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pdf - Project Management Practitioner's Handbook(1998)

pdf - Project Management Practitioner's Handbook(1998)

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Many times, pictures and diagrams are preferred over text or are treated as supplements to text. Flowcharts
indeed are worth a thousand words.

Flowcharts are easier to understand than written procedures and communicate more with less. However, even
using flowcharts requires effort. It takes time to prepare them. They must be updated to maintain relevancy.
And users and management must buy in to them if the project manager expects people to follow them.

When developing flowcharts, keep the following points in mind.
1. Use symbols consistently. Provide a key to the symbols.
2. Put the flowcharts under version control. Different versions can quickly be released, thereby
confusing people.
3. Use a software toot to generate the diagrams. Revisions will be easier and the charts clearer.
4. Keep it simple. Avoid putting too much on a page. A cluttered page can be as mentally taxing as
large blocks of small text on a page.

There are a number of flowcharting techniques. Some charts show the flow of control (e.g., do step 1, then
step 2, and, if positive, do step 3). Others show the flow of data (e.g., the use of early and late dates and
durations to calculate float). Exhibits 13-5 and 13-6 have flowcharts showing flow of control and data flow,

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Project Management Practitioner's Handbook

by Ralph L. Kleim and Irwin S. Ludin

ISBN: 0814403964 Pub Date: 01/01/98

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When flowcharting, follow these four steps:
1. Determine the topic, just as you would with written procedures.
2. Determine the type of diagram and whether it is a substitute or a complement to a procedure. Flow
of control is the most popular, followed by data flow diagrams.
3. Prepare, review, revise, and publish the flowchart. This step is the same for procedures.
4. Follow the flowchart. Like procedures, they can quickly end up covering a bare spot on a bookshelf.

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