document which explain about all subjects that are not to be measure and stated in the bills of quantity but this subject are very important in the construction to make sure that the construction will perfectly done.  All these subjects are incriminating cost to the contractor. Preliminaries explained all about the temporary works, and also the entire contractor’s desire and in this part the contractor are given the permission to price all the subjects that are stated.  If the contractor chosen not to priced anything in this part, it will be defined that it was priced in any part in the tender document. As example, there are shop drawings, overtime payments, site office, clauses, maintenance, water and lighting, insurance etc are stated in this preliminaries part.

38

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

SPECIFICATION  This item can be defined as a detail works that agreed and needs to be carried out by contractor during the construction stage without breach it. It also contains all the details which were not to be stated in the drawing and also in the bills of quantity.  For example the detail of the material especially about the quality, types of the material, method of work and also the quality of the work that needed in this project. This like a guideline to explain in more detail to the contractor, easier to do price their work before tender and their work after tender BILL OF QUANTITIES A Bills of Quantities is a comprehensive document which it prepared by QS. Quantities and material that measured followed the SMM2 which it agreed from all consultants. Detail about all the matters in the project especially the materials, works complete with their quantities and compile in the tender document by its elements. Contractor will be easy during process to pricing all the elements. All the materials, specifications and also the works in a few of description according to the work on how the project to be construct, starting from the works below lowest floor finish until the top of the building roof. The contractor only has to fill in their rate in the provided space and grouped it all in summary section and tender form will be proceeding.

39

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

DRAWING The most important document in contract is drawing especially for the contract which it based on the drawing and specification. For this project, to get more description and project’s requirement, drawing will be referred because other matters have been included in the bill of quantities. All the different kind of drawing for the project such as key-plan; floor plan, section and also the elevation for the building illustrate by an architect and structural drawing from the engineer are compiled with in the tender document.

OTHERS/APPENDICES Apart of that other part which compile in Tender Document are Preambles to all trades in section C, general summary of all sections in external works, provisional sums, schedule of finishes, schedule of sanitary appliances, schedule of day work rates, schedule of plant and machinery, employee’s registration form, bank guarantee form for earnest money and performance bond, schedule of contractor’s organization and registration and others which it relevant. A good Tender Document is complete with all section that explained before. If one parts a missing that Tender Document a not complete and not in good condition for Tendering Process.

40

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

6.5

TENDER DOCUMENT PREPARATION PROCESS

After the final cost estimate has agreed by client for the project, the tender document has to prepare. Based on sequence those involve in tender report’s preparing process: -

Drawing Acceptance The first drawing that been received from architect and Engineer are being a tender drawing. The detail about the tender drawing will be stamp and stated for the record for the future, especially for the taking off work that been done always be update.

Drawing Checked

All the detail about the drawing that been received from the Architect and the Engineer will be checked from Quantity Surveyor to make sure that both types of the drawing are no incongruity. Both types of the drawing must be relate with the design that been agreed by the client. All the information in the drawing will checked by QS to make sure no missing and no mistake. QS will inform about the problem that have been detected the both parties and to confirm all the information.

41

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Preparation of Bill of Quantities

The important stage of Tender Document is preparation of Bill of quantities. The steps of preparation the BQ is prepared as below stages: -

1. Taking-Off Work

Based on the “Standard Method of Measurement 2” (SMM2) taking off process, must follow the entire requirement in the drawing which it divided into elements and follow all the specification. The taking-off work is done based on the method “direct billing” such as “squaring”.

2. Arrangement Process

QS will display back the entire item which it based on the correct arrangement in the tender document after all the taking-off work being complete. It is to make sure that the tender document is easy to understand.

42

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

3. Draft Print

The senior QS will be the checker for a draft print and make an analysis to make sure that there is no mistakes especially analyze on the description, unit and the quantity, but in our firm the Director will check it. Correction will be made on the draft paper. The re-measurement must be made by the QS if there are any elements that are not complete or incorrect so that there will be no mistake.

4. Final Print

Final print will be made after the correction process done. After final print for the tender document done senior QS/Director will check again to make sure that there is no mistake on the final print.

43

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

5. Final Works In Tender Document

When all the other part included in the tender document, process to compiling by the QS will be proceed especially for Form of Tender, Preliminaries and also the Specification and etc which means the final works in the tender document is complete.

All parts will be compiled together and it is ready to be print depend on number that needed by all parties. Lastly, it will be binding and they’re completely done as a tender document.

44

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

11.4 Process of Preparing Tender Document

Instructions from Client

Drawings/Details/Schedule s from Design Consultants

Management review

Distribution of Drawings/Information

No Check the Adequacy of the Drawings Yes Taking off measurements

Bulk checking -Squaring Quantities, Errors Checking

Yes

Other Bills Section

Editing Typing

Compilation of P.C. and Provisional Sums

Proof Reading for No 45

Yes

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

11.4 Process of Preparing Tender Document (cont’d)

Draft Tender Document

Checking of Errors by S.Q.S Yes

No

Tender Documents

46

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

7.0

TENDER REPORT

Tender Report is an analysis report that been prepared by the QS about the tender which submitted by the tenderers. This report prepared to give suggestion to the client about the best contractor for the project through by evaluates the submitted tender document in various aspects especially in perfectly complete by the tenderer. The tender report been prepared after the date of tender is expired or been closed. The process to choose the best contractor will more easily for the client. Contractor that is qualified the best among the qualified can execute the construction for the project in such perfect way. QS’s opinion or suggestion about the best contractor is important with choosing the best tenderer to be nominated to the project. All the suggestion must be based on all requirements of factors that have to consider such as the tender price, experience of the tenderers, current work performance and etc. Preparation of Tender Report only in the validity tender period because all the tenderers who had submitted their tender still tied with the reward in the tender document. If among of the contractors take back/given up their tender with such excuse, before the validity tender period, they will lost automatically their earnest money that been paid for the tender. Sometimes they will also incurred a discipline action from the Gopeng Land Sdn.Bhd, as their name will be blacklisted or demolish from list of the end user if nothing the reasonable excuse.
47
PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

7.1

TYPES OF TENDER

There are many types of tender but in this Project Selected Tendering clients agreed to use Selected Tendering. After use this type of tender entries of tenderers that have been selected are 5 of all.

SELECTIVE TENDERING This procedure is to select a limited number of firms and invite them to tender. The numbers of contractors entering this type of tender are small ranging from 5 to 8 contractors. The offers are made by the firms approached, have their own purposes. But to arrive at this point there must already have been a decision on the contract management that will be entered into on acceptance of a tender. This type of tender usually uses for private project and certain government project. The criteria to be employed in drawing up a list of tenderers will depend to some degree on the character of the project, as well on its size; the firm that can undertake a motorway may not be geared to a patchy alterations job. Usually a deposit is required in order to discourage frivolous applications, the deposit being returnable on the submission of a bona fide tender. But in this case that fixed about the deposit that never be return back. The client Gopeng Land Sdn. Bhd. has chosen the Selective Tender Basis because already has their own sub-contractor list to construct the main building.

48

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Advantages a. It results in less abortive tenders and, hence, a reduction of tendering cost and waste in the construction industry. b. More time is allowed for project planning and design and hence the client receives not only a good build able design but, on completion, a good product. c. Client can ascertain his or her total financial commitment before contract and is therefore able to plan and arrange for it. d. Tight cost control technique can be applied (during both design and production phases) to ensure that a client’s development budget is not exceeded. e. Client is not responsible for contractor’s programmed of work and site operations and therefore assumes less financial risks. f. Contractor submits a bid with clear awareness that when successful there is spare capacity in their establishments to accommodate the project.

Disadvantages a) The short-list principle may exclude suitable building contractors who are capable of providing clients with a good service b) Contractors are excluded from design decisions, and their expertise on build able designs, selection of suitable materials and production method is not fully utilized. c) Useful project time is lost in detailed planning and preparation of scheme before invitation of tenders. d) Contractors capitalize on variations issued by the client during production and this leads to increased cost of production and construction disputes.
49
PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

7.2

NUMBER OF TENDERS

For this project, type of tender that agreed by all parties is Selective tendering, so the contractor or tenderer that enter the tender have been short listed to 5 numbers. The entire selected tenders below follow the sequence of registration number that given by Gopeng Land Sdn. Bhd. as a Client of this project. All contractors that have been selected are “Bumiputera” status. Based on investigation on all four (4) tender sums submitted by the various tenderer, it is observed that:1) Only four (4) out of five (5) invited submitted their tender sum. 2) Of the four (4) submitted, one (1) did not comply fully to the requirements of tender exercise. 3) From the four (4) submissions, three (3) of which show arithmetical errors but do not change the position from lowest to highest. 4) Having considered all factors, it is found that tenderer Victroplus Sdn. Bhd. is disqualified due to non compliance of Tender requirement (NOT Filling the Form of Tender) 5) The other three (3) tenderers complied fully to tender requirements, namely:a) b) c) Weeks Creatchain (M) Sdn. Bhd. Changkat Makmur Sdn. Bhd ` Salam Fajar Sdn. Bhd. RM 5,801,554.10 RM 6,676,519.67 RM 6,698,292.82 72 Weeks 80 Weeks 72

50

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

6) Considering the arithmetical errors in all the above three (3) their found to be minimal, position is not affected. 7) All three (3) have the experience to construct and to complete the project as tendered 8) However, on checking further:-

Creatchain (M) Sdn. Bhd.

a) b) c)

Did not submit status of the company Did not submit PKK registration Currently having one (1) contract with 80% completion at Bandar Sunway City Ipoh.

d)

Based in Ipoh.

Cangkat Makmur Sdn. Bhd.

a) b) c) d) e)

Based in Ipoh. A Bumiputra Company Authorized Capital: RM 500,000.00 Paid-Up Capital: RM 300,000.00 No PKK registration but has CIDB registration under Class G5 (Not exceeding RM 10,000,000.00)

51

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

f)

With one contract on going with 95% complete (30 units 2 storey shops)

Salam Fajar Sdn. Bhd.

a) b) c) d) e) f)

Based in Ipoh. A Bumiputra Company Authorized Capital: RM 500,000.00 and fully paid PKK registration Kelas B Financial statement not submitted Past experience on similar works not submitted.

Based on facts presented and with the knowledge that Creatchain (M) Sdn. Bhd. had executed to satisfactory completion on GLP contracts, complied with their Tender Sum of RM 5,801,554.10 and with seventy two (72) weeks completion period, we are in the opinion that this company should be considered for the works as tendered. Should they be appointed and is unable to accept, than the second lowest (Cangkat Makmur Sdn. Bhd.) be considered for the project. It is to be noted that the Rate for import earth fill given by the Tenderers are for Meter Square of earth fill. The unit should be in Meter Cube. The volume remains at 23,000.

52

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

With the change we have computed the total Tender Sum for all three (3) and as follows:a. b. c. Creatchain (M) Sdn. Bhd. Cangkat Makmur Sdn. Bhd Salam Fajar Sdn. Bhd. RM 5,990,154.10 RM 6,814,519.67 RM 6,917,392.02

The above corrected Tender Sum is computed based on Rates for Meter Cube of imported earth fill provided by the Tenderer concerned, namely :-

a. b. c.

Creatchain (M) Sdn. Bhd. Cangkat Makmur Sdn. Bhd Salam Fajar Sdn. Bhd.

RM 9.00 per M.C RM 12.00 per M.C RM 12.00 per M.C

Nothing else changed and our opinion to award the Contract to Greatchain (M) Sdn. Bhd. Stands. However, Gopeng Land & Properties Sdn. Bhd. as Owner of the tendered project, has the right to accept, or choose to appoint another or even to reject all submissions without giving any reason, is their prerogative.

53

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

7.3

TENDER ANALYSIS In the process of suggestion the best contractor among all of tenderers, tender analysis had been prepared by the QS. It is prepared by the QS to make a suggestion to choose a tender that the best among all the tenderers that can make a profit to the client with a reasonable price and the contractor that can effort to build the project that are tender.

All analysis done based on new rules of analyzed that issued by JKR for the medium price of tenders ( from RM 1 million to RM 5 million) which it involved stages that below: a) Stage i – Preliminary Analysis i) Perfectly of Tender ii) Completely of main document iii) Minimum of Financial Source iv) Good Performances in Current Works b) Stage ii – Capability of Tenderer i) Tender’s Price ii) Experiences iii) Performances in Current Works iv) Technical Workers c) Deliberation of Tender Approval

54

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Tender that agreed to be award must be the lowest price of tender after pass in stage ii and fulfill the criteria of analysis.

55

PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

7.3

TENDER ANALYSIS (CONT’D)

At the stage 1, all the tenderer are been checked on the whether they offer the reasonable price. It also checked based on Perfectly of Tender, Completely of main Document, completely of Minimum Financial Sources and Performances in current works. Then, all selected tenderer must then be analyzed in stage II- Capability of Tenderer. This stage based on below items before make a decision in choosing a contractor.

I. Experiences of Work II. Technical Workers

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MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Summary of Tender Analysis and Consultant Approval are in the table below:-

Amount Ref Contractor (RM)

Completion Period (Weeks) Position

2/4 4/4 1/4 3/4 -

Greatchain (M) Sdn. Bhd. Cangkat Makmur Sdn. Bhd. Salam Fajar Sdn. Bhd. Vitroplus Sdn. Bhd. Consultant Quantity Surveyor

5,801,554.10 6,676,519.67 6,698,292.82 6,713,969.90 7,173,953.55

72 80 72 72 52

1 2 3 4

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

The Tenderer is required to submit his tender in compliance to tender requirements and the result as follows :-

Ref

Position

Name Of Contractor

Tender Form

Contract Period YES YES YES YES

Tender Summary YES YES YES YES

Tender Deposit YES YES YES YES

2/4 4/4 1/4 3/4

1 2 3 4

Greatchain (M) Sdn. Bhd. Cangkat Makmur Sdn. Bhd. Salam Fajar Sdn. Bhd. Vitroplus Sdn. Bhd.

YES YES YES NO

Comparison the percentage in error: Difference of Tender Sum from Consultant Q.S Pre-tender Estimate as followings:58
PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

MARA UNIVERSITY OF TECHNOLOGY DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING.

PRE CONTRACT STAGE – REPORT A

________________________________________________________________________________

Ref

Position

Contractor

Tender Sum (RM)

Difference (RM) -

%

-

-

Consultant Quantity Surveyor

7,173,953.55

-

3/4 1/4 4/4 2/4

4 3 2 1

Vitroplus Sdn. Bhd. Salam Fajar Sdn. Bhd. Cangkat Makmur Sdn. Bhd. MEAN AVERAGE Greatchain (M) Sdn. Bhd.

6,713,969.90 6,698,292.82 6,676,519.67 6,472,584.12 5,801,554.10

(459,983.65) (475,660.73) (497,433.88)

-6.41% -6.63% -6.93%

(701,369.43) (1,372,399.45)

-9.78% 19.13%

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

7.5

Consultant’s Estimate

The Breakdown of Consultant’s Estimate is as follows:

BILL 1 2. 3 4 5 6

ELEMENT GENERAL CONDITION AND PRELIMINARIES PILING WORKS BUILDING WORKS INFRASTRUCTURE WORKS MECHANICAL & ELECTRICAL WORKS PROVISIONAL SUM

AMOUNT (RM) 176,600.00 250,416.00 4,705,359.65 1,641,578.90 200,000.00 200,000.00 7,173,953.55

PRE TENDER ESTIMATE

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

7.6

General Examination The Quantity Surveyor has conducted an examination of the Tender Document

on all Tenderers. The examination comprises of correcting arithmetical errors in extensions, casting, etc and isolating palpable errors on pricing but the tender amount remains unaltered. This measure is to correct mistakes for the purpose of future variation. From the analysis, all the five (4) Tenderers have made arithmetical errors and one (1) tenderers very accurately. The Tender Sum from each tenderer was examined for arithmetical error and the result as follows:-

Ref

Name of Contractor

Tender Sum Error (RM) (RM) 5,801,554. 10 6,676,519. 67 6,698,292. 82 6,713,969. 90 (8.00) (104,622.24) (55,762.61) -

Corrected Tender Sum (RM) 5,801,546.10 6,571,897.43 6,642,530.21 -

2/4 4/4 1/4 3/4

Greatchain (M) Sdn. Bhd. Cangkat Makmur Sdn. Bhd. Salam Fajar Sdn. Bhd. Vitroplus Sdn. Bhd.

*Based on investigation several arithmatical error shown by Three (3) of the Four (4) submissions but there is no change in order of position as indicated earlier.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

The Tender Sum from each tenderer was examined for arithmetical error and the result as follows:-

 The above check reveals that the errors found did not effect the placing of the tenders.  When the tender as submitted is accepted, the arithmetical errors would be corrected as a percentage adjustment while the tender sum remains the same.  A detailed examination of Bills of Quantities including comparison of prices was carried out on all the Tenders submitted.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

7.7 Detail Examination of Tenders Tenders received were checked for the following:1 2 3 4 Tender Submission Arithmetical Error Rates Compliance to tender requirements

For the purpose of tender evaluation, all four (4) tender sums were scrutinized as follows:-

GREATCHAIN (M) SDN.BHD.

This tenderer submitted the lowest Tender Sum amounting to RM 5,801,554.10 which is RM 1,372,399.45 (-19.13%) lower than the Consultant Quantity Surveyor's pretender estimate. However, on checking, it is found that the corrected amount is RM 5,801,546.10 indicating an arithmetical error totaling RM 8.00 only. Generally the Rates shown are considered low with minimal profit margin as compared to current market prices. The company has shown a past experience for construction and completion of housing in area Ipoh. The tenderer gives eighteen (18) months or seventy two (72) Weeks as the construction period for this project. The tenderer complied with all the requirements of the Tender. This contractor submitted a COMPLETE submission.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

CANGKAT MAKMUR SDN. BHD.

The second lowest Tender Sum is RM 6,676,519.67 submitted by the said tenderer which is RM 497,433.88 (-6.93%) lower than the consultant's pre-tender estimate. However, on checking, it is found that the corrected amount is RM 6,571,897.43 indicating an arithmetical error totaling RM 104,622.24. Generally the Rates shown are fair and reasonable indicating minimal profit margin. The tenderer has past experience for construction and completion of housing scheme (refer to Appendix 1) Contract period is eighty (80) weeks for the project. The said tenderer complied to the requirements of the Tender. This contractor submitted a COMPLETE submission.

SALAM FAJAR SDN. BHD.

The third lowest Tender Sum is RM 6,698,292.82 submitted by the said tenderer which is RM 475,660.73 (-6.63%) lower than the consultant's pre-tender estimate. Generally the Rates shown are also fair and reasonable indicating a minimal profit margin. Contract period is seventy two (72) weeks for this project .The tenderer complied with all the requirements of Tender. This contractor submitted a COMPLETE submission.

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

VICTROPLUS SDN. BHD.

The highest Tender Sum of RM 6,713,969.90 which is RM 459,983.65 (-6.41%) lower than the consultant's pre-tender estimate is submitted by the said tenderer. On checking, no arithmetical error is found in their computations. Generally the Rates indicated are also fair and with minimal margin of profit. They have the experience in construction and completion of housing. Contract period is seventy two (72) weeks for this project. However, the tenderer did not comply with the requirements of Tender thus this contractor submitted an INCOMPLETE submission. All the four (4) Tenderer Sums submitted ranging from RM 5,801,554.10 to RM 6,713,969.90 is all below the consultant's pre-tender estimate.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

Summary tender analysis

Based on overall analysis of tender (stage I and II ), Tenderer with the number of registration 5/5 Greatchain Sdn.Bhd. was selected to be a Contractor in this project and also fulfills from below items: a) The lowest price of Tender, reasonable and competitive with the total RM 5,801,546.10 and (-19.13%) lower than Consultant Estimate. b) Fulfills conditions in stage I and II. c) Financial sources for back up this project. d) None current works problems.

From the tender report that submitted by Quantity Surveyor (MOKHNAR & ASSOCIATES) to the client, all parties agreed to chose CreatChain (M) Sdn Bhd to be the contractor for this government project with agreed price and others criteria that analyzed. Chose GreatChain (M) Sdn Bhd pass in both of Analysis Stages that evaluated by QS.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

8.0

TYPE OF CONTRACT

For this project the type of contract used is Fixed Cost where it is paid as lump sum to the contractor.

Fixed Cost In this type of contract the contractor must state the price for whole work and the price. This type of contract can be divided into two categories that are: i) Lump Sum By using this method the contract price is paid to the contractor as lump sum. For this type of method the Client can choose whether to use the contract for with quantity or without quantity. ii) Measure and value This method uses the Schedule of Rates. Prices that submitted are as reference and it is done by referring it to the past project. The real quantity only can be obtained during remeasurement works.

Type of form contract that has been used in this project is PAM FORM 1998 With quantities on a fixed firm price basis. According to this contract all the saving will be a profit for the contractor. Any addition cost of the construction can be claim as a

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

Variation Order if there are any different quantities between the site and Bill of Quantities based on tender drawings.

Form of contract will allow any mistakes in measurement quantities at the construction stage. Advantages by using Bill of Quantities are the tenderer’s risk in quantifying the amount of work is largely eliminated. The isolated nature of the process results in greater accuracy. 1. All the quantities based on tender drawing that been used for the construction 2. Any variation of quantities can be identifying easily. 3. The most accurate data sources for tendering purposes, variation of order, and preparing ATDA for the construction purposes. 4. Saves time and cost for the tenderers. 5. Promotes equitable consideration of Tenders 6. Used for contract cost management document to assist in progress payment and contractual claims later on. 7. An essential data source for calculating cost analysis, for reconciliation with final cost plan and for future cost planning.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

9.0

MAIN PROBLEMS IN PRE CONTRACT STAGES There are so many problems in the constructions project in Malaysia. Most of the problem happened at the Pre Contract stages. These problems are also different depend on the project and the types of contract that been used. Although these problems can give impacts to the project especially in the Pre Contract stages but its can be settle if the best solution that use to solve it.

The Problems in Pre Contract Stages All the problems that will face especially for Quantity Surveyors in the Pre Contract stage explained below:-

a) Incomplete Drawing

MOKHNAR & ASSOCIATES has been facing with the problem that the drawing that been given by two parties Architect and Engineer is in-completed for this project. So that QS must send a letter to both parties to complete the drawing before move to the next level. After both parties submit the required drawing the next step will be proceed by QS. This problem occur when the sketch of drawing that did no agreed by client and need to change the design so
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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

to submitted the required design Engineer and Architect need each other to get matching design in both perspective.

So, QS will make Preliminaries estimate after the latest design submitted by both parties. The right drawing is important especially when Bill of Quantity will prepared by QS, to get exact quantities.

b)

Changes in client’s need

Because of client need always change from time to time, not only QS face the problems but to all the design teem. Architects have to make alteration on his design. If the design not suit to the building requirements, engineer have to recalculate the figures. As for QS, he has to recalculate the figures in his estimates.

c)

Changes in design

Sometimes what you see in tender drawings is not same as contract drawings. This is because sometimes Architect or Engineer changes the design without informing QS. In the end, they are blaming QS because he does not take measure on it. For quantity surveyor, he has to recalculate the whole figures

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

because if the drawings change at the end of tender document it will affects the whole elements in the building.

d)

Tender Report Process

To choose the best Contractor for this project is quiet difficult because QS must analysis each documents that submitted tenderers. The short-list principle in selective tendering may exclude suitable building contractors who are capable of providing clients with a good service. QS must carefully choose the best tenderer that not only offer good services but also with a reasonable prices. If something missing in this reports such as incomplete information or missing one part or more of tender report QS need to submitted the new tender report before attend the meeting. Sometimes Tender Document that submitted from tenderers incorrect details that important to QS to make analysis in Tender Evaluation. These problems sometimes need QS to apply another date to submit the Tender Report.

e) Incomplete specification

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

The Consultants such as the Architect or the engineer did not give complete specification for the project. For example the Architect did not give the material and types of roof covering that the client wants.

f) Error in inserting data

It’s hard to find a tender document that is in perfect condition. Some of the tender may have an error due to the calculations or writing while filling in during tendering. It is a nature of human mistakes. So the way to repel it is always make a double-check on each tender documents prepared. This is to make sure that there is no error on the data in the documents.

g) Approval Problems

Sometimes, although the project have been completed but approval from the other parties that include in this project such as Tenaga Nasional Berhad (TNB) and Jabatan Bekalan Air (JBA) take long time to decide. Sometimes it takes a year to get approval about the CF.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

All problems that happened need to give solution faster as can because the project give no meaning after delay waiting to solve the problem. This will effect the profit for the project especially for the contractor which it always blamed when the problem occur. All parties need to take seriously to avoid all mistakes.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

10.0

STUDENT’S ANALYSIS

The analysis that I would like to summarize for this construction stage (pre contract stages) is a quiet difficult stages but very important in the construction project where all parties like consultants, client and also the contractor are contribute in this stages and always give their own tasks. Interaction among the parties in this stage is the answer to this project either it will success or not.

Client also has to appoint the trusted consultants together to help them in fulfill their desire to construct required design. Each consultant must be able to do their responsibility to fulfill client’s satisfaction with the entire job that they had done.

Consultants that been appointed must work together and done their responsibility with commitment to fulfill client’s requirement. Consultants must use their experience to done all the work. But the most important word that can describe as key of success in a construction project is commitment.

A Tender document is the most important document in a construction contract administration. Types of tender document, method of preliminaries estimate, and type of contract which it the right choosing will give the best quality of works. Some problems in this stages are still cannot be avoid but still can Solve with the best reaction with the experiences from last or current project.

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PRE-CONTRACT PROJECT - REPORT (A) PART 05 ______________________________________________________________________________________

10.0

STUDENT’S ANALYSIS (CONT’D)

A contract document is made entirely on the tender document and the contract administration is based on principles laid out in the contract document. That a good tender document will ensure a smooth and uninterrupted running out of the contract administration. On the other hand, a badly administrative and contractual but also construction claims and even ill feeling to develop all of which contribute to an unhealthy working atmosphere in the project

Finally, the most important thing after done this report is to know the implementation about the pre contract stages where all the consultants need to show their commitment to each other with cooperation to make sure all the work can be carried out perfectly and more easily. The consultant should always bear in mind that it is the client’s prerogative and liberty whether or not to accept the lowest or for that matter any tender that they want to.

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CONCLUSION

On preparation of this pre-contract report, there are many new things and methods that I learned besides what I have been told in class. It is an opportunity in process of learning and understanding about the scope and the roles of Quantity Surveying and also avails and increases the knowledge over the pre-contract stage. Besides, the responsibilities of Quantity surveyor are so important in preparation the tender document and also contract document.

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REFERENCE

Below are the references used to gather information and prepare this report: -

1) 2)

Contract document and tender document for the project entitled Tender Report On The Project Entitled Cadangan Membina Dan Menyiapkan 14 Unit Rumah Berkembar Satu Tingkat Di Atas Lot 3517 Hingga Lot 3530 Dan 59 Unit Rumah Teres Satu Tingkat Di Atas Lot 1 Hingga 59 Untuk Fasa 1c-2 Di Taman Seri Raia, Kampung Kepayang Mukim Sungai Raia, Daerah Kinta Perak Darul Ridzuan.

3)

Lecturers notes and guidance.

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PRACTICAL TRAINING (QSD 311) MOHAMAD SYAZWAN BIN OSMAN 2005184283

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