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Falsification of Time Cards Results in Removal
An employee at the Walter Reed Army Medical Center had a habit of showing up
for work only one week a month. However, her supervisor soon noticed that the
employee’s paycheck did not reflect this erratic schedule. Upon questioning, the
employee admitted to changing the pay codes on her time card after they were signed by
The employee was allowed to resign, and is indebted to the Government for
$10,383.47. The money will be deducted from her retirement pay.
Pre-signing Employee’s Time Card Results in Counseling
An Air Force Sergeant at the Field Maintenance center pre-signed one of her
subordinate’s time cards before she left for a two-week leave. Unfortunately for her, the
subordinate subsequently changed several of the boxes she had originally marked as
“leave” to “regular flex time,” and then took leave while still drawing regular pay. When
investigators discovered the discrepancy, the subordinate resigned. The trusting Sergeant
earned counseling for failing to comply with DoD Financial Management Regulations,
which stipulate that supervisors must correctly certify time cards at the end of the pay
period in order to prevent employee fraud.
Lying About Overtime Doesn’t Pay!
The Facts: A former employee of the Department of Defense entered overtime
hours he hadn’t worked into a computer time-keeping system. He was caught. He
pleaded guilty and was ordered to pay the Government $7,500 and was sentenced to three
years probation—not the sort of overtime he was looking for. (Source: Federal Ethics
Report, Apr. 2003.)
The Law: 18 U.S.C. § 287 (2003) states that anyone presenting to any “person or
officer in the civil, military, or naval service of the United States, or to any department or
agency thereof” a claim for money from the Federal Government, knowing such claim to
be false, shall be fined and imprisoned for no more than 5 years.
Hung By Wire Fraud
The Facts: A Defense Intelligence Agency secretary in Arlington, Virginia,
improperly obtained access to her time and attendance records on 74 occasions. She used
her access to credit herself with over 4,000 hours of overtime she hadn’t worked. She
was caught and pleaded guilty to wire fraud, for which she was sentenced to twelve
months and one day in prison, to be followed by three years of probation with
participation in Gamblers Anonymous. She also had to pay the Government $91,380 in
restitution. Hopefully, she learned from this bad bet. (Source: Federal Ethics Report,
The Law: 18 U.S.C. § 1343 (2003) mandates penalties for transmitting “by
means of wire, radio, or television communication in interstate or foreign commerce, any
writings, signs, signals, pictures, or sounds” in order to execute a plan to defraud. The
penalties: Fines, imprisonment of not more than 20 years, or both—unless the fraud
affects a financial institution, in which case the fine is to be of not more than $1 million
and the imprisonment of not more than 30 years.
Falsifying Overtime Can Be a Costly Business
The Facts: A Federal employee at the Pentagon decided to participate in a
scheme that involved logging false overtime hours in an electronic timekeeping system.
The employee pled guilty at trial and was sentenced to three years of probation along
with six months of home confinement, and ordered to pay over $16,000 restitution.
(Source: Federal Ethics Report, March 2003.)
The Law: 18 U.S.C. § 287 (2003) mandates fines and imprisonment for up to 5
years for anyone who presents a claim for money, which the person knows to be
fraudulent, to the “civil, military, or naval service of the United States.”
Improper Time Sheets
Allegations were made that a Department of Defense (DoD) employee was not
working his assigned hours and was fraudulently claiming overtime hours he did not
work. After an investigation, it was determined that the employee was attending college
courses at lunch for approximately two hours and worked late to make up the time. His
time and attendance sheets showed him working his normal hours with no indication of
the long lunch and late hours to accommodate his college courses. The sheets were
submitted without showing the modified schedule because a clerk incorrectly told the
employee’s supervisor that “the system wouldn’t allow variations from a normal
workday.” The employee, the supervisor, and the clerk were all instructed on proper
INS Grants Administrative Leave as Award for Contributions to CFC
Officials in an Immigration and Naturalization Service (INS) district office
rewarded employees who contributed at least $500 to the Combined Federal Campaign
(CFC) with eight hours of administrative leave. After an investigation, it was found that
the employees who were granted and used the leave did not have the leave properly
documented on their time sheets. As the district director did not carry out the violations in
a knowing and willful way and because the employees affected stated they did not feel
coerced, no charges were filed. The director did receive a letter of counseling regarding
her management of the CFC program, however.
VA Physician Time and Attendance Issue
An administrative investigation substantiated that a part-time Department of
Veterans Affairs (VA) physician routinely worked at a non-VA clinic during his VA core
hours and as a result failed to meet his VA tour of duty obligation. The investigation also
revealed that the physician’s supervisor failed to check on him to ensure that he was
working the hours required. In response to the investigator’s recommendation,
administrative action was taken against both the physician and the supervisor. The
physician was charged leave for the hours not worked and was instructed to revise his
hours at the non-VA clinic.
Employees Terminated for Abusing Religious Leave
For a period of several years, two top executives at the Naval Undersea Warfare
Center had an astonishing work record—they took nearly no vacation time at all. The
reason, investigators soon discovered, was that the executives had been taking “religious
compensatory time” instead. Curiously, the executives’ absences seldom fell on any
traditionally-observed religious holidays. Instead, investigators found that the pair’s so-
called religious observances took place on days when they had medical appointments,
sightseeing trips, and golf tournaments. Asked whether golf tournaments could be
considered religious observances, one executive replied, “They could be for some
Unamused, the Inspector General found that the two had made a “premeditated,
conspiratorial effort to defraud the Government,” and forced them into retirement.
Religious compensatory time is available for government employees who need to observe
religious requirements – but even then, it needs to be made up at a later time.
(Source: www.GovExec.com, July 1, 2004)
Use of Sick Leave for Military Tours Earns Employee Dismissal
A reservist’s use of sick leave to account for absences on active-duty military
tours resulted in the end of a 20-year federal career. Over a period of several years, the
reservist accounted for absences from his civilian position at CENTCOM as “sick leave,”
when in fact he was on active-duty military tours. This allowed the employee to bank
annual leave, as well as collect dual salaries from both the civil service and the military.
Given the reservist’s two decades of federal employment, the judge found the reservist’s
pleas of ignorance as to the proper leave procedures unconvincing. The judge also took
into consideration the testimony of the reservist’s commanding officer at CENTCOM,
who testified that his trust in the reservist had been wholly eroded.
As a consequence of the reservist’s abuse of the leave system, his career in the
civil service was terminated.
(Source: 2005 MSRP LEXIS 6041)
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