USEFUL MS-WORD SHORTCUTS

# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 KEY BOARD COMMENT Ctrl + Shift + A Alt + Ctrl + 1 Alt + Ctrl + 2 Alt + Ctrl + 3 Ctrl + Shift + L Alt + F10 Alt + F5 Ctrl+B Ctrl + PgDn Ctrl + PgUp Alt + Ctrl + Home Esc Ctrl+E Shift+F3 Left arrow Shift + Left arrow Rt arrow Shift + Rt arrow Alt + Shift + C Ctrl +Shift+C Alt+Drag (or press Ctrl + Shift + F8 & drag, but Alt + Drag is far easier!) Shift + F2 Alt + F3 Ctrl+ Backspace ACTION All Caps Apply Heading1 Apply Heading2 Apply Heading3 Apply ListBullet App Maximize App Restore Bold Browse Next Browse Prev Browse Sel Cancel Center Para Change Case Char Left Char Left Extend Char Right Char Right Extend Close Pane Copy Format Column Select Copy Text Create Auto Text Delete Back Word RESULT Makes the selection all capitals (toggle) Applies Heading 1 style to the selected text Applies Heading 2 style to the selected text Applies Heading 3 style to the selected text Applies List Bullet style to the selected text Enlarges the application window to full size Restores the application window to normal size Makes the selection bold (toggle) Jump to the next browse object Jump to the previous browse object Select the next/prev browse object Terminates an action Centers the paragraph between the indents Changes the case of the letters in the selection Moves the insertion point to the left one character Extends the selection to the left one character Moves the insertion point to the right one character Extends the selection to the right one character
Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open)

Copies the formatting of the selection Selects a columnar block of text
Makes a copy of the selection without using the clipboard (press Return to paste)

Adds an AutoText entry to the active template Deletes the previous word without putting it on the Clipboard

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KEY BOARD COMMENT Ctrl + Del Ctrl+W, Ctrl+F4 Ctrl + F10 Ctrl + F7 Ctrl + F5 Ctrl + F8 Alt + Ctrl + S Alt + Shift + F9 Ctrl + Shift + D Alt R, G Alt R, I Alt R, U Ctrl+Shift+F5 (Or: Alt I, K) Ctrl+C Ctrl+X Del Ctrl+F F5, Ctrl+G Alt E, K Ctrl+V Alt E, S Alt + Shift + Backspc F4

ACTION Delete Word Doc Close Doc Maximize Doc Move Doc Restore Doc Size Doc Split Do Field Click Double Underline Draw Group Draw Snap To Grid Draw Un group Edit Bookmark Edit Copy Edit Cut Edit Clear Edit Find Edit GoTo Edit Links Edit Paste Edit Paste Special Edit Redo Edit Redo Or Repeat

RESULT Deletes the next word without putting it on the Clipboard
Prompts to save the document and then closes the active window. (But doesn't intercept the menu command)

Enlarges the active window to full size Changes the position of the active window Restores the window to normal size Changes the size of the active window Splits the active window horizontally and then adjusts the split Executes the action associated with macrobutton fields Double underlines the selection (toggle) Groups the selected drawing objects Sets up a grid for aligning drawing objects Ungroups the selected group of drawing objects Brings up the bookmark dialog Copies the selection and puts it on the Clipboard Cuts the selection and puts it on the Clipboard Performs a forward delete or removes the selection without putting it on the Clipboard Finds the specified text or the specified formatting Jumps to a specified place in the active document Allows links to be viewed, updated, opened, or removed Inserts the Clipboard contents at the insertion point Inserts the Clipboard contents as a linked object, embedded object, or other format Redoes the last action that was undone Repeats the last command, or redoes the last action that was undone (unfortunately, doesn't work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Word's most useful shortcuts, if not the most useful)

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KEY BOARD COMMENT Ctrl+H Ctrl+A Ctrl+Z
Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)

ACTION Edit Replace Edit SelectAll Edit Undo End Of Column EndOf Doc Extend End Of Document End Of Line End Of Line Extend End Of Row End Of Window End Of Window Extend Ext end Selection File Close Or Exit

RESULT Finds the specified text or the specified formatting and replaces it Selects the entire document Reverses the last action Moves to the last cell in the current table column Extends the selection to the end of the last line of the document Moves the insertion point to the end of the last line of the document Moves the insertion point to the end of the current line Extends the selection to the end of the current line Moves to the last cell in the current row Moves the insertion point to the end of the last visible line on the screen Extends the selection to the end of the last visible line on the screen Turns on extend selection mode and then expands the selection with the direction keys Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But there's a simple solution - assign Alt+F4 to FileExit instead. Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this).
Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isn't, it's assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work).

Ctrl+Shift+End Ctrl+End End Shift+End Alt+End Alt + Ctrl + PgDn Shift + Alt + Ctrl + PgDn F8 (press Esc to turn off) Alt + F4 (<9>)

61

Alt + F4 (Word 97)

File Exit

62

NOT Ctrl+N!!

File New

63 64 65 66

Ctrl+N Ctrl+O Alt F, U Ctrl + P

File New Default File Open File Page Setup FilePrint

Creates a new document based on the Normal template. Opens an existing document or template Changes the page setup of the selected sections Prints the active document (brings up the dialog)

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KEY BOARD COMMENT Ctrl+F2 Alt F, I Ctrl+S Alt F, A (or F12) Ctrl+Shift+F Ctrl+Shift+P Alt + Ctrl + K Alt O, B Alt O, E Alt O, C Alt O, D Ctrl+D Alt + Shift + R Alt O, P Alt O, S Alt O, T Shift + F5 Ctrl + > Ctrl + ] Ctrl + T (or drag the ruler) F1 Shift + F1 Ctrl + Shift + H

ACTION File Print Preview File Properties File Save File Save As Font Font Size Select Format Auto Format Format Borders & Shading Format Change Case Format Columns Format Drop Cap Format Font Format Header Footer Link Format Paragraph Format Style Format Tabs Go Back Grow Font Grow Font One Point Hanging Indent Help Help Tool Hidden

RESULT Displays full pages as they will be printed Shows the properties of the active document FileSave Saves a copy of the document in a separate file (brings up the dialog) Activates the Fonts listbox on the formatting toolbar Activates the Font Size drop-down on the formatting toolbar Automatically formats a document (or sometimes, automatically screws it up) Changes the borders and shading of the selected paragraphs, table cells, and pictures Changes the case of the letters in the selection Changes the column format of the selected sections (brings up the dialog) Formats the first character of current paragraph as a dropped capital (must select it first) Brings up the Format + Font dialog Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar) Brings up the Format Paragraph dialog Applies, creates, or modifies styles Brings up the Format Tabs dialog Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of Increases the font size of the selection Increases the font size of the selection by one point Increases the hanging indent Microsoft Word Help Lets you get help on a command or screen region or examine text properties Makes the selection hidden text (toggle)

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KEY BOARD COMMENT Click on it Ctrl + M (or drag the ruler) Alt + Ctrl + M (or Alt I, M) F3 Alt I, B Alt I, C Ctrl + Shift + Return Alt + Shift + D Alt + Ctrl + D Alt I, F

ACTION Hyper link Open Indent Insert Annotation InsertAutoText InsertBreak InsertCaption Insert Column Break InsertDateField Insert End note Now Insert Field Insert Field Chars Insert File Insert Foot note Insert Foot note Now Insert Hyper link Insert Index & Tables Insert List Num Field Insert Merge Field Insert Page Break Insert Page Field Insert Spike Insert Time Field Italic Justify Para Left Para Connect to a hyperlink's address

RESULT

Moves the left indent to the next tab stop Inserts a comment Replaces the name of the AutoText entry with its contents Ends a page, column, or section at the insertion point Inserts a caption above or below a selected object Inserts a column break at the insertion point Inserts a date field Inserts an endnote reference at the insertion point without displaying the dialog Inserts a field in the active document Inserts an empty field with the enclosing field characters Inserts the text of another file into the active document Inserts a footnote or endnote reference at the insertion point
Inserts a footnote reference at the insertion point without displaying the dialog

100 Ctrl+F9 101 Alt I, L 102 Alt I, N 103 Alt + Ctrl + F 104 Ctrl + K 105 Alt I, D 106 Alt + Ctrl + L 107 Alt + Shift + F 108 Ctrl + Return 109 Alt + Shift + P 110 Ctrl + Shift + F3 111 Alt + Shift + T 112 Ctrl + I 113 Ctrl + J 114 Ctrl + L

Insert Hyperlink
Inserts an index or a table of contents, figures, or authorities into the document

Inserts a ListNum Field
Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar)

Inserts a page break at the insertion point Inserts a page number field
Empties the spike AutoText entry and inserts all of its contents into the document

Inserts a time field Makes the selection italic (toggle) Aligns the paragraph at both the left and the right indent Aligns the paragraph at the left indent

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KEY BOARD COMMENT

ACTION Line Down Line Down Extend Line Up Line Up Extend Lock Fields Mail Merge Check Mail Merge To Doc Mail Merge To Printer Mark Citation Mark Index Entry Mark Table Of Contents Entry MenuMode MicrosoftScriptEdit or MicrosoftSystemInfo MoveText NextCell NextField NextMisspelling NextObject NextWindow NormalStyle OpenOrCloseUpPara OtherPane

RESULT Moves the insertion point down one line Extends the selection down one line Moves the insertion point up one line Extends the selection up one line Locks the selected fields to prevent updating Checks for errors in a mail merge Collects the results of the mail merge in a document Sends the results of the mail merge to the printer Marks the text you want to include in the table of authorities Marks the text you want to include in the index
Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead)

115 Down arrow 116 Shift + down arrow 117 Up arrow 118 Shift + up arrow 119 Ctrl + F11 120 Alt + Shift + K 121 Alt+Shift+E 122 Alt + Shift + N 123 Alt Shift + M 124 Alt + Shift + I 125 Alt + Shift + X 126 Alt + Shift + O 127 Alt or F10 128 Alt + Shift + F11 129 Alt + Ctrl + F1 130 F2 131 Tab 132 F11 133 Alt + F7 134 Alt + down arrow 135 Ctrl + F6 136 Ctrl+Shift+N 137 Ctrl + 0 138 F6

Mail Merge Edit Data Source Lets you edit a mail merge data source

Makes the menu bar active
Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in ..htm format (or that is behind it if it already is in .htm format).

Execute the Microsoft System Info application Moves the selection to a specified location without using the clipboard (press Return to execute the more) Moves to the next table cell Moves to the next field Find next spelling error Moves to the next object on the page Switches to the next document window, equivalent to selecting a document from the Window menu. Applies the Normal style Sets or removes extra spacing above the selected paragraph Switches to another window pane in Normal View (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane).

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KEY BOARD COMMENT

ACTION OutlineCollapse OutlineDemote OutlineExpand OutlineMoveDown OutlineMoveUp OutlinePromote Outline Show First Line Overtype Page Down PageDownExtend Page Up Page Up Extend Para Down ParaDown Extend ParaUp Para Up Extend Paste Format Prev Cell Prev Field Prev Object Prev Window Repeat Find Reset Char

RESULT Collapses an Outline in Outline View by one level Demotes the selected paragraphs one heading level Expands an Outline in Outline View by one level Moves the selection below the next item in the outline Moves the selection above the previous item in the outline Promotes the selected paragraphs one heading level Toggles between showing the first line of each paragraph only or showing all of the body text in the outline Toggles the typing mode between replacing and inserting Moves the insertion point and document display to the next screen of text Extends the selection and changes the document display to the next screen of text Moves the insertion point and document display to the previous screen of text Extends the selection and changes the document display to the previous screen of text Moves the insertion point to the beginning of the next paragraph Extends the selection to the beginning of the next paragraph Moves the insertion point to the beginning of the previous paragraph Extends the selection to the beginning of the previous paragraph Applies the previously copied formatting to selection Moves to the previous table cell Moves to the previous field Moves to the previous object on the page Switches back to the previous document window Repeats Go To or Find to find the next occurrence Makes the selection the default character format of the applied style

139 Alt + _ 140 Alt+Shift+rt arrow 141 Alt + + 142 Alt+Shift+down arrow 143 Alt+Shift+up arrow 144 Alt+Shift+left arrow 145 Alt + Shift + L 146 Ins 147 PgDn 148 Shift+ PgDn 149 PgUp 150 Shift + PgUp 151 Ctrl + down arrow 152 Shift + Ctrl + down arrow 153 Ctrl + up arrow 154 Shift + Ctrl + up arrow 155 Ctrl+Shift+V 156 Shift + Tab 157 Shift + F11 158 Alt + up arrow 159 Ctrl + Shift + F6 160 Sfift+F4 161 Ctrl+Spacebar

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KEY BOARD COMMENT

ACTION ResetPara RightPara ShowAll Show All Headings ShrinkFont Shrink Font OnePoint Small Caps Space Para1 Space Para15 Space Para2 Spike StartOfColumn Start Of Doc Extend Start Of Document Start Of Line Start Of Line Extend StartOfRow StartOfWindow Start Of Window Extend Style Sub script Super script Symbol Font

RESULT Makes the selection the default paragraph format of the applied style Aligns the paragraph at the right indent Shows/hides all nonprinting characters Displays all of the heading levels and the body text in Outline View Decreases the font size of the selection Decreases the font size of the selection by one point Makes the selection small capitals (toggle) Sets the line spacing to single space Sets the line spacing to one-and-one- half space Sets the line spacing to double space Deletes the selection and adds it to the "Spike" AutoText entry (which allows you to move text and graphics from nonadjacent locations) Moves to the first cell in the current column Extends the selection to the beginning of the first line of the document Moves the insertion point to the beginning of the first line of the document Moves the insertion point to the beginning of the current line Extends the selection to the beginning of the current line Moves to the first cell in the current row Moves the insertion point to the beginning of the first visible line on the screen Extends the selection to the beginning of the first visible line on the screen Activates the Style drop-down on the Formatting toolbar Makes the selection subscript (toggle) Makes the selection superscript (toggle) Applies the Symbol font to the selection

162 Ctrl+Q 163 Ctrl +R 164 Ctrl + * 165 Alt + Shift + A 166 Ctrl + < 167 Ctrl + [ 168 Ctrl + Shift + K 169 Ctrl + 1 170 Ctrl + 5 171 Ctrl + 2 172 Ctrl + F3 173 Alt + PgUp 174 Ctrl+Shift+Home 175 Ctrl +Home 176 Home 177 Shift+Home 178 Alt+Home 179 Alt+Ctrl+PgUp 180 Shift+ Alt+Ctrl+PgUp 181 Strl + Shift + S 182 Ctrl + = 183 Ctrl + + 184 Ctrl + Shift + Q

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KEY BOARD COMMENT

ACTION Table Auto Format Table Headings Table Select Column Table Select Row Table Select Table Table Update AutoFormat Toggle Field Display Tools Customize Tools Macro Tools Proofing

RESULT Applies a set of formatting to a table Toggles table headings attribute on and off Selects the current column in a table Selects the current row in a table Selects an entire table Updates the table formatting to match the applied Table Autoformat settings Shows the field codes or the results for the selection (toggle) Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!) Runs, creates, deletes, or revises a macro Checks the spelling and grammar in the active document

185 Alt A, F 186 Alt A, H 187 Alt + click (Alt + drag to select Several)

188 Click in left margin 189 Alt + double-click 190 Alt + Ctrl + U 191 Shift + F9 (Alt + F9 toggles all field codes on or off)

192 Alt T, C 193 Alt + F8 194 F7 195 Ctr.l + Shift + E 196 Shift + F7 197 Ctrl+U 198 Ctrl + Shift + T (Or drag the ruler) Ctrl + Shift + M (Or drag the 199 ruler) 201 Ctrl + Shift + F11 202 F9 203 Ctrl + Shiift + F7 204 Hover over comment 205 Dbl-click the endnote reference

Tools Revision Marks Toggle Toggles track changes for the active document Tools Thesaurus Underline UnHang UnIndent Unlink Fields Unlock Fields Update Fields Update Source View Annotations View End note Area Finds a synonym for the selected word Formats the selection with a continuous underline (toggle) Decreases the hanging indent Moves the left indent to the previous tab stop Permanently replaces the field codes with the results Unlocks the selected fields for updating Updates and displays the results of the selected fields Copies the modified text of a linked file back to its source file Show or hide the comment pane If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa

200 Ctrl+Shift+F9

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KEY BOARD COMMENT

ACTION View Field Codes View Header View Normal View Foot note Area

RESULT Shows the field codes or results for all fields (toggle) Displays header in page layout view Changes the editing view to normal view If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa. If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa. Displays a document's outline Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasn't changed. Shows the VB editing environment (Tools + Macro + Visual Basic Editor) Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC) Forward hyperlink Arranges windows as non-overlapping tiles Moves the insertion point to the left one word Extends the selection to the left one word

206 At + F9 207 Alt V, H 208 Alt V, N (Or Alt +Ctrl +N) 209 Dbl-click the footnote reference

210 Alt V, F 211 Alt V, O (Or Alt +Ctrl +O) 212 Alt V, P (Or Alt +Ctrl +P) 213 Alt + F11 214 Alt + left arrow 215 Alt + rt arrow 216 Alt W, A 217 Ctrl + left arrow 218 Shift + Ctrl + left arrow

View Foot notes View Outline View Page View VB Code Web Go Back Web Go Forward Window Arrange All Word Left Word Left Extend

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