Civil Protection and Disaster Management

Newsletter 1 published by EU-funded Programme for the Prevention, Preparedness and Response to Man-made and Natural Disasters in the ENPI East Region (PPRD East)
The PPRD East Team thanks all involved partners for great cooperation in 2011 and wishes them success in all their undertakings in 2012!

This edition contains

PPRD East Steering Committee approved working plan for the Development phase Exchange of Experts Programme Stakeholders from the Partner Countries get acquainted with the European Civil Protection Mechanism PPRD East Partner Countries start exercise planning process PPRD East facilitates cooperation in solving potential environmental problems in Ukraine The communication workshop on developing common approach to the prevention-aimed regional communication strategy The International NATO Partnership For Peace Exercise CODRII 2011

Armenia

Minsk Kyiv Chisinau

Azerbaijan Belarus Georgia Moldova Ukraine

Tbilisi Yerevan Baku

More information about the PPRD East Programme you will find on our webpage www.euroeastcp.eu For more active communication join the PPRD East group on Facebook

PPRD East Steering Committee approved working plan for the Development phase
assessment and mapping, civil protection capacity building, improvement of legal, regulatory and institutional frameworks in the Partner Countries, and preventionaimed population awareness raising. Bringing the Partner Countries progressively closer to the European Civil Protection Mechanism is a cross-cutting goal of all activity areas. Main activities of the Development Phase include collection and analysis of existing information on risk mapping and preparing the Regional Hazard/Risk Assessment Policy based on the EU Risk Assessment Guidelines, conduction of the European Civil Protection Mechanism infodays in all countries, regional seminar on the exercise planning methodology and initial planning conference for the table top exercises, regional workshop on the communication strategy, starting of the governmental environmental emergency pilot projects (GEEP), initial analysis of the civil protection capacities of the Partner Countries and other events of regional character. e next Steering Committee is scheduled for the end of June 2012, preferably back-to-back with the 4th European Civil Protection Forum.

he Steering Committee of the EUfunded Programme on Prevention, Preparedness and Response to Natural and Man-made Disasters in the ENPI East Region (PPRD East) consisting of Directors General of the Civil Protection Authorities of the Eastern Partnership Countries and the EU Member States and representatives of the European Commission on its first meeting on 9 June in Brussels has discussed and has approved the proposed PPRD East workplan for the Development Phase (July 2011 - June 2012). The implementation of the working plan will be done in four activity areas: risk

This publication has been produced with the assistance of the European Union. The content of this publication is the sole responsibility of the PPRD East Team and can in no way be taken to reflect the views of the European Union.

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Stakeholders from the Partner Exchange Countries get acquainted with of Experts the European Civil Protection Programme Mechanism
the Mechanism and procedures for receiving such assistance (Host Nation Support) were simulated. The Information Days were concluded by explaining in detail the PPRD East Programme activities aimed at bringing Partner Countries closer to the European Civil Protection Mechanism. The Mechanism Information Day in Ukraine on 31 January 2012 will complete series of these events.
Background information: The European Civil Protection Mechanism: The main role of the European Civil Protection Mechanism is to facilitate co-operation in civil protection assistance interventions in the event of major emergencies which may require urgent response actions. This applies also to situations where there may be an imminent threat of such major emergencies. It is therefore a tool that enhances EU co-operation in civil protection matters.

n order to better introduce the European Civil Protection Mechanism to the Partner Countries the Mechanism Information days were held in Armenia, Azerbaijan, Georgia, Moldova and Belarus. The main goal of this event conducted by the PPRD East Programme in cooperation with the EU-trained experts from Latvia and Lithuania was to raise participants awareness about the European Civil Protection Mechanism, its structure, work modalities, capabilities and opportunities. During the Information Days the participants representing national ministries, agencies, non-governmental and international organisations were given detailed presentations of the European Civil Protection Mechanism work procedures, capabilities and its missions to the PPRD East Partner Countries. As separate items, the work of the European Civil Protection teams, Civil Protection Modules and issues of the Host Nation Support were highlighted at the Infodays. During the group work submission of a request of assistance through

European Civil Protection

he PPRD East Programme invites the Partner Countries to consider the possibility of using the Exchange of Experts Programme in view to enhance the national capacities in the field of disaster prevention, preparedness and response. The PPRD East Partner Countries highlighted a strong interest in the institutional, regulatory and organizational frameworks for civil protection of the EU Member States and the best practices of the Partner Countries themselves. The PPRD East Exchange of Experts programme is there to support the Partner Countries in solving their prioritized national issues and ensuring their stronger resilience against disasters. Following a request for exchange of experts received from a National Programme Coordinator of a PPRD East Partner Country, the Programme is ready to organize targeted assistance missions or exchanges of experts aimed at enhancing the quality of civil protection services in the Country. The Guidelines in English and Russian, including the detailed terms and conditions for requesting and implementing the exchange of experts, are available for download on this page. The PPRD East team asks all interested specialists to use the standard Request form (available for download in English and Russian).

This publication has been produced with the assistance of the European Union. The content of this publication is the sole responsibility of the PPRD East Team and can in no way be taken to reflect the views of the European Union.

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PPRD East Partner Countries start exercise planning process

PPRD East Table Top Exercise Calender
26-30.11.2012 18-22.02.2013 20-24.05.2013 4-8.11.2013

forest fires earthquake technogenic disaster floods

Tentative dates agreed by the participants of the Initial Planning Conference in Kyiv, 8-9 December

isaster managers and civil protection exercise planners from Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine convened on 5-9 December in Kyiv, Ukraine, to share their experience and get familiarised with the EU methodology of planning, conducting and evaluation of the civil protection table-top and field exercises. Commonly agreed concept of the exercises in the framework of the EU funded Programme for the Prevention, Preparedness and Response to manmade and natural disasters in the ENPI East Region (PPRD East) and outlines of four table-top exercise scenarios were the main outcomes of the seminar and planning conference.

The PPRD East working plan foresees organisation of four table-top and one field exercise, involving civil protection assets from all six Partner Countries. In order to achieve better and identical understanding of processes of planning, conducting and evaluating exercises, the exercise programme was opened by the methodological seminar. Disaster managers from Partner Countries had an opportunity to present their national civil protection exercise systems, to learn the experience of organisation of exercises in the framework of the EU Civil Protection Mechanism, to discuss and agree upon common concept and main elements of the table-top and field exercises to be

held during the implementation phase of the PPRD East programme, starting in autumn 2012. The seminar was followed by the initial planning conference for all four tabletop exercises, which would be played between pairs of neighbouring Partner Countries (Georgia-Armenia, GeorgiaAzerbaijan, Ukraine-Belarus, UkraineMoldova). Each of those exercises will concentrate on most likely disaster in respective area: earthquake, flood, forest fires and chemical accident. The planning conference resulted in drafting exercise scenarios and agreeing on time, venue, technical support and other main issues, which will enable starting more detailed planning. The seminar and initial planning conference were conducted and facilitated by civil protection experts from Estonia and Ukraine, having substantial experience in real missions and exercises.

PPRD East facilitates cooperation in solving potential environmental problems in Ukraine

n 16 November 2011 the first meeting of an international Working Group focused on problems of prevention of man-made and environmental transboundary emergency situation due to the negative changes of environment in Kalush industrial and living agglomeration was held at the Ministry of Ecology and Natural Resources in Kiev. The meeting was organised and facilitated by the EU funded Programme for the Prevention, Preparedness and Response to natural and man-made Disasters (PPRD East) together with the Ministry of Ecology and Natural Resources. The meeting launched the process of implementing recommendations of the Round Table on Kalush issues coorganised on 30-31 August 2011 by the PPRD East Programme and the National Institute for Strategic Studies (NISS). There the establishment of a Working Group has been proposed, with the main objective to develop a road map for concerted actions in order to improve situation in Kalush. During the first Working Group meeting the participants representing different stakeholders from governmental sector, local authorities and research institutions agreed to work out concrete steps during the next two weeks. The Working Group is led by the Head of Department of ecological safety of the Ministry of Ecology and Natural Resources Aleksander Sokolov. International organizations, such as EU Delegation, UNDP and ENVSEC (a multilateral Environment and Security initiative) took part of the meeting and

declared their willingness to support efforts of the Ukrainian Government to solve Kalush issues as soon as possible. Mr. Jean-Franois Moret of the EU Delegation in Kiev stated that the results of the Working Group meeting are encouraging. Participants mentioned that this meeting confirmed the united will of various Ukrainian authorities to work together and achieve tangible results. The Round Table and meeting on Kalush were the first in the series of the governmental environmental emergency pilot projects, which will help national authorities in setting up coordination mechanisms and finding funding solutions for the most urgent environmental emergency problems. The major information + stream video is available on www.vikna.if.ua

This publication has been produced with the assistance of the European Union. The content of this publication is the sole responsibility of the PPRD East Team and can in no way be taken to reflect the views of the European Union.

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The workshop on developing common approach to the prevention-aimed regional communication strategy
to develop common understanding on the preparation of the prevention-aimed regional communication strategy for 2012-2014 to form a regional working group for future activities The workshop on developing common approach to the regional communication strategy was held on 8-9 November 2011 in Tbilisi, Georgia. In their presentations participants gave a review of the situation with public awareness in the field of civil protection in each of the Partner Countries. The survey was summed up and discussed at the focus group session, laying the ground for development of the commonly agreed communication strategy. During a roundtable discussion, participants suggested subjects of information campaigns and possible models in order to upgrade peoples access to knowledge about Civil Protection and skills of safe behaviour in Partner Countries. Participants of the regional working group on information and communications discussed prospects of activity within a framework of future regional communication strategy and proposals on future action items in communication plan for 2012-2014. The next workshop will take place in February 2012 and will focus on developing the regional communication strategy.
The four-person Key Experts team is based in Eptisa office in Kyiv. Office: Pyrogova St., Bldg. 4/26, Office 25 Kyiv 01030 Ukraine Tel.: +38 044 2341844, Fax: +38 044 2341891 Key Experts: Jevgeni Jutkevits, Team Leader, jjutkevits@eptisa.com Radovan Hilbert, GIS Expert, rhilbert@eptisa.com John Vijgen, Civil Protection Expert, john.vijgen@ihpa.info Volodymyr Kuznietsov, Communication Expert, vkuznietsov@eptisa.com

The International NATO Partnership For Peace (PFP) Exercise CODRII 2011

ffective communication is critical to the successful implementation of the PPRD East Programme, in order to ensure that the Programme results are disseminated to the widest possible audience. This will serve to further promotion and strengthening, the sustainability of the Programmes outputs. But means and experience for organizing campaigns aimed at raising peoples awareness about emergencies and Civil Protection differ from country to country. Therefore the main goal of the first communication PPRD East workshop was to discuss and develop common approach within specialists of press-services of Emergency Service Authorities, journalists of national media and experts in communication with the public from all Partner Countries to the goals and methods of the prevention-aimed regional communication strategy. The main objectives of the communication workshop were to discuss existing awareness raising activities in each Partner Country

he International NATO PFP Exercise CODRII 2011 was an emergency management field exercise organized by the Euro-Atlantic Disaster Response Coordination Centre (EADRCC) in cooperation with the Civil Protection and Emergency Situations Service of the Ministry of Internal Affairs of the Republic of Moldova and was held from 27 August to 2 September 2011 in the vicinity of the capital city Chisinau. Through this exercise, about 1300 participants from NATO members and partner nations (which included all PPRD East Partner Countries) have practiced procedures and capabilities, in order to improve nations ability to respond to a disaster. The exercise also contributed to strengthening the stricken nations capability to effectively coordinate emergency management operations. Communication expert of the PPRD East Programme V. Kuznietsov participated in the Exercise CODRII 2011 as an observer. After making himself familiar with the exercise goals and set-up he discussed with the EADRCC officials involvement of the PPRD East communication component into the further NATO PfP exercises.

The 4-year (2010 2014) Project is implemented by the Consortium

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This publication has been produced with the assistance of the European Union. The content of this publication is the sole responsibility of the PPRD East Team and can in no way be taken to reflect the views of the European Union.

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