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About Microsoft Word 2010
Use this guide to learn about some of the new and improved features ® which are available in Microsoft Word 2010. To learn more about other new features in Microsoft Word 2010, go to http://office.microsoft.com/en-us/. Topics in this guide include: Understand Co-Authoring Use the Navigation Pane Use Polished Find Work with Translation Tools Understand Paste Live Preview Use Improved Text Effects Incorporate Screenshots Work with Additional Microsoft SmartArt Graphics
In Word 2010, multiple authors can now edit a document at the same time, while seeing who is working on other sections. If changes are made by others, new additions and authors are highlighted so you know what change was made where and by whom.
• • Co-authoring features require Microsoft SharePoint Server 2010 or ® Microsoft Windows Live™ Skydrive . Content synchronization is controlled by the user. Your changes are available to others when you save your changes. Others get your changes when they save their file. You must be service-enabled, which means you must have rights to SharePoint Server 2010 or Microsoft Windows Live, and presence information requires Microsoft Lync 2010.
To See Who Else Is Editing the Document
To locate who else is viewing a document, view the colored icons indicating their online status alongside their display name.
Customization note: This document contains guidance and/or step-by-step installation instructions that can be reused, customized, or deleted entirely if they do not apply to your organization’s environment or installation scenarios. The text marked in red indicates either customization guidance or organization-specific variables. All of the red text in this document should either be deleted or replaced prior to distribution
To See What Areas of a Document Have Changed
• Document changes are highlighted so you can easily spot what has changed since you last looked at the document. You can turn the feature on and off by selecting the Review tab, and in the Tracking group, click Show Markup.
More Work Smart Content: http://microsoft.com/itshowcase
This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. © 2012 Microsoft Corporation. All rights reserved.
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com/itshowcase This guide is for informational purposes only. More Work Smart Content: http://microsoft. click Block Authors to prevent others from changing selected text. To Browse Your Document In the Navigation Pane: • • • Click the Browse the headings in your document tab of headings and subheadings. All rights reserved. and in the Show group. OR • Right-click on a heading to display a list of options such as promoting or demoting the heading level as illustrated. To Display the Navigation Pane Click the View tab. AS TO THE INFORMATION IN THIS DOCUMENT. To Rearrange Your Document In the Navigation Pane: • Drag the heading up or down to rearrange your document. IMPLIED. select the Navigation Pane check box. and see who is co-authoring the document. Page 2 of 8 . to see a list next to the heading title to expand or collapse the to Click the Next Heading or Previous Heading arrows navigate to the next section in the document. © 2012 Microsoft Corporation. Click the arrow view. EXPRESS. MICROSOFT MAKES NO WARRANTIES. rearrange your document. A horizontal bar indicates the drop location. Use the Navigation Pane You can use the improved Navigation Pane in Word 2010 to navigate through a structural view of a document to find your place.Work Smart: Microsoft Word 2010 Get Started To Restrict Others from Making Changes On the Review tab. OR STATUTORY. in the Protect group.
Matches are highlighted in the Navigation Pane and your document pages. AS TO THE INFORMATION IN THIS DOCUMENT. To Search Content by Object Type Click the magnifying glass next to the Search text box to display options such as searching for graphics.Work Smart: Microsoft Word 2010 Get Started To Browse Pages in Your Document In the Navigation Pane. © 2012 Microsoft Corporation. tables. More Work Smart Content: http://microsoft. To Search Content for Text • In the Navigation Pane. All rights reserved. Note You can also use the Find command. equations. enter the text you want to search for. and comments. IMPLIED. Click the Next Search Result or Previous Search Result arrows to see the occurrences of the search term. including graphics. endnotes. EXPRESS. tables. and Word 2010 starts searching for and highlighting matches. you can search for and find content by object type. OR STATUTORY. charts. or equations in your document. click the Browse the pages in your document tab to see a thumbnail view of your document pages. • Note When a document is shared with other users. • Use Polished Find With Polished Find. MICROSOFT MAKES NO WARRANTIES. icons appear in the Navigation Pane to indicate that another user is working in that area of the document. Page 3 of 8 . in the Search text box. in the Editing group of the Home tab to access the Navigation Pane and search feature.com/itshowcase This guide is for informational purposes only. footnotes.
All rights reserved. and the Mini Translator. and then click OK. 2 Note Text for translation is sent over the Internet in unencrypted HTML format to a machine translation provider. the Mini Translator toolbar appears displaying the translation results. point to a word or select a phrase and hover over it. and then click Translate Selected Text to display the Research task pane with the translation results. select Translate in the Language group. on-demand translation.com/itshowcase This guide is for informational purposes only. © 2012 Microsoft Corporation. Page 4 of 8 . and then click Translate Document to display a side-by-side Machine Translation from Word using Microsoft Translator. More Work Smart Content: http://microsoft. MICROSOFT MAKES NO WARRANTIES. AS TO THE INFORMATION IN THIS DOCUMENT. side-by-side translations. EXPRESS. select Translate in the Language group. 2 On the Review tab. IMPLIED. To Set the Translation Tools Default Language Click the Review tab. and then click Mini Translator to toggle the feature on and off. select Translate in the Language group. select Translate in the Language group. With the Mini Translator feature turned on. To Translate Your Entire Document • On the Review tab.Work Smart: Microsoft Word 2010 Get Started Work with Translation Tools Word 2010 Translation Tools include document translation. OR STATUTORY. and then select Choose Your Translation Language to set your preferred language. To Use the Mini Translator 1 On the Review tab. To Translate Text in Your Document 1 Select the text you want to translate.
More Work Smart Content: http://microsoft. IMPLIED. and click to select the option of your choice. EXPRESS. and Insert as New Row. Paste Option icon Description Keep source formatting Use destination style Paste as picture Paste as text only Link and keep source formatting Link and merge formatting Ink 1 On the Home tab.com/itshowcase This guide is for informational purposes only. Tip Paste Options are also available to you directly from the menu when you use right-click to paste information into your document.Work Smart: Microsoft Word 2010 Get Started Understand Paste Live Preview You can choose how information will be pasted into a Word 2010 document. All rights reserved. click Paste. Page 5 of 8 . Click 2 3 Hover over each paste option to see a live preview of how the information you pasted will be formatted. MICROSOFT MAKES NO WARRANTIES. to paste information into your document. For example. The following table shows some of the more common paste options. or use CTRL+V. Merge Table. The paste option control is displayed. in the Clipboard group. if you are working with a table in Word 2010. Paste Live Preview provides context-sensitive options depending on the content being pasted. paste options may include Nest Table. © 2012 Microsoft Corporation. OR STATUTORY. to display the Paste Options mini toolbar. AS TO THE INFORMATION IN THIS DOCUMENT.
under the Picture Tools tab. glow. you can use new text formatting features such as shadow. double-click on it. On the Home tab. © 2012 Microsoft Corporation. and so on) to define your own effect. in the Font group. • • Once your screenshot is placed in the document. Page 6 of 8 . click Screenshot. OR STATUTORY. Incorporate Screenshots In Word 2010. other documents. or improve the user interface. In the list box. you can adjust it to look more like your document. More Work Smart Content: http://microsoft. in the Illustrations group. Once the graphic is inserted. • Select one of the icons under Available Screen Shots to insert a screenshot of any other the other windows you have open (browser window. you can use the Screenshot command to capture a picture of an item and paste it directly into your document. To Insert a Screenshot • On the Insert tab.Work Smart: Microsoft Word 2010 Get Started Use Improved Text Effects In Word 2010. Click Screen Clipping and then drag to select and capture a portion of the window you want added to your document. IMPLIED.com/itshowcase This guide is for informational purposes only. select one of the preconfigured effects or use the options at the bottom of the gallery (Reflection. add emphasis. MICROSOFT MAKES NO WARRANTIES. and then select from one of the following options in the Adjust group on the Format tab. and so on). click the Text Effects button . Glow. All rights reserved. EXPRESS. AS TO THE INFORMATION IN THIS DOCUMENT. or reflection to highlight text. To Apply Text Effects 1 2 3 Select the text to which you want to apply an effect.
or sharpness of the picture. Work with Additional SmartArt Graphics You can use the new SmartArt graphics which are available in Word 2010 to create diagrams and to transform bullet point text into visuals . To Add SmartArt to Your Document 1 On the Insert tab in the Illustrations group. and then click OK. IMPLIED. MICROSOFT MAKES NO WARRANTIES. AS TO THE INFORMATION IN THIS DOCUMENT. All rights reserved.Work Smart: Microsoft Word 2010 Get Started The following table shows more information about the Adjust group options in Picture Tools. EXPRESS. click SmartArt. select the type of SmartArt you want to insert in your document.com/itshowcase This guide is for informational purposes only. More Work Smart Content: http://microsoft. OR STATUTORY. Click Remove Background to remove background from your screenshot. for example. © 2012 Microsoft Corporation. Click Color to adjust the color of the picture. for example you want to keep the chart but do not want to include the words that originally wrapped around the chart. 4 Use the commands on the Design tab to change the layout or style of your SmartArt. Page 7 of 8 . 2 In the Choose a SmartArt Graphic dialog box. Icon Description Click Corrections to adjust the brightness. contrast. 3 Use the Text Pane to add the text to your SmartArt. to make a chart the same color scheme as your document.
MICROSOFT MAKES NO WARRANTIES. All rights reserved.aspx More Work Smart Content: http://microsoft. Page 8 of 8 . EXPRESS. IMPLIED.microsoft. AS TO THE INFORMATION IN THIS DOCUMENT.com/itshowcase This guide is for informational purposes only. OR STATUTORY.com/en-us/help/fx100646671033. © 2012 Microsoft Corporation.Work Smart: Microsoft Word 2010 Get Started For More Information Getting Started with Office 2010 http://office.