STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:.

Revision No : WH/SOP/SAP/01 00 Issue No:. Effective Date: 00 01/01/2006 Page 1 of 13

Trigger:

Material / product needs to be taken into stock against the Purchase order.
Business Process Description Overview

The major movement types (including reversals) for classifying material / product are as follows: Into GR Blocked stock (Movement 103) EX. Material / product is required to taken into GR Blocked stock at location upon the receipt of the material against the Purchase Order GR Blocked to Unrestricted (Movement 105) EX. Material / product awaiting approval for return to vendor has been deemed suitable for use. This transfer will make the material visible to MRP and available for use in production. Return to the Vendor from GR Blocked stock (Movement 124) EX. Material / product is required to taken into receipt upon the physical receipt of the material at Warehouse/storage location Reversal of Document EX. Used to correct any errors made on movement type The wrong quantity or item was entered and needs to be reversed.. Goods Receipt against the STO (Movement 101) EX. Material / product has been transferred from the one plant thru the transfer posting (Movement type 351) and lying in In-Transit, the same need to be moved into our location.

NOTE: The movement types above also allow the material to move from one location to another within the same plant. The receiving location defaults to the sending location, but may be over-ridden as necessary.

Input - Required Fields

Document Date (MM/DD/YY) Posting Date (MM/DD/YY) Movement Type Plant Receiving Location Material Quantity Storage location

Field Value / Comments Date that the document is entered. Date that the document is posted. Movement type to be used. Plant number Storage location where materials will reside after transfer Material number Quantity of material to be transferred. Storage location where material resides prior to transfer

Output - Results The output is a material document that can contain accounting, profit center, and other financial postings.

Comments

On screen “Goods Receipt Purchase Order XXXXXXXXXX” .2.STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No : WH/SOP/SAP/01 00 Issue No:. Purchase Order 1. Enter movement type Comments A01 Goods Receipt R01 . The system checks whether the posting date entered is allowed by means of the posting period permitted. Effective Date: 00 01/01/2006 Page 2 of 13 Procedural Steps Stock in GR Blocked w.r.1. Access transaction by: Via Menus a) Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement Via Transaction Code MIGO 1. enter information in the fields as specified in the below table: Field Name Transaction type Reference Document Goods Movement type Document Date Posting Date Description Transaction Type Reference document Goods movement type R/O/C R R R User Action and Values Enter the type of the transaction Enter the reference document No. And the date should be later .t.Purchase Order Enter 103 for taking stock into GR Blocked Default is current system date Default is current system date R R No action necessary User may select other posting date.

5. Unloading point Material quantity Qty in the delivery note Enter the text if any Check box for selecting the items R/O/C O R R R O R User Action and Values Enter receipient Enter unloading point Enter the quantity of the material recd physically Enter the quantity in the DC Enter the text Click the check Item OK Comments 1. R R O Enter external document number if available Enter the Bill of Lading document no.STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. “O” = Optional.7 On screen “Goods Receipt Purchase Order XXXXXXXXXX” .4. enter information in the fields as specified in the below table: . Multiple materials may be handled with the same goods movement screen.4.6 Access transaction by: Via Menus b) Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement Via Transaction Code MIGO 1. in column “R/O/C”. “R” = Required. 1. Enter any necessary notes for this document (Note: On above table. enter information in the fields as specified in the below table: Please note. “C” = Conditional) 1. Effective Date: 00 01/01/2006 Page 3 of 13 than the PO date Deliver Note Bill of Lading Header text Identifier of an external document Identifier of an external document Document header text.1. Revision No : WH/SOP/SAP/01 00 Issue No:. 1. Press <Enter> At the item tab level. GR Blocked to Un-restricted use 1. the fields that appear and those that are required are completely dependent upon the movement type selected by the user. Check and Save the transaction. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement.3. Contains explanations or notes which apply to the document as a whole. Field Name Recipient Unloading Point Quantity Quantity in Delivery Note Text Item OK Check Box Description Recipient for whom the material or the service is destined.

Effective Date: 00 01/01/2006 Page 4 of 13 Field Name Transaction type Reference Document Description Transaction Type R/O/C R User Action and Values Enter the type of the transaction Reference document R Enter the reference GR Document No document No. Revision No : WH/SOP/SAP/01 00 Issue No:.STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Comments A05 Release Goods Receipt blocked stock Enter Reference GR Document .

8.STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:.9. 1. The system checks whether the posting date entered is allowed by means of the posting period permitted. And the date should be later than the PO date Deliver Note Bill of Lading Header text Identifier of an external document Identifier of an external document Document header text. Field Name Recipient Unloading Point Quantity Description Recipient for whom the material or the service is destined. “R” = Required. “C” = Conditional) 1. enter information in the fields as specified in the below table: Please note. “O” = Optional. Unloading point Material quantity R/O/C O R R User Action and Values Enter receipient Enter unloading point Enter the quantity of the material recd physically Comments . the fields that appear and those that are required are completely dependent upon the movement type selected by the user. Revision No : Goods Movement type Document Date Posting Date WH/SOP/SAP/01 00 Issue No:. Enter any necessary notes for this document (Note: On above table. Contains explanations or notes which apply to the document as a whole. Press <Enter> At the item tab level. in column “R/O/C”. R R O Enter external document number if available Enter the Bill of Lading document no. Effective Date: R 00 01/01/2006 Enter movement type Page 5 of 13 Enter 105 for taking stock into Unrestricted Use Goods movement type Default is current system date Default is current system date R R No action necessary User may select other posting date.

10 Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement.t.11 Check and save the document .STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Revision No : Quantity in Delivery Note Text Item OK Check Box WH/SOP/SAP/01 00 Issue No:. No. to be entered for the items for which S. GR Document (Blocked Stock) 1. Nos. (Refer Plant Maintenance Process) 1. Return to the Vendor from GR Blocked w. profile is maintained.r. can be done thru the uploading process which is covered in the Plant Maintenance. Effective Date: R O R 00 01/01/2006 Enter the quantity in the DC Enter the text Click the check Item OK Page 6 of 13 Qty in the delivery note Enter the text if any Check box for selecting the items Serial Nos.12 Access transaction by: Via Menus Via Transaction Code c) Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement MIGO . Uploading of the Sl. 1.

“C” = Conditional) 1. 103 Document By default Movement type Is 124 Default is current system date Default is current system date R R No action necessary User may select other posting date. enter information in the fields as specified in the below table: . Revision No : 1.STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. The system checks whether the posting date entered is allowed by means of the posting period permitted. R R O Enter external document number if available Enter the Bill of Lading document no.15 1. Goods movement type R Enter movement type Comments A02 Return Delivery to the vendor R02 – Material Document w. Contains explanations or notes which apply to the document as a whole. Press <Enter> At the item tab leve. WH/SOP/SAP/01 00 Issue No:. Effective Date: 00 01/01/2006 Page 7 of 13 On screen “Goods Receipt Purchase Order XXXXXXXXXX” .r. enter information in the fields as specified in the below table: Field Name Transaction type Reference Document Goods Movement type Document Date Posting Date Description Transaction Type R/O/C R User Action and Values Enter the type of the transaction Reference document R Enter the reference document No.14. Enter any necessary notes for this document (Note: On above table. “O” = Optional.t. And the date should be later than the PO date Deliver Note Bill of Lading Header text Identifier of an external document Identifier of an external document Document header text. in column “R/O/C”.13. “R” = Required.

Multiple materials may be handled with the same goods movement screen. the fields that appear and those that are required are completely dependent upon the movement type selected by the user. Unloading point Enter the reason for the Movement Material quantity Qty in the delivery note Enter the text if any Check box for selecting the items R/O/C O R R R R O R User Action and Values Enter receipient Enter unloading point Comments Enter the quantity of the material recd physically Enter the quantity in the DC Enter the text Click the check Item OK 1.1.15. Goods receipt against STO (movement type 101) .16 Check & Save the document Document Cancellation Document cancellation can be done thru the MBST Transaction code. reference document to be given for reversing the same. Field Name Recipient Unloading Point Enter Reason for Movement Quantity Quantity in Delivery Note Text Item OK Check Box Description Recipient for whom the material or the service is destined. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement. Revision No : WH/SOP/SAP/01 00 Issue No:. Effective Date: 00 01/01/2006 Page 8 of 13 Please note. 1.STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:.

R R O Enter external document number if available Enter the Bill of Lading document no. The system checks whether the posting date entered is allowed by means of the posting period permitted.18. And the date should be later than the PO date Deliver Note Bill of Lading Header text Identifier of an external document Identifier of an external document Document header text.17 Via Menus d) Issue No:. Revision No : WH/SOP/SAP/01 00 1. enter information in the fields as specified in the below table: Field Name Transaction type Reference Document Goods Movement type Document Date Posting Date Description Transaction Type R/O/C R User Action and Values Enter the type of the transaction Reference document Goods movement type R R Enter the reference Order No. Enter any necessary notes for this document . On screen “Goods Receipt Purchase Order XXXXXXXXXX” . Enter movement type Comments A02 Return Delivery to the vendor R01 – Purchase Order (STO) By default Movement type Is 101 Default is current system date Default is current system date R R No action necessary User may select other posting date. Contains explanations or notes which apply to the document as a whole.STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Effective Date: 00 01/01/2006 Page 9 of 13 Access transaction by: Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement Via Transaction Code MIGO 1.

Revision No : WH/SOP/SAP/01 00 Issue No:. “O” = Optional. . Unloading point Enter the reason for the Movement Material quantity Qty in the delivery note Enter the text if any Check box for selecting the items Serial No. profile R/O/C R R R R R O R R User Action and Values Enter receipient Enter unloading point Comments Enter the quantity of the material recd physically Enter the quantity in the DC Enter the text Click the check Item OK Enter the Serial No. to be selected from the reference receipt document as given below Enter the Sl Nos. “C” = Conditional) 1. in column “R/O/C”. enter information in the fields as specified in the below table: Please note.19. Field Name Recipient Unloading Point Enter Reason for Movement Quantity Quantity in Delivery Note Text Item OK Check Box Serial No. the fields that appear and those that are required are completely dependent upon the movement type selected by the user. Description Recipient for whom the material or the service is destined.20 1. Effective Date: 00 01/01/2006 Page 10 of 13 (Note: On above table.STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Press <Enter> At the item tab leve. “R” = Required.

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Effective Date: 00 01/01/2006 Page 11 of 13 Select the reference document icon . Revision No : WH/SOP/SAP/01 00 Issue No:.

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. and press enter 1.20.1. Revision No : WH/SOP/SAP/01 00 Issue No:. . Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement. & Execute(F8) The below screen is displayed Select all the nos. Effective Date: 00 01/01/2006 Page 12 of 13 Enter the Material Document No. Multiple materials may be handled with the same goods movement screen.

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS RECEIPT PROCESS Reference No:. Effective Date: 00 01/01/2006 Page 13 of 13 Check & Save the document .21 Issue No:. Revision No : WH/SOP/SAP/01 00 1.

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