Managing Finance (Capital Budget Proposal for New Day Room

)

Assignment No...MF

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MANAGING FINANCE
(CAPITAL BUDGET PROPOSAL FOR NEW DAY
ROOM)

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Managing Finance (Capital Budget Proposal for New Day Room)

Assignment No...MF

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MANAGING FINANCE
(CAPITAL BUDGET PROPOSAL FOR NEW DAY
ROOM)

Managing Finance (Capital Budget Proposal for New Day Room)

Assignment No...MF

TABLE OF CONTENTS
ABSTRACT............................................................................................................................ 5
PURPOSE OF THE ASSIGNMENT....................................................................................... 5
THE OBJECTIVE OF THE REPORT IS TO ANALYSE FINANCIAL SITUATIONS AND MAKE FINANCIAL
JUDGEMENTS BASED ON ACCOUNTING ANALYSIS , BESIDES THAT PREPARE PROPOSALS FOR
EXPENDITURE ON A PROJECT IN ALTERNATIVE CHOICES. ............................................................5
INTRODUCTION.................................................................................................................... 5
BACKGROUND..................................................................................................................... 6
TASK-(1) DETAILED BUDGET FOR DAY ROOM WITH STANDARD FITTINGS................6
RESOURCE RATES.....................................................................................................................6
FIXED COSTS.............................................................................................................................6
PER- USE COSTS.......................................................................................................................6
(1. A) RENOVATED AND EQUIPPED WITH STANDARD FITTINGS................................... 8
(1. B) BUILDING AND EQUIPPING A NEW EXTENSION.................................................... 9
(II) ESTIMATION OF COST OF EACH PROJECT THAT CONFIRMS THE “BEST VALUE” OR CPA
GUIDELINES AND TAX CONSIDERATION........................................................................................9
II.1.1 COMPREHENSIVE PERFORMANCE ASSESSMENT (CPA)......................................................9
II.1.2 CASH FLOW STATEMENT FOR – PROJECT-A = 8,000,000............................................10
II.1.3 CASH FLOW STATEMENT FOR -PROJECT B = 5,000,000................................................10
TASK-(2) CRITICALLY EVALUATING BOTH PROJECTS A AND B................................. 10
PAY BACK PERIOD...................................................................................................................11

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NET PRESENT VALUE (NPV)....................................................................................................11
INTERNAL RATE OF RETURN (IRR)...........................................................................................11
THE CAPITAL BUDGETING EQUATIONS ARE AS FOLLOWS........................................ 12
PAYBACK PERIOD FOR PROJECT FOR PROJECT A......................................................12
PAYBACK PERIOD FOR PROJECT FOR PROJECT B......................................................14
DECISION RULES.................................................................................................................17
RECOMMENDATIONS.................................................................................................................17
2.2 POTENTIAL SOURCES OF FUND FOR THE PROJECT.............................................. 17
2.2.1 RATIO OF CASH FLOW AND CAPITAL EXPENDITURE.......................................... 18
TASK-(3) STRATEGIC MANAGEMENT DECISION TOOLS AND VIABILITY OF THE
PROJECT............................................................................................................................ 19
3.2 CAPITAL PROJECT PROPOSAL................................................................................. 19
1 EXECUTIVE SUMMARY............................................................................................................19
1.1INTRODUCTION....................................................................................................................20
1.2KEY FINDINGS.....................................................................................................................20
1.3RECOMMENDATIONS............................................................................................................20
2. PURPOSE OF THE REPORT....................................................................................................20
2.1 TERMS OF REFERENCE.......................................................................................................20
THE RENOVATION PROJECT SUGGESTION SHOULD BE IMPLEMENTED AND THE PROPOSED SERVICE
(REF. TASK 1.A) TO BE STARTED AFTER THE COMPLETION OF THE PROJECT. THE PROJECT
SHOULD BE EXECUTED ACCORDING TO THE NHS AND LOCAL AUTHORITY NORMS WITH QUALITY
AND HIGH STANDARDS, MOREOVER TO THE INTERESTS OF STAKEHOLDERS FOR SUSTAINABILITY
AND ORGANIZATIONAL GOAL ORIENTED.....................................................................................20
2.2 MANAGING THE PROJECT ..................................................................................................20
3 WHERE ARE WE NOW?.................................................................................................. 20
3.1 AUDIT TOOL RESULTS AND ACTIONS...................................................................................21
3.2 BASELINE ASSESSMENT.....................................................................................................21
4 WHERE DO WE WANT TO GET TO?.........................................................................................21
4.1 OBJECTIVES AND OUTCOMES..............................................................................................21
5 HOW DO WE GET THERE?......................................................................................................21
TO OBTAIN THE VISION, STRATEGY PLANS ARE PREPARED TO IMPLEMENT THE PROPOSED PLAN.
...............................................................................................................................................21
5.2 SOLUTIONS AND ACTIONS...................................................................................................21
6 MONITORING AND EVALUATION..............................................................................................22
REFERENCES...........................................................................................................................22
CONCLUSION..................................................................................................................... 22

Managing Finance (Capital Budget Proposal for New Day Room)

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ABSTRACT
To demonstrate how critically appraised financial theories in real life
organizational settings and evaluation of financial information and assessment
of financial strategies adopted by health care industry for the survival in
changing health care industry and for growth in as global organization.

PURPOSE OF THE ASSIGNMENT
The objective of the report is to analyse financial situations and make financial judgements
based on accounting analysis, besides that prepare proposals for expenditure on a project
in alternative choices.

INTRODUCTION
Managing Finance is the significant success factor of any organization. It
works in public, private, entrepreneurship or partnership. The profit oriented
or non oriented organizations required financial appraisal techniques to
evaluate project proposals and financial information. Moreover it is essential
to assess the financial strategies for survive and grow in competitive global
atmosphere, besides that it helps to avoid the wastage of finance and other
resources.

Managing Finance (Capital Budget Proposal for New Day Room)

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BACKGROUND
This individual research project demands to prepare a project proposal for a
new room for the local community with two alternatives to investigate that a
renovation and construction of a new extension by examining the ‘best value’
or comprehensive performance assessment guidelines.

TASK-(1) detailed budget for day room with standard fittings
The project budget preparation raises the questions of project cost, budget
amount, material resources and labor resources. The answer for the raised
question is how the project handles the cost. The work resources and specific
material resources cost against the project required and the following three
basic costs make clearer about cost factors.

Resource Rates
1. The cost of resources based on amount of time that resources spend on
working on the project
2. Rate based material costs of consumable material resources ( building
material or supplies assigned on standard costs)

Fixed Costs
1. Total cost or doing a task or project that regardless of number of resources
assigned, total hours worked or the cost of material used

Per- Use Costs
1. The amount that costs used for resources
The project cost estimation not only control the project, but also compare the actual
costs, moreover it can compare with baseline budget.
(I)The project report for the day room proposal for feasibility and assessment
as follows.

Total estimated project cost in pounds
Phases

5,000,000.00

Notes

Excavation

3% Full Basement

150000.00

Structural Concrete

7% Footer, Walls, Flatwork

350000.00

Framing

23% Floors, Walls, Sheath, Trusses

1150000.00

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Roofing

3% 3-tab asphalt shingles

150000.00

Windows

4% Vinyl to energy code

200000.00

Plumbing

5% Rough and Finish

250000.00

Electrical

5% Rough and Finish

250000.00

HVAC

5% Rough and Finish

250000.00

Masonry

1% Decorative only

Siding

4% Walls and Exterior Trim

200000.00

Insulation

2% Floors, Walls, Ceiling

100000.00

Drywall

5% Hang, Tape, Finish, Texture

250000.00

Sewer Hook-up

1% Ditch and Connectors

50000.00

Water Hook-up

1% Ditch and Connectors

50000.00

Paint/Stain

2% Interior and Exterior

Trim Package

50000.00

100000.00

12% Cabs, Counter, Doors, Millwork

600000.00

Garage Doors

1% 2 Doors with Openers

Floor Coverings

7% Vinyl and Carpet

350000.00

Appliances

4% Standard Brand in White

200000.00

Deck

1% Structural and Finish

50000.00

Storm water

1% Gutters, Downspouts, Drains

50000.00

Exterior Concrete

2% Garage Apron and Sidewalk

100000.00

Final Grade

1% Machine and Hand Work

Total 100%

50000.00

50000.00

Total 5,000,000.00

Amenities and
environment

%

Total estimated project cost in
pounds

Garden

7% greeny with ponds

3,000,000.00
210000

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Cafeteria

15% Refreshment, breakfast and lunch

450000

Gift Shop

12% gift, fresh flowers and provisions

360000

Wireless Internet Services

7% wifi with laptop computers

210000

Television

4% LCD televisions

120000

Comfortable Seating

Massager seating and quality
12% chairs

360000

Wheel Chairs

3% Wheel chairs

Bathrooms

bathrooms for guests and other
8% users

240000

Fun For Kids

6% kids play area with equipments

180000

Information Desk

5% Front desk with all facilities

150000

Massage Therapy

7% Specialized therapists room

210000

Parking

4% Parking services

120000

Spiritual Support

Special services for spiritual
2% needs

Family Staying Facility

Family stay decorative and
6% arrangements

Telephone

2% Intercomes and telephone facilities

Total

100
% Total
Total estimated project cost in
pounds

90000

60000
180000
60000
3,000,000.00
8,000,000.00

(1. A) Renovated and equipped with standard fittings
The total cost for renovation of existing building and equipping with standard
fittings estimated as U.K. £ 8,000,000
Total estimated project cost for renovation of
existing building

2,000,000.0
0

Amenities and
environment
Garden

3,000,000.0
0
210000

Total estimated project cost in
%
pounds
7% greeny with ponds

Managing Finance (Capital Budget Proposal for New Day Room)

Cafeteria
Gift Shop
Wireless Internet Services
Television
Comfortable Seating
Wheel Chairs

15%
12%
7%
4%
12%
3%

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Refreshment, breakfast and lunch
gift, fresh flowers and provisions
wifi with laptop computers
LCD televisions
Massager seating and quality chairs
Wheel chairs
bathrooms for guests and other
users
kids play area with equipments
Front desk with all facilities
Specialized therapists room
Parking services
Special services for spiritual needs
Family stay decorative and
arrangements
Intercomes and telephone facilities

Bathrooms
Fun For Kids
Information Desk
Massage Therapy
Parking
Spiritual Support

8%
6%
5%
7%
4%
2%

Family Staying Facility
Telephone

6%
2%

Total

100
% Total
Total cost for renovation and
facilities

450000
360000
210000
120000
360000
90000
240000
180000
150000
210000
120000
60000
180000
60000
3,000,000.0
0
5,000,000.0
0

(1. B) Building and equipping a new extension
The total estimated cost for building a new day room with standard fittings costs a total
of U.K. £ 8,000,000
1. Therefore the project renovation and equipping cost – PROJECT-A = 5,000,000
2. The total project cost for building and equipping…..._ PROJECT B = 8,000,000

(ii) Estimation of cost of each project that confirms the “best value” or
CPA Guidelines and tax consideration.
Ii.1.1 Comprehensive Performance Assessment (CPA)
The comprehensive performance assessment (CPA) is for to assess the performance of
council, that of their services provided to local people and comparing it with the services
of other councils in U.K. The process will help to: Help councils to focus on improvement
 Judgment on councils corporate ability
 Improved services to the local people
 Holding the leadership of local community (WIRRAL, 2013)

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Ii.1.2 Cash flow statement for – PROJECT-A = 8,000,000
Cash Flow
Statement
Yea
cumulative
r
Cash Flow B
c.f
0

(80,000,000)

(80,000,000)

1

15000000 (65,000,000)

2

18000000 (47,000,000)

3

21000000 (26,000,000)

4

24000000 (2,000,000)

5

26000000 24,000,000

The cash flow statement for both project A and B calculated on the basis of income
from the day room facility centre after considering the appropriate adjustments.

Ii.1.3 Cash flow statement for -PROJECT B = 5,000,000
Cash Flow
Statement
Yea
r
Cash Flow A

cumulative
c.f

0 (50,000,000)

(50,000,000)

1

10000000 (40,000,000)

2

13000000 (27,000,000)

3

16000000 (11,000,000)

4

19000000 8,000,000

5

22000000 30,000,000

TASK-(2) critically evaluating both projects A and B
Refers to Business Dictionary, ““An evaluation of the attractiveness of an
investment proposal, using methods such as average rate of return, internal

Managing Finance (Capital Budget Proposal for New Day Room)

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rate of return (IRR), net present value (NPV), or payback period. Investment
appraisal is an integral part of capital budgeting, and is applicable to areas
even where the returns may not be easily quantifiable such as personnel,
marketing, and training.”” (Business Dictionary, 2013)
““Capital Budgeting is the process by which the firm decides which long-term
investments to make. Capital Budgeting projects, i.e., potential long-term
investments, are expected to generate cash flows over several years. The
decision to accept or reject a Capital budgeting project depends on an
analysis of the cash flows generated by the project and its cost.””(Mark A.
Lane, 2002 - 2013 )
The Capital Budgeting Rules are as follows;-

Pay Back Period
The payback period is the amount of time that recovers the capital
budgeting project to recoup the initial cost. It is used as capital
budgeting decision rule and it specifies that all independent project has
a specified payback period should be less than a specified period or
years should be accepted.

Net Present Value (NPV)
The Net Present Value of a capital budgeting project shows the expected
impact of the project on the value of the firm. The positive value of the
net present value shows the increase of values of the firm and the value
with a positive value should be accepted, besides that in case of a
mutually exclusive projects, the largest positive NPV should be
accepted. Therefore the NPV is calculated as the present value of the
cash inflows that deduct with present value of the project’s cash
outflows.

Internal Rate of Return (IRR)
““The Internal Rate of Return (IRR) of a Capital budgeting project is the discount
Rate at which the Net Present Value (NPV) of a project equals zero. The IRR
Decision rule specifies that all independent projects with an IRR greater than the
Cost of capital should be accepted. When choosing among mutually exclusive
Projects, the project with the highest IRR should be selected (as long as the IRR is
greater than the cost of capital).”” (Business Finance Online, 2002-2013)
The main facctors that considered when there is a choice such as;
• The available amount of capital
• The sources of capital
• Life of the project
• The cash flow and its timing
• Capital allowances
• Taxation and grants
• Residual value of the asset

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Sensitivity analysis – sales volume, sales price, operating costs and capital
expenditure.

The Capital Budgeting Equations are as follows

(Net Present Value)

(Internal Rate of Return)

(Pay Back Period)

PAYBACK PERIOD FOR PROJECT FOR PROJECT A
Cash Flow
Statement(Millions
)
Year Cash Flow A

0

(80)

cumulative
c.f
(80)

1

15 (65)

2

18 (47)

3

21 (26)

4

24 (2)

5

26 24

Managing Finance (Capital Budget Proposal for New Day Room)

Payback Period = 4+ (2/26)
= 4+0.076
= 4.076 years

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PAYBACK PERIOD FOR PROJECT FOR PROJECT B
Cash Flow
Statement(Millions)
Yea
r

0

cumulative
c.f

Cash Flow B
(50)

(50)

1

10 (40)

2

13 (27)

3

16 (11)

4

19 8

5

22 30

Payback Period = 3+ (11/19)

Managing Finance (Capital Budget Proposal for New Day Room)

= 3+0.579
= 3.58 years

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Projects

Investment

Payback
Period

PROJECT A

80,000,000.00

4.076

68896145.8

8.58

PROJECT B

50,000,000.00

3.58

52250139.62

15.63

NPV

IRR

When investing fund in a new project, the following facts to be considered:1. If it generate the cash flows for compensating the cost of capital , then the value
of company not change
2. If it generate more than cash flow for the cost of capital, then the value of
company increasing.
3. If it not generating more than the cost of capital it decreases the value of
company.
The discounted cash flow at the cost of capital let assess how it affects the present value,
if it is:1. Positive- the project returns more than cost of capital
2. Negative- the project returns less than cost of capital
3. Zero- project returns cost of capital.

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DECISION RULES
Based on the Payback Period -

Suggestion - Project – B

Based on NPV

-

Suggestion - Project – B

Based on IRR

-

Suggestion - Project - B

1. The payback period of project B returns the cost in a 3.58 years
2. The NPV Suggested for project B, because of it covers 104.50% of the investment
Projects
PROJECT A
PROJECT B

Investment
80,000,000.00
50,000,000.00

NPV
68896145.8
52250139.62

%
86.12
104.50

3. The IRR of project B is greater than the cost of capital 14%

Recommendations
Therefore the project B recommended for execution, that is renovation of existing
building and equipping standard fittings.

2.2 Potential Sources of Fund for the project
The requirement of fund can cover by different sources. The
trading companies and service sector companies have different
choices for collecting fund from different sources depending upon
the nature and size of the business. The general form of fund
raising sources are as follows;Internal Sources of fund are the fund collected within the
organization, for instance, retained profits, utilization of assets,
selling personal holdings assets, utilization of accessible
resources, personal finance, personal savings, earnings from other
business, honorarium and working capital management.
External sources like bank loans, ownership capital and non
ownership capital.

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1.
2.
3.
4.
5.
6.
7.

Own money
Sale of personal property
Retained profit
Sale of assets and leaseback
Cheque discounting
Working capital requirement
Ownership capital.
7.1 ordinary shares
7.2 preference shares
8. Non ownership capital
8.1 debentures
8.2 Bonds
8.3 Bank loans
8.4 Overdraft
8.5 Hire purchase
8.6 Financial leasing and operating leasing
8.7 Grants
8.8 Trade credit
8.9 Venture capital
8.10 Factoring
8.11 franchising
9. Friends and family
10. Credit cards
11. Home equity credit line
12. Angel investors
The recommended financial source is to use the available government grant and rest
with bank loan.

2.2.1 Ratio of Cash flow and Capital Expenditure
Refers to (Investopedia, 2013), the definition of cash flow to capital
expenditure is, ““a ratio that measures a company’s ability to acquire long
term assets using cash flow. The cash flow to capital expenditures (CF to
CAPEXP) ratio will often flucturate as businessess go through cycles of large
and small capital expenditures.””
CF to CAPEXP calculated as:-

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Task-(3) Strategic management decision tools and viability of the project
The fundamental of beginning and managing an organization is to formulate
the organization’s mission and objectives. The strategic planning creates the
mission, objectives and implement strategic plan to fulfill the mission and act
towards objectives. The strategic planning process aided by management
tools and techniques for making strategic planning decisions.
The controlling function consists of the activities predicted with the actual
results, both the control tools and techniques help managers to locate not
only organizational strengths but also weaknesses and there the control
strategy has to focus. There are financial and nonfinancial control techniques
and thereby financial control tools required financial data such as, profits,
costs and revenues and have different purposes.
There are significant uses of financial control tools such as:1. It keeps costs in control
2. Maintain a viable combination between assets and liabilities
3. Maintain adequate liquidity
4. Obtain the general operating efficiency
The generally used financial control techniques are:A. Budgets
B. Ratio analysis
C. Break even analysis
D. Accounting audits

3.2 Capital project proposal
1 Executive summary
The financial investment decisions making is significant to protect the
organizations fund and the decision about the appraisal of the project is
crucial to the value of the company that it increase or decrease. The project
proposal for investment decision to build a new extension or renovate the
existing building with standard fittings required a financial analysis and
arrived in a conclusion that to renovate the existing building.

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1.1Introduction
The financial investment decision suggested choosing the Project B for
execution and it achieve the objective by providing the services and the
project connected and continually engaged with NHS for providing good
services to patients and other associated with the government norms.

1.2Key findings
The project is in preliminary stage and preliminary investigation and feasibility
study has over and moving to the execution stage. The next stage focused to
obtain the necessary legal requirements from local authorities and the
execution plan to be implemented after the obtainment of the local authority
permissions. When the renovation and equipping process work continues to
start the functioning of the proposed services.

1.3Recommendations
The investment analysis by various decision making management tools
arrived in a position to suggest and execute the Project B to execute. The
decision tools and decision rules of investment choice recommended the
Project B. The source fund recommended using available government grants
and bank loans.

2. Purpose of the report
The purpose of the report is to get necessary government and local authority
permissions, moreover to convince the NHS that the new construction and
service providence is under the rules and regulations and according to the
norms NHS.

2.1 Terms of reference
The renovation project suggestion should be implemented and the proposed
service (Ref. Task 1.A) to be started after the completion of the project.
The project should be executed according to the NHS and local authority
norms with quality and high standards, moreover to the interests of
stakeholders for sustainability and organizational goal oriented.

2.2 Managing the project
The preliminary background studies revealed that, most of the patients and
other users in the proposed day room facilities and services required for their
well being. Therefore to execute the project in a earlier with a pre-planned
project management firm with a well construction group helps to start the
project as soon as possible, besides that the framed targeted time limit helps
to finish it in time.

3 Where are we now?

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The fundamental research, planning, drawing has been finished, the next step
to legal and local authority paper works are going on and simultaneously the
project execution negotiations are going on.

3.1 Audit tool results and actions
Projects

Investment

Payback
Period

NPV

IRR

PROJECT A

80,000,000.00

4.076

68896145.8

8.58

PROJECT B

50,000,000.00

3.58

52250139.62

15.63

Therefore the project B recommended for execution, that is renovation of existing
building and equipping standard fittings.

3.2 Baseline assessment
When investing fund in a new project, the following facts to be considered:4. If it generate the cash flows for compensating the cost of capital , then the value
of company not change
5. If it generate more than cash flow for the cost of capital, then the value of
company increasing.
6. If it not generating more than the cost of capital it decreases the value of
company.
The discounted cash flow at the cost of capital let assess how it affects the present value,
if it is:4. Positive- the project returns more than cost of capital
5. Negative- the project returns less than cost of capital
Zero- project returns cost of capital

4 Where do we want to get to?
The aim is to provide high standard day room and facilities to the users of the
day room.

4.1 Objectives and outcomes
The NHS and local authority by norms provides support to provide high standard
facilities and services to the users of day room.

5 How do we get there?
TO obtain the vision, strategy plans are prepared to implement the
proposed plan.
5.2 Solutions and actions
The priorities given to complete the action plan to execute the renovation and fill with
standard equipments. Besides that simultaneously co-ordinate the service areas to start

Managing Finance (Capital Budget Proposal for New Day Room)

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immediately just after the completion of renovation, the feasibility study shows a
positive result and it will acceptable by stakeholders and the implementation framed in
time and responsible to reach the goal by the Implementation manager.

6 Monitoring and evaluation
Necessary project management planning and control, as well as monitoring
plans are prepared and a project manager appointed to attain the
completion in framed time.

References
Details available with attached working papers from Task 1 to
Task3
CONCLUSION
The managing finance is essential for to locate sources of finance
and access the cost of capital and its comparison, besides that it
leads to wise investment decisions by which using the appraisal
tools and techniques.
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