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Your bid for a series of [computer training] seminars for our [front-line] staff closely fits our goals in employee professional development. We have accepted your proposal and are looking forward to putting your plan into action soon. We especially appreciated the small class sizes and your ability to schedule classes early in the mornings and late in the afternoons. We will send a contract to you by [August 10] and look forward to working with you in the months ahead. Sincerely,
[Name] [Title] ~/ • The good news is up front, in the first paragraph. • Letter mentions key reasons that the company selected this particular proposal.