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REFLECT & LEARN: Training for Educators School Year 2013-14

REFLECT & LEARN:

Training for Educators

School Year 2013-14

Objectives

In this session, you will:

Objectives In this session, you will:  Learn how the Reflect & Learn System was developed
  • Learn how the Reflect & Learn System was developed and how it supports REACH Students.

  • Learn how to access Reflect & Learn, view feedback shared with you and enter your own evidence for formal, informal observations and professional responsibilities.

  • Gain an understanding of additional resources and tools available to support your use of the system.

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Agenda

  • Background on REACH Students

  • Reflect & Learn Overview

  • Reflect & Learn Demonstration

Agenda  Background on REACH Students  Reflect & Learn Overview  Reflect & Learn Demonstration

Formal Observation

 

Pre-Observation Conference

Feedback and Levels of Performance

Post-Observation Conference

Signature Informal Observation

Entering Evidence for Professional Responsibilities

  • Support Resources

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REACH Students

Reflect & Learn supports implementation

REACH Students Reflect & Learn supports implementation  Reflect & Learn supports information sharing for classroom
  • Reflect & Learn supports information sharing for classroom observations

  • Reflect & Learn enables the collection, organization, and sharing of evidence (by the administrator with teachers)

  • Reflect & Learn will contain a single source view for summative REACH ratings

  • Reflect & Learn will be used for educator and principal evaluations

REACH Multiple Measures

REACH Students Reflect & Learn supports implementation  Reflect & Learn supports information sharing for classroom

REACH is built to provide better feedback to educators to help them improve

Teacher Practice will always be the most

heavily weighted measure in REACH

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Why Reflect & Learn?

What we were looking for…

Why Reflect & Learn? What we were looking for…  Prior evaluation pilots (e.g. EITP) showed
  • Prior evaluation pilots (e.g. EITP) showed need for usability, flexibility and efficiency in collecting evidence and aligning it to the Framework

  • More than 200 focus groups with educators highlighted the need for a shared library of feedback that was transparent and two-way

RLS will help to…

Administrators collect evidence, align it to the Framework, & share it

Review uploaded evidence and reflection forms

Issue and share ratings after observations

RLS will…

Provide reports that help facilitate observations

Provide reminders to guide you through REACH processes

Contain REACH Summative reports

RLS will not

Hold individual student assessment data

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Reflect & Learn Pilot

Reflect & Learn Pilot  During the 2012-13 school year, RLS was piloted with thirty-six schools
  • During the 2012-13 school year, RLS was piloted with thirty-six schools and the department of Diverse Learner Supports and Services.

Number of Sites

36

schools, 1

citywide department

Number of Observations

2535

Number of Administrators

80

Number of Educators

1263

  • Focus group sessions and surveys were conducted to gather feedback

from observers and educators.

Users described the system as well aligned to the REACH observation

process. Users desired a more stream-lined and manageable system design.

  • Updates to the system for the 2013-14 school year will provide a user

friendly tool used to support REACH observations.

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TEACHER PRACTICE

The CPS Framework for Teaching*

TEACHER PRACTICE The CPS Framework for Teaching*  The CPS Framework for Teaching provides a common
TEACHER PRACTICE The CPS Framework for Teaching*  The CPS Framework for Teaching provides a common
  • The CPS Framework for Teaching

provides a common definition

for effective instruction

  • The basis for Teacher Practice ratings is evidence that is aligned to the CPS Framework for Teaching and the performance level continuum

*Adapted from the Danielson Framework for Teaching and approved by Charlotte Danielson

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The Formal Observation Cycle

The Formal Observation Cycle Pre-observation Conference • Brief (15-20 minute) meeting • Focus on domain 1

Pre-observation

Conference

Brief (15-20 minute) meeting

Focus on domain 1 (planning and preparation)

Guided by the Protocol for the Pre-Observation Conference

Educators should be ready to talk about the questions but are not required to submit

written responses

Classroom observation

Administrator observes for the length of the

lesson, 45 minutes, or a class period

Focus on domain 2 (classroom environment)

and domain 3

(instruction)

Administrator captures evidence from the classroom

Lesson must be from the unit discussed in the pre-observation conference

Post-observation

Conference

Collaborative

conversation

Focus on domains 2 and 3 (continued) and Component 4a

Guided by the Protocol for the Post-Observation Conference and the evidence from the observation

Ends with suggestions for improving teacher practice and a professional learning focus

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The Informal Observation Cycle

The Informal Observation Cycle Classroom Observation • Unannounced classroom observation • Administrator observes for at least

Classroom Observation

Unannounced classroom observation

Administrator observes for at least 15 minutes

Focus on domain 2 (classroom environment)

and domain 3

(instruction) only

Administrator captures evidence from the classroom

Post-Observation

Conference

May be in person or electronic

Educators may request in person feedback

Guided by the Protocol for the Post-Observation Conference and the evidence from the observation

Includes suggestions for improving teacher

practice and a professional learning focus

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Professional Responsibilities

Professional Responsibilities  Components 4b, 4c, 4d and 4e of the CPS Framework for Teaching are
  • Components 4b, 4c, 4d and 4e of the CPS Framework for Teaching are not observed during the classroom observation cycle

Define educators’ role outside classroom, including professional growth,

contributions made to school, district, and profession

Demonstrated through interactions with colleagues, families, and the

broader school community

  • Evidence is collected by educators and/or observer throughout the school year

  • Observers identify performance levels for each component at the end of the year based on the evidence

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Reflect & Learn System Overview 11

Reflect & Learn System Overview

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Logging On

Logging On  Access anywhere you have an internet connection.  Go to: https://www.reflectandlearn.cps.edu  Login
  • Access anywhere you have an internet connection.

  • Go to: https://www.reflectandlearn.cps.edu

  • Login with your CPS Active Directory username and password.

Logging On  Access anywhere you have an internet connection.  Go to: https://www.reflectandlearn.cps.edu  Login
Logging On  Access anywhere you have an internet connection.  Go to: https://www.reflectandlearn.cps.edu  Login
  • Note: While any browser may be used, we recommended that you use Google Chrome (google@cps). If you use Internet Explorer version 7, you may experience some issues with the display.

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Home Page

Home Page  Notifications  Announcements  My Plans  My Feedback  Help & Resources
  • Notifications

  • Announcements

  • My Plans

  • My Feedback

  • Help & Resources

Home Page  Notifications  Announcements  My Plans  My Feedback  Help & Resources

Click here to access your

observation details

Home Page  Notifications  Announcements  My Plans  My Feedback  Help & Resources

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Navigation

Navigation  Actions button - down options. Click the Actions button to view and select from
  • Actions button - down options.

Navigation  Actions button - down options. Click the Actions button to view and select from

Click the Actions button to view and select from the drop-

  • Status Indicators

    • Not Started - indicates that an observation series, observation cycle, or individual step has not been started.

    • In Progress indicates that an observation series, observation cycle, or individual step has been started, but that one or more actions are required for it to be completed.

•

Pending Completion indicates that a step need to be marked complete in order to be considered complete.

  • Completed - indicates that an observation series, observation cycle, or individual step is completed and includes a date/time stamp of the completion.

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System Notifications

System Notifications  You will receive an email notification to your CPS email at the following
  • You will receive an email notification to your CPS email at the following steps:

When your observer chooses to send a manual email at the Pre or Post

Conference step

When your observer shares Feedback & Levels of Performance

When your observer completes the Signature step for an Observation

  • Also, your administrators will be notified through the system, which will display in their notification box on the home page at the following steps:

When you mark complete the Pre-Observation Conference form

When you mark complete the Post-Observation Conference form

When you sign the observation

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Accessing your Observation

Details

Accessing your Observation Details  Click on My Feedback. Click My Feedback Click the name of
Accessing your Observation Details  Click on My Feedback. Click My Feedback Click the name of
  • Click on My Feedback.

Click My Feedback

Click the name of the plan to access your observation details
Click the name of the plan to
access your observation details
  • Or on the Home Page, under My Plans, click the name of your observation plan.

  • You will be automatically assigned to a plan that defines the

minimum number of observations along with the evaluation cycle

based on your job code and tenured status.

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Your Observation Details

Your Observation Details  When you access your plan, you will see tabs for Formal Observations,
  • When you access your plan, you will see tabs for Formal Observations, Informal Observations and Professional

Responsibilities

Click tabs access to Formal, Informal, and Professional Responsibilities

Click Formal Observation Cycle 1 to access observation steps
Click Formal Observation Cycle 1 to
access observation steps
  • Click into any of the observation cycles to access the steps of the observation

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Formal Observation Cycle

Formal Observation Cycle  Formal Observation contains the following steps: Sign observation View details of the
  • Formal Observation contains the following steps:

Formal Observation Cycle  Formal Observation contains the following steps: Sign observation View details of the

Sign observation

View details of the Pre-Observation Conference; Complete Pre-Observation Protocol

View evidence and component level ratings

View details of the Pre-Observation Conference; Complete Post-Observation Protocol

View observer’s signature

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Pre-Observation Conference

  • View Conference Details

Pre-Observation Conference  View Conference Details  Click New to complete Protocol form View conference details
  • Click New to complete Protocol form

View conference details Click New to complete Protocol 19
View conference
details
Click New to
complete Protocol
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Pre-Observation Protocol

Pre-Observation Protocol  You can submit responses to the Pre-Observation Protocol form here  You can
  • You can submit responses to the Pre-Observation Protocol form here

 You can also attach any additional evidence, such as unit/lesson plans Enter responses Click here
You can also attach any additional evidence, such as unit/lesson plans
Enter
responses
Click here to attached
additional evidence
Click Save

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Mark Complete

Mark Complete  When you have completed the step, click Actions on the top of the
  • When you have completed the step, click Actions on the top of the form and select Mark Complete.

Mark Complete  When you have completed the step, click Actions on the top of the
  • The status of the step will change to Complete.

Mark Complete  When you have completed the step, click Actions on the top of the

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View Feedback

View Feedback  Once you receive an email notification that your observer, has shared Feedback and
  • Once you receive an email notification that your observer, has shared Feedback and Levels of Performance, click Feedback & Levels of Performance to view feedback.

View Feedback  Once you receive an email notification that your observer, has shared Feedback and

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View of Shared Feedback

View of Shared Feedback Page defaults to a collapsed view showing only ratings . In order
Page defaults to a collapsed view showing only ratings . In order to display Evidence, Comments
Page defaults to a collapsed view
showing only ratings . In order to
display Evidence, Comments and
Recommendations, and
Attachments, the View button
needs to be selected for each one
of these items

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Post-Observation Conference

Post-Observation Conference  For the Post-Observation Conference, you will follow similar steps as you did for
  • For the Post-Observation Conference, you will follow similar steps as you did for the Pre-Observation Conference. You can:

View conference details entered by your Observer

View actual observation details

View Next Steps form, complete by your observer

Complete Pre-Observation Protocol Form

  • Remember to Mark Complete when you have completed the Pre-Observation Protocol form so that your observer is notified.

Post-Observation Conference  For the Post-Observation Conference, you will follow similar steps as you did for

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Signature

Signature  After your Observer signs and finalizes an observation, you will receive an email notification.
  • After your Observer signs and finalizes an observation, you will receive an email notification.

  • At that time, you can then sign the observation indicating that you have been provided evidence and ratings for the observation. Signing is only an acknowledgement of receipt and does not indicate your agreement with evidence and ratings.

Check box Click here 25
Check
box
Click
here
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Informal Observation

Informal Observation • Informal Observation steps are similar to Formal Observation without the Pre-Observation step. •
Informal Observation • Informal Observation steps are similar to Formal Observation without the Pre-Observation step. •

Informal Observation steps are similar to Formal Observation without the Pre-Observation step.

The Post-Observation Conference is set-up to be conducted electronically,

you may request an in-person conference.

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Professional Responsibilities

Professional Responsibilities • Both you and your observer(s) can upload evidence throughout the year in the

Both you and your observer(s) can upload evidence throughout the year in the form of notes and attachments.

Professional Responsibilities:

  • 4b Maintaining Accurate Records

  • 4c Communicating with Families

  • 4d Growing and Developing Professionally

  • 4e Demonstrating Professionalism

Professional Responsibilities • Both you and your observer(s) can upload evidence throughout the year in the

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Professional Responsibilities:

Entering Evidence

  • Click New Note.

Professional Responsibilities: Entering Evidence  Click New Note .  Enter text and select the appropriate
  • Enter text and select the appropriate tag.

  • Click Save & Create New or Done.

Professional Responsibilities: Entering Evidence  Click New Note .  Enter text and select the appropriate
  • You may also attach a file after you create the note.

Professional Responsibilities: Entering Evidence  Click New Note .  Enter text and select the appropriate

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Support for

Reflect & Learn

Support for Reflect & Learn System Support Resources REACH Students Support Resources • Reflect & LearnREACH Inquiries Form 29 " id="pdf-obj-28-6" src="pdf-obj-28-6.jpg">
 

System Support Resources

   

REACH Students Support Resources

 

Reflect & Learn - Help & Resources page: system

Knowledge Center - kc.cps.edu

user guides

Additional Information, tools and resources

In-School Support Sessions (to be scheduled

for REACH will be posted to the Knowledge

with your school)

Center as they become available

 
 

Question or Issue?

 

If you cannot find the answer to

your question in the resources above, see contacts below

 
 

System/Technical Questions or Issues

   

REACH Students Questions

 

For example:

 

For example:

 

I can’t login

What is the observation process?

How do I upload a lesson plan?

What type of evidence do I collect?

Call IT Help Desk 773-553-3925

 

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Help & Resources

Help & Resources Resources :  Quick Reference Guide  Training Presentations  System User Guides
Help & Resources Resources :  Quick Reference Guide  Training Presentations  System User Guides

Resources:

  • Quick Reference Guide

  • Training Presentations

  • System User Guides

  • Webinars

  • On-Demand Videos

Help & Resources Resources :  Quick Reference Guide  Training Presentations  System User Guides

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Next Steps

Next Steps  Begin using RLS when your observer initiates an observation and to record evidence
  • Begin using RLS when your observer initiates an observation and to record evidence for Professional Responsibilities

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Thank You

Thank You