PURCHASING Bidding Process/Negotiations Acceptance Example 3 /~ [DATE] [Name] [Company] [Address] [City, State ZIP] Dear

[ ]

Congratulations on an excellent proposal. We have selected [Firefly Lighting and Electronics to complete our RFP #4444 to install lights on the perimeter of our parking lot and in front of our headquarters building]. We were impressed with your identification of [new lighting technology capable of increasing the illuminated area]. At the same time, you were the low-cost bidder. You will receive a contract within the week. [Now that the days are growing shorter,] we are anxious to meet our timeline for the [lighting of the front of our building and the parking lot]. Sincerely,

[Name] [Title] ~/ • Letter provides immediate, positive response. • Close looks forward to the completion of the project.