You are on page 1of 17

Centre for Management Studies

Dibrugarh University
Dibrugarh, Assam,India Stamp
786004

Layout
of
Business Letters
Presenting to.
Bikash Gogoi &
Rashida T. Noorain
Faculty Members
CMS.
Presented by – Dipjoy Das
Layout
of
Business letters

 Meaning

 It includes:-

5. Physical form of the letter.
6. Arrangement of the parts of letter.
7. Display of the various items of information in the
letter.
Types
of
Layouts

Types of layout

NOMA
(The National Office
Indent Type Layout Block Type Layout Management Association
Of America)

Indented style Block Style

Semi-indented style Semi Block Style

Hanging Paragraph style Modified Block Style
Indent Type Layout

 Characteristics
2. 5 spaces indentation for each line of the address of
the recipient from the previous one

4. The first line of the paragraphs are also indented 5
spaces.

6. Margin of 1 to 1.5 inches on left and 1 inch on right is
to be maintained.

8. The complimentary close is right of the middle of the
width of the page.
Specimen of
Indented Style
DD ENTERPRISES
Phone:....... ……address of the……
Fax:……… ...……writer……………..
……designation………
…….and address of…
…..recipient……
3 September 2008
Dear sir
I am glad to state you that…………………………………………………………..
………………………………………...........................................
We think you are capable of handling………………………………………….
……………………………………………………………………………………………………
Yours faithfully
…….signature………
Cc: copy to another party.
Semi-Indented
Layout
 Characteristics
2. The address of the recipient is always typed in block
letters and in the same indent.

4. Contacts of the writer together with the name and
designation is given on the top left corner.

6. The subject is also typed in block letters.

8. The other parts of the letter remains same as in the
indent form.
Specimen of
Semi-Indented Style
DD ENTERPRISES
……address of the enterprise………
Designation of the writer
Phone: ……..
Fax: ……. 3 September 2008
……address of…..
…..the recipient….

Dear Sirs
SUBJECT
I am glad to state you that………………………………………..........
…………………………………………………………………………………..
We think you are capable of handling of……............................

…………………………………………………………………………………………………………………………
Yours faithfully
……..signature…….
Cc : Copy to another party
Hanging Paragraph
Style
 Characteristics
 Both, address and the first line of the paragraph begins
from the left margin.

 The subsequent lines of each paragraph are intended 3
or 5 spaces away from the left margin.

 Recipient’s address is written in block form.

 The date and the writers address is typed on the right
top corner.

 The complimentary close, the signature and the
information are placed in the intended style layout.
Disadvantage of Hanging
Paragraph Style
This layout has witnessed certain amount of disadvantage,
which are:-

3. It distracts attention from the contents to itself.

5. This layout results in wastage of paper.

7. It is time consuming.
Specimen of
Hanging Paragraph
Layout
DD ENTERPRISE
Phone: ……… ….address of…..
Fax: …….. …..the writer…..
3 September 2008
…designation……..
…address of the…
…recipient………….
Dear Sir
sub: Subject………..
I am glad to state you that……………………………………………………………….
…………………………………………………………………………………………………
We think you are capable of handling………………………………………………
…………………………………………………………………………………………………
Yours faithfully
…….signature………..
Cc :Copy to other parties.
Block Style
Layout
 Characteristics
2. Originated in United States.

4. Everything including the date, recipient’s address, the
salutation, each paragraph, etc starts from the left
margin.

6. No commas are used in the salutation, complimentary
close and recipient’s address.

8. The date is on the right side of the letter.
Specimen of Block Style
Layout
DD ENTREPRISE
Lane J, Milan Nagar, Dibrugarh
Phone :0373-2328064
3 September 2008
M/S XYZ Pvt.Ltd.
Chiring Chapori, Dibrugarh
Dear Sir

I am glad to state you that………………………………………………………………..
…………………………………………………………………………………………….
We think you are capable of handling………………………………………………
……………………………………………………………………………………………………..
Yours faithfully
Dipjoy Das (Mrkt.Manager)
Cc: Copy to other parties
Semi-Block Style
of Layout
 Characteristics
2. The recipients address is written in the block form
without punctuation mark.

4. Body of the letter is in indented form.

6. The complimentary close, signature, etc are also in the
indented form.
Specimen of
Semi-Block Layout
DD ENTREPRISE
Lane J, Milan Nagar
Dibrugarh
Phone: 0373-2312344
3 September 2008
M/s ABC Enterprise
Khaliamari, Dibrugarh, 786001
Dear Sirs
I am glad to state you that………………………………………………………...
……………………………………………………………………………………………
We think you are capable of handling ……………………………………….
…………………………………………………………………………….
Yours faithfully
Dipankar Dutta (G.manager)
Cc: Copy to others
Modified Block
Layout
DD ENTERPRISE  Characteristics
Phone:… ….address of..
Fax :…….. …….writer…
2. Sender details in the top
…. right of the letter head.
3 September 2008
…..address of…..
4. Body of the letter are in the
…..recipient……..
block form.
Dear Sir
Sub: Subject 6. Date, complimentary close
I am glad to state you ……………………………. and signature are on the
……………………………………………………… right alignment.
We feel you can……………………………………….
…………………………………………………….
Yours faithfully
……signature………
Cc: copy to others
NOMA Layout
DD Enterprise
Phone:…..
 Characteristics
Fax:…… 2. Omission of the salutation,
….address of.. left complimentary close,
……writer……… name in capital letters
3 September 2008 below the signature.
…….recipient…..
…….address……. 4. Attention line is 3 line
below the recipient’s
ATTENTION LINE address
I am glad to inform …………………………………
……………………………………………………
6. Left alignment of the date,
We think that you……………………………………
recipient’s address,
………………………………….
signature & initial letter
Yours faithfully
…..signature…..
information.
….NAME……..
Thank You
Presented
by,
Dipjoy
Das.