101 Time Management Tips
For Busy Small Business Owners, Entrepreneurs and Infopreneurs... Simple Time Management Secrets and Techniques To Help You Save Time, Get More Done, and Beat Procrastination

Robert Boduch Copyright © All rights reserved worldwide. Success Track Communications Pickering, Ontario L1W 2T8 Canada http://www.bizprofitbuilder.com rboduch@rogers.com Cover Photo Credit: STOPWATCH © Vasilkov | Dreamstime.com
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Mindset 1. But do it in a calm. you're using your time wisely. It does you no good to beat yourself up. Don’t let outside pressures get to you. Then roll up your sleeves again and get to work. relaxed and self-assured manner. events and actions. Only you know what matters most to you. If you really focus. Condition your mind to acknowledge your office or work area as a special place where things get done. Take your best shot and then move on to whatever needs to be done next. But often the results of the additional tinkering make little difference in the overall outcome. Stop and Re-Focus . Don’t dwell on past failures—simply accept these as a part of the human experience. Ignore everything else. That's why it's so important to work on the most important things in your life. Find another place for other less-productive activities. When you’ve been less than productive. When you get busy on the meaningful tasks.Stop trying to be a perfectionist. Planning .Accept your productivity shortcomings as part of human nature.both in your business and personal life -. Keep your work space reserved for high-performance activities only. Relax . Your mental state is something you can control. you need to stop and re-focus.Treat your workspace as a place of productivity. Your Sacred Space . though the cost in both time and unnecessary stress can be sizable. Your Best is Enough . Take a few deep breaths and then do what must be done. 4. you’ll astound yourself by what you can accomplish. Do your best each time and accept that you’re not perfect and nobody else is either. Preference and Priority . 2. Keep calm and stay centered.Accept the fact that there simply isn't enough time to do everything. Remain focused on what you have to do. Do this consistently and you’ll soon find yourself accomplishing more because you automatically adopt a mindset of productivity whenever you set foot in your working zone. 3. 5. Reset your priorities for the next hour.you'll always be making the greatest possible contribution with your time. Excessive stress only makes the whole task that much more challenging. It’s easy to get caught up in the trap of attempting to make something just a little bit better.Establish a calm and relaxed state of mind. That’s all. If you're always focused on the most significant items -.

Get rid of any task from your to-do list that simply isn’t important. or clients themselves.Factor in the time investment required for each task on your list that you need to accomplish. Delay Whatever Isn’t Urgent . then use that time to get the most important jobs done. in fact recommended. eating.Develop the habit of sketching out plans on paper for the accomplishment of tasks. Ask yourself.It’s acceptable. briefing others. without stopping to decide the relevant importance of a task. Sometimes a project is held up by suppliers. Spend most of your time on the most important tasks and details and your time will be well-invested. No one else can tell you the best way to invest your own time in a way that’s most meaningful and effective for you. Mind Map It . Taking the time to prioritize in the beginning will help you to knock off one job after another. The degree of success enjoyed by many can be directly attributed to the amount of written life planning they undertake. Just keep building the list until you’ve covered it all. B’s are next in line and C’s are seldom worth spending your time on. large and small. Postpone what you can. 11. Delete the Unimportant . 10. 8. You’ll be amazed at how many items you can list in just a few minutes of focused. but very effective advice. Prioritize Tasks . Don’t edit your selections or stop to think about any single item. A list is a fundamental tool of those who get things done. Lists Help You Manage . Audit Your Time . Mind mapping is a powerful and efficient way to develop an idea and shape it into a complete plan. Getting more accomplished is largely a task of prioritizing your time. Your Inner Voice . Only you can make that determination from within. planning and outsourcing. 12.Determine your most critical task at any given time by listening to the voice within. Seldom will your inner voice lead you astray. The A’s are the vital tasks and therefore should take top priority— always. The easiest way to do this is to categorize each item into three major sections: A) Crucial and Urgent B) Important But Not as Urgent C) Neither Important or Urgent. vendors. uncensored thinking. The idea is to brainstorm ideas and capture them all on paper. As you .Rearrange your list according to importance. Give yourself a buffer.6. 9. that you put off tasks that aren’t urgent in favour of the most pressing ones.Prepare a list of all the tasks that need to be done. 7. Don’t forget to consider the loss of actual productive time while you’re involved in these other activities. ―What’s the worst thing that could happen if I dropped this entirely from the list?‖ If you can tolerate the answer painlessly. Your to-do list should include everything that comes to mind. Take into account such things as travel. Creating a map and action plan first and then following it is simple. Not everything needs to be done right now. drop it at once.

Show all in attendance a healthy respect for the value of their time by ending meetings at the designated time or sooner.schedule the various tasks involved in completing a project. Assign each task the time necessary for its successful completion. 15. Flow Charts Help You See The Way .Even if you have 101 different projects on the go. The idea of a flow chart is to continually break down each step into smaller steps. How could this be accomplished more effectively? Take a few minutes to outline. A flow chart provides a clear visual representation of the critical action path leading directly to your goal.Prepare well in advance of every meeting. List the steps that need to be taken and then map out a plan to get it done. There are plenty of distractions to . with each sequence being a more fundamental action than the previous one. Take advantage of your peak energy periods to do what’s most important. Find a Better Way . or running short on supplies. But the added cushion of time serves as a safety net for those unexpected delays triggered by things like computer crashes. If you finish one job early. Advise participants of precisely what is expected of them. 17.Write down your intended outcome. Stay Focused . Record your goals in a day planner and refer to them often. allow 15% . If everything goes according to plan. 16. so every attendee can contribute in a meaningful way. Knowing what you’re striving for gives your daily life purpose and meaning. Before the meeting concludes. schedule and rationalize your plans. Let people in on the agenda in advance. everyone should be clear of new tasks and responsibilities and who is responsible for each element or action step. Stop and think about your plan for getting there.Write them down and keep them in front of you. The more often you use this technique of assigning blocks of time to tasks. you’ll get everything done and still have some free time. Establish a precise purpose and make this your focal point. Time Blocks . traffic. Dedicate portions of your day to handle each priority task. Set goals .Create a simple flow chart for each major project. Meeting Preparation . At the top of the page list the goal or the task to be accomplished. you must prioritize your time to maximize the return on your efforts. A simple outline of a more direct route can save you hours of indecision and get you across the finish line sooner. 14. 18.20% more time than you need. 13. the more skilled you’ll become in estimating time requirements for future tasks and projects.Plan every hour of your work day. proceed to the next. Use blocks of time to structure your daily schedule. Set a realistic timeline for the accomplishment of each goal and focus on taking the specific actions that will lead you there. Each job can be broken down into individual action steps with deadlines for each task along the way.

23. When you simply must bear down and complete necessary tasks. Adequate time planning means you won’t have to bear the additional pressure of a rushed deadline and you’ll get it completed correctly. Any goal may seem like a far-off illusion until you break it down into tiny action steps that can be taken immediately. Using this strategy gives you a head start on the day and gets you working on an important task first thing when you’re fresh. without further delay. If you fail to break it down into immediate action steps. you simply must stay focused on that which will move you closer to your intended target. . enabling you to begin with an important action step right out of the gate. you need to work without any disruption so you can get into the flow where results can happen much faster.Spend 10 minutes at the end of the day preparing for the next one. If you don’t assign the necessary time. The secret is to estimate the number of minutes or hours required and set aside that block of time to do what must be done without diversion. Avoid Interruptions . But if you want to accomplish great things. uninterrupted attention. your goal will only remain a distant dream. 20. This saves you precious time at the start of the day. Deadlines . Most of us are less productive towards the end of the day.Allow for adequate time to do each and every job.Commit yourself to the task before you with complete.Create a master deadlines file. Getting your list completed ahead of time gives you a jump start on tomorrow. 21. places to go. and people to mingle with. Once today’s critical tasks are complete. Simplify . Be aware of all unfinished business and when each job is due. After all. 19. When you know there’s a looming due date in the not too distant future. there’s little profit in doing anything a second or third time. You want to do it right the first time. It also prepares your mind in advance for what lies ahead. End of Day . 22. Know where you stand at any time in relation to any on-going project. Refining a goal down to its most basic task gives you something you can do to today that will move you towards the results you want. The purpose of a ―deadlines file‖ is to help you stay organized and on top of your workload so you can meet each and every deadline in a timely manner. you’re more likely to get to work on a project. Generate your to-do list and prioritize it a day in advance. it’s tempting to look for shortcuts or ways around doing what should be done. It doesn’t matter how large or how small the goal. Every Element Takes Time . the right way.tempt you with interesting things to do. You can easily spend your time many other ways.Break down goals and objectives into basic tasks or steps. it’s time to prepare for tomorrow.

rather than waiting until the last minute. label it and then file . 26. no one else is as committed to the accomplishment of your goal as you. Create an environment that promotes comfort. comfortable chair. Then take the best ideas and shape these into an outline that includes point-form directions for each step along the way. but the exponential growth in productivity can be huge as you find new ways to become more efficient. But understand this. you’ll never have to stop midstream to figure out the next step in the process because it’s all been planned in advance. Get in the habit of doing this and you’ll begin the day with a clean slate. Everything Has Its Place . If you plan for it by providing allowances for such roadblocks. place related papers in a folder. Set Up Your Environment To Win .Learn to anticipate and expect delays beyond your control. Be clear with others about what’s expected of them and when their work is due. If help becomes available you can utilize this additional labour effectively. At the end of the day. you’ll be less frustrated and still able to meet deadlines. and everything you need to perform any possible work-related task. 25. Small but consistent improvement in effort and results can make a dramatic difference over the long haul. Provide plenty of natural light wherever possible. Details . Organization 27.Arrange your office or workspace for maximum performance and efficiency. clear off your desk and return every file and document to its proper place so you can start fresh with a clean desk every morning. Make your details clear and concise as though you were planning to turn the job over to someone else.Prepare detailed.Set your sites on tiny incremental improvements in daily productivity. adequate desk space. The key is to make improvement a constant and never-ending focus. This way you’re more likely to keep any project on track by catching potential problems before they snowball out of control. This may take careful planning on your part. 28. written plans for larger projects. efficiency and productivity. but consistent improvement each day.Put everything back where it belongs as soon as you’re done with it. Begin by creating a visual mind map to generate ideas. Allow for delays whenever your project involves the contribution of others.24. Concentrate on a small. Avoid the temptation to stack papers on your desk. Make the decision to raise your personal output every day by just a few percentage points. Instead. Check in periodically. If you’re doing the entire project yourself. Every resource will be exactly where it should be the next time you need it. Do things only slightly better than average with regularity and you’ll be in the top 5% of all achievers. Small Improvements . Delays .

You simply cannot perform at your best when faced with a mountain of paperwork and a full load of tasks that must be done at the same time. Your local librarian can help you find information on just about anything and most are happy to do so.everything else is easy. Assume a ―Just Do It‖ attitude and approach. Visual clutter causes mental clutter. You should also learn how to do detailed searching online. If you don’t start.Show up on time. When you tackle a difficult task and see it through. After you’ve knocked that one off -. 29. 32. you make substantial progress and it’s much less daunting the next time you face a major obstacle. It’s rarely as bad as you imagined and the only way to get past it is through work. or even a little early. Face Your Biggest Challenge . So it’s best to get to work on it right away. you’re ready to get started with a bang. Develop the habit of punctuality. If you can get in the habit of clearing your desk as you wind down your day. 31. Don’t put it off. For a builder. 33. Prior to launching a new project. The most important task at any given time can be the least appealing. If you wait for conditions to be just right. you’ll never finish. Do something every day that will move you closer to your goals. With a clear desk and renewed mind and body. Make Use of Any Help .Capitalize on all the valuable resources that are right in front of you. You’ll feel unbeatable for the rest of the day as you continue to complete the remaining action steps on your list. Immediately you’ll gain an advantage over 97% of the population. It also conveys a respect for the time of other people. You’ll be surprised at how much information you can find by digging deeper than most people do. Meet challenges and difficulties head-on by tackling the most daunting job first and you’ll gain an emotional boost. 30.Insist on having access to all the essentials before you begin.Do the worst thing first. gather all the materials you’ll need for the job. Gather First . Start on Time . For a writer. whatever it happens to be. Your own personal Rolodex of important contacts can spare you a lot of needless searching later. When faced with a list of unpleasant tasks or duties. Punctuality Improves Productivity .Get to work immediately. Do it now and it’s just a matter of time before you reach your desired outcome. Collect what you need first so you can work until completion. you could miss out altogether on the rewards of accomplishment. Minimize the number of times you handle each piece of paper and you maximize your document processing productivity. that may mean assembling a complete package of research materials.it so you know exactly where it is. Consistently being on time creates a positive impression and it saves time and money. without the need to interrupt your productive flow later. you’ll have conquered a big obstacle to clear and creative thinking—clutter. tackle the least appealing one first. it could be gathering all the tools and supplies needed. Arriving early gives .

Complete one small aspect of a task at the very beginning and you’ll feel a sense of accomplishment that can carry you through.Work on the single. With simple projects.Give yourself the advantage of an early morning jump-start. With this consistent and systematic approach. 35. Endurance Wins . Brian Tracy suggests that you constantly ponder this question: ―What’s the most valuable use of my time.you extra time to get acquainted with new faces and facilities… time to relax… time to mentally prepare… or simply time to review your notes before a meeting or presentation.Proceed in succession to the next. Spend your first hour on high priority items only. Author and business speaker. unpleasant. it might be preparing a detailed action plan. This often requires a strong will on your part. Highest-Value Task . success is inevitable. For the more complex. Peak Productivity Ideas 36. right now?‖ Once you recognize what that is. When you’re done. but the payoff is always worth it. The most crucial task is the one that gives you the greatest value. . or you’ve taken it as far as you possibly can. By the end of the day. or challenging the situation may be. refer to the next item in succession on your list. you’ll complete each task. 37. you’ll discover that starting early means getting more work done.Stick with it. A Positive Approach Gets You Started . Work at it relentlessly. most important task at any given time. The Next Big Thing . Keep this simple idea in mind with every task or project and you’ll get off to a great start every time.no matter how difficult. Strive for early success.Begin each individual task on a positive note. you’ll know what you need you to do. Start early . 38. maybe it’s the first item on your list. You will have already completed something worthy before others arise and the positive feelings of accomplishment can carry you through all day long. Get up one hour earlier than normal and put this time to productive use. or the highest possible return. It’s an easy way to gain a distinct advantage. Take one small step and gain some momentum. always working on the most important step to complete the big picture. Continue to stay focused on that one priority item until you complete the task. most important item on your list. Try it for a month and you may be astonished at what this one little hour can do for you. Take it as far as you can go without breaking your concentration -. One by one. 34. Work on the single most important step you could take now and you’ll be taking highly-effective action towards the completion of your project. Focus your attention 100% on this task until it is completed.

You’ll feel a stronger sense of accomplishment and be less drained at the end of the day. Shave Off Minutes . Reserve this time to do your most intense. Look at each task and determine the most effective use of all available resources. This is a form of leverage and it can be very effective. 43. Do the key tasks—those that you’re best at— yourself. Utilize your time and expertise wisely. suppliers or clients. demanding work. Beat The Clock . The secret is to know when you’re most effective and to use that time for the most important and demanding work before you. Work at improving efficiency by shaving minutes. 41. Avoid preparing handwritten notes that later need to be entered into your computer. Learn to use databases. Strive for a blend of tasks from small to large. and have brief discussions with staff.Economize your time. one after another. Get into a flow where things click and productivity soars. upgrade and distribute to others. Accomplish tasks with less waste by taking a more direct route to the destination. Streamline processes. allowing for efficient collaboration. Determine the time of day when you’re operating at your peak level of productivity.39. Computer Efficiency . excessive handling.Challenge yourself to finish jobs ahead of schedule. Allowing for regular ―brain breaks‖ helps make you more effective at your work. Recognize where the skills and experience of others would be more useful than your own. answer questions. spreadsheets. Use less productive times to return calls and emails.Use your computer efficiently. project planners. Whatever skill. Instead of taking on two 4-hour projects. Get in the habit of writing things once and then editing wherever necessary on screen. faster. or whatever programs fit your business and your role in it. 40.Transform downtime into productive activity.Vary the size of your tasks to avoid burnout. break them up with a 30-minute task and allow for short breaks in between. Then be sure to reward yourself after for any significant increase in your effectiveness. The fewer steps involved to complete a task. Be on the lookout for overlap. Look for a rhythm to your work. as the situation warrants it. Digital files are easy to modify. Eliminate redundancy at every opportunity. . Restructure Your Workload . 42. 44. Consolidate activities. experience and expertise you bring to the table should be used optimally. the better. Delegate or purchase the rest – it’s always less costly than struggling along solo. or even seconds off routine duties. Constantly seek out better. No one can be at their peak performance state at all times of the day. Unique Value . Downtime Reversal . hold meetings. more productive ways of doing things. unnecessary or wasteful steps and duplication of work.Invest your time effectively by focusing on the areas to which you bring unique value.

starting today.Develop a preference for action. Dig in without delay and you’ll achieve far more in ten years than the vast majority accomplishes in a lifetime. you increase your potential for still higher achievement. Minimize time-wasters like television. 47. it’s much easier to endure. Others will notice your ability to get things done. You can achieve whatever you sincerely want. 48.Build upon each accomplishment by continuing your progress. focus your efforts on that which is the most meaningful and important to you. As you achieve one thing after another. What one goal is most important to you at this very moment? That is what’s calling out to you and it’s the single thing you need to focus on. Take action and you’ll feel a wonderful sense of accomplishment as you routinely complete projects of all kinds. But since you can only accomplish one big thing at a time. Once it becomes a habit. regardless of conditions. Change Bad Habits – Get rid of old wasteful habits and replace them with new productive ones. Do one thing at a time and then quickly move on. Techniques and Action Steps . 49. or obstacles. Follow this path first above all others.45. Tactics. A habit is something you just do automatically. How you choose to use your time determines the quality of the life you create. Action gets results. Success begets success. 46.Turn essential daily activities into powerful habits.Decide what you want to accomplish more than anything else. Streamline Your Processes . Create Constructive Habits . Action Orientation . Keep Moving . You’ll be appreciated more by others and your higher level of efficiency means you’ll have more time to take advantage of the things you really enjoy. Never put off until tomorrow what you can do today. Decide to be a more effective time manager by simply paying more attention to how you use your 24 hours. or grocery shopping during prime-time when line-ups are longest. We all have tasks that are unpleasant or distasteful. 50. Each task completed successfully fuels your momentum and builds your confidence to achieve more.Imagine that you only have half a day to complete a full day of work. without conscious deliberation. Focus on the necessary and important tasks and get moving on these steps right away. circumstances. What would you do? What must be done first? What can be delegated to others… or put off until later? When you’ve suddenly got less time to work with. Every accomplishment strengthens your foundation to meet the next challenge. Answer The Call . yet necessary. You don’t have to stop and think about it – you just do it. you’re forced into a higher level of efficiency planning.

Say It Loud – Simply speak your thoughts into a digital recorder and then edit your spoken words into the appropriate format. Avoid personal visits whenever possible and you’ll have more time for the kind of productive work that matters.Introduce daily deadlines. without trying to ―write‖ the perfect piece. use the telephone. For many people. voice mail. or online networking tools like Skype to connect with others and deal with the important issues of the day. the more productive you’ll be. 55. When you’re on a roll. the last thing you want is to be stopped in your tracks by unnecessary intrusions. rather than face to face. Great accomplishments occur when you gather momentum and a sense of rhythm as you progress towards a successful conclusion. Like them or not. Eliminate Unnecessary Travel . Interruptions . Use controls such as door signs. text messaging. Wherever possible. Stand Up . the more we feel pressured into doing whatever it takes to complete the task. using your voice-to-text software.51. deadlines increase productivity. Just Say No . the real work begins. 52. Another option is to adjust your hours to give yourself plenty of uninterrupted ―creative time‖ at non-peak periods.Do whatever you can to eliminate or at least minimize personal interruptions. or while creating training materials in . the most effective writing is a one-on-one personal communication and speaking it onto the page is like having a face to face conversation. email. Do so while talking on the telephone. Daily Targets . Institute a series of deadlines -monthly… weekly… daily. It’s easy to get busy doing work of lesser importance.Learn to say no to low pay-off tasks. The time it takes traveling to and from appointments could often be better utilized. 54.Stand up to work as much as possible. The fewer low-return items you work on. seek out a temporary work space where no one else can find you. this kind of tool can be very worthwhile. Due dates can give your productivity a significant boost as long as you stick to the original timeline and don’t stretch it. Any disruption can hinder your success. As each deadline approaches. writing is a chore—but talking is easy. or use voice-recognition software to convert your recorded voice into text. Since almost everyone speaks faster than they can type. In many cases. The closer we get to an impending deadline. so you need to do whatever you can to minimize them. don’t waste your time on it. If the task is not important today. It’s a quick and easy way to express your ideas. 53. You can have your recording transcribed for a nominal fee. You can use this method with all types of written documents in a variety of programs. as long as it’s not in front of a live audience. When the pressure is on and you have to concentrate fully.Travel consumes time. 56. the more time you free-up to work on urgent and important details and consequently. But you can take advantage of today’s technology to communicate in other ways. and out-of-office email notifications.

you can then reorganize tasks easily in your day planner in an effective sequence. When you’re forced to shift from one type of activity to another and back again. full-size sheet of paper. B. Completing several small tasks at once is easier as you build momentum.audio or video form. Stay on schedule and you’ll develop a reputation for holding meetings on time regardless. Use your planner/notebook for all documentation. as you start each day. 57. more productive call and a more direct means of communicating your ideas.Conduct meetings efficiently. Once prioritized. related tasks together and knock them off at the same time. Cluster Tasks . you lose time trying to re-focus and gain momentum back.Group your important records together. List everything. Consolidating your efforts helps make the most of your time. Challenge Yourself . Scheduling meetings at odd times like 1:50pm or 3:25pm will help to convey the need for punctuality. Focus your attention on finding a better. or updating your data-base or blog and responding to email messages. 58. 61. Trying to utilize more than one list is unproductive duplication. Maintain only one to-do list and make it part of your day planner.Start your to-do list on a single.Always try to beat your personal best. without concern for where it might fit in sequence. all your critical tasks are already laid out and prioritized right in front of you. more efficient way of doing the same task before you. After listing all tasks. preferably after you’ve taken your crucial action steps. 59. To-Do Lists . Cluster together small jobs like banking and post office pick-up/delivery. By making it a game. Don’t feel obligated to brief latecomers.Group several small. Keep permanent records and avoid making notes on envelopes and small shreds of paper. Return all calls at one point in the day. Others will soon recognize your seriousness and your meetings will tend to be more productive as a result. Close the door to signal the start of the meeting and your intention to get down to business. or C -. You also run the risk of missing a key element while transferring bits of data. Make it known in advance the precise start time and stick to it. . Standing as though you’re addressing an audience can be an effective way to formulate your ideas into powerful sentences and paragraphs. It’s easy to get a little too comfortable while sitting and that’s when phone conversations tend to drag on. This way. Efficient Meetings . Centralized Planning .according to priority) your task fits best by using a different coloured marker for each group. identify which of the 3 specific groups (A. Standing stimulates action and helps you get right to the point for a faster. 60. you can turn even the most mundane task into something is interesting and fun. The easiest solution is to centralize your lists and plans.

If you rely exclusively on your computer’s hard drive to keep records. Then go on to the next easiest. 68. so you always have back-up to prevent disaster should a mishap occur.Start somewhere other than the beginning. Keep your message short and sweet wherever possible. sooner or later you’re bound to experience a frustrating crash that could wipe out everything.Get right to the point in all communications. Build a paper trail. The only thing you can count on with certainty is each moment as it arrives today. If that’s all you have without back-up. Dangle a big enough carrot and you’ll find creative ways to overcome seemingly immense obstacles and achieve your goals in record time. When moments of frustration appear. look at your map and see how far you’ve come. 66. Get Unstuck . Nothing in the past… and nothing in the future is as vital as the moment before you right now.Generate hard copy records of your duties and responsibilities. Promise yourself or your team something that would really be enjoyed. Whiteboards are ideal for this. Sometimes it’s best to just get started at any point on a project. Avoid the long and wasteful wind up. Consider your time precious and valuable as each moment is given just once. productivity and accomplishment. Recognize Performance . Trim The Fat . may be counter-productive. Trim the fat and the filler. Keeping a visible record of your progress as you work away at a difficult project can spur you on to greater achievements. if you can reach your target on time. maintain motivation and provides visual proof of accomplishment. Trying to stick to the start-to-finish protocol you learned in school. you’re halfway home. The only time that matters is now. . Incentives . Be respectful of others time and they’ll return the favour. Know that your moment of power is NOW.Take productive action immediately. Post your plan. But how you choose to use your moments is up to you. Use your outline as a checklist and mark off individual tasks as they’re completed. 64.62. Back It Up . Sometimes playing tricks with ourselves can stimulate new levels of self-esteem. Computers do fail. Then roll up your sleeves and get back to work.Add incentives to trigger greater effort.Catch yourself achieving and reward yourself with glowing praise. Before you know it. skip it and move on to something you can do right away. 63. Use it you must. This helps you to stay on track. 67. A little positive self-talk for goals reached can help you achieve more. If the beginning of a project is causing you difficulty. Act Now . Acknowledging your accomplishments can inspire you to reach even higher. you could face serious frustrations. Colour-code major segments by using a separate colour for each section. Take the easiest step and do it first. Life in many respects is a mind game. 65.

But the time savings can be significant. Utilizing the resources and skills of other team members can be a huge advantage – as long as adequate direction and training has been provided. Use Forms . gives you the fuel you need to get through the tough times. Having a goal in mind. The more you practice this. Put everything in its rightful place and it will be there when you need it. Learn to use quick communication tools like the telephone to deliver prompt and effective responses. Often individual tasks can and should be handled by others. and testimonial requests are but a few examples of documents that can be standardized for multiple applications. note it on the index. As you add a new file to the draw. Size up the situation as best you can and make a decision. Cover letters. 72. and often does pop into your head at random moments… while you’re busy doing other things. but many day-to-day type decisions can.Act as your own coach. 74. Cheap Notebooks Can Be Valuable Tools . 70. catch yourself and adjust your course. Don’t waste time deliberating.Produce forms to reduce duplication of creative energies.Keep your day planner (preferred) or a notebook within reach at all times. Record all those work related ideas. This can take some getting used to. Make Decisions Quickly and Firmly . the more efficient and effective you’ll become at decision making and you’ll save plenty of time in the process. Motivate Yourself . 71. Categories can be listed numerically or alphabetically – just leave plenty of room for relevant additions. Prepare generic documents that can be used for similar applications. examples and insights as they come to mind. standard email replies to common questions. One way to enjoy quick and effective file retrieval is to create an index page and place it at the front of each file drawer. Make Your Files Serve You . The goal is the reason-why you’re doing what you’re doing.People who get things done in life seem to share the characteristic of making quick decisions and sticking with them. . Nothing is more frustrating than knowing you have the materials you need… and not being able to locate them. Take brief notes and then put your notebook aside until the end of the work day when the high-productivity tasks have already been completed. The easiest way to develop self-motivation is to keep your main target in view at all times. Delegate wherever possible . something that you’re working toward.Establish an efficient filing system. On days when you’re tempted to wander away from the most important task. Timely Responses . questionnaires.Minimize the time it takes to prepare replies. meeting agenda forms. over and over again. Not all decisions can be made that quickly. 73. 75.69.Follow-up to make sure others involved in the project are on track and on time. Capture any other potentially high-value information that can.

It helps you press on and get things done. Be sure to rest after any physical exertion – that’s what rebuilds and strengthens the body. Keeping the end result clearly in mind gives your work purpose and meaning. 78. You’ll feel more vibrant. books and websites (like my new site here http://www. Protect Your Health . Know your outcome and keep it in mind as you tackle the details of your day.com/) are available to help. less stressed and better capable of handling challenges and difficulties as they arise. Watch It . energetic and alive. When a distraction occurs -.Good physical and mental well-being is essential to maximum accomplishment. Stay on Schedule . Managing your time is about managing your life and good health is vital to a good life. If you carefully monitor what you do over the next week.Keep the end in mind.Wherever possible. you must avoid getting side-tracked.Many courses. A simple phone call can often do the trick in a fraction of the time it would take to prepare a letter or type a detailed email. Without a healthy body and clear mind. Results Are What Matter . 77. freeing up more of your time for other important tasks. Be aware of your goal and the sense of accomplishment you’ll experience when you get there. 79. Being in excellent physical condition gives you more stamina and endurance. but they do require continuous practice. use the telephone to reply to correspondence. you may be surprised by the total number of hours spent in . After you’ve completed your critical tasks for the day.Stick to your pre-determined schedule.Pay attention to how you spend your time. But doubling your speed will cut reading time in half. 80. Regular physical activity of any kind can help clear your mind and free your creative spirit. 76. record the details and then set it aside for a later time. Monitor Your Time 81. go back to the notes you took and deal with other issues later when you’ve first accomplished the important and scheduled tasks for that day. Focus on the desired result.acknowledge it. While it’s inevitable that other things come up periodically and call for your attention.speedreadtips. Learn To Read Faster . It also makes you more alert.Treat your body as a well-maintained machine and you’ll operate more efficiently for longer periods of time. nothing else matters. Letters and emails don’t necessarily have to be responded to in like fashion. It’s surprisingly easy for average readers to at least double their typical reading speed with just one or two simple ideas and techniques. Exercise on a Regular Basis . Most courses are designed to go way beyond doubling your speed.

special dates. Such a document provides a visual reference to help you with future estimates of time requirements. events. If you honestly separate real productive time from the other activities in your life. Ticklers are periodic reminders (usually written on Post It Notes® and color-coded) you can add to your day organizer. Regroup in a way that gets you moving more productively. Think efficiency. Then pay attention to the time spent standing in front of your closet trying to decide what clothes to wear (Decide on your next day’s wardrobe before going to bed) or looking for your car keys when you’ve misplaced them (Giving your keys an assigned place and putting them where they belong every day makes for easy retrieval). Preparation gives you a great advantage and regular reminders provide time to prepare for any event. a successful life is balanced. 86.Track your time for one week. Time Stealers . Your life is nothing more than a collection of minutes. or the successful completion of the project in front of you. One Task . 85. Easy Memory Tool . Shift Gears . Prioritize your workload . review it. hours and days add up to a huge chunk of time that could have been better invested in other ways. Measure Routine Tasks . Over a lifetime. It’s not enough to be busy. Work on what is most relevant and effective to the attainment of your big goal. The unsuccessful are often very busy. and deadlines. Account for every hour and every minute within that hour. Track It . Maintain your focus on accomplishing the most vitally-important task throughout the business day. assignment. At the end of the week. 82. job. Switch projects if you have to.Create a ―tickler‖ system to remind you in advance of upcoming assignments.this alone will set you apart from most people.Work on the one task that will give you the greatest return.Watch out for the little things that waste time. stop and make a change. Seeing it on paper is often a . with plenty of time for various non-work activities and relaxation. If a process or strategy isn’t working for you and you seem to be spinning your wheels. 83. but they’re seldom working on the most productive task. Modify your approach. Condition this into your very core. hours and days. But careful observation can reveal potential problem areas where time is simply squandered. those wasted minutes.Recognize when a directional shift is required and take action.a less than productive way. you’ll be sure to spot obvious opportunities to better manage your time and improve your effectiveness. How many of today’s minutes could you have used more effectively? 87.Record an accurate log of the time required to complete each project. Adjust. 84. Saving a couple of minutes each day can make a significant difference over a decade. Sure. Total the hours and how they were spent. or task. Minimize your loss in time and energy when your efforts don’t seem to be going anywhere.

Before you launch into full-scale action. For important details. consider tapping the library. do the right thing and jump right in. What is required of each? What work can be done in your office? What information or supplies must be obtained elsewhere? A quick analysis gives you a better perspective of the work ahead.Assess the consequences of action vs. . Figure Out What’s Stopping You . 92. What is it that prevents you from getting started? Often a task seems overwhelming. Putting important tasks off makes you appear less committed to the successful completion of a project. Work When You’re Supposed To . Incomplete work never pays dividends and everything you’ve put into it thus far is wasted effort until you see it through to the finish line.Begin immediately. Gain an Overview . category. Defeating Procrastination 90. what is the best possible result of getting it done on time? Now. The way to overcome this is to break it down into smaller pieces. web. What’s the worst thing that can happen if you procrastinate and fail to complete this task or project? Conversely. Get started now. 89. Look at it as a series of smaller tasks.Scope out your project at the earliest opportunity to gain an overview of the whole job. Leave all the planning and organizing for the end of the day. determine the general steps that are required for completion. Weigh In .one at a time. Start to develop a reputation for getting things done. Before you know it. Divide a large task into subcomponents that are quicker and easier to do. outside vendors. Even the most daunting task can be a lot easier once you get to it. Get busy doing the important things for the project in front of you. You’ll spot areas where efficiency could be vastly improved. or task. 88. Know when a project is due and what must be done to meet the specified details. 91. Action Wins . Start today and continually focus on what you’re doing until it’s completed. your large project has been completed. You have to take the necessary action steps to complete any project.revelation. Break it down and it becomes less of a monster. Then finish them off -. and the client for information. inaction.Use your work time for actual work—those tasks that will help you finish one job after another. coworkers. after the important and pressing daily work is completed.Evaluate any task you’re avoiding. Make a list of project contributors and sources. You can also break it down by task to get an accurate read on how long it takes to complete each element. Take charge of the situation at once and initiate the action steps you need to take.

Open a file. It’s easy to get caught in the trap of working diligently on something else as a means to avoid doing what you really should be doing.93. Force yourself to analyze why you’re delaying the project. Probe your mind for the reasons behind your procrastination. Then. After all.Recognize delay tactics for what they are and then take next logical step. Confront your fears by taking positive action.Listen to the excuses you’re using. 98. Share your objective and the timeline for achieving it. If you want to get more accomplished. take 5 minutes to think about it first. Decide what single action you should take next to move your project forward and do it. Find someone who you’d be embarrassed to let down by not following through on your promise. Meaningful Steps . Build some momentum and it gets easier. What reasons do you give for delaying certain jobs in favour of others? Get back to the one task that’s most important in the moment and work on that and nothing else. 96. Have many times have you thought about doing something only to .Do the thing you keep putting off. Then face up to it.If you’re having difficulty getting going. 94. Lighten Up – Ease your load by turning boring work into a fun game. Most will opt for the easier way.Make a public declaration to reinforce your commitment. Just Do It . Catch yourself and re-adjust your course of action. dial the first number on your list. You’ll be less likely to goof off and more inclined to bear down and do whatever work is necessary. Challenge yourself to break your speed record or to find a more efficient. Think Before You Act . That’s all you need to start. If something needs to be done right now. you’ll have to do what’s difficult but necessary.Act on anything that will edge you closer to the successful completion of a task. it’s your reputation that’s at stake. 97. rather than fun and easy. Making your commitment public forces you to be accountable. Once completed. Stop delaying it and make taking the necessary action steps a priority for today. complete monotonous work and you might even discover a revolutionary process that changes traditional means of accomplishing specific tasks. have a little fun. get on it right away. Reasons For Putting it Off . Consider what the next most obvious step is and take it. write the opening line of text. Expose Your Excuses . Declarations Make You Accountable . 99. You’ll improve productivity. more productive way to perform this task. your self-esteem will soar. 95. Get started on it immediately and strive to finish this troublesome task early in the day. Action is always the best way out. so taking the road less travelled and doing the hard but necessary work will set you apart from the rest of the pack. You’ll feel energized and empowered and the rest of the day will be far easier and more productive. or avoiding the task. prepare a list of interview questions – anything. get started and get the ball rolling in the right direction. When you can’t decide what to do next – do something.

Make it fun. Re-Frame It – You can re-frame unpleasant tasks to make them more acceptable to you. 103. 360 degree shift.talk yourself out of it because it was too difficult. Take a blank page and divide it lengthwise into two equal columns. Make it a challenge or a competition. Complaining about it won’t help you.Visualize the task successfully completed in your mind’s eye. Lock these sensory experiences into your memory bank and relive them often. The main reasons why people procrastinate are: A) Other things seem more important at the time… B) The task is so unpleasant that virtually anything else would be preferred… and C) They lack confidence in their own ability to accomplish the task at hand. On the right. Change Your Perspective . Nothing is either painful or pleasurable until we decide which it is. Catch yourself moaning about the job you have to do and then make a radical. You want to stack the reasons so overwhelmingly in favour of action. 102. See it in a positive light and you’ll get it done faster and emerge unscathed. . Once you’ve mastered this skill. that failing to take action looks like such an inferior choice. only a fool would opt for it. list all the reasons for getting it done. Internalize the feelings of success and accomplishment. Imagine your project as it comes to fruition. What’s your reason for putting off what you know you need to do? 100. 104. It’s often the perceived pain that’s the root cause of procrastination. How you choose to look at a task can make a big difference. Seeing it in writing can help drive home the reality. On the left. you have to play a game with yourself.Adjust your attitude about it and any task can become more bearable. list all the reasons for not doing a particular task. We never procrastinate on the things that feel good. Do it enough and the mental image will help you manifest in your physical world what you’ve visualized in your mind’s eye. Stack The Positives . too inconvenient or too unappealing? Listen to your internal voice but be prepared to overrule if it’s preventing you from doing the important things that will advance you towards completion. Rarely is a task as oppressive as it seems. Change your attitude and then do whatever is necessary.Create two lists on a single sheet of paper. Now. you’ve conquered the demon of procrastination. 101.it’s your thinking that makes it so. Amplify these feelings and reinforce the joy. Suck it up and get on with it. Nothing by itself is either good or bad . Build up enough pleasure and the pain subsides to the point where you just forget about it and get the job done. Change Your Mind .Turn it into a pleasurable activity and it will be much easier to handle. It’s easy to spend more time griping about having to do the job than it actually takes to just get it done. See It Completed . Turn it into an exciting adventure.

so you don’t have to repeat the effort to complete a task. An ―all work and no play‖ approach isn’t very effective over the long haul and will ultimately lead to burnout. When you’ve got to get moving but find yourself stuck.Attack the problem as though you were a master at getting things done. . Another option is go for a brisk walk and listen to your favourite music or inspiring lesson with you on your portable music player. 108. visit the local library. Think of people you know who have achieved great things in their lives.Give yourself permission to step away from your work and to do whatever you want with your time. Get up and start moving around. Do whatever it takes to produce quality work the first time. Take your time to follow directions correctly. When you do get back to work. Have Fun . it’s probably due to a difficulty in getting focused. pick up a coffee and then locate a quiet place where you can get something accomplished over the next 30-60 minutes. Change Refreshes . It might seem like you’re slowing down. how will you ever find the time to do it over again? Uncover the required details first and then take action. Add fun into your work day and you’ll feel better and get more accomplished. Take at least one day a week and do something completely different. Give your mind something it likes and you create a state change that can give you a much needed productivity boost. 107.Change your environment.105. prepare an outline of how this unique achiever would actually complete the project if it were their own.Get it right the first time. Assume The Role of Time Management Master . Take regular breaks to recharge your batteries and renew your spirit. Change the scenery. If you don’t have time to understand specific details the first time. If you’ve broken down your list and you know what needs to be done but you’re still struggling. How would they face this situation? What actions would they take? What would they do to just get it done? Next. your body and mind is refreshed and your tank refilled. 106. Now. assume the role and pretend that you are one of them. but you significantly reduce the chance of errors. Find another room. Pay Attention . Then all you have to do is follow their plan. or get in your car. get into a different environment.

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