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Sopep Manual -Example

Sopep Manual -Example

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Shipboard Oil Pollution Emergency Plan (SOPEP)

MV Keewatin

Northern Transportation Company Limited

MV Keewatin

SOPEP

PREFACE

NTCL of xii

March 2005

i

MV Keewatin

SOPEP

Distribution List

Name

Location

Copy Number

Master

MV Keewatin

1

Engine Room

MV Keewatin

2

Manager, Environment & Regulation

Hay River (Original)

3

Manager, Health & Safety

Hay River

4

Canadian Coast Guard

Hay River

5

Terminal Manager

Tuktoyaktuk

6

Terminal Manager

Inuvik

7

Transport Canada

Edmonton

8 & 9 &10

V.P. Operations

Hay River

11

Marine Operations

Hay River

12

NTCL of xii

March 2005

ii

MV Keewatin

SOPEP

Introduction

1

This Shipboard Oil Pollution Emergency Plan (SOPEP) is written in accordance with the requirements
of the Canadian Oil Pollution Prevention Regulations and Annex 1 of the International Convention for
the Prevention of Pollution from Ships, 1973, as modified by the Protocol of 1978 relating thereto.

2

The purpose of this Plan is to provide guidance to the Master and officers on board the ship with
respect to the steps to be taken when a pollution incident has occurred or is likely to occur.

3

This Plan contains all the information and operational instructions required by the Guidelines. The
Appendices contain names, telephone and fax numbers, etc., of all contacts referenced in the Plan,
as well as other reference material.

4

This Plan has been examined by the Canadian Board of Steamship Inspection and, except as
provided below, no alteration or revision shall be made to any part of it without prior approval of the
Board.

5

Changes to Section 4 and the Appendices will not be required to be reviewed by the Board. The
Appendices will be maintained up-to-date by the owners, operators and managers.

NTCL of xii

March 2005

iii

MV Keewatin

SOPEP

Instructions for Revisions

Please sign and date in the appropriate area below to indicate that revisions to this Plan have been made
and that the Plan is current. Retain the original page for the Plan holder’s copy and return a copy of this
page to the Manager, Environment & Regulation.

Do not discard previous Instructions for Revisions pages.

Amendment
(Remove/Insert)Section
& Page
Affected

Date
Change
Entered

Remarks

Name & Title of
Person
Inserting Changes

Signature

Name

Title

Name

Title

Name

Title

Name

Title

NTCL of xii

March 2005

iv

MV Keewatin

SOPEP

Record of Examination

Shipboard Oil Pollution Emergency Plan examined:

NTCL of xii

March 2005

v

Official Stamp

Examined by: Date:

Change Number:

Official Stamp

Examined by: Date:

Change Number:

Official Stamp

Examined by: Date:

Change Number:

MV Keewatin

SOPEP

MV Keewatin - Vessel Particulars

Official Number

348028

Call Sign

CZ 2965

Port of Registry

Edmonton

Gross Registered Tonnage476

Length Overall

126’6”

Breadth Moulded

58’1”

Mean Draught Loaded

8’10”

Owner

Northern Transportation Company Limited
42003 Mackenzie Highway
Hay River, NWT
X0E 0R9

Telephone

(867) 874-5132

Fax

(867) 874-5179

NTCL of xii

March 2005

vi

Assessment of the Nature of the Incident

Actions Required

•Alert Crew Members.
•Identify spill source.
•Assess spill.

REPORTING

By Master or designated crew member

When to Report

All probable or actual spills

How to Report

•By quickest means to coastal radio
station
•Designated ship movement reporting
station
•Rescue Coordination Centre (at sea)
•By quickest available means to local
authorities

Who to Contact

•Nearest coastal State
•Harbour and terminal operators (in port)
•Shipowner’s manager, P&I insurer
•Head Charterer; cargo owner
•Refer to Contact lists

What to Report

•Initial report (Res.648(16))
•Follow-up report
•Characteristics of oil spilled
•Cargo/ballast/bunker/dispositions
•Weather and sea conditions
•Slick movement
•Assistance required:

o

Salvage

o

Lightening capacity

o

Mechanical equipment

ACTIONS TO CONTROL DISCHARGE

Measures to minimize the escape of oil and threat to the marine
environment

Navigation Measures

•Alter course, position and/or speed
•Change of list and/or trim
•Anchoring
•Setting Aground
•Initial towage
•Assess safe haven requirements
•Weather/tide/swell forecasting
•Slick monitoring
Record of events and communications taken

Seamanship Measures

•Safety assessment and precaution
•Advice on priority countermeasures/preventative measures
•Damage stability and stress considerations
•Ballasting/deballasting
•Internal cargo transfer operations
•Emergency ship-to-ship transfers of cargo and/or bunker
•Set up shipboard response for:

o

Leak sealing

o

Fire fighting

o

Handling of shipboard response equipment

STEPS TO INITIATE EXTERNAL RESPONSE

•Refer to coastal Port State listings for local assistance.
•Refer to ship interest contact list.
•External cleanup resources required.
•Continued monitoring of activities.

MV Keewatin

SOPEP

Summary Action Flow Chart

The flow chart below outlines the course of action that shipboard personnel should follow in responding to an
oil pollution emergency based on the IMO guideline. This diagram is not exhaustive and should not be used
as a sole reference in response. The steps are designed to assist ship personnel in actions to stop or
minimize the discharge of oil and mitigate its effects. These steps fall into two main categories: (1) reporting
and (2) action. For more details on response, please refer to Section 3 Reporting Requirements &
Procedures and to Appendix D Oil Spill Response. For reporting actions, see also next page.

An NTCL target is to report all incidents within 30 minutes of their occurrence to company and
agency personnel, if circumstances permit.

Discharge of Oil

(Probable or Actual)

NTCL of xii

March 2005

vii

MV Keewatin

SOPEP

Summary Reporting Chart

Use NWT Spill Report Form
on page 2 -5 to note details.

SPILLREPORT

Report all spills!

Report all
petroleum spills
on land or water.

Report all toxic
material spills on
land or water.

Corporate

Contractors

(Cleanup)

Spill Cleanup Crew

Emergency
Response Team

Spill Observer

Environment Canada

CCG -NORDREG

(867) 920-6060

Fisheries & Oceans

(867) 979-5260

(867) 874-5574

(867) 920-8130

GNWT Spill Line

4 Record

facts

3 Notify

Government
Agencies

1 Report

spills

2 Alert

NTCL
personnel

Report all
spills on
land or water.

Petroleum Products

Toxic Materials

Non-Toxins

Manager, Env& Reg

(867) 874 -5175

Manager, OHS

(867) ) 874 –8206

Master

Deck Engineer/
Deck Officer

NTCL of xii

March 2005

viii

MV Keewatin

SOPEP

GLOSSARY

ABS

Able Bodied Seamen

ADEC

Alaska Dept. of Environmental Conservation

CCG

Canadian Coast Guard

DSC

Digital Selective Calling

ERT

Emergency Response Team

IMO

International Maritime Organization

ISM

International Safety Management

MARPOL

International convention for the prevention of MARine POLlution from ships

MCTS

Marine Communications and Traffic Services

MDSRC

Mackenzie Delta Spill Response Corporation

MMSI

Maritime Mobile Services Identifier

MSDS

Material Safety Data Sheet

NORDREG

Arctic Canada Vessel Traffic Services Zone

NTCL

Northern Transportation Company Ltd.

OH&S

Occupational Health & Safety

OSC

On-Scene Commander

OSRO

Oil Spill Removal Organization

PR

Public Relations

PVC

Polyvinyl Chloride

QI

Qualified Individual

RCMP

Royal Canadian Mounted Police

RO

Response Organization

SOPEP

Shipboard Oil Pollution Emergency Plan

USCG

United States Coast Guard

UTC

Universal Time Clock

VRT

Vessel Response Team

NTCL of xii

March 2005

ix

MV Keewatin

SOPEP

Table of Contents

Preface

Distribution List

ii

Introduction

iii

Record of Changes

iv

Record of Examination – by CCG

v

Vessel Particulars

vi

Summary Action Flow Chart

vii

Summary Reporting Chart

viii

Glossary

ix

1 Preamble

1.1

Purpose of the Plan

1-1

1.2

Vessel Operation Overview

1-1

1.3

Response Priorities

1-2

1.4

Linkage to Other Plans

1-2

1.5

Locations of the Plan

1-2

1.6

Plan Revision/Updating Procedures

1-2

2 Reporting Requirements

2.1

When to Report

2-1

2.1.1 Actual Discharge

2-1

2.1.2 Probable Discharge

2-1

2.2

Information Required

2-2

2.3

Whom to Contact

2-7

2.3.1 Internal Notification

2-7

2.3.2 Coastal State Contacts

2-8

2.3.2.1 Regulatory Spill Reporting Requirements (Canada)

2-8

2.3.2.2 Regulatory Spill Reporting Requirements (US)

2-8

2.3.3 Notification of Response Contractors

2-10

3 Steps to Control Discharge

3.1

Operational Spills

3-1

3.1.1 Initial Actions

3-2

3.1.2 Damage to Vessel

3-3

3.1.3 Pipeline/Hose Leakage during Bunkering

3-4

3.1.4 Tank Overflow during Bunkering

3-5

3.1.5 Hull Leakage during Bunkering

3-6

3.2

Spills Resulting from Casualties

3-7

3.2.1 Grounding

3-8

3.2.2 Fire/Explosion

3-9

3.2.3 Collision

3-10

3.2.4 Hull Failure

3-11

3.2.5 Excessive List

3-12

3.2.6 Flooding

3-13

4 National and Local Coordination

4.1

Responsibility of the Vessel Master

4-1

4.2

Responsibility of the Incident Commander

4-2

4.3

Responsibility of the Emergency Response Team

4-3

4.4

Unified Command Team Organization

4-4

4.5

Plan Activation

4-4

4.5.1 Initiating the Response

4-4

4.5.2 Emergency Response Priorities

4-5

4.5.3 Small Spills

4-5

4.5.4 Large Spills

4-5

NTCL of xii

March 2005

x

MV Keewatin

SOPEP

Table of Contents (continued)

Appendices

A

Contacts

B

Vessel Information

C

Oil Spill Response Equipment On-Board

D

Oil Spill Response

D.1 Tactical Priorities

D-1

D.2 Role of Oil Spill Response Contractors

D-2

D.3 Role of Facility/Terminal Personnel

D-2

D.4 Behaviour of Oil on Water

D-4

D.5 Spill Cleanup Methods

D-6

D.6 Shoreline Cleanup

D-13

D.7 Spill Response in Ice and Snow

D-15

D.8 Response to Spills in Rivers

D-24

E

Vessel Response Team (VRT) Organization

VRT

E-1

VRT Emergency Priorities

E-1

VRT Shipboard Priorities

E-2

Emergency Response Team

E-3

F

Training and Exercise Program

F.1 Training Policy

F-1

F.2 Exercises

F-1

F.3 Drill Planning and Frequency

F-1

G

Declarations and Policies

H

Forms

I

Fuelling Procedures

J

Product Guides

NTCL of xii

March 2005

xi

MV Keewatin

SOPEP

Figures, Drawings and Tables

Vessel Particulars (Table)

vi

Summary Action Flow Chart

vii

Summary Reporting Chart

viii

Revision Request Form

1-3

Format and Content of Initial Incident Report

2-3, 4

NWT Spill Report Form

2-5

Figure 2.1 - Reporting Procedures (Canada)

2-11

Figure 2.2 - NTCL Notification Chart

2-12

Figure 2.3 - Reporting Procedures (US)

2-13

General Arrangements (Drawing)

B-3

Piping Schematic (Drawing)

B-4

Tank Capacities (Table)

B-2

Figure D.1 - Oil Spill Containment Boom

D-6

Figure D.2 - Anchoring Boom

D-7

Figure D.3 – Manta Ray Skimmer

D-7

Figure D.4 – Sorbent Formats

D-8

Figure D.5 – Filter Fence

D-8

Shoreline Cleanup Techniques (Table)

D-14

Figure D.6 – Snow Berm

D-18

VRT Organization

E-1

Figure J.1

J-1

Figure J.2

J-2

Figure J.3

J-2

Figure J.4

J-3

Figure J.5

J-3

NTCL of xii

March 2005

xii

MV Keewatin

SOPEP

1

Preamble

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