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Evans Elementary School

...Staying Connected

Welcome Packet 2013-2014

Welcome Letter Membership Information Room Parent Sign-up New Family Information Fundraising Timeline & Information PTA Committee Information September Calendar Dates to Remember

Page 1 Page 2 Page 3 Page 4 Pages 5-7 Pages 8-12 Page 13 Pages 1418

All I really need to know about how to live and what to do and how to be, I learned in Kindergarten Live a balanced lifelearn some and think some and draw and paint and sing and dance and play and work everyday some.
-Robert Fulghum (All I really need to know I learned in Kindergarten)

Truer words were never spoken, isnt that what elementary school should bebalanced? It is our job as your PTA to make sure you and your child experience the most balanced life possible while here at Evans. Butwe cannot do it without YOU. We have many open committees and volunteer positions; there is something for everyone!! Whether you work full time, stay at home or do a little of bothwe have something for you! Included in this packet is a listing of the committees for this upcoming year. If you are interested in helping out or co-chairing a committee, please read through the list, as weve included descriptions of the various committees and approximate time commitments of each. Sign-ups for committees will start on 9/13/13. Also, please stop by and see us at Back to School night on September 18 so that we can get to know you and answer any questions you may have! Throughout the year the PTA offers fundraisers to provide the students with assemblies, activities and treats to further enhance their life here at Evans. Included in your Welcome Packet is a list of the fundraisers that we expect to host throughout the year, as well as a listing of some of the events and activities these help fund. Please remember that we offer a variety so that you can pick and choose what works best for you. We promise, you wont be disappointed! Also included is one comprehensive list of activities and events on the Dates To Remember page. Print this out and hang it in your fridge. We will inform you throughout the year of any changes to this schedule. We would like to invite you to join us for our monthly PTA meetings, which are typically held on the first Monday of the month at 7pm in the library. We make it easy to stay on top of up and coming events. Check out the PTA website at for more information. We hope that you can join us! FYI. Evans PTA has gone GREEN! Please make sure that we have your email so that you dont miss out on all of the important information that is sent home. Every event announcement, volunteer sign up and newsletter comes home via email. You will find a sign up link on the PTA website. We are looking forward to a wonderful school year and please feel free to contact any one of us; we are only a click away! Sincerely, Margie Abate, President Terri Verrone, First Vice President Cindy Higgins, Second Vice President JoAnne Harmon, Treasurer Kim Recinto, Recording Secretary Maureen Owings, Corresponding Secretary

Welcome to the 2013-2014 school year at Evans!! The PTA needs your support!
One of the PTAs objectives is promoting quality education and partnership between home and school. Membership in PTA helps provide financial support for educational assembly programs, special activities and many other exciting projects. Membership dues are just $6.00 per parent/guardian for the year, with both parents encouraged to join. Please list the name(s) and classes of your child/children below. If you have more than one child in school, each childs class will be credited with yo ur membership. The PTA will provide a Pizza Party to the first homeroom with 100% membership. Please complete the form below and return it along with the dues in an envelope marked Membership to school with your child by Friday, September 13th. Please use either the exact amount in cash or a check made payable to EVANS PTA. Your PTA membership card(s) will be sent home shortly thereafter. Thank you in advance for your support!!!

2013 2014 Evans PTA Membership

Student name:_________________________ Teacher:___________________ Student name:_________________________ Teacher:___________________ Student name:_________________________ Teacher:___________________ #1 Name Parent/Guardian: _________________________________#2 Name- Parent/Guardian: __________________________________ Amount Enclosed: $6.00_______ $12.00________

Dear Parents, Whether you are an at-home parent or work outside of the home, you can become involved in your childs school life. We are looking for parents to assist with their childs classroom activities on certain occasions. Any contribution of your time will be accepted and greatly appreciatedespecially by your child. You can help by volunteering for one of the positions listed below. If you are interested in one of these positions, please click the link below and sign -up via by September 13th. Head Room Parent: Work directly with your childs teacher for planning parties, setting up parent/teacher conferences, and delegating responsibilities to other team members. Also, you may be called upon at times to help with PTA events where were looking for classroom -specific assistance. Wed like to provide 2 Head Room Parents to each teacher. To be a Head Room Parent, you must be a current member of Evans PTA. Soplease sign up today!! Team Members: Being a Team member allows you the flexibility to become as involved as your schedule permits. You will be sharing responsibilities with other Team Members in organizing and running class parties, possibly attending class trips and helping out at the teachers discretion. Snack Contributors: This is perfect for those parents who wish to be involved but have little, if any, available time. Snack Contributors simply send in treats for class parties and other special occasions. Please sign-up for all / any positions you are willing to do. You will be notified via email on or about September 25th as to the listing of Head Room Parents, Team Members, and Snack Contributors. In the sign -up, you will also be asked whether you were the Head Room Parent for this child for the 2012-2013 school year. Please answer Yes, No, or N/A (answer N/A if you are not signing up to be Head Room Parent). There will be a Room Parent Tea at 9:00am on Thursday, October 3rd in the All-Purpose Room where everyone can meet and exchange ideas for future classroom events. Thank you in advance for your support of this program! Please sign-up by Friday, Sept. 13th

Click HERE to sign-up.

The Web Address is:

Dear Parents / Guardians, The Evans PTA would like to wish you a very warm welcome as your child enters Evans! We know that entering a new school can sometimes be stressfulfor both the children and the parents. We are here to assist you in any way we can as you become part of the Evans family! Following is some brief information on the PTA, how its structured, where you can go for more information, and who you can contact if you have a PTA -related question. What is the goal of the PTA? The goal of our PTA is to support the educational programs and welfare of the children of Evans and to build strong working relationships among parents, teachers and our school community, in continuous support of our students. Who are our members? The Evans PTA consists of hundreds of parents, grandparents, guardians, teachers, and staff. What does the PTA do? The PTA coordinates and conducts a wide variety of events, programs, and services for the Evans community. Some of these include:

Events: Fall and Spring Scholastic Book Fairs, Pumpkin Carving Family Night, Pretzel Day for the students, 4th Grade Turkey Trot, Holiday Shoppe for students, Family Roller Skating Day, Candy Bar Bingo, Science Fair and Science Expo, 4th and 5th Grade Dance, 5th Grade Party, Mothers Day Plant Sale, Teacher Appreciation Luncheons, Family Movie Night, Ice Cream Sundae Night for Families, Field Day, Testing Day Treats, Staff Volleyball Cross -town Classic vs. Van Zant, 5th Grade Family End of Year Dinner, Services & Programs: Weekly Parent Communications (E-mail communications, PTA website, Monthly Newsletter), Room Parent Coordination, Halloween Candy Drive for those in need, Have a Heart Drive collection benefiting Ronald McDonald House and local Pediatric Hospital, Art Goes to School Program, School Beautification, Cultural Assemblies for students, 5th Grade Trip, Yearbook funding, Support of D.A.R.E. and Drug -Free programs and awareness, Hospitality and Welcoming Committees What to expect - how do I find out about upcoming events and things going on at the school? There are several ways the PTA stays connected with families:

E-mail Communications, The Tuesday Packet: The PTA sends out weekly e-mail communications, called The Tuesday Packet to all families. This packet contains important information, flyers on upcoming events, school notices, etc. To sign-up for e-mail communications, please click here. Monthly Newsletter, The Critters Corner: Every month the PTA distributes a newsletter containing articles on upcoming fundraisers, events, news, and programs, and also recaps those events that happened during the month for families who were not able to attend. PTA Website, The PTA manages a website that is updated on a routine basisoften several times a week. The website has tons of information, including descriptions of all of the events, services, and fundraisers conducted throughout the year, calendars, contact information, important updates, links to all past communications sent via email, information on how to volunteer and how to become a member, etc. Facebook page, F.V. Evans Elementary School PTA: The PTA also has a Facebook page as another way to stay connected to parents, take questions, foster discussion, trade ideas, etc. Welcoming Committee Buddy System for New Families We realize that often times, parents may be hesitant to come to a PTA meeting or offer to volunteer at an event if they dont know anyone. We want to change that! Our Welcoming Committee is here to help you get familiar with the school and the PTA by offering a buddy who you can contact anytime on a one-on-one basis to assist you throughout the year with any questions you may have. If youre interested, please click here, complete the information asked, and a buddy will contact you via phone or email. Once again, welcome to the Evans PTA Family! If you have any questions, please contact any one of us on the Executive Board, or if you have a general question you can email:

We have many exciting fundraisers planned for this school year, however we realize that not everyone will be able to participate in every fundraiser. It is the goal of the PTA to provide enough options for families to choose what they are able to participate in, without the expectation of having families participate in each fundraiser. Our fundraisers go toward many events, programs, and services that the PTA provides for the children each year.

Some of the events and programs that the fundraisers support each year include: Science Expo Science Fair Yearbooks Field Day Cultural Assemblies Just Pretzel Day Testing Day Treats Turkey Trot 4th and 5th grade dance 5th grade party Evans Movie Night Evans Family Fun Day (Roller Skating) Ice Cream Sundae Night Art Goes to School Program School Beautification Projects Health and Welfare Needs DARE Program 5th Grade Trip Candy Bar Bingo Pumpkin Carving Night PTA website Teacher Appreciation Lunch 5th Grade Family Dinnermuch more!

If you are unable to participate in fundraisers but would like to give a general contribution, you can always send in a donation using the link here:

Donation Form
To help our families plan, weve included a fundraising timeline, which is continued on the next page.

Update on Technology Initiative Fundraising:

The PTA and Evans School worked together over the past two years to raise funds for the Evans PTA Technology Initiative to bring more ActivBoards to the classrooms. We are proud to announce that as of the beginning of this school year, ActivBoards are now in every instructional classroom. Thank you for all of your efforts, volunteerism, donations, and support!

Proposed Fundraising for PTA Events and Programs

September PTA Membership Drive KidStuff Coupon Book Evans 1st Annual Fun Fair Spirit Halloween Coupon December

October Box Top Collection Dine-Out Night Spirit Halloween Coupon Wawa Coupons Fall Book Fair School Apparel Sale January

November Chick-fil-a-Night Gift Card Fundraiser


Holiday Shoppe

Dine-out Night 5 Below Fundraiser

Wawa Coupons 5 Below Fundraiser




Dine-Out Night Volleyball

Art to Remember McPrincipals Night

Riversharks Night Box Top Collection Gift Card Fundraiser Mothers Day Plant Sale



Dine-Out Night

TD Bank Affinity Program Target Red Card Market Day Monthly Grocery Program

Silent Fundraisers- Free Money, or funds that go to Evans PTA, which dont cost you any extra money

Fundraisers toward all events, programs, and services:

PTA Membership Drive: Evans receives $2 from every $6 membership KidStuff Coupon Book: Evans receives 50% from every $35 book sold School Apparel Sale: Profit varies depending on item Spirit Halloween Coupon: Evans receives 10% of all sales Wawa Coupons: Evans receives $1 from every cupon sold Chick-fil-a-Night: Evans receives 10% of all sales Art to Remember: Evans receives 35-33% of all sales Dine-out Nights: Evans receives ~10% - 20% of all sales Gift Card Fundraiser: varies depending upon merchant Riversharks Night: Evans receives $5 from every $11 ticket sold TD Bank Affinity Program: Evans receives 0.5% on average checking account balances and 0.25% on saving, money market, IRA, and CD account balances Market Day Monthly Grocery Program: Evans receives 10% of all Market Day sales Volleyball Tournament: Last year the charge was $3 per ticket & Evans split the proceeds with Van Zant 5 Below: Evans receives 10% of all sales Fun Fair: This will be our first year doing this event. Funds will be raised from ticket sales for games / activities and food .

Major events, programs and services Evans PTA funds

Science Expo: $4,550 Yearbook Purchase: $3,100 5th Grade Class Trip: $2,000 Cultural Assemblies: $2,200 Ice Cream Sundae Night: $500 Mr. Softee End of Year Treat: $650 4th and 5th Grade Dance: $250 5th grade party: $300 Movie Under the Stars Night: $675 Candy Bar Bingo: $200 DARE and Drug-Free Ribbon Expense: $820

Family Roller Skating Event: $600 Pretzel Day: $180 Testing Day Treats: $180 Science Fair: $400

Teacher Appreciation Luncheons: $650 5th Grade Family Dinner Night: $200 Turkey Trot: $50 Pumpkin Carving Night: $250 Fire Prevention Poster Contest: $90 Health & Welfare Expense: $75 Boohoo Yahoo Breakfast and Kindergarten Social: $125 Other Miscellaneous Events and Services!!!

Evans Elementary School PTA

Staying Connected

Phone: (856) 988-0675 E-mail:

September 2013
Sun Mon Event Contacts:
* KidStuff Coupon Book *PTA Membership

Event Contacts Continued:
*Fun Fair Abate_family@verizon.netor

For more information on any of these events, visit our website at: or send an email to




* Welcome Back Teacher Luncheon, 11:30 am * Kindergarten Social 3:30-5pm, Evans APR

* First Day of School * Boohoo Yahoo Breakfast 8:30-9:15am, Evans APR * KidStuff Coupon Book Fundraiser Begins * PTA member forms sent out, Room Parent sign-up begins




* PTA Membership forms due back * Room Parent Signup ends * PTA Committee sign -up begins



* PTA Meeting, 7pm, Evans Library


*Back to School Night, 6:00-7:30 pm grades K-2; 7:00-8:30pm grades 3-5



* Evans Fun Fair 12-3pm


* KidStuff Coupon Book Fundraiser Ends



* School Board Meeting, 7pm Municipal Bldg