NEBOSH National General Certificate Unit NGC3 Health and Safety Practical Application

For practical applications submitted on / after 1st January 2011 to the October 2009 specification.

 RMS v.1.0

the first action is to clean it up. On the bottom of sheet one only.……due to……………….” for areas where good practice is being observed. For observations that are under control there will be no need for immediate action but in the longer term you could look at how to maintain or improve the good standards.YOU MUST NOT MAKE ONE PROFORMA AND THEN COPY IT!! You are now ready to carry out the inspection. THE TIME ALLOWED TO COMPLETE THE ASSESSMENT IS NOT RESTRICTED BUT CANDIDATES SHOULD AIM TO COMPLETE THE INSPECTION AND REPORT IN TWO HOURS.” for problem areas and “Risk of………. When making your observations. INSTRUCTIONS FOR PART 1 .controlled by………….1. In the medium term. Note that marks are available for identifying good practice as well as bad practice – you should comment on situations where adequate controls are in place. Good marks are available to candidates who make 20 observations. “Control measures” should consider a three stage approach based on immediate. INSTRUCTIONS FOR THE REPORT TO MANAGEMENT This assessment is based on a workplace inspection.Instructions for the practical assessment There is a good example of a practical assessment located later within this document. medium and long term actions. They must be realistic and practical. For example.OBSERVATIONS Take 5 copies of the Candidate’s Observation Sheet. Please study this document and the following instructions before attempting the practical assessment. Create an extra column in centre of each sheet and write “I” “M” and “L” in each row as shown on sample. if a workplace is untidy. more waste bins could be provided and. Study the sample assessment provided for good examples. Some long term actions such as inspections may be carried out every week. Make 4 rows on each of five sheets and number the rows that you have created 1 to 20. It is not a risk assessment or an audit and should not be referred to as such. They must not contain extraneous material such as drawings and photographs. regular inspections could be carried out. Refer to your centre for timescales in which to complete the practical. The assessments must be completed using the NEBOSH forms and take place in a workplace of your choice.0 .  RMS v. try to use the phrases “Risk of……. M = Medium and L = Long term actions. put the key – I= Immediate. Your observations must cover a wide range of issues. in the long term. The report should be about 500-750 words or about three sides of A4 lined paper (there is not a prescribed form for the report). THIS MUST BE DONE BY HAND ON EACH SHEET . “Timescales” should be assigned to EACH action..

. Observation Number…….. Observation Number…….0 ... It should contain balanced arguments on why action is needed and explain the effect it would have on the standards of safety at the workplace. 3..uk.YOU MUST SIGN A DECLARATION THAT SHOWS THE SUBMISSION IS YOUR OWN WORK (SEE APPENDIX 1).  RMS v.. moral and economic arguments for managing safety. Main findings of the inspection (Select 5 “High” priority items from the observations and discuss them as follows) 1. As above 4. As above Subject……. Observation Number….1. FOR ADDITIONAL HELP RELATING TO THE NGC3 HEALTH AND SAFETY PRACTICAL APPLICATION THEN PLEASE REFER TO THE GUIDANCE AND INFORMATION DOCUMENT AVAILABLE VIA THE NEBOSH WEBSITE www.nebosh.org. Executive Summary Identify two examples of good practice and two examples of bad practice that were identified in the inspection..The following is a suggested structure for the report and as with the observations there is a good example provided later in this document. IF THIS DECLARATION IS NOT SUBMITTED THEN YOUR RESULT MAY BE DECLARED VOID.. Observation Number….. As above 5. Subject……… As above Conclusions This is your opportunity to convince your manager to take action. Observation Number…… Subject…….(insert number)………(insert subject)          Details of the problem Consequences of the hazard Recommendations Estimated cost of remedial action Possible breaches of legislation 2. where and when the inspection took place and activities taking place.. Introduction State briefly who you are. Subject. Recommendations Include as a table in the following format: Recommendation Likely resource implications Priority Review date Administration Once you have completed your practical assessment (observation sheets and management report) .. You should base your conclusion on the legal.

medium and longerterm actions xxxxxx Mon 4 Dec xx Timescale (Immediate.0 .1.Sample practical assessment NEBOSH NATIONAL GENERAL CERTIFICATE UNIT NGC3 . Ensure window cleaners are using harness and fixings Ensure fixings tested regularly (British Standard required) Close fire doors (remove wedges. due to fire doors being wedged open & propped open with fire extinguishers I M L Immediate 1 day 6 Months 4 Risk of falls due to possible failure of loose balustrading (at 2 locations on main staircase) I M L Inform staff or risk and effect a 3 Days temporary repair (boarding fixed across balusters or similar) 1 Month Effect permanent repair (replacement steel balusters fixed to floor etc) Monitor for recurrence 3 Monthly  RMS v.HEALTH AND SAFETY PRACTICAL APPLICATION Candidate’s observation sheet Sheet number 1 of 5 Candidate name: Place inspected: A Candidate Company Offices Observations List hazards.) Inform / train staff Monitor and remind staff. unsafe practices and good practice Candidate number: Date of inspection: Control measures List any immediate. etc. 1 week.) 1 Risk of Slips and trips due to loose and worn carpets in office generally I M L Alert staff to hazards and fix/tape down most hazardous areas Replace carpets (worst should be replaced first) Monitor to ensure no recurrence of problem No immediate action. etc. Consider installing hold open devices linked to fire alarms Immediate 1 Week Monthly 2 Reduce risk of falls due to incorporation of window cleaners fixings at each window I M L 1 Week 3 Monthly 3 Increased risk of fire / smoke speed.

1 week.NEBOSH NATIONAL GENERAL CERTIFICATE UNIT NGC3 .HEALTH AND SAFETY PRACTICAL APPLICATION Candidate’s observation sheet Sheet number 2 of 5 Candidate name: Place inspected: No A Candidate Company Offices Observations List hazards. unsafe practices and good practice Candidate number: Date of inspection: Control measures List any immediate. re locate desk / 1 Month drawing boards or provide flexi sockets Review office layouts 3 Monthly Train staff in awareness of hazards  RMS v. medium and longerterm actions xxxxxx Mon 4 Dec xx Timescale (Immediate. etc. prevented I M L 1 Week 3 Months Annual 8 Risk of trips and slips due to trailing cables in project management and drawing offices I M L Immediate Fix cover over cables or tape down Re-route cables. amputation) from guillotine (for paper and card cutting) with fixed guard I M L 1 week 1 month 7 Generally good lighting risk of trips.0 . eye strain.) 5 Risk of electric shock due to broken plastic casing on electric fan in project management office I M L Isolate from electricity and remove from service Replace plastic casing Monitor as part of standard procedure No action required at present Maintain on regular basis Ensure guard is not removed and inform/train staff Nil Maintain luminaries’ Assess requirements and provide additional lighting if work practices change Immediate 1 Week Weekly 6 Reduce risk of injury (cuts.1.

due to poorly laid out work stations with computers.0 . fatigue. eye strain.1. medium and longerterm actions xxxxxx Mon 4 Dec xx Timescale (Immediate. etc. stress etc.HEALTH AND SAFETY PRACTICAL APPLICATION Candidate’s observation sheet Sheet number 3 of 5 Candidate name: Place inspected: No A Candidate Company Offices Observations List hazards. computer drafting.NEBOSH NATIONAL GENERAL CERTIFICATE UNIT NGC3 . unsafe practices and good practice Candidate number: Date of inspection: Control measures List any immediate. back and neck pain. 1 week. etc) Noted generally Risk of lacerations and / or falls due to low cilled window at bottom of stair flight (quarter landing) I M L Assess each users workstation Adjust layouts and provide appropriate equipment as necessary Reassess at regular intervals and monitor Display Screen Equipment Regs 1 Month 3 Months Annual 12 I M L 1 Week Fix temporary protection Fix permanent protection barrier 1 Month (metal bar or similar) across window and apply safety film to glazing 3 Monthly Monitor  RMS v. etc (secretarial.) 9 Risk of electric shock due to frayed power cable on draughtsman's hand held erasing machine (in drawing office) I L M 10 Risk of injury and damage due to collapse of shelving over drawing boards as a result of loose brackets (faulty fixings) (drawing office) I L M Isolate electrical supply and Immediate remove machine from service Replace damaged cable 1 Week Monthly Monitor equipment on a regular basis and train staff in awareness Immediate Remove shelving 1 week Refit shelving securely (establishing reason for failure) 1 month Monitor for possible recurrence 11 Risk of work-related upper limb disorder. inappropriate chairs.

1 week. Monitor situation and train staff Immediate 1 Week 1 Month 16 Risk of fire and possible reduced means of escape due to papers and files stored under fire escape stair at basement level I M L Remove papers.1.) 13 Risk of confusion etc in the event of fire due to missing fire exit sign at ground floor (people not knowing direction of escape I M L Inform staff of escape requirements Fix up new fire exit sign as soon as possible Train staff and have fire drills 1 Week 2 Week Monthly 14 Risk of strains / injury due to moving of large boxes of photocopy paper stored on floor near to photocopier I M L Inform staff to move small amounts at a time Fix shelves at appropriate height for paper storage Train staff in manual handling and use of shelves Immediate 1 week 3 months 15 Risk of falls and strains due to heavy articles on high shelves.HEALTH AND SAFETY PRACTICAL APPLICATION Candidate’s observation sheet Sheet number 4 of 5 Candidate name: Place inspected: No A Candidate Company Offices Observations List hazards. etc. medium and longerterm actions xxxxxx Mon 4 Dec xx Timescale (Immediate. unsafe practices and good practice Candidate number: Date of inspection: Control measures List any immediate.NEBOSH NATIONAL GENERAL CERTIFICATE UNIT NGC3 .0 . etc Inform / train staff Monitor situation to ensure situation does not recur Immediate 1 Month On going  RMS v. with no adequate means of access (general office) I M L Remove articles form high shelves Supply means of access (steps etc) and store small items at high level.

NEBOSH NATIONAL GENERAL CERTIFICATE UNIT NGC3 . unsafe practices and good practice Candidate number: Date of inspection: Control measures List any immediate.but retain RCCB Immediate 1 Month 3 Monthly 20 Risk of laceration due to breakage of glass in glazed screen at entrance reduced / controlled by application of protective clear plastic film Workplace (HSandW) Regs 92 I M L No immediate action Check that appropriate type of film approved Monitor condition at regular intervals 1 Week 1 Month  RMS v. Relocate socket . medium and longerterm actions xxxxxx Mon 4 Dec xx Timescale (Immediate. Monitor staff usage and remind them to keep all surfaces free from water prior to use of kettle. 1 week. etc.HEALTH AND SAFETY PRACTICAL APPLICATION Candidate’s observation sheet Sheet number 5 of 5 Candidate name: Place inspected: No A Candidate Company Offices Observations List hazards.) 17 18 Location of first aid box and names and locations of appropriate persons (First Aid) prominently displayed Risk of delay in first aid treatment reduced / controlled Risk of injury due to impact of forward opening door into small utility room (sink and kettle immediately behind door) I M No immediate action Ensure all staff kept informed (including changes) and monitor Put warning sign on outside of door and inform staff Fit inside panel into door (fire resisting) Monitor Monthly I M L Immediate 1 week 1 Month 19 Risk of electric shock due to electrical socket (for kettle) within 1M of sink (utility room) reduced by provision residual current device(RCD) I M L Inform staff of risk and controls.0 .1.

situated on a small business park adjacent to a main trunk road. 3. fire precautions. with basement. the floor areas and corridors were clear of obstructions and the lighting levels were appropriate to the work being carried out. The nature of the work carried out in the building includes sales. Northampton. Urgent repairs/replacement is recommended to the balustrade and fan. human resources and a design department. The building consists of a reception. a defective electric fan.1 Observation No 4 . the floor areas and corridors were clear of obstructions and the lighting levels were appropriate to the work being carried out. use of computers for data entry and design. kitchen and toilet facilities on the ground floor together with three small offices. There are 26 employees located within the building.1. A number are considered in detail and the full observation list is included in the appendix. Unfortunately a number of items were noticed on further inspection which required rectification to prevent the risk of serious injury or ill health. Work involves telephone calls. finance.. It covers hazards and office related welfare matters. The office is a modern two storey building. Executive Summary I was impressed to find a high level of housekeeping. customer support. Main Findings The general the level of housekeeping was maintained to a high standard. 2.0 . Approximate costs are given under each heading. Introduction This report identifies good and poor practices within the head office of Pristine Tiles Plc. Detailed consideration is given to faulty balustrades.Management Report 1. 3. improved management systems for fire prevention and remedial measures to the window. The purpose of the report is to highlight the main findings of a workplace inspection carried out on the 4th December xx.Loose balustrades on main stair  RMS v. the potential danger from a first floor window and the need to carry out Display Screen Equipment assessments for computer users. The second floor is reached by a central stair well and this leads to six further offices.

Portable appliance testing should be reviewed and carried out at least annually. Accidental electrocution could easily occur. 3.VAT). I assess cost of repairs at £650 + VAT.Basement fire escape exit stair Documents are stored under the fire escape exit stair. To prevent a fall the glazing should be protected by applying plastic safety film and fixing a bar or hand rail across the opening should be installed for further protection. 3. quickly followed by permanent repair comprising replacement steel balusters fixed to floor and handrail. they could break the glass and cut themselves badly and possibly fall through to the outside. I recommend. 3. lost time and to comply with the Provision and Use of Work Equipment Regulations. Cost off repair is £10 (carried out by our own staff) and replacement is £55 (incl. training on fire prevention. If someone trips and falls against it.2 Observation No 5 . at almost no cost. Action should be taken immediately to avoid a serious/fatal accident. which were accessible to the touch. This could lead to fatalities and is a contravention of the Regulatory Reform (Fire Safety) Order since adequate escape routes are not provided.0 . the defective balustrades breaches legislation: the Workplace (Health Safety and Welfare) Regulations (WHSW) which require all traffic routes to be kept free from obstruction. I recommend immediate temporary repair using boarding. by removing the documents.5 per item.1. this is done immediately and management procedures adopted to prevent reoccurrence. Since the stair is in constant use. this This should include immediate provision of corrective action information to staff. If parts are not available.3 Observation No 16 . Any fall could be serious or fatal. The situation is remedied. inspected regularly in future. Cost £2. and further staff The balustrades should be  RMS v.Two sections of balustrade are loose and likely to fail if leaned against heavily. Apart from the cost in human terms and loss of professional time of such an accident.4 Observation No 12 . This is a fire hazard and in the event of fire the only escape route would be cut off from the basement.Faulty electric fan in sales office A section of the plastic cover was found to be broken exposing electrically conductive parts to the rear of the fan motor. so the fan should be taken out of service and the cover replaced.Stair windows with low sill This first floor landing window has a very low sill and is unprotected from impact. the whole fan should be replaced. (PUWER) which require all dangerous parts of machinery to be adequately guarded.

4. Staff should be instructed not to store such materials under the stairway in the future.will then comply with the WHSW Regulations which state that large areas of glass should be clearly marked. Failure to do this might result in prosecution in a criminal court or civil claims for compensation.5 Observation No 11 . workloads have to be reorganised and sometimes re-training has to take place. due to poorly laid out work stations with computers.  RMS v. Accidents have to be investigated by management and when time is lost from work.Display screen equipment Risk of work-related upper limb disorder. Costs would be approx £450 (+VAT). Conclusion Defective balustrades’ and a damaged eclectic fan were observed indicating that routine maintenance and portable appliance testing was not being carried out. Whilst the above are the most critical issues there are a number of items requiring attention and reference should be made to the observation sheets in the appendix. back and neck pain. Employers must carry out workstation assessments in order to comply with the Display Screen Equipment Regulations. stress etc. Fire precautions were inadequate in the basement and accumulated files under the exit staircase should be removed. fatigue. Maintenance schedules and routine electrical testing of equipment should be established to prevent a reoccurrence of similar issues in future. The attendant costs and adverse publicity could have a significant impact on profitability. 3. Occupational health and safety is a subject which needs to be managed properly. These issues cause disruption and have an economic impact. this will avoid the risk of a blocked escape in the event of a fire in the basement. inappropriate chairs. DSE assessments should be reviewed as a priority and new chairs purchased as necessary to reduce the risk of muscular skeletal injury to operators.0 . An assessment of each user’s workstation should be carried out. eye strain. Computer workstations were not correctly adjusted for users and many chairs were inadequate for this type of work.1. Noted generally.

4 (Item 12) 3.5 (Item 11) 3 monthly Annual End  RMS v. More serious accidents affect a wider circle of family and friends. 3.0 .00 £10 to £55 £150 £0 £300 £50 £450 £400 £600 – 800 3 days 1 month Immediate 1 week 3 months Immediate 1 week 1 week 1 month 1 month 3 month 3 monthly Annual 3.1 (Item 4) 3. 5. Witnesses to serious accidents may also suffer.3 (Item 16) Remove files from beneath basement fire exit stairway Inform/train staff not to store files under stairwell Apply plastic safety film to window Fit hand rail in front f window Carry out DSE risk assessments Provide replacement chairs Monthly 3.2 (Item 5) Fit temporary boards to stairwell Replace defective balustrades’ Take out of service Repair replace electric fan Implement portable appliance testing £100 £650. It is my belief that people have a right to be protected from the hazards that are present in the workplace and that managers have a duty to ensure this protection is in place.Accidents that result in personal injury will cause pain and suffering to the victim. No.1. It is my conclusion that if my recommendations are not accepted. Recommendations Recommendations Likely resource implications Priority Review Date Ref. we are not fulfilling our legal and moral obligations as an employer and that profitability could be adversely affected.

I recognise that contravention of this statement constitutes malpractice and may result in my being subject to the penalties set out in the NEBOSH Malpractice policy. Name (Print) Signature Date _B FERRY_________________________________ _ B Ferry _________________________________ _26/01/10________________________________  RMS v. Name (Print) Signature Date _ A CANDIDATE ____________________________ _ A Candidate _____________________________ _26/01/10_________________________________ For completion by a course provider representative (e. Name (Print) Signature Date _ J SMITH _________________________________ _ J Smith _________________________________ _26/01/10________________________________ For completion by the course provider’s internal practical assessor: I declare that I have marked this work and am both qualified and approved by NEBOSH to do so.0 .1.APPENDIX 1 Candidate and course provider declarations: For completion by the Candidate: I declare that the work submitted for this practical application assessment is my own work.g. I recognise that contravention of this statement constitutes malpractice and may result in my being subject to the penalties set out in the NEBOSH Malpractice policy. internal practical assessor): I declare that the work marked is identical to that received from the candidate. I recognise that contravention of this statement constitutes malpractice and may result in my being subject to the penalties set out in the NEBOSH Malpractice policy.

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