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. This will help elaborate the concepts of document splitting and other features of new GL. Table Architecture of Ledger BKPF & BSEG remain the FI document header and FI document line item tables as in Classic GL; and do not contain any additional information from the features of new GL (like document split). FAGLFLEXT and FAGLFLEXA is the ledger specific total and line item table respectively. FAGLFLEXT and FAGLFLEXA have split document information. If a document is posted to a ledger other than a leading ledger, that document is also updated in table BSEG_ADD.
newGL Table Architecture
“From the technical standpoint, New General Ledger Accounting offers the following advantages over classic General Ledger Accounting:
Before the SAP ECC version. if any. the special purpose ledgers in FISL. This means that there is no further need for the cost of sales ledger. The data is only stored once in the system (in just one totals table). . Users only have to be familiar with the interface and functions of one component. For example. With new GL. this ledger is integrated with all sub-ledgers Multiple non-leading ledgers could be used to manage business requirements that cannot be managed in the leading ledger. GAAP) or maintaining books in a different fiscal period compared to leading ledger. they could use the main ledger (i. Easier to make adjustments to business-specific requirements (such as the inclusion of customer fields as part of flexible reporting). Ledger 0L) for one requirement and create a Special Purpose Ledger for the other requirement.” (SAP publication “The Basic Architecture of New General Ledger Accounting in mySAP ERP”) Ledger in new GL in SAP ECC New GL allows customers to maintain multiple (or parallel) ledgers. if a SAP customer wanted to report the same information with different fiscal periods (one for tax and one for shareholders) or with different accounting standards (GAAP and IAS).e. thereby eliminating data redundancy. The introduction and portrayal of the business model now occurs in just one application component. Below is an example of a leading ledger (Ledger 0L) and multiple parallel ledgers. users had to create multiple Special Purpose Ledgers (FI-SL) to report the same financial information for different business requirements. Users already familiar with the R/3 System require very little training. Some examples are requirement to maintain parallel accounting (accounting for tax. No need for additional reconciliation activities during closing. users can maintain (and without need to create a Special Purpose Ledger) One leading ledger that reflects the same accounting principles as which is used to generate consolidated financial statements. the reconciliation ledger. and the profit center ledger.
then the document will only post to that ledger. If ledger is manually entered on the financial document.newGL Leading Ledger and parallel ledgers If ledger is not manually entered on the financial document. . then the document will post to leading ledger and to all non-leading ledgers.
This means you may not be able to use the same ledger group for all company codes. Alternatively. If one of the ledgers in the ledger group has the same fiscal year variant as that of the company code.Example of posting to leading and non-leading ledgers Document splitting is not supported for Ledger-specific postings (i. If posting period of representative ledger is open. Instead. you must designate that ledger as the representative ledger. A representative ledger is used to determine posting period during posting and to check if the posting period is open. A ledger group with the same name is created when a new ledger is defined.e. During posting. If posting period of representative ledger is closed. you can specify that the system performs the postings using the posting periods of the non-representative ledgers. the system uses the fiscal year variant of the company code to check whether the selection of representative ledger was correct: If all ledgers in the ledger group have a different fiscal year variant to that of the company code. This will simplify maintenance tasks for each ledger and ensure postings are made to all ledgers of a ledger group simultaneously. If you assign more than one ledger to a ledger group. you need to define one of the ledgers as a representative ledger. ledger specific postings are G/L account postings or adjustment postings in connection with period-end closing when multiple ledgers are used to portray parallel accounting. Ledger Group & Representative Ledger You can group ledgers into a Ledger Group. postings where ledger is manually entered) because SAP assumes that such postings become actual documents in the sense of an invoice or payment. then postings to that period will not be allowed to any ledger in that ledger group. . If the ledger group has a leading ledger. then postings to that period will be allowed to all ledgers in that ledger group even though the posting periods of the other ledgers are closed. the leading ledger must be designated as the representative ledger. you can designate any ledger as the representative ledger.
Ledger assignment to Ledger Group In the posting below. the transaction will post to all Ledgers. The document was posted with the field Ledger Group as blank. The transaction below will only post to ledgers in Ledger Group L5. Posting to all ledgers Ledger specific adjustments can be made by specifying Ledger Group like in the transaction below. .
Posting to non-leading ledger only Scenarios in Ledger Document Splitting in New GL will process only fields listed in scenarios that are assigned to the ledger. . You cannot define your own scenarios. SAP delivers 6 standard scenarios in SAP ECC as below. You should activate scenarios for fields that need the financial document to be split.
If you are upgrading to SAP ECC. Requirements for Special Purpose Ledgers can be met with non-leading ledgers. Once you understand the functional and technical architecture of new GL.Scenarios in newGL Conclusion With new GL. it is easier to understand the process behind the document splitting process. review the need to migrate Special Purpose Ledgers and whether those requirements can be incorporated in newGL as additional/ parallel ledgers.. the need to create Special Purpose Ledgers should be revisited. thereby reducing the maintenance of additional ledgers and eliminating the period end processes that would delay close of books. .